Attachment 1 - SOW Updated for Amendment A00002.pdf

RFQ No. 70T01025Q7668N003

Attachment 1: Statement of Work (SOW)

Transportation Security Administration Statement of Work (SOW)

Freedom Center – Lifecycle Replacements

1.0 SUMMARY

This Statement of Work includes three separate tasks for lifecycle replacements at the TSA Freedom Center, Transportation Security Operations Center (TSOC). This includes Task A – the removal and replacement of two (2) Uninterrupted Power Source (UPS) as the UPS have exceeded their useful lifecycle performance period; Task B – removal and replacement of seven (7) static switches (STS) and eight (8) Power Distribution Units (PDU’s) at the Transportation Security Operations Center (TSOC). STS and PDU’s must be removed in-tandem, as removal constitutes power unavailability and requires operators to initiate continuity of operations (COOP) procedures, and; Task C – removal and replacement of three (3) HVAC units 11, 12, and 13 which have exceeded the 20-year lifecycle for effective use to ensure the continued protection of critical electronic equipment and computer servers within the TSOC.

Place of Performance:

Freedom Center (FC) 13555 EDS Drive Herndon, VA 20171-6104

2.0 SCOPE OF WORK

The contractor shall source and provide all materials, labor, and project oversight required for each task, including removal, disposal, installation, and operability testing.

The project shall be completed in the following order: UPS #2 and batteries, UPS #1 and batteries, STS/PDU, and HVAC, as indicated below. STS/PDUs shall be replaced as an overall group in order to minimize downtime to operations.

Task A: UPS A.1 - Remove and Replace UPS-2

1. Switch power from UPS-2 to secondary UPS-1

2. Secure power to dormant UPS-2 that is to be removed (lock-out/tag-out)

3. Demolish and remove dormant UPS-2. Recycle off-site

4. Provide and install new UPS-2

5. Power-up and test for operational readiness

A.2 - Remove and Replace UPS-1

1. Switch power from UPS-2 to secondary UPS-2

2. Secure power to dormant UPS-1 that is to be removed (lock-out/tag-out)

3. Demolish and remove dormant UPS-1. Recycle off-site

4. Provide and install new UPS-1

5. Power-up and test for operational readiness

A.3 - Batteries

1. Provide and install requisite number of wet cell batteries and associated components

2. Utilize existing battery racks

3. Provide and install new spill kit containment system below battery racks

Task B: STS/PDU

B.1 - Electrical Demolish existing, and furnish and install seven (7) new Vertiv/ Liebert Static Transfer Switches (STS) (Brand Name) and eight (8) Power Distribution Units (PDU’s):

1. Watch Floor: (1) STS / (1) PDU

2. LAN Room 1: (1) STS / (2) PDU

3. SCIF: (1) STS / (1) PDU

4. LAN Room 2/Room 128: (1) STS / (2) PDU

5. 463D: (3) STS / (2) PDU

B.2 - Progression All STS and PDU units must be removed and replaced in-tandem.

B.3 - Rigging/Hauling

1. Remove from site and properly dispose of all STS’s/PDU’s in accordance with EPA

Regulations.

2. Furnish and install floor protection, along agreed upon path of travel, for removal and installation of STS's.

3. Rig into place new STS's/PDU’s.

B.4 - BAS Integration

1. Furnish and install Cat6e plenum rated network drops to the customer provided network.

2. This to include labor to configure drops into the system side of the STS’s and PDU’s as well as the final configuration of the Niagara system.

3. Obtain and verify permissions in order to configure said systems into TSOC onsite BAS.

Task C: HVAC

C.1 - Mechanical Room 425

1. Provide means for temporary cooling of server area and employee-occupied space while

HVAC systems are inoperable.

2. Disconnect and remove HVAC units. Perform HVAC change-out [one unit at a time] at the direction of in-house engineers.

