Attachment I Statement of Work Amend002_9_15_23.pdf

Amendment 002 Dated 9/15/2023

ATTACHMENT I

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

Attachment I SOW

Amendment 001

Spare Parts

Djibouti

Preparing Organization (CG-922)

Contract Number

Amendment 001 Dated 9/15/2023

1 INTRODUCTION

1.1 Scope

The scope of this requirement is the procurement of spare parts listed in Appendix A: Spare Parts

List and prime mover vehicles capable of towing boats on their available trailers. This procurement proceeds as required under Foreign Military Sales Letter of Offer and Acceptance

Case Number NV-P-LFB for the Government of Djibouti. Packaging, packing, preservations and markings in preparation for Defense Transportation System pick up must be required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act

(AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA

(classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These agreements are called U.S. LOA.

Provision of these items will help the maritime safety and security services maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S.

Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

The following government terms and associated acronyms are common terms and may be used thought out the SOW.

Acronym Term

AAR After Action Report

ABS American Bureau of Shipping

ABYC American Boat and Yacht Council

APCAS Aircraft and Personnel Automated Clearance System

ARO After Receipt of Order

AWS American Welding Society

CBL Commercial Bill of Lading

CFI/E Contractor Furnished Information/Equipment

CLIN Contracting Line Item

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CONUS Continental United States

COR Contracting Officer’s Representative

DBA Defense Base Act

DOD Department of Defense

DTC Delivery Term Code

DTS Defense Transportation System

FF Freight Forwarder

FMS Foreign Military Sales

FOB Free On Board

GSA General Services Administration

GFI/E Government Furnished Information/Equipment

IRC Invoice Routing Code

KO Contracting Officer

KS Contract Specialist

LOA Letter of Offer and Acceptance

OCONUS Outside the Continental United States

OEM Original Equipment Manufacture

POC Point Of Contact

POD Port of Debarkation

POE Port of Embarkation

POP Period of Performance

PPPM Packing, Packaging, Preservation and Marking

SAMM Security Assistance Management Manual

SOW Statement of Work

USCG United States Coast Guard

USG United States Government

2.2 Applicable Documents

The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report, DD Form 250, http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/

250.pdf

2.3 Appendix

2.3.1 Spares List

https://samm.dsca.mil/chapter/chapter-7 http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf

Amendment 001 Dated 9/15/2023

GENERAL INFORMATION

3.1 General

The purpose of this SOW is to define the requirements for the procurement of the spare parts listed in “Appendix A Spare Parts List” and the supporting prime mover vehicles with a pintle hitch capable of towing a variety of trailers designed for towing boats.

3.2 Delivery Schedule

The delivery schedule must be provided by the contractor and must include inspection and shipping preparation. The provided delivery schedule must have all products available for pickup within 240 days. (Deliverable)

3.3 Place of Performance

The primary place of performance will be at the Contractor’s facility.

3.4 Kick-Off Meeting

The Contractor must attend a Kick-Off Meeting with the KO and the COR no later than five (5) business days after the start of the POP, at the KO discretion. The purpose of the Kick-Off

Meeting, which will be chaired by the KO, is to discuss technical and contracting objectives of the statement of work and review the Production Schedule. The Contractor is not required to be physically present, attendance by conference call is acceptable.

3.5 Status Meetings

The Contractor point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. (Deliverables as needed)

3.6 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this

SOW, the Contract, and its terms and conditions. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract. If the

Contractor chooses to take such direction, they do so at their own risk.

3.7 Invoicing

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be

Amendment 001 Dated 9/15/2023 stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A request for payment is proper if it includes the items required by the clause at FAR 52.212-

4(g) Invoice. If a request for payment does not include all the items required by the clause and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

Each invoice must at a minimum contain the following information.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or

SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number TBD

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name Dennis Kokoskie

h. Contracting Officer’s Representative’s (COR’s) Name Ilvin Soto

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL

INVOICE.”

The Contractor must email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed

Amendment 001 Dated 9/15/2023 below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors must submit proper payment request invoices associated with this award through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal

Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

• The first email will have the IPP Logon ID and a link to the IPP application.

• A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Upon your companies SAM.gov point of contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information:

Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131 https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/

Amendment 001 Dated 9/15/2023

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-3907), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

• For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

• For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

• The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date must substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends must substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

• On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

• Web-based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection

3.8 Government Points of Contact

Contracting Officer

Dennis Kokoskie

Email: Dennis.s.kokoskie@uscg.mil

Phone: 410-430-3107 mailto:IPPCustomerSupport@fiscal.treasury.gov

Contract Specialist

Daniel Southard

Email: daniel.southard@uscg.mil

Phone: 202-774-0343

Contracting Officer Representative

Ilvin Soto

Email: Ilvin.Soto2@uscg.mil

Phone: 202-495-8466

3.9.1 In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the

Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Bowhead Mission Solutions LLC.

