Draft Task Order Attachment (1) - HSC-Ocean SOW.pdf

Task Order 1 Statement of Work

Time Charter for

Transportation and Logistics Support

1 Purpose

1.1 Objective

The objective of this contract is to procure transportation and logistics support services to enhance Coast Guard operations via a Time Charter Lease. These services will assist the Coast Guard both underway and in-port by enabling personnel to effectively execute U.S. Coast Guard (USCG) missions and objectives. The contractor will be responsible for providing the support necessary to fulfill the transportation and logistics requirements described herein.

2 Concept of Operations

2.1 Relationship with Coast Guard Personnel

The contractor shall operate and maintain the vessel, navigating under the guidance of the embarked USCG Operations Manager. The contractor shall engage the Contracting Officer’s Representative (COR) regarding ongoing contract management and execution activities, concerns, and issues. The ship Master will retain command and control of the vessel safety and operation in execution of the Operations Manager and COR direction.

2.2 Concept of Operations

The contractor will provide logistics and transportation services onboard a vessel to increase the capability and capacity of existing Coast Guard assets. These services are to include providing at-sea replenishment (e.g. food, fuel, potable water, laundry, personnel) and other related support. Following the application of markings, the vessel on which these services are rendered will be considered as a government vessel. The berth and base of operation will be in the Gulf of America or District Southeast area of responsibility to minimize transit time to the primary mission areas.

3 Transportation and Logistics Support (CLIN -001)

3.1 The contractor shall conduct routine crew swaps on a four-week periodicity, with greater durations occasionally required to support operational requirements.

3.2 The contractor shall be capable of providing the required services, including operations and maintenance by a Certificate of Inspection-compliant crew, within 30 days of task order award.

3.3 The contractor shall be capable of providing refueling at sea services.

3.4 The contractor shall support the transportation and storage of persons and goods, respectively, in accordance with COR direction.

3.5 The contractor shall equip, supply, stow, maintain, and arrange for the repair of the vessel, including but not limited to the hull, machinery, tackle, apparel, furniture, equipment, and spare parts, as necessary to maintain the vessel in an efficient and seaworthy state.

3.6 The contractor shall operate vessel systems to provide main and auxiliary propulsion, navigation, maneuvering, deck operations, and services to the Government to support the mission equipment, hotel services, and emergency operations.

3.7 The contractor shall provide comprehensive training sessions covering safety procedures and emergency protocols.

3.8 Capacity

3.8.1 The contractor shall provide the capability to store at least 600 cubic feet (cu ft) of dry stores, 600 cu ft of refrigerated stores, and 300 cu ft of frozen stores.

3.8.2 The contractor shall provide the capability to receive and store various grades of fuel for propulsion, ships auxiliaries and delivery to vessels including a 60,000-gal reserve for transfer to Coast Guard Cutters without impact to ship endurance.

3.8.3 The contractor shall provide the capacity to store 12,000 gal of potable water for transfer to Coast Guard Cutters. This requirement can be met through onboard water production capability, potable water storage capacity or a combination of both. If production capability does not exist, onboard storage must be sufficient for the endurance period.

3.8.4 The contractor shall provide at least 800 sq ft of contiguous dry deck space aft of the pilot house.

3.9 Berthing

3.9.1 The contractor shall provide a minimum of 4 one-person staterooms and 4 two-person staterooms for Coast Guard personnel, for 12 Coast Guard personnel.

3.10 Government Workspaces

3.10.1 Operations and Communications Center. The contractor shall furnish the room with the following contractor-furnished equipment:

3.10.1.1 Six 30A circuits

3.10.1.2 Six 20A circuits

3.10.1.3 The contractor will ensure adequate cooling with a maximum temperature of 80 degrees F.

3.11 Armory

3.11.1 Weapons Storage and Maintenance Workspace

3.11.1.1 The contractor shall provide minimum of 10’ x 16’ or 160 sq ft storage and workspace for small arms in accordance with Chapter 3 of COMDINST M5530.1 (series).

3.11.1.2 The contractor shall provide alarms, monitors and locks required to safely maintain the space.

3.11.1.3 The contractor shall install general lighting and 110V/60Hz AC power outlets in the workspace area.

3.11.1.4 The contractor shall provide a hazardous material locker for cleaning materials and waste.

3.11.2 Ordnance storage space.

3.11.2.1 The contractor shall provide one ready service locker (RSL) with exterior dimensions of 11' x 9' x 9' (LWH). The RSL may be stored on an internal deck or an external deck. The RSL shall be secured to the deck with sufficient restraint to accommodate all vessel motions. The RSL shall be installed to allow the doors to swing open freely and not be visible to outside observers.

3.11.2.2 The contractor shall provide 110v/60HZ/20A power and potable or fresh water for the RSL. Minimum flow rate required is 28.8 gpm. If the RSL is stored on an internal deck of the vessel, the contractor shall install appropriate lighting, fire suppression, and alarm systems and must conform to NAVSEA OP 4 and COMDTINST M5530.1 (series) requirements.