3. Existing duct systems, independent OA fans, dampers & actuators remain in place for reuse.

4. Capture and install glycol back into HVAC system(s).

5. Upgrade all system filters to MERV 11 grade.

6. Tie-in to existing fire-life safety per code.

7. System test. Verify operability.

Existing Equipment Specifications (Tasks A, B, and C):

BATTERIES NAME GNB CLASSIC MODEL 4-PDQ-11 (APROX. 80 BATTERIES PER

UPS)

UPS 1 MODEL UDA63500A36H646 SERIAL C255602/L1-05002

UPS 2 MODEL UDA63500A36H646 SERIAL C255602/L1-05003

PDU 1 MODEL PPA075C SERIAL: 547278-003

PDU 2 MODEL PPA075C SERIAL 547278-004

PDU 3 MODEL PPA030C SERIAL 547278-005

PDU 4 MODEL PPA100C SERIAL 547278-007

PDU 5 MODEL PPA075C SERIAL 547278-001

PDU 6 MODEL PPA075C SERIAL 647278-002

PDU 7 MODEL PPA075C SERIAL M09L090121

PDU 8 MODEL PPA075C SERIAL M09L090116

STS1 MODEL STA0400A12S2662 SERIAL ST200771

STS2 MODEL STA0250A12S2662 SERIAL ST200774

STS3 MODEL STA0250A12S2662 SERIAL ST200772

STS4 MODEL STA0250A12S2662 SERIAL ST200773

800AMP MODEL STA0800A12 SERIAL D09L5K0002

STS8 MODEL STA0250A12 SERIAL D09K890012

STS7 MODEL STA0250A12 SERIAL D09K890011

HVAC

HVAC 11 441493-012 FH376C-AAES

HVAC 12 441493-013 FH376C-AAES

HVAC 13 441493-002 FH376C-AAES

NOTE: FAR Clause 52.211-6 – Brand Name or Equal (Aug 1999) applies to all items listed in this solicitation. See page 15.

3.0 WORK COMPLETION TIMELINE

Prior to commencing any work, but no later than 30 days after award, the contractor shall conduct a comprehensive survey to document existing conditions. The contractor shall notify the Government in writing of any discovered existing work that does not meet code or poses a safety hazard, whether related to the contractor’ s work or not. The report shall include a description of the condition found and its location. No work shall proceed until the survey report has been reviewed and accepted by the Government. (Deliverable 001)

A Final Project Schedule and Documentation Review Meeting shall be held ten (10) days after contract award. The purpose of this meeting is to review the final project schedule, ensure all required project documentation, including any drawings, warranties, permits, inspection reports, and other deliverables, have been submitted and are complete, accurate, and compliant with Task Order requirements, and address any outstanding items. This meeting shall be coordinated by the contractor, and the Facility Manager, COR, and Contracting Officer shall attend. No work shall proceed until all project documentation is reviewed and accepted by the Government. (Deliverable 003)

The contractor shall complete the tasks as stated in SOW within 120 work days after Government’s acceptance of final documentation (Deliverable 003). Any delays to work schedule must be timely communicated and authorized by TSA COR and Contracting Officer. The contractor shall perform all demolition and modifications necessary to meet the Government’s requirements. The contractor is responsible for conformance with all applicable federal, state, and local code requirements, permitting, and adherence to a comprehensive workplace safety program.

FAR 52.211-11 “Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)” is applicable to this solicitation and the resultant Task Order. If the Contractor fails to deliver the supplies or perform the services within the time specified in this Task Order, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $500.00 per calendar day of delay for Tasks A and B, and $100.00 per calendar day of delay for Task C.

The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor.

The Government acknowledges that the final project schedule is subject to equipment delivery lead times, which may impact the overall period of performance. The period of performance will be adjusted, as necessary, to reflect any delays caused by equipment delivery timelines that are outside the contractor’s control. The contractor shall not be held responsible for delays resulting from circumstances beyond their reasonable control, including but not limited to manufacturer delays, supply chain disruptions, or other unforeseen events. The contractor shall promptly notify the Government of any anticipated delays and provide documentation to support the adjustment of the project schedule.

