CAK_RFQ_70T01018Q9CKP073_(FINAL).pdf

RFQ 70T01018Q9CKP073

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 48

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

70T01018Q9NCKP073

6. SOLICITATION ISSUE DATE

07/27/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Aubrey Gainfort

b. TELEPHONE NUMBER(No collect calls)

(571) 227-4790

8. OFFER DUE DATE/ LOCAL

TIME

August 7, 2018 at 3 P.M.

(Arlington VA local time)

9. ISSUED BY

CODE

20 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

OFFICE OF CONTRACTING & PROCUREMENT

701 S 12TH STREET

ARLINGTON VA 20598

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS: 561720

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD: $18M

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE 01

AKRON-CANTON REGIONAL AIRPORT

5400 LAUBY ROAD

NORTH CANTON, OHIO 44720

WORKFORCE & ENTERPRISE OPERATIONS

701 S 12TH STREET

ARLINGTON VA 20598

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

CODE TSA1

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) Shawnna L. Sims

31c. DATE SIGNED

RFQ 70T01018Q9CKP073

TABLE OF CONTENTS

SECTION I - SCHEDULE OF SUPPLIES / SERVICES

SECTION II - STATEMENT OF WORK

SECTION III- CONTRACT CLAUSES

SECTION IV- SOLICITATION DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION V- SOLICITATION PROVISIONS

SECTION I - SCHEDULE OF SUPPLIES / SERVICES

1.0 Description of Services

The Contractor (independently and not as an agent of the Government) shall furnish all necessary labor, supplies, materials and equipment (except as otherwise authorized by the Contracting Officer) as required to provide “Janitorial Services” for the Transportation Security Administration at Akron-Canton Regional Airport (CAK) in Akron, Ohio. Performance shall be in accordance with all provisions and specifications as stipulated herein.

1.1 Period of Performance

The contract period of performance shall consist of one 12-Month Base Period and four 12-month Option Periods. The period of performance for this contract is anticipated as follows:

Base Period CLIN 1001 09/14/18 – 09/13/19 (12 Months) Option Period 1 CLIN 2001 09/14/19 – 09/13/20 (12 Months)

Option Period 2 CLIN 3001 09/14/20 – 09/13/21 (12 Months) Option Period 3 CLIN 4001 09/14/21 – 09/13/22 (12 Months) Option Period 4 CLIN 5001 09/14/22 – 09/13/23 (12 Months)

1.2 Contract Type and Total Amount

This is a firm fixed price contract type. The total estimated value for the total duration of the contract is $TBD.

1.3 Contract Line Item Numbers

The proposed pricing for the required services shall be based on the following contract line item numbers:

CLIN DESCRIPTION QTY UNIT MONTHLY

PRICE

TOTAL

PRICE

00001 Base Period. Janitorial Services for TSA at the Akron-Canton Regional Airport (CAK). POP:09/14/18-9/13/19.

12 Month $_________

10001

Option Period One. Janitorial Services for TSA at the Akron-Canton Regional Airport (CAK). POP: 09/14/19- 09/1//20.

12 Month $_________

20001

Option Period Two. Janitorial Services for TSA at the Akron-Canton Regional Airport (CAK). POP: 09/14/20- 09/13/21.

12 Month $_________

30001

Option Period Three. Janitorial Services for TSA at the Akron-Canton Regional Airport (CAK). POP: 09/14/21- 09/13/22.

12 Month $_________

40001

Option Period Four: Janitorial Services for TSA at the Akron-Canton Regional Airport (CAK). POP: 09/14/22- 09/13/23

12 Month $_________ $________

TOTAL CONTRACT VALUE $_________

Note: The Government reserves the right to adjust this period of performance (POP) based on the time required for the CAK vetting process.

SECTION II - STATEMENT OF WORK

1.0 Organization

Government Entity: Service Location: Transportation Security Administration Akron-Canton Regional Airport Office of Field Real Estate Services (FRES) 5400 Lauby Road 701 South 12th Street North Canton, Ohio 44720-1598 Arlington, VA 20598-6017

2.0 Background and Objectives

Janitorial services are required for congressionally mandated space, checkpoint areas, and baggage areas occupied by TSA at CAK. Service areas will include the checkpoint (4274 square feet), Screening Manager Office 1 (130 square feet), Screening Manager Office 2 (130 square feet), TSSE Office (123 square feet), CTX (baggage screening equipment)/baggage area (2066 square feet), Baggage Supervisor Office (245 square feet), break/training room (907 square feet), Behavior Detection Office (180 square feet), and Quality Assurance office space (96 square feet). The checkpoint and baggage area are located in secure areas that are exclusively used by TSA and are not leased from the airport. The break/training room is leased space located in a secure area for exclusive use by the TSA. The Behavior Detection Officer office is leased space that is located in a non-secure area. All service areas are for the exclusive use of the TSA.

