Amendment 1-SOW- Generator Rental in Sterling VA.pdf

Amendment 1-Revised Statement of Work (SOW)

STATEMENT OF WORK (SOW)

GENERATOR RENTAL (STERLING, VA)

PART 1

GENERAL INFORMATION

1. INTRODUCTION: This is a non-personal services contract for services in Sterling, VA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The United States Secret Service (USSS) is a premier Law Enforcement Agency that utilizes generators during protective operations.

1.2 Objectives: The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel and other items necessary in accordance with this Statement of Work (SOW).

1.3 Scope: The purpose of this procurement is to rent a generator and associated items to charge 33 electric golf/utility cars for our operations in Sterling, VA. The contractor shall provide the following items to include all labor (delivery, pick-up, setup, removal, etc):

Quantity Description 1 Generator (56 KW Tier 4) 1 #2 Banded 10’ Cable 1 200 AMP Spider Box Splitter 6 Spider Box 10 50’ Spider Box Cord 33 50’ Extension Cord

Additional Information/Requirements:

• The generator will serve as a charging station for the electric golf/utility cars.

o All golf/utility golf cars are “Club Cars” o All golf cars need to be charged simultaneously o The generator will not run 24/7 every day

• The rental shall include all delivery, setup, removal, and pickup fees.

• The generator shall be delivered full of fuel.

• All items shall be in great condition, no sign of wear and tear.

• The contractor shall be “on-call” during rental period for service calls.

o The contractor shall provide the USSS POC(s) listed in Section 1.6 with the contact information of the authorized representative(s) that can be contacted during the rental period.

o Contractor shall have sufficient staff to operate equipment on a 24 hour a day basis as conditions warrant.

o The contractor shall respond to all service calls (issues with the equipment) within two (2) hours of being contacted by the USSS POC.

• The contractor shall be responsible for off and on loading equipment and materials.

• When items are needed, the USSS would provide advance notice to the vendor which would include the items being requested and quantity needed, specific delivery, set-up, and removal dates and times. (When possible, we would provide at least 48 hours advance notice.)

• All equipment must be removed by the time designated stated by USSS POC.

• Responses shall include how many golf/utility cars can be charged at one time

• Contractors must be registered in the System Award Management (SAM). If you are not already registered with SAM and wish to do so, please go to www.fsd.gov.

Security Requirements:

• Employees and subcontractors would be subjected to criminal, credit and other database checks.

• No clearances are required for this effort.

1.4 Specific Tasks

1.4.1 Task Heading: Generator Rental (Sterling, VA)

CLINs Description Quantity (Months)

Unit Price

Total (Qty x Unit Price)

0001 Base Period: Generator (and associated items) 5 $TBD $TBD

0002 Base Period: Service Calls/Repairs

TBD $TBD $TBD

Option Period 1:

Generator (and associated items)

$TBD $TBD

1002 Option Period 1: Service Calls/Repairs

TBD $TBD $TBD

Option Period 2:

Generator (and associated items)

$TBD $TBD

2002 Option Period 2: Service Calls/Repairs

TBD $TBD $TBD

TOTAL CONTRACT

VALUE

http://www.fsd.gov/

*Service Calls/Repairs will be funded as needed

1.5 General Information

1.5.1 Period of Performance:

• Base Period: 6 months (Typical Usage: Date of Award- October 31, 2025)

• Option Period 1: 6 months (Typical Usage: April 1, 2026- May 31, 2026)

• Option Period 2: 6 months (Typical Usage: June 1, 2026- October 31, 2026)

1.5.2 Place of Performance: Sterling, VA 20165

1.5.3 Type of Contract: The Government will award a Firm Fixed-Price (FFP) award.

1.5.4 Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. All data provided to the contractor by the government and/or developed by the contractor for the government shall be treated as Sensitive but Unclassified (SBU).

All other information relating to the items to be delivered or services to be performed under this order may not be disclosed by any means without prior approval by the Contracting Officer, in concurrence with TBD.

Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor will not release to any person/entity the name of the agency procuring the items/services of this requirement to include any subcontractors at any tier.

1.5.4.1 Security Requirements:

• The contract employees shall be subjected to criminal, credit and other database checks.

• No clearances are required for this effort

1.5.5 General Compliance: Occupational Health and Safety Administration (OSHA)

1.6 Points of Contact:

• TBD

1.7 Invoices: Payment requests shall be submitted electronically as follows:

1.7.1 Submit invoices using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information is available at www.ipp.gov or any successor site.

1.7.1.1 All invoices shall state the date and items provided; otherwise, the invoice will be rejected.

http://www.ipp.gov/

1.7.1.2 All invoices shall reference the contract number (PO) and the unique Payment Authorization (PA)# which is assigned for each service request.

1.7.2 Submit another copy of the invoice as an attachment to an email (PDF or Microsoft product attachments are readily accepted), to PPD.Budget@usss.dhs.gov.

1.7.2.1 The invoice shall state the dates and items provided; otherwise, the invoice will be rejected.

1.7.2.2 The invoice shall reference the contract number (PO) and the unique PA# which is assigned for each service request.

1.8 Authority: The Contracting Officer (CO) is responsible for the general administration of this order. The Contracting Officer’s Representative (COR) is responsible for the review/acceptance of all deliverables, and technical direction. The CO will serve as the Government point of contact for contractual direction. The COR will serve as the Government point of contact concerning information exchange, submission review and payment. Nothing said by the COR shall be construed to change the order requirements unless supported in writing in advance by the CO.

The USSS Point of Contact responsible for overall administration of this order is:

Contracting Office POC:

Name: TBD Title: Contracting Officer Phone: TBD Email: TBD mailto:PPD.Budget@usss.dhs.gov

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Contractor, Contracting Officer, Deliverable, Key Personnel, and Physical Security.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS: CFR, CO, CONUS, COR, COTS, CPFF, FAR, FFP, GFP, HSAR, LH,

NCR, OCI, OCONUS, ODC, PIPO, POC, PM, SOW, TE, TM, and TPOC.

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPFF Cost Plus Fixed Fee

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

GFP Government Furnished Property

HSAR Homeland Security Acquisition Regulation

LH Labor Hour

NCR National Capital Region

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PM Program Manager

SOW Statement of Work

TE Technical Exhibit

TM Time and Material

TPOC Technical Point of Contact