The contractor shall be responsible for damages to the building during the refresh, including, but not limited to, the building structure, drywall, floor finish, walls, and/or painted surfaces. When it is necessary to remove or alter existing work, the contractor will be expected to do so in such a manner as to prevent damage to any portions of the existing work that remain. Additionally, the contractor is required to repair or replace portions of existing work that have been altered during modification operations to match existing or adjoining work, as approved by the Contracting Officer’s Representative (COR). At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

At all times, the contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish generated by work being performed under the contract. The contractor shall remove and discard waste materials in an environmentally friendly manner.

4.0 EQUIPMENT AND MATERIALS

Equipment and materials shall be new and carry the appropriate warranty.

5.0 DELIVERABLES MATRIX

# Deliverable Due Date Deliverable Recipient Deliverable

Format Reference

SOW

001 Existing conditions survey report

3 days after award

Detail written report shall be submitted to the COR.

Microsoft Word Document

Section 3.0

002 Project Schedule

5 days after award

Shall provide start and finish dates, equipment and

Microsoft Project

Section 3.0

003 Final Project Schedule and Documentation Review Meeting

10 days after award

Final Project Schedule & Documentation (including cut sheets) shall be submitted to the COR for approval.

Microsoft Word, PDF or Excel, as applicable.

Section 3.0

004 Security Requirements

48 hours before start date.

See Section 12.0 for details. Submit to the COR.

Only password protected email

Section 11.0

005 Submittal of required MSDS

2 Weeks of substantial completion

Dated copy of MSDS Sheets;

submitted to the

COR

PDF Section 7.0

Other applicable documentation (i.e., commissioning documents, final drawings, maintenance and warranty information, etc.)

At completion

Three copies shall be submitted to the

COR.

Hard Copy and

PDF

Section 6.0

6.0 OPERATIONS AND MAINTENANCE MANUALS

The contractor shall provide any applicable documentation (i.e., commissioning documents, final drawings, maintenance and warranty information, etc.) of installed materials at the conclusion of project.

7.0 MATERIAL SAFETY DATA SHEETS

The contractor shall provide, within two (2) weeks of substantial completion, a binder containing all Material Safety Data Sheets (MSDS) for the material and equipment installed.

8.0 WARRANTY

The contractor shall warranty all work, materials, and labor for a period of no less than one year from the date of substantial completion.

9.0 ON-SITE SUPERVISION

Experienced supervisors with decision-making power shall be on-site at all times when work is in progress. No worker lower than Foreman level is authorized to supervise crews. Supervisor is responsible for assuring all personnel are cleared through Government security procedures prior to arrival at the work site.

10.0 GOVERNMENT-FURNISHED RESOURCES AND INFORMATION

Materials that directly support this SOW shall be authorized as needed, including Government- Furnished Equipment (GFE), property, materials, and equipment specifications related to life cycle maintenance. The TSA will furnish Original Equipment Manufacturer (OEM) data for review during site visit. All building plans, drawings, and specifications are considered SSI and must be handled according to the DHS Management Directive Sensitive Security Information (SSI) Policies and Procedures for Safeguarding and Control.

11.0 SECURITY REQUIREMENTS

Due to the nature of TSOC operations, all individuals involved in this project shall be United States citizens. The contractor shall provide the COR a list of all personnel requiring on-site access for the duration of this project 48-hours before the start date. The list shall contain the following information for each individual:

Full legal name / Social Security Number (SSN) Date of birth / Place of birth

Failure to provide this information shall result in denial of access and delay of start date. All contractor employees and subcontractors shall be required to wear TSA-issued identification badges so as to distinguish themselves from TSA employees.

All contractors are subject to the terms of the TSA’s non-disclosure agreement at all times.

Contractor personnel shall identify themselves in all situations in which discussion of Sensitive Security Information (SSI) has been initiated by a non-Government party, and immediately refer that party to the appropriate Contracting Officer for further information.

12.0 SECTION 508 REQUIREMENTS

Section 508 of the Rehabilitation Act (classified to 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendixes A, C & D, and available at https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05- 001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

12.1 Section 508 Requirements for Technology Services (include in the SOW, PWS, or

SOO)

1. When providing installation, configuration or integration services for ICT, the Contractor shall not reduce the original ICT item's level of Section 508 conformance prior to the services being performed.