6564 Loisdale Ct Ste 900

Springfield, VA 22150

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel)

Email: Klara.Cali@uscg.mil

Phone: 202-475-3045

Invoice Documentation Copy Only:

Charolette Brown (non-Government personnel)

Email: Charlotte.R.Brown@uscg.mil

Phone: 202-475-3027

3.9.1.1 In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firms are required to sign a

Non-Disclosure Agreement, confirming that any and all information received must neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer must obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

Amendment 001 Dated 9/15/2023

4.1 General. The Contractor must procure all spare parts as listed in Appendix A and two (2) prime movers.

4.2 Spare Parts. The Contractor must source and procure the item(s) listed in Appendix A, Spare Parts list and prepare the items for shipment as per Section 5 Packaging, Shipping, and

Delivery.

4.3 Prime Movers. The Contractor must source and procure two (2) prime movers able to move a 10-ton, triple-axle trailer; be a locally supportable (make and model); use 2D(#2) fuels suitable for warmer weather; have air condition, power windows and locks, automatic transmission; and include spares and ancillary equipment recommended to perform scheduled routine maintenance on for up to two (2) years with an average annual mileage of 7,500 miles driven per year. The prime movers will be used to pull 38-foot boats on a trailer.

4.3.1 Prime Mover Spares and Ancillary Equipment. The Contractor must provide a recommended list of equipment and spares parts to support OEM scheduled maintenance for two

(2) years of service at approximately 7,500 annual miles. This must include equipment and parts to support the entire truck (e.g., engines, body, wheels, tires).

4.3.2 Prime Mover Hitch. The prime mover hitch must be equipment with a pintle hitch, capable of attaching to the existing trailers; see pictures below.

Picture 1

Picture 2

Picture 3

Picture 4

Picture 5

Picture 6

Picture 7

4.3.1 Operation

General: Prime movers must be able to securely attach to the pintle hitch design of trailers already at facility and have the capability to tow at least 30,000 lbs. Because it is not recommended by one of the trailer manuals and likely to strain under heavy weights, providing vehicles with “fifth-wheel modifications” will be unacceptable.

4.3.2 Towing: Prime mover must have stated capabilities to pull the weight of a 38’ boat with its operational gear atop of a trailer, at least 30,000 lbs. A location for a secure attachment to the pintle hitch design must be installed on the back of the vehicle. Trailers currently on location host 12 VDC (with commercial 7-pin round plug with round connectors) and 24 VDC (w/ 12-pin

NATO plug) electrical systems. Prime movers provided must be capable of attaching to these trailers and electrical systems without losing functionality of brakes or lights.

4.3.4 Suitability for warm climate: The climate of the nation of Djibouti should not hinder operability or significantly reduce the service life of the vehicle. Prime mover must include:

Amendment 001 Dated 9/15/2023

• Electrically powered windows and locks

• Air conditioner

• An engine that runs on middle distillate, Gas Oil, “DF-2” Diesel fuel.

4.4 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor must bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, function replacement for the originally proposed component. The Contractor must provide a minimum of 30 days’ notice, from date of award, of any equipment substitution. The Contractor must submit written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer must approve all equipment substitutions. (Deliverable)

4.5 Inspection and Acceptance

Inspection and Acceptance must be conducted at the contractor’s facility unless otherwise mutually agreed upon by the contractor and the USCG. The Contractor must perform the inspection and acceptance and document the results on a DD250. A COR or Government

Representative may be onsite to witness the inspection. Deficiencies disclosed during inspection must be documented on the DD250. The USG’s approval of the DD250s, acknowledging the

USG’s formal acceptance of items provided, must be conducted prior to DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper. (Deliverable)

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed in

Appendix A. Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing, Packaging Preservation

The Contractor must prepare the material for shipment in accordance with SAMM, § C7.8

Packaging and Marking.

5.2.1 The Contractor must preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect materiel against

Amendment 001 Dated 9/15/2023 physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, Section

C7.8.2 in addition to the following with the following information:

Contract No. TBD

Foreign Military Sales (FMS) Case Designator NV-P-LFB

For DTS shipments, “This shipment is authorized for export pursuant to 22 CFR

126.6(a), under FMS case NV-P-LFB.

The U.S. Government point is:

Primary Point of Contact

Karl Harris – Case Manager

Email: Karl.a.harris@uscg.mil

Phone: (202) 549-6881

Alternate Point of Contact

Klara Cali

Email: Klara.Cali@uscg.mil

Phone: (202) 475-3045

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

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5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.5 Shipping Documentation

All shipping tracking information and shipping documents must be provided to the USCG POCs identified below. These documents must include, as applicable, DD250, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. (Deliverable)

All shipping documents must be provided to:

USCG Contracting Specialist: Daniel Southard

Formal Contracts Division (CG-9123)

U.S. Coast Guard

Telephone Number: 202-774-0343

Email: daniel.southard@uscg.mil

USCG FMS POC: Karl Harris

Case Manager

Office of International Acquisition Programs (CG-922)

U.S. Coast Guard

Telephone Number: (202) 549-6881

Email: Karl.a.harris@uscg.mil

5.5.1 The Contractor must prepare hazardous cargo, if applicable, in accordance with reference

2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of Transportation or

International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per US

Coast Guard regulations. A SDDG must be completed for the any Hazardous cargo.

