DID_APM-ILS-029_Transition_Plan_updated.docx

DATA ITEM DESCRIPTION

3. DESCRIPTION/PURPOSE

3.1. The Transition Plan describes the process, details, and schedule for providing and orderly transition during the Contract’s Transition period

3.2. The Transition Plan is an all-inclusive management plan that provides details of the specific key personnel, tasks, and procedures to ensure a smooth transition from the incumbent contractors in order to efficiently and effectively execute the requirements of this PWS.

APM

7. APPLICATION/INTERRELATIONSHIP

7.1. This Data Item Description details the required format and data elements for the Contract Transition Plan approach.

7.2. The Transition Plan shall be consistent with data products generated for the direction, coordination, and control of ILS management, interface management, and Information technology requirements.

10. PREPARATION INSTRUCTIONS

10.1. FORMAT. Contractor format is acceptable.

10.2. CONTENT. The Transition Plan describes the Contractor’s management, staffing, vetting, logistical resources, infrastructure, IT planning, and subcontractor management methods. The Transition Plan includes, at minimum, the following sections:

10.2.1. Introduction. Prepare a detailed transition plan, including necessary changes in leadership, personnel, processes, and technology.

10.2.2. Transition Plan. A detailed description of the Offeror’s approach to ensuring a smooth transition between the current incumbent contractors and the successful Offeror, which shall have minimal impact on TSA operations and productivity.

10.2.2.1. Incoming Contractor. Include a discussion of how the Offeror shall manage and implement a smooth transition of personnel, equipment, logistical resources and IT system simultaneously. Include a discussion of the orderly transition of duties from existing personnel on incumbent contract to new contract. The incoming transition plan should have as a minimum the following sections:

a. Management: Description of the Offeror’s management approach and how the transition shall be managed to successfully achieve a smooth transition with minimum or no impact on TSA operations. Identify key personnel required for the transition. The plan should provide an overview of the transition goals, assumptions, and risks that have been identified that could severely limit the ability to complete the transition on schedule.

b. Staffing Plan and Vetting Process: Description of the Offeror’s methodology for obtaining appropriate personnel in a timely manner and placing them in the proper locations based on the labor categories and skill levels needed to satisfy contract requirements. Identify skills gaps and specific training requirements for specific systems or technologies. Describe the vetting process and how the Contractor will ensure personnel are processed and cleared through PerSec prior to the start of option year 1. Describe the badging and insurance process and timeline on obtaining appropriate airport badging and insurance to allow access to airports and perform work at each airport to maintain TSE.

c. Logistics Support Resources & Infrastructure: Description of the Offeror’s approach for providing the logistics support infrastructure and resources in a timely manner and placing them in the proper locations needed to satisfy contract requirements.

d. Information Technology:

1. Provide a description of the Offeror’s approach for developing, implementing and obtaining an Authority to Operate for their IT system and components that contains TSA data. Describe the plan, and address the specific timeline and steps in providing required documentation, IT development, deployment, and testing of the system by TSA in order to have an approved operational system prior to the start of Option Year 1.

DATA ITEM DESCRIPTION APM-ILS-029

10. PREPARATION INSTRUCTIONS (CONTINUED

2. Develop an implementation plan for the proposed TSE Database. The plan should, at a minimum, outline scope, objective, objective implementation strategy, labor resources, milestones and activities from project initiation to production. Milestones and activities are to be represented in the form of a Gantt chart, and should express the critical, secondary and tertiary path.

10.2.2.2. Incumbent Contractor Turnover Procedures at End of Contract. Include a discussion of how the Offeror, should they become the Incumbent, shall implement a smooth transition at the end of this contract of personnel, equipment, and documentation simultaneously. The transition plan should include, at a minimum, the following sections:

a. Personnel: Description of methodology for transitioning appropriate personnel in a timely manner and ensuring a smooth and orderly transition of duties from the Incumbent to the Incoming Contractor, including any proposed restrictions on personnel that would prevent them from being able to begin work immediately under the Incoming Contractor.

b. Logistics Support Resources & Infrastructure: Description of what type of TSA data will be provided to the Incoming Contractor and at what intervals.

c. Management: Description of the duration and how the transition shall be managed to successfully achieve a smooth transition with minimum or no impact on TSA operations.