2. When providing maintenance upgrades, substitutions, and replacements to ICT, the contractor shall not reduce the original ICT’s level of Section 508 conformance prior to upgrade, substitution or replacement. The agency reserves the right to request an Accessibility Conformance Report (ACR) for proposed upgrades, substitutions and replacements prior to acceptance. The ACR should be created using the on the Voluntary Product Accessibility Template Version 2.2 508 (or successor versions). The template can be located at https://www.itic.org/policy/accessibility/vpat

3. When modifying, installing, configuring or integrating commercially available or government-owned ICT, the Contractor shall not reduce the original ICT Item’s level of Section 508 conformance.

4. Contractor personnel shall possess the knowledge, skills and abilities necessary to address the accessibility requirements in this work statement.

13.0 ADDITIONAL TSA REQUIREMENTS

TSA-RQMTS: Contractor Performance Assessment Reporting System (CPARS). (June 2024)

In accordance with Federal Acquisition Regulation (FAR) 42.15, the Transportation Security Administration (TSA) is required to report the contractor’s performance under contract. The TSA reporting thresholds, in accordance with the Department of Homeland Security’s (DHS) FAR Class Deviation 11-03 dated August 11, 2011, is $1,000,000 for contracts and orders for services, and $500,000 for contracts and orders for supplies.

In order to support thorough and timely Contractor Performance Assessment Reporting System (CPARS) reports, the contractor shall provide a self-assessment of their performance not later than 10 days after the end of the base period, the end of any exercised option period of the contract, and after the end of contract performance. The contractor shall provide a detailed narrative for each of the relevant assessment areas (Quality, Schedule, Cost Control, Management, Utilization of Small Business, and Regulatory Compliance). The contractor may also provide their own self-assessment rating (Exceptional, Very Good, Satisfactory, Marginal or Unsatisfactory) per FAR Table 42-1 for each area for Government consideration.

The following are elements to be addressed in each area in order to support the narrative and any self- rating:

Quality: Requirements; conformance to specifications; workmanship; accurate reports/data.

Schedule: Milestones; delivery schedules; administrative requirements; schedule variance.

Cost Control: Causes and contractor-proposed solutions for cost overruns/underruns; contractor adherence to total estimated cost; billings current, accurate, and complete. (Not required to be addressed for Fixed Price type contracts unless specifically required elsewhere in the contract) Management: Contractor oriented toward customer; interaction between contractor and Government; adequacy of the contractor’s accounting, billing, estimating systems and management of Government Furnished Property (GFP); effort devoted to managing subcontractors; risk management practices; supporting key personnel; replace key personnel as necessary.

Utilization of Small Business: Small business participation goals stated in contractor/order;

achievement on each individual goal stated within contract/order or subcontracting plan including good faith efforts if goal was not achieved.

Regulatory Compliance: Contractor complied with contract clause requirements; complied with reporting requirements; complied with Quality Assurance Surveillance Plan (QASP); complied with specifications, reporting into databases as required under the contract, and reporting requirements in response to the solicitation provisions and clauses effective under the contract, or other requirements.

Submission of Contractor Self-Assessment: The contractor should utilize the Guidance for CPARS located on the website, https://www.cpars.gov/, to assist in preparation of the self-assessment.

The contractor shall submit their self-assessment, preferably via email, as a MS Word or other MS Office compatible document to the Contracting Officer and Contracting Officer’s Representative (COR) identified in the contract within the time period identified above. Standard USPS mail may also be utilized, if required.

TSA may consider the contractor’s self-assessment, along with all available relevant data and information, when completing the contractor’s past performance assessment for each specific performance period. Submission of a contractor’s self-assessment is considered information regarding the contractor’s performance and may not represent the final CPAR rating. Submission of this contractor self-assessment to the Government does not otherwise alter, change, or diminish any rights of the Government as expressed under Federal Acquisition Regulation Part 42 concerning the use of past performance information about any contractual vehicle.

