Question and Answers.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 70Z02325Q91230001
About this file
This is a Question and Answer document for solicitation 70Z02325Q93210001 issued by the US Coast Guard for the 2025 Sector Commanders Conference, with questions due by November 19, 2024, at 13:00 and a closing date of December 2, 2024.
Key details revealed through the Q&A include: the requirement for AAA 3-diamond rated hotels, conference space requirements including round table configuration (preferred) or classroom setup, and 24/7 guest access to laundry facilities. Embassy Suites is identified as the incumbent, with previous years purchased via government purchase card. Proposals must be submitted in two volumes - Volume I covering Technical Capability and Volume II containing the Price Schedule, Representations, and Certifications. Individual attendees will handle their own room payments and tax exemptions, while the conference support portion will receive tax-exempt status after award. Continental breakfast is preferred but not required, and no meals are included in the conference requirements.
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Sheet1 Questions & Answers Solicitation: 70Z02325Q93210001 Published: 11/15/2024 Q&A Deadline: 11/19/2024 13:00:00 Close Date: 12/02/2024
| # | Question | Answer |
| 1 | In the solicitation there is no reference for hotel rating but as we have worked with USCG in the other area, only AAA 3 diamonds hotels are accepted. Will it applied for your group as well? | AAA 3 diamond rated hotels are required. The Specification for Conference has been amended. |
| 2 | Will the group tax exempted and the related form be provided after award? | There will not be a group tax exempt for room reservations. The individuals will submit upon check-in. For the conference support, the tax exempt information will be provided after contract award. See Tennessee Code - T.C.A. § 67-6-308 Rule 1320-5-1-.58(1) and Standard Form 1094-15c. |
| 3 | Continental breakfast is required or preferred? | Preferred |
| 4 | ...how many attachments will I send? It looks like it may be two: the quote content and price schedule. | Offerors shall submit two separate volumes. Volume I shall contain all required information for Factor 1 – Technical Capability. Volume II shall include a completed Attachment 2 – Price Schedule, Representations and Certifications, and completed provisions. |
| 5 | For the price schedule, does this only include setup fees and audio visual since the sleeping rooms will be covered by the individuals? | Price Schedule should include the total price for all requirements listed in "Attachment 1 -Specifications for Conference" Section 3.3. The value listed under Total Price will be used for evaluation. Please list the daily lodging rate in the boxes provided. Individual rooms will be covered by separate individual billing. |
| 6 | Will the lodging rooms be paid for by the individual attending or be billed the government as part of the contract | Lodging will be billed and paid for by individuals. |
| 7 | Is there an incumbent, if so, what is the contract number, value and the name of the company? | Embassy Suits is the Incumbent, previous years this was purchased via governement purchase card. |
| How do you want your quote submitted? | See page 20 of SF1449 Continuation Synopsis_Solicitation 70Z02325Q93210001 2025 Sectors Command Conference_A2 11-25-24, Section (xv) | |
| 8 | I see the attachments in SAMs, but I do not see a place to submit anything. Do I submit on the website or do I directly send the attachments you? | See page 20 of SF1449 Continuation Synopsis_Solicitation 70Z02325Q93210001 2025 Sectors Command Conference_A2 11-25-24, Section (xv) |
| 9 | There was a clause in one of the attachments about us filling out the copy of “provision 52.212-3, offeror representations and certifications-commercial products and commercial services”. Is this something that will need to be done when contracting or for the proposal? I did not see this document in SAM.gov. | Need to complete applicable sections within FAR 52.212-3 and submit along with quote in Volume II. |
| 10 | Are these the only two submission attachments that are needed? |
| Offerors shall submit two separate volumes. Volume I shall contain all required information for Factor 1 – Technical Capability. Volume II shall include a completed Attachment 2 – Price Schedule, Representations and Certifications, and completed provisions. | ||
| 11 | Do you have in mind a specific or preferred conference room configuration? | Conference Room: Round Table primary referred, Classroom secondary preferred. Breakout Room: Unspecified. |
| 12 | Are you seeking any meals to be provided exclusively for the conference date attendees ? | No meals. Only Conference room and requirements as specified per Statement of Work section 3.3. |
| 13 | Is it acceptable for a lodging facility to provide laundry services during designated hours or is it required that the facility allow guests 24/7 access to a laundry facility? | As per Statement of Work 3.2 "Have an indoor laundry facility on premises with 24/7 guest access." |
| 14 | On Attachment 2-Price Schedule: For CLIN 0001 are Offerors to enter into Column C the price for the conference requirement and enter into Column E the total price of the rooms plus conference space? | Price Schedule should include the total price for all requirements listed in "Attachment 1 -Specifications for Conference" Section 3.3. The value listed under Total Price will be used for evaluation. Please list the daily lodging rate in the boxes provided. Individual rooms will be covered by separate individual billing. |
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