AMEND 0002 SPECIFICATION.pdf

SUPPLY SPECIFICATIONS WORKSHEET

COMMAND PLAQUE BOARDS

(UPDATED 09/04/2025)

DESCRIPTIONS/SPECIFICATIONS

01. Administration Command Board

a) Single-sided HDU (High Density Urethane) sign.

a. 60" H x 60" W x 1.5" thick

b. Dark Navy Blue

c. Frame color: Black

d. Frame material: HDU (updated)

e. Includes hardware for wall mounting

b) Eight photo frames.

a. Color: Black

b. Slit/opening at top of each frame for vertical picture insertion/removal capability

c. Mounted to board

d. Size: to fit standard 8” x 10” photos

i. Laser-engraved label plates

ii. Color: gold

iii. Size: approx.. 1” H x 3” W (sized to fit the bottom of the frame)

iv. Location: attached (centered) to the bottom of the frames.

e. Label plates are to be laser engraved with (starting from top and then left to right picture frame):

i. President of the United States (one line)

ii. Vice President of the United States (one line)

iii. Secretary, Department of Homeland Security (two lines)

iv. Commandant, U.S. Coast Guard (two lines)

v. Master Chief Petty Officer of USCG (one line)

vi. Commander, USCG Operational Logistics Command (two lines)

vii. Command Master Chief, USCG Operational Logistics Command (two lines)

c) Name plate holder.

a. 2” H x 4” W horizontal (left & right) slide-in capable

b. Gold to match the engraved labels plates on frames

c. Centered below each Picture Frame (see example schematic - white rectangle)

d) Include two carved and painted seals: DHS and USCG. See pictures in attachment and schematic.

a. 10” Department of Homeland Security (mounted top left)

b. 10” United States Coast Guard (mounted top right)

02. Base Command Board.

c. 36” H x 48” W x 1.5” thick

d. Dark Navy Blue

e. Frame color: Black

f. Frame material: HDU (updated)

g. Include hardware for wall mounting

b) Carved, raised and painted text

a. Paint Color: Gold

b. Letter Size: 2” (updated)

c. Location: Top of board just under frame, centered

d. Text to read: USCG Base Portsmouth Command

c) Carved and painted Base Portsmouth emblem

a. Size: 10”

b. Mounted

c. Location: centered under the raised text “USCG Base Portsmouth Command“

d) THREE photo frames.

b. Slit/opening at top of each frame for vertical picture insertion/removal capability

c. Mounted to board

d. Size: to fit standard 8” x 10” photos

i. Laser-engraved label plates

ii. Color: gold

iii. Size: approx. 1” H x 3” W (sized to fit the bottom of the frame)

iv. Location: attached (centered) to the bottom of the frames.

e. Label plates for the picture frames are to be laser engraved with (see schematic):

i. Commanding Officer (middle below emblem)

ii. Executive Officer (left bottom)

iii. Command Master Chief (right bottom)

e) Name plate holder.

a. 2” H x 4” W horizontal (left & right) slide-in capable

b. Gold to match the engraved labels plates on frames

c. Centered below each Picture Frame (see example schematic)

03. Enlisted And Civilian Of the quarter Board.

a. 60" x 60" x 1.5" thick

b. Dark Navy Blue

c. Frame color: Black

a. Paint Color: Gold

b. Letter Size: 3”

d. Text to read: HONOR, RESPECT, DEVOTION TO DUTY

b. Mounted

c. Location: centered under the raised text; centered in-between the two picture frames

d. (See example Picture in attachment)

d) TWO picture frames

b. Slit/opening at top of each frame for vertical picture insertion/removal capability

c. Mounted to board

d. Size: to fit standard 8” x 10” photos

e. Frame #1: left of emblem

f. Frame #2: right of emblem

g. Laser-engraved label plates

i. Color: gold

ii. Size: approx. 1” H x 3” W (sized to fit the bottom of the frame)

iii. Centered bottom of each frame

iv. Frame #1: engraved with Enlisted Person of the Quarter

v. Frame #2: engraved with Civilian of the Quarter

e) Blank engravable plates

a. 60 each mounted but Removable

b. 30 each under each picture frame (columns of 10)

c. Color: gold

d. Include clips/hardware for removable mounting.

e. 2” H x 3” W

04. Enlisted and Civilian Person of the Year Board

a. 60" x 60" x 1.5" thick

b. Dark Navy Blue

c. Frame color: Black

a. Paint Color: Gold

b. Letter Size: 3”

d. Text to read: USCG Base Portsmouth Person of the Year

b. Mounted

c. Location: centered under the raised text; centered in-between the two picture frames

d) TWO picture frames

b. Slit/opening at top of each frame for vertical picture insertion/removal capability

c. Mounted to board

d. Size: to fit standard 8” x 10” photos

e. Frame #1: left of emblem

f. Frame #2: right of emblem

g. Laser-engraved label plates

i. Color: gold

ii. Size: approx. 1” H x 3” W (sized to fit the bottom of the frame)

iii. Centered bottom of each frame

iv. Frame #1: engraved with Enlisted Person of the Year

v. Frame #2: engraved with Civilian of the Year

e) Blank engravable

a. 60 each mounted but Removable

b. 30 each under each picture frame (columns of 10)

c. Color: gold

d. Include clips/hardware for removable mounting.

e. 2” H x 3” W

05. US COAST GUARD ROUND PLAQUE

a. 2.5D HIGH DENSITY URETHANE (HDU)

b. Carved and painted to match color in attachment.

c. 24” diameter x 1.5” thick

d. Include wall mounting hardware

06. DEPARTMENT OF HOMELAND SECURITY ROUND PLAQUE

c. 24” diameter x 1.5” thick

07. BASE PORTSMOUTH EMBLEM ROUND PLAQUE

c. 35” diameter x 1.5” thick

PACKAGING AND MARKING

The Contractor shall take care to package the custom boards to prevent damage during transit.

INSPECTION AND ACCEPTANCE

Contractor shall provide an electronic preview of each board and plaque prior to starting custom work and must receive acceptance via email confirmation from the Contracting Specialist or Contracting Officer.

All items will be inspected by Base Portsmouth Engineer and Management team upon receipt at USCG Base Portsmouth 4000 Coast Guard Blvd Portsmouth, VA 23703.

The Government will inspect each board and plaque for damage and ensure they are within the specified scope.

1. If an item does not meet the agreed upon specifications at stated in this worksheet, the Contractor shall be liable for return shipment and replacement at no additional expense to the Government.

2. If the Government is at fault for the error, the Government shall be responsible for the return shipment, additional fees for correcting the issue (by supplemental agreement of both parties) and additional fees to ship the correct item.

3. If any damage occurs during shipment, pictures shall be taken by the Government and provided to the contractor. Should damage occur, the Contractor shall be liable to provide a replacement item without further payment from the Government and shall seek reimbursement from the shipping company.

DELIVERIES

Delivery Information

Item No. Delivery Date Ship To Address POC

0001-

30-45 days after award 4000 Coast Guard Blvd Portsmouth, VA 23703

FOB: Destination

NATE

CHAPPELL

DELIVERY HOURS:

Monday- Friday 0700-1500 standard delivery hours via shipping/receiving department.

If shipment requires delivery scheduling, shipper must contact nathan.c.chappell@uscg.mil via email to schedule.

LIST OF ATTACHMENTS

Document # Document Name 1 Example Pictures

2 CLAUSES & PROVISIONS