TSA-RQMTS: TSA Points of Contact (JUNE 2024)

The primary point of contact for this contract:

Contracting Officer:

NAME: Michael Capovilla

PHONE NUMBER: 571-227-5833

EMAIL: Michael.Capovilla@tsa.dhs.gov

If a name is included, the Contracting Officer hereby designates the individual(s) named below.

The scope and limitations of the authority so delegated are included in the TSA Requirement entitled, Contracting Officer’s Representative:

Contracting Officer’s Representative (COR):

NAME: To be provided after award

PHONE NUMBER:

EMAIL:

Technical Monitor (TM):

NAME: To be provided after award

PHONE NUMBER:

EMAIL:

If the clause at FAR 52.216-32 is included, the following applies:

Task-Order and Delivery-Order Ombudsman:

NAME: Charles Eppright

PHONE: (202) 731-3811

EMAIL: TSAProcurementPolicy@tsa.dhs.gov

TSA-RQMTS: Contracting Officer’s Representative and Technical Monitors (JUNE 2024)

The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

The COR and TM may be changed at any time, without prior notice to the Contractor; however, notification of the change, including the name and phone number of the successor, will be promptly provided to the Contractor by the Contracting Officer in writing.

The COR duties are as follows:

ꞏ Performing surveillance/inspection and acceptance.

ꞏ Monitoring activities, cost, providing input to contractor performance evaluations, and notifications to the Contracting Officer.

ꞏ Making recommendations for invoices and payments.

ꞏ Managing Government-furnished Assets (when applicable).

ꞏ Managing Contractor Employee Access (when applicable).

The responsibilities and limitations of the TM are as follows:

ꞏ Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

ꞏ Performing surveillance/inspection and acceptance.

ꞏ Monitoring activities, cost, providing input to contractor performance evaluations, and notifications to the

COR.

ꞏ Making recommendations for invoices and payments.

ꞏ Managing Government-furnished Assets (when applicable).

ꞏ Managing Contractor Employee Access (when applicable).

TSA-RQMTS: Submission of Invoices (JUNE 2024)

Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

Invoice Submission Method: Invoices may be submitted via U.S. Mail, or email. Contractors shall utilize ONLY ONE method per invoice submission. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in the paragraph entitled, “Payment Status”. The submission information for each method is as follows (listed in order of preference):

Mail invoices to:

United States Coast Guard Finance Center TSA Commercial Invoices

P.O. Box 4111

Chesapeake, VA 23327-4111

Or email invoices to: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil

Invoice Elements. Invoices that are not proper will automatically be rejected if the information required in the Prompt Payment Clause are not included in the invoice. Contractors must correct any noted deficiencies and resubmit the invoice directly to the FinCen for verification of error correction.

All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the FinCen identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Payment Status. Contractors may contact the FinCen via phone or email regarding the receipt of invoices or billing inquiries using (800) 564-5504 or (757) 523-6940 (Voice Option #1) or email:

FIN-SMB-CustomerService@uscg.mil.

Frequency of Invoice Submission. Invoices shall be submitted after inspection and acceptance by the Government.

Timely Submission of Invoices: In order to ensure reimbursement under this contract, invoices shall be timely submitted for payment. Contractors must submit an invoice to the payment office as indicated for all allowable and allocable internal expenditures made during the specified invoice period pursuant to the Contract. Also be advised that under 31 U.S.C. §1552 and §1553, funds that were obligated to the contract, but that have expired, remain available for adjustments for five (5) fiscal years following expiration of the period for which the relevant appropriation was made.

After the respective timeframe, the expired account closes and the funds are not available for any purpose.

TSA-RQMTS: Contractor Personnel Access to TSA Facilities, Information or Systems (Feb 2025)

A. All Contractor personnel requiring access to TSA facilities, information systems, and/or Controlled Unclassified Information (CUI) will be subject to the security procedures set forth in this contract. A fitness determination will be required for all Contractor personnel performing under this contract. When a contractor employee is deemed eligible to commence work on a TSA contract, TSA Personnel Security (PerSec) will notify the appropriate Contracting Officer’s Representative (COR) of the favorable determination. Similar notifications will be sent when a contractor employee has not passed the preliminary background check and has been deemed unsuitable.