3.12 Medical Space

3.12.1 The contractor shall provide one dedicated medical space, with a minimum of one bed and one exam table, hot- and cold-water sink, eight electrical outlets, a safe, refrigerator, and storage cabinets. The contractor shall provide brackets to mount two oxygen bottles near the head of the exam table, install surgical lights, and litter stanchions/brackets. The contractor shall ensure the medical space doors allow easy litter access.

3.13 Security

3.13.1 AT/FP Requirements

3.13.1.1 The contractor shall be responsible for establishing/executing the Vessel Security Plan in accordance with the USCG regulation 33 CFR Part 104 - MARITIME

SECURITY: VESSELS.

3.13.2 Physical Security

3.13.2.1 The contractor shall provide visual and audible alarm protection to the RSL.

Installation shall consist of sensors connected at each door of the RSL. The contractor shall provide a remote alarm monitoring station that shall be located within the Operations and Communications Center with a back-up system for the RSL located on bridge.

3.14 Program Management

3.14.1 The contractor shall submit a draft manning plan illustrating the crew level to meet mission/Government requirements including crewing requirements mandated by USCG under 46 CFR 90 (Subchapter I) within five days of award. A copy of the final plan shall be submitted within 30 days of award.

3.14.2 The contractor shall develop a contingency plan to ensure that there will be no interruption of operations and maintenance service due to labor disruption within the service provider's own labor force. The contingency plan shall also include a plan to address substitution of personnel when qualified/trained personnel are not available due to leave, sickness, death, etc. The contractor shall submit the plan to the Contracting Officer 30 calendar days after contract award.

3.14.3 The contractor shall develop a quarterly status report detailing the ongoing issues, concerns, and progress of the contract and provide to the COR. The first report shall be delivered approximately 90 days from award and repeat with that periodicity thereafter. A meeting may be held in lieu of submission of a report, with COR approval.

3.14.4 The contractor shall develop a monthly cost report and maintain budget worksheets for each CLIN on the contract. The contractor shall update and submit the monthly cost reports to the COR with the submission of each monthly invoice. The report shall cover activity to date, including a breakout for this invoice period. Obligations made, expenses received (accounts receivable), and invoices paid (accounts payable) shall be updated on the cost reports on a monthly basis. The format of these reports is subject to change with COR approval.

3.14.5 A contractor shall submit a monthly Fuel Inventory and Consumption (NEURS) Report, at the end of each month, to the COR. The fuel oil inventory shall include the following information:

• Bunkers at the beginning of each month.

• Bunkers at the end of each month.

• Fuel received during the month and source, receipt, document number and date of receipt.

• Number of days during the month underway and fuel consumed while underway

• Number of days in port during the month and fuel consumed while in port

3.14.6 The contractor shall manage crew swap planning to ensure the safe and efficient transfer of crew members on and off the vessel. This includes advance notification to COR, travel arrangements management, and logistics support to minimize downtime and ensure continuity of operations.

3.14.7 The contractor shall also ensure that crew members are properly trained and certified before being transferred to the vessel. Crew swaps shall be coordinated with the vessel's operational schedule and shall take into account factors such as crew fatigue, training requirements, and operational demands. The contractor shall crew the ship in accordance with 46 CFR Part 15.

3.14.8 The contractor shall provide updates to the COR on the status of crew swap operations as part of the routine reports required by the task order and shall be prepared to make adjustments as necessary to ensure the safe and effective operation of the vessel.

4 Consumables and Outfitting (CLIN -002)

4.1 Food Stores for Transfer to Coast Guard Cutters

4.1.1 The contractor shall procure and store consumable foods including but not limited to canned vegetables, canned fruit, processed meats including all poultry, all seafood, prepared foods, dairy products, frozen vegetables, and fruit to serve as a stock inventory for resupply of Coast Guard cutters.

4.1.2 The contractor shall stock at least 600 cu ft of dry stores, 600 cu ft of refrigerated stores, and 300 cu ft of frozen stores and replenish this food supply when the inventory reaches 25% or as directed by COR.

4.2 Migrant Inventory Supply

4.2.1 The contractor shall stock at least 250% of 418 WMSL required Migrant Inventory Supply List located in Migrant Interdiction Operations TTP- CGTTP 3-93.8/NTTP3- 07.41M to serve as a stock inventory for resupply of Coast Guard cutters. The contractor shall replenish this supply when the inventory reaches 25% or as directed by COR.

4.3 Consumable Supplies

4.3.1 The contractor shall procure and provision victuals, refined petroleum products (e.g., lube oil, fossil fuels), equipment, supplies, and port fees as directed by COR.

5 Travel (CLIN -003)

5.1 The contractor shall conduct travel as necessary to support the crewing of the ship. Travel may be required for crew changes or other mission-related activities as approved by the Government. The contractor shall not bill travel for operations- and maintenance-related activities.

5.2 The Government will reimburse travel costs in accordance with the Federal Travel Regulations (FTR) and FAR 31.205-46. Authorized expenses include airfare (coach class only), lodging, meals, ground transportation, and other costs directly related to contract performance.

6 Period of Performance

6.1 The contract periods shall be as follows:

6.1.1 Base Period: 6 months

6.1.2 Option Period: 6 months

7 Place of Performance

7.1 The place of performance may include the Caribbean Basin, Gulf of America, and surrounding areas, as directed by COR.