5.6 Transportation

The Delivery Term Code (DTC) required on the LOA is 7, which requires the shipment to be picked up from the contractor’s facility by a DTS shipper.

The Contractor must prepare the items in accordance with the policies, regulations, and procedures enumerated in the SAMM, Section C7 (Transportation).

5.6.1 The contractor must provide necessary characteristics (e.g., weight, dimensions) on items/shipment as required by the U.S. Government to arrange for shipping. The USG will

Amendment 001 Dated 9/15/2023 coordinate the arrangement for onward movement to a final destination. The Contractor must be present during the DTS pick up and transfer of custody. A copy of the DD250 must be included with the packaging list.

5.6.2 The contractor will not be responsible for Customs clearance nor any fees associated with the process. The contractor will be provided with in-country POC and shipping address.

6 WARRANTY AND DOCUMENATION

6.1 Warranty

The Contractor must provide with the equipment any commercially available manufacturing documentation and warranties in the English language. The warranty must provide for the

Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service. All warranty coverage must be applicable for use of the vehicles and any applicable spare parts.

The Contractor must assist the recipient country with warranty claims with the OEMs should there be a need. The Contracting Officer will resolve any disputes.

7 DELIVERABLE SCHEDULE

7.1 The following is a consolidated list of the contract deliverables.

Deliverable

SOW Section Item Schedule Delivery

Method

POC

3.2 Delivery Schedule At Kick-Off

Meeting

Email Contracting

Officer and

COR

4.2 Equipment Substitution minimum of 30

days’ notice, from date of award

Email Contracting

Officer and

COR

4.3 Inspection and Acceptance upon the transfer

of custody to the

DTS Shipper

Email Contracting

Officer and

COR

5.5 Shipping Documentation With Delivery Hard copy COR

6.1 Documentation With Delivery Hard copy COR

6.2.1 Warranty With Delivery Hard copy COR

(End of SOW)

Amendment 001 Dated 9/15/2023

Appendix A

Spare Parts List

(can also be viewed in Excel format on the second sheet of Attachment II pricing schedule)

Spare Sparts List

Item

No. DESCRIPTION OEM PART NO. QTY

1 Battery Terminal Puller 1EFY2 5

2 Crimpers 5LL34 5

3 Wire Strippers 3PB81 5

4 Wire Cutter 3ZJG1 5

5 Moisture Meter 15X980 5

Magnetic and Flexible

Claw Retrieval Tool 16W191 5

7 Combination Wrench Set 4YR25 5

8 Screw driver set 2DGP6 5

9 Allen wrench set 2CYC4 5

10 tool bag 32PJ37 5

11 vice grips 6C667 5

12 volt meter set 46N341 5

13 socket wrench set 53PN74 5

14 pliers 10N540 5

15 calibers 5UAU5 5

19-PC Maintenance Tool

Kit 612U83 1

17 air compressor 4TW29 1

18 battery charger (portable) 29RV91 2

19 hoist, chain 38EV05 2

20 Shop lamps 52YK79 4

21 Tool cabinet 32H855 4

22 power tool kit 52YU78 2

23 wire terminal kit 2FZJ9 6

24 master tool set 5TJ07 2

25 Pressure Washer 20KC12 1

Engine Driven Utility

Pump 6DLY4 1

27 Gear lube/grease (quart) Mercury 858064k01 36

28 motor oil (3 x 1 gallon box) Delo 400 SDE SAE 15w-40 50

29 motor oil (quart) 875153 100

Amendment 001 Dated 9/15/2023

30 trans oil

Valvoline ATF Transmission Fluid

Dextron Mercron III 74130003538 50 various electrical cable

(box)

Remington or any - Marine Grade

Rated Wire (multi-color) at least 16

AWG/Gauge 16STRUL1426KITS 5

32 impellers 06192-ZX2-C00 10

33 fuel filter Honda 16911-ZY3-010 10

34 fuel filter ENGN0311 8421.29.0065 24

35 oil filter Mercury 35-877767K01 10

36 oil filter Honda 15400-PLM-A01PE 8

37 oil filter fits MTU 16V2000 6

Steel Tubing (brake & fuel) LTSC325 1

Water/Exhaust Hose (12.5

ft) 16-250-8004 1

1.5" Odorsafe Sanitation

Hose (1 ft) 306342871 1

Raisman Fuel Line Tubing

(5 ft) 3/16" ID, 5/16" OD, 1/16" Wall 1

Potable Water Pipe tubing

(300 ft) PPWW12300 1

43 hose clamps

STEELSOFT Stainless Steel Large

Band Hose Clamp System 5

44 marine tape

Marine Grip Tape by BH-USA UPC:

5060192210958

SKU: MARN2N 20

45 misc consumables

BF 225 Spark Plugs (Nippondenso)

1030877 40

46 misc consumables Lucas Marine Grease #10320-30 1

47 Electrical softbook 56JR81 1