B. A fitness determination involves the following three phases:

1. Phase 1: Enter On Duty Fitness Determination: a review of a contractor employee’s consumer credit report, criminal history records, and submitted security forms to determine, to the extent possible, if the contractor employee has bad debt and/or criminal offenses and/or falsification issues that would prohibit employment as a TSA contractor. This determination may include verification of citizenship for contractor employees born outside of the United States. A favorable Enter On Duty Suitability Determination is not a final fitness determination; rather, it is a preliminary review of external data sources that allows the contractor employee to commence work prior to the required background investigation being completed.

2. Phase 2: Background Investigation: Once the contractor employee commences work on a TSA contract, TSA PerSec will process all submitted security forms to determine whether the contractor has previously been the subject of a federal background investigation sufficient in scope to meet TSA minimum investigative requirements. Contractor employees who have a federal investigation sufficient in scope will immediately be processed for final fitness adjudication. Those contractor employees who do not have a previous federal background investigation sufficient in scope will be scheduled for the appropriate level background investigation through the National Background Investigations Bureau.

3. Phase 3: Final Fitness Adjudication: TSA PerSec will complete the final fitness determination after receipt, review, and adjudication of the completed background investigation.The final fitness determination is an assessment made by TSA PerSec to determine whether there is reasonable expectation that the continued employment of the TSA contractor will or will not protect or promote the efficiency of the agency. An unfavorable final fitness determination will result in a notification to the COR that the contractor employee has been deemed unfit for continued contract employment and that he/she shall be removed from the TSA contract

C. The period of performance should not begin until 60 days after contract award to allow for the Enter On Duty Fitness Determination.

D. Information Requirements. Contractors are responsible for providing the Contracting Officer’s Representative (COR) with the following information for each contractor employee requiring a fitness determination:

ꞏ First and Last Name ꞏ Social Security Number ꞏ Sex ꞏ Date, City and Country of Birth ꞏ Country of Citizenship

This required information shall be provided in a Microsoft Excel Spreadsheet provided by the COR. Upon completing the requisite information, the contractor shall password protect the spreadsheet and email the spreadsheet to the COR. In order to ensure protection of this information, the password for the password protected spreadsheet shall be sent in a separate email, at the same time.

E. Preliminary Background Check. In order to complete the Preliminary Background Check, TSA PerSec will contact the contractor with the following:

ꞏ An invitation for the contractor to complete the Electronic Questionnaire for Investigations (e- QIP) for Public Trust Positions (SF85-P, SF-85 or SF-86), if applicable.

ꞏ Instructions on scheduling a fingerprint appointment, if applicable.

ꞏ Request for submission of the Declaration for Federal Employment (OF-306)

ꞏ Request for submission of the Non-Disclosure Agreement Form 11000.6

The contractor shall submit all requested information to PerSec within the required time.

F. Whenever Personal Identity Verification (PIV) cards are required for issuance or re-issuance to contractor personnel for authorized access to Government facilities, under the guidance of the COR, the Contractor is responsible for making all arrangements for affected Contractor personnel to report in-person at the nearest Government issuing facility to initiate and complete procedures for PIV card issuance. The Government will not be able to provide PIV card issuance at any other locations than those officially designated as available. PIV card issuing facilities that are available for the completion of this requirement for TSA contractors are as listed by the TSA Personnel Security Section, and the COR will advise the Contractor about Government PIV card issuing facility locations that are nearby the contractor’s location(s) of performance that will be potentially available for card issuance when required.

G. Failure of any Contractor personnel to pass a background investigation, without timely substitution that meets the contracts requirements, may be grounds for termination of the contract.

H. Non-Disclosure Agreements.

1. All TSA contractor employees and consultants must execute a DHS Form 11000-6, Sensitive but Unclassified Information Non-Disclosure Agreement (NDA) upon initial assignment to TSA and before being provided access to TSA “sensitive and/or mission critical information.”

The original NDA will be provided to the TSA COR for retention for the duration of the contract.

2. The Contractor, and those operating on its behalf, shall adhere to the requirements of the non- disclosure agreement unless otherwise authorized in writing by the Contracting Officer.

