Questions and Answers_70Z02325Q93210001 - v2.0.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 70Z02325Q91230001
About this file
This document is a set of Questions and Answers related to a solicitation for the 2025 Sector Commanders Conference for the U.S. Coast Guard. The solicitation (Number 70Z02325Q91230001) requires a contractor to provide conference space and blocked hotel rooms for Coast Guard personnel.
Key details include:
- Conference room requirements (round table primary, classroom secondary)
- Preferred hotel amenities (AAA 3-diamond, 24/7 guest laundry access)
- Pricing structure (include total cost for conference requirements, individual room billing)
- Submission instructions (email quote and price schedule to specified contracting officials)
- No meals provided, only conference room and related requirements per the Statement of Work
The incumbent for this contract is Embassy Suites, though the previous contract number is not provided. The solicitation has a closing date of December 2, 2024.
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Text version
Sheet1 Questions & Answers Solicitation: 70Z02325Q93210001 Published: 11/15/2024 Q&A Deadline: 11/19/2024 13:00:00 Close Date: 12/02/2024
| # | Question | Answer |
| 1 | In the solicitation there is no reference for hotel rating but as we have worked with USCG in the other area, only AAA 3 diamonds hotels are accepted. Will it applied for your group as well? | AAA 3 diamond rated hotels are accepted. |
| 2 | Will the group tax exempted and the related form be provided after award? | See Tennessee Code - T.C.A. § 67-6-308 Rule 1320-5-1-.58(1) and Standard Form 1094-15c. |
| 3 | Continental breakfast is required or preferred? | Preferred |
| 4 | ...how many attachments will I send? It looks like it may be two: the quote content and price schedule. | Yes, quote content and Price Schedule (unrevised or edited: should remain in original format from posting). |
| 5 | For the price schedule, does this only include setup fees and audio visual since the sleeping rooms will be covered by the individuals? | Price Schedule should include the total price for all requirements listed in "Attachment 1 -Specifications for Conference" as per "Attachment 1 Statement of Work 2024 DSF COCON". The value listed under Total Price will be used for evaluation. Individual rooms will be covered by separate individual billing. |
| 6 | Will the lodging rooms be paid for by the individual attending or be billed the government as part of the contract | Lodging will be billed and paired for by individuals. |
| 7 | Is there an incumbent, if so, what is the contract number, value and the name of the company? | Embassy Suits is the Incumbent, We dont have the previous Purchase Order Number |
| How do you want your quote submitted? | Submit via email to KO (Miranda Smith) and KS (James Nakamoto) | |
| 8 | I see the attachments in SAMs, but I do not see a place to submit anything. Do I submit on the website or do I directly send the attachments you? | Submit via email to KO (Miranda Smith) and KS (James Nakamoto) |
| 9 | There was a clause in one of the attachments about us filling out the copy of “provision 52.212-3, offeror representations and certifications-commercial products and commercial services”. Is this something that will need to be done when contracting or for the proposal? I did not see this document in SAM.gov. | Need to complete applicable sections within FAR 52.212-3 and submit along with quote. |
| 10 | Are these the only two submission attachments that are needed? |
| We require two submissions. Quote content and Price Schedule. | ||
| 11 | Do you have in mind a specific or preferred conference room configuration? | Conference Room: Round Table primary referred, Classroom secondary preferred. Breakout Room: Unspecified. |
| 12 | Are you seeking any meals to be provided exclusively for the conference date attendees ? | No meals. Only Conference room and requirements as specified per Statement of Work section 3.3. |
| 13 | Is it acceptable for a lodging facility to provide laundry services during designated hours or is it required that the facility allow guests 24/7 access to a laundry facility? | As per Statement of Work 3.2 "Have an indoor laundry facility on premises with 24/7 guest access." |
| 14 | On Attachment 2-Price Schedule: For CLIN 0001 are Offerors to enter into Column C the price for the conference requirement and enter into Column E the total price of the rooms plus conference space? | Price Schedule should include the TOTAL PRICE for all requirements listed in "Specifications for Conference" as per "Attachment 1 Statement of Work 2024 DSF COCON". The value listed under Total Price will be used for evaluation. Individual rooms will be covered by separate individual billing. |
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