3.0 Scope of Work

The Contractor shall provide all labor, supervision, uniforms, cleaning supplies, and equipment necessary for the janitorial maintenance of all TSA-occupied space at CAK as identified herein.

4.0 Performance Requirements Summary Information

This requirement is performance based and therefore incorporates the Performance Requirements Summary (PRS) outlined in PWS 15.0, Performance Requirements Summary. In general, the PRS sets forth the expected outcomes (objectives) of the contract, the service required of the Contractor to attain the objectives, a performance standard per outcome, the surveillance method for recording contractor performance, and a plan for a reduction in payment in the event the Contractor does not meet the listed performance standards.

The PRS is not an exclusive remedy and the inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any contractual clause for inspection of services.

5.0 Technical Requirements/ Task

5.1 Service Areas Definitions

5.1.1 Checkpoint Definition

A checkpoint starts at the podium in front of the x-ray equipment and ends at the exit gate behind the checkpoint and composure benches. Queuing areas and exit lanes are not included as necessary screening areas. Furthermore, although the private screening room is not included as part of the designator as to where the checkpoint ends, it is part of the checkpoint space.

5.1.2 Baggage Screening Area Definition

The checked baggage screening area will include the actual footprint of the screening equipment and the necessary area around the machines to carry out screening and alarm resolution duties. Additionally, for automated, in-line Explosive Detection System (EDS) based systems, the screening area may also include the actual footprint of: (1) the entry and exit belts immediately adjacent to and connecting directly to the EDS screening equipment; (2) any multiplexing equipment used for the sole purpose of providing bag images to alarm resolution areas; and (3) any centralized EDS alarm resolution room/control center, if any exists.

5.2 Mandatory Schedule – Day

Location Type Frequency Schedule

Checkpoint Checkpoint Daily 6:00AM – 1:00PM

Break Room / Training Room

Occupied Daily 6:00AM – 1:00PM

Testing Office Occupied Daily 6:00AM – 1:00PM

Baggage Screening Area

Baggage Screening Daily 6:00AM – 1:00PM

Screening Manager Office 1/Office 2

Occupied Daily 6:00AM – 1:00PM

TSSE Office Occupied Daily 6:00AM – 1:00PM

Baggage Supervisor Office

Occupied Daily 6:00AM – 1:00PM

5.3 Mandatory Schedule - Evening

Location Type Frequency Schedule

Checkpoint Checkpoint Daily 1:00PM – 8:00PM

Break Room / Training Room

Occupied Daily 1:00PM – 8:00PM

Testing Office Occupied Daily 1:00PM –8:00 PM

Baggage Screening Area

Baggage Screening Daily 1:00PM – 8:00PM

Screening Manager Office 1/ Office 2

Occupied Daily 1:00PM – 8:00PM

TSSE Office Occupied Daily 1:00PM – 8.00PM

Baggage Supervisor Office

Occupied Daily 1:00PM – 8:00PM

5.4 Tasks – Checkpoints and Baggage Screening Areas and Office Space (8151 Square Feet)

5.4.1 Daily

1) Day - Sweep and dust mop all hard surface floors.

2) Evening - Vacuum under Passenger Screening Checkpoint Machines.

3) Day and Evening - Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles.

4) Evening - Clean tables and/or countertops in the checkpoint and baggage areas ensuring they are free of spills, dirt, and debris.

5) Day - Immediately report to the Field point of contact (POC) any new stains or damage to floors, furniture or appliances in any area.

6) Day - Clean and disinfect tables, countertops, sinks and all fixtures ensuring they are free of spills, dirt, and debris in TSO Break Areas.

7) Day - Disinfect the outside surface of all appliances in TSO Break Areas.

5.4.2 Weekly

1) Day - Disinfect all trash receptacles once weekly.

2) Day - Clean glass (spot clean as needed)

3) Evening - Clean glass wall on checkpoint area that separates screening area from exit area on the left side of the checkpoint and the frosted glass panels on the right side.

4) Evening - Clean Passenger Checkpoint stanchions.

5) Day - Clean and disinfect all interior and exterior surfaces of the microwave(s) and clean the exterior of the refrigerator.

6) Day - Polish the exterior surfaces of the microwave(s) and refrigerator

7) Day - Dust office desks and tables once weekly.