I. Computer Access Agreement (when IT access is required). All Contractor employees (users, managers, and operators of the TSA network) must sign TSA Form 1403, Computer Access Agreement. A copy of which shall be provided to the TSA contracting officer’s representative for retention for the duration of the contract.

J. Personnel Security (when IT access is required).

1. Privileged access users are individuals who have access to an information technology (IT) system with privileges of Administrator or above and have access to sensitive network infrastructure data. Privileged access users will be appropriately screened on entry into the privileged access position and the initial screening shall be refreshed every two years.

2. Individuals terminating voluntarily or involuntarily from a Contractor performing under contract at TSA must have an exit briefing, conducted by a supervisory or management-level employee of the Contractor in order to identify and explain their post-employment responsibilities to the TSA.

3. Records of exit interviews will be signed and maintained by the Contractor as part of the individual employment record for a period of not less than two years following the termination of the individual’s employment.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

TEMPORARY ACCESS BY CONTRACTORS TO TSA NATIONAL CAPITAL REGION

FACILITIES (FEBRUARY 2025)

A. Contractors without a DHS Personal Identity Verification (PIV) card but require access to TSA National Capital Region facilities are subject to a suitability determination. In order for the TSA to conduct this suitability determination, the contractor will be required to submit their date of birth and Social Security Number. Failure to provide the information requested will result in being denied access to any TSA facility.

B. Contractors shall send a password protected Microsoft Excel spreadsheet emailed to the Contracting Officer and Contracting Officer’s Representative (COR) at least one (1) full business day prior to the visit date. In order to ensure protection of this information, the password for the password protected spreadsheet shall be sent to the Contracting Officer and COR in a separate email, at the same time. If multiple contractor employee visitors from one company require access for the same function, the Contractor may submit a single spreadsheet with all required information.

C. The Contractor must clearly identify any employees who are not United States citizens who are otherwise requested to have access to SSI. Foreign Nationals visiting TSA facilities will also need to submit the following information:

ꞏ Sex

ꞏ Country of Citizenship

ꞏ Country of Birth

ꞏ Passport Number and Expiration Date

ꞏ Position/Title

This information shall be submitted in the same manner to the Contracting Officer and COR at least seven (7) full business days prior to the visit date.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

TSA-RQMTS: OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE

LEAVE (JUNE 2024)

The Government observes the following Federal holidays (and Government facilities are generally closed on these days, have restricted access, or other entrance requirements may apply due to security procedures):

ꞏ New Year’s Day

ꞏ Birthday of Martin Luther King, Jr.

ꞏ Washington’s Birthday (President’s Day)

ꞏ Memorial Day

ꞏ Juneteenth National Independence Day

ꞏ Independence Day

ꞏ Labor Day

ꞏ Columbus Day

ꞏ Veteran’s Day

ꞏ Thanksgiving Day

ꞏ Christmas Day

In addition to the days designated as Federal holidays, the Government also observes also the following days (with the same access restrictions as stated above):

ꞏ Any other day designated by Federal Statute;

ꞏ Any other day designated by Executive Order;

ꞏ Any other day designated by President’s Proclamation, such as extreme weather conditions;

ꞏ Inauguration Day (Washington, DC metropolitan area) (Likewise government facilities in the DC area are generally closed on these days, or restricted access or entrance requirements may apply due to security procedures);

ꞏ Inclement weather closures and/or early dismissals; and, ꞏ Or any other officially declared reason.

When the Government grants excused absence to its employees in a specific location, it is up to the Contractor to determine if assigned Contractor personnel at that same location are dismissed.

The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the notification issued by the Contracting Officer or the Contracting Officer’s Representative. Observance of such holidays by Government personnel shall not be a reason for the Contractor to request an extension of the period of performance, or entitlement of compensation except as set forth within the contract.

In the event the Contractor’s personnel work during the holiday or other excused absences:

For firm-fixed price contracts: No form of holiday or other premium compensation will be considered as either as a direct or indirect cost, other than their normal compensation for the time worked.

