Admin Building Flooring_SOW.docx

Scope of Work

Base New Orleans Flooring Replacement

Located at U.S. Coast Guard Base New Orleans 1790 Saturn Blvd.

New Orleans, La

August 2025

Commanding Officer United States Coast Guard Base New Orleans, LA Facilities Engineering Department New Orleans, LA 70129

CWO Mike Ackiss Assistant Facilities Engineering Officer Base New Orleans, LA

PART 1: GENERAL

1. INTENT: The intent of this project is to demo existing flooring and install new flooring with transition strips and vinyl cove base in main staircase, first floor hallway, multi-Purpose Room, two gyms, second floor hallway, and Command Suite on the Coast Guard Base in New Orleans, LA. All parts, installation, and repairs shall meet or exceed manufacture’s specifications and industry standards. All work shall be completed by a licensed contractor with in-depth knowledge of commercial flooring installation. All work shall be completed as outlined in this Scope of Work. No work is authorized without the authorization of the Contracting Officer (KO) or the Contracting Officers Representative (COR).

2. SCOPE OF WORK: Contractor shall furnish all labor, tools, materials, transportation, equipment, supervision, and personnel to demo and install all flooring with transition strips and cove base in listed spaces. All materials are subject to COR approval prior to execution of project. Removal of all furniture and equipment from spaces will be carried out by the US Coast Guard and is not a part of this scope. No modifications outside of the Statement of Work criteria are authorized without permission from the contracting officer or their representative.

3. BACKGROUND: Existing flooring has met or exceeded service life.

4. QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in this Scope of Work.

5. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative.

6. GOVERNMENT FURNISHED MATERIALS: None

7. GOVERNMENT FACILITIES AND UTILITIES: Electrical power and water are available within proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the contractor. Building restroom facilities are available for use.

8. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued. In the event of Hot Work, the Contractor will notify the COR with dates and times Hot Work will be performed. Contractor is to give at least 48 hours notification. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

9. ENVIRONMENTAL COMPLIANCE: Any waste generated because of the project shall either be recycled or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base New Orleans listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. Waste and recycling areas are reserved for RCF Tenants and shall not be used by Contractors at any time. All work will be performed IAW the BASE New Orleans Spill Prevention Control and Countermeasures Plan. All chemicals required for this project shall be preapproved by the contract POC along with SDS’s. All solid waste shall be removed from the RCF after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires the Coast Guard to maintain an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by the COR as needed. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

10. SITE VISIT: All site visits should be scheduled with the Contracting Officers Representative. Any personnel coming on site without a TWIC, military or prior approved ID, will need to provide first and last name to representative at a minimum of (2) two business days prior to arrival, so a security badge can be created to allow access on the base. All personnel requiring access to NASA Michoud Assembly Facility must have REAL ID.

· Contracting Officers Representative (COR) CWO Mike Ackiss Cell: (504) 239-4937 Email: carlton.m.ackiss@uscg.mil

11. MATERIALS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area and all chemicals used shall be preapproved by POC. Laydown areas and parking should be on non-vegetated areas when possible.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

12. LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Technical Representative.

PART 2: PERFORMANCE STANDARDS

1. PERFORMANCE REQUIREMENTS: Contractor shall provide all materials and personnel to complete the following:

a. Demolition and Prep; Remove, and dispose of off-site, existing flooring and vinyl cove base and prep substrate for new install of the following areas:

1. Main staircase, 150 sq. ft. landing and 28 rubber stair treads

2. First floor hallway, 950 sq. ft. adhesive-backed carpet tile

3. First Floor Multi-Purpose Room, 1,700 sq. ft. adhesive-backed carpet tile

4. Medical waiting room, 350 sq. ft. adhesive-backed tile

5. Two (2) Gyms, 2,150 sq. ft. interlocking Thermoplastic tiles

6. Second floor hallway, 3,000 sq. ft. adhesive-backed carpet tile

7. Command Suite, 1,400 sq. ft. adhesive-backed carpet tile

8. Vinyl cove base, 4500 linear ft.

b. Installation of Luxury Vinyl Tile (LVT). All LVT will meet ASTM F1700 Class III, Type B Classification; 2.5mm total thickness; 1mm wear layer; matching transition strips. Mannington Commercial Amtico Signature Xpress Collection or equal quality, provide color options for COR approval and sufficient excess material for small future repairs.

1. First floor hallway, 950 sq. ft.

2. Medical waiting room, 350 sq. ft.

3. Second floor hallway, 3,000 sq. ft.

c. Installation of commercial-grade carpet tiles. Mannington Commercial Quadrant Align Modular tile or equal, provide color options for COR approval and sufficient excess material for small future repairs.

1. Multi-Purpose Room, 1,700 sq. ft.

2. Command Suite, 1,400 sq. ft.

d. Installation of Thermoplastic Vulcanizate (TPV) rubber; 3/8” thickness by 4’ wide roll in two gyms, 2,150 sq. ft.

e. Install 28 commercial-grade rubber stair treads and risers on main staircase including 150 sq ft landing with rubber flooring tile to match tread and risers.

f. Install 4,500 linear ft of 4” vinyl cove base on all new flooring systems.

2. LABOR LAWS: The Service Contract Act applies to the procurement.

3. SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains, off-site. There will be no final acceptance of the contract until the Contracting Officers Representative approves the appearance of the job site.

4. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

5. CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

6. SUBMITTALS: Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. All materials to be used to include:

a. All flooring manufacturer specs and color options

b. All cove base manufacturer specs and color options

ii. Warranty information

7. EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

a) The Contractor shall schedule all work with the Technical Representative. The Contractor shall understand the importance to schedule and complete all work in a timely fashion. The Contractor shall minimize the impact for the command and/or mission of the personnel located at each location.

b) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of Louisiana laws and regulations.

8. WARRANTY: Contractor shall provide a 1-year workmanship and provide information for manufactures warranty image1.png