For cost reimbursement and time and materials (T&M)/ labor hour (LH) contracts: The Government will only consider as direct and/or indirect costs those efforts actually performed during the holiday or excused absences in the event contractor personnel are not dismissed. This provision does not preclude reimbursement for authorized overtime work if applicable to this contract. All costs chargeable shall be consistent with the Contractor’s Disclosure Statement.

It is the contractor’s responsibility to ensure the management responsibility for contractor functions approved by the Contracting Officer for offsite work in the event of inaccessibility of federal workplaces. The contractor may propose telework or other solutions when critical work is required, however, the Contractor is solely responsible for any cost differential in performance, all liabilities that may be due to performance at an alternate location, and all resources necessary to complete such performance.

In the event of an actual emergency, the Contracting Officer may direct the contractor to change work hours or locations or institute telework, utilize personal protective equipment, or other mandated items.

In the event of a Government closure (furlough) caused by a lapse in appropriations, which can occur if adequate funds have not been appropriated, the Contractor shall continue performance under the contract unless otherwise notified in writing by a Contracting Officer. Unless the Contractor is provided a formal notification to the contrary, usually via a Stop Work Order pursuant to FAR 52.242-15, the Contractor must continue to comply with all terms and conditions of the contract. If a contract will not be affected by a shutdown, generally no separate notification or communication of that fact will be provided. Processing of contractor invoices for payment may or may not be deemed an excepted duty during a furlough. As such, contractor performance is expected even though invoices are pending payment processing. The Prompt Payment Act still applies.

The Government may close a Government facility for all or a portion of a business day as a result of:

ꞏ Granting administrative leave to non-essential Government employees (e.g., unanticipated holiday);

ꞏ Inclement weather;

ꞏ Failure of Congress to appropriate operational funds; or, ꞏ Any other reason.

In the above cases, contractor personnel who are not classified as essential, i.e., not performing critical round- the-clock services or tasks, who are not already on duty at the facility shall not report to the facility. Such contractor personnel already present shall be dismissed and shall leave the facility. The contractor is responsible for notifying all of its affected personnel in such circumstances once the Contracting Officer provides notice of such. The contractor agrees to continue to provide sufficient personnel to perform continual requirements of critical tasks already in operation or scheduled for performance during the period in which Government employees are dismissed, and shall be guided by any specific instructions from the Contracting Officer.

When contractor personnel services are not required or provided due to closure of a Government facility as described in the contract, the contractor’s payment under the contract shall be affected as follows--

For cost-reimbursement, time-and-materials and labor-hour type contracts, the Government shall not reimburse as direct costs, the costs of salaries or wages of contractor personnel for the period during which such personnel are dismissed from, or do not have access to, the facility.

For fixed-price contracts, the price will not be prorated and the contractor is expected to satisfy the contract requirement during the period of performance without requested extension.

The Government may also terminate a contract for convenience either in partial or full.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

TSA-RQMTS: Protests to the Agency (JUNE 2024)

Protests shall be concise and logically presented to facilitate review by the contracting officer.

Offerors are directed to Federal Acquisition Regulation (FAR) 33.103(d)(2) to obtain the necessary information to provide to support the protest. Failure to substantially comply with any of those requirements may be grounds for dismissal of the protest.

All protests must be submitted in writing and signed by a company official who is authorized to commit the company and shall be addressed to the contracting officer. If requested, an independent review of the protest at a level about the contracting officer is available.

If the offeror is submitting an appeal of the contracting officer’s decision, a copy of the decision shall be included with a clear and concise explanation of any legal and factual grounds for the appeal.

The Transportation Security Administration has an internal appeal process that is available for use in the event an offeror seeks a review of the contracting officer’s decision on a protest. The Head of the Contracting Activity is the independent appeal authority. Appeals must be sent electronically to TSAProcurementPolicy@tsa.dhs.gov with the subject line of the email clearly indicating

“APPEAL OF

AGENCY PROTEST”. Interested parties should note that if there is an agency appellate review of the contracting officer’s decision on the protest, it will not extend GAO’s timeliness requirements.

(End of Statement of Work)