8) Day - Wet mop all hard surface floors twice weekly.

9) Evening - Vacuum twice weekly.

5.4.3 Monthly:

1) Day - Move refrigerators from the standing locations and wet mop and disinfect the floor area where the refrigerator is located. (Semi-Annually)

2) Day – Buff TSO Break Room Floor

3) Evening – Strip and Wax TSO Break Room floor (semi-annually)

5.4.4 Annually:

(1) No Requirement

5.4.5 The contractor shall not touch any of the security equipment.

6.0 Quality Control

6.1 The Contractor shall have in place a formal and written Quality Assurance Plan that addresses all aspects of the services to be performed.

The Quality Assurance Plan, at a minimum, should include:

• Checklists that allow: (1) the Contractor to annotate the date and time that each of the required tasks is performed and (2) the Government to annotate confirmation that tasks were completed. Also, the following statement must be incorporated in the checklists for daily Government verification (by written annotation): “Performance meets the PWS requirements, including the requirement that the area is free of spills, dust, dirt, and debris upon the completion Contractor’s required cleaning of each service area”.

This will allow TSA to monitor whether the tasks are being completed in accordance with the contract’s terms. One checklist per service area (see PWS 5.2, 5.3), for a total of 5 checklists, shall be maintained at the following service areas locations: Checkpoint Area, Manager Office Area, Break Room Area, Baggage Area, BDO Area. Shortly after award, the COR or the designated Technical POC will designate a specific location at each of these service locations for the storage of each checklist.

• Other documents or documentation of standard operating procedures that will demonstrate the Contractor’s performance standards.

6.2 The Contractor shall submit a draft of their Quality Assurance Plan to the Contracting Officer’s Representative (COR) as specified in PWS 8.0 with a copy emailed to the Contracting Officer. The COR will review and provide comments, if necessary, which shall be incorporated into the vendor’s Final Quality Assurance Plan submission. The COR will review the Final Quality Assurance Plan submitted and will either approve it or return it with comments. In the event of non-approval, the vendor shall address the COR’s comments and re-submit for approval within three days of receipt of the COR’s comments.

7.0 Minimum Labor Standard

The work described herein shall be performed by a minimum of one janitor within the schedule outlined in PWS 5.2 and 5.3. The mandatory minimum labor standard is illustrated below:

MINIMUM REQUIREMENT

MINIMUM NUMBER

OF EMPLOYEES

HOURS

PER

HOUR

S PER

DAYS

Day 1 7 7 49 365 2555 Evening 1 7 7 49 2555

Total 14 98 365 5110

In addition to these minimum labor requirements, the Contractor shall provide adequate labor to meet the performance requirements of the PWS.

8.0 Deliverables

Deliverables are to be submitted electronically in Microsoft Excel or Word format.

Deliverables Due Date Recipients Draft Quality Assurance

Plan with Checklist Ten business days after contract award* Field POC/HQ POC

Final Quality Assurance Plan with Checklist

Three business days after draft comments are received

Field POC/HQ POC/CO

9.0 Contractor Furnished Resources

9.1 The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this

PWS.

9.2 The Contractor shall use products and materials made from biodegradable based materials to the maximum extent possible without jeopardizing the intended use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards.

9.3 The Contractor shall use products and equipment consistent with FAR clause 52.223-10 Waste Reduction Program (August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, phosphate-free, non-corrosive, non-flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

9.4 All paper based products used by the Contractor shall contain recycled content conforming to EPA specifications.

10.0 Government Furnished Resources

TSA will provide storage space in the baggage rooms; the contractor will be responsible for furnishing a storage container and securing it, if necessary.

11.0 Security Requirements

Contractor employees are required to meet all airport security screening requirements, including a criminal history, background, and fingerprint check. Additionally, Contractor employees working in this facility require a Secure Identification Display Area (SIDA) badge. In order to receive a SIDA badge Contractor employees must successfully pass the required test. The purpose of this test is to ensure proper behavior in restricted airport areas. These security requirements shall be met prior to the start of the contract and prior to start of work by new employees. The Contractor is responsible for all fees associated with security requirements.

12.0 Business Requirements

The Contractor shall meet and maintain all insurance and bonding requirements established by the CAK Airport Authority for doing business on airport property. In addition, the CAK security clearances and badging per individual working at the airport is currently $65.00 per person and $10.00 per vehicle annually for parking. Any security clearances, badging and parking fees are the responsibility of the Contractor.

This contract is subject to the Service Contract Act of 1965. Compliance with the Department of Labor’s Service Contract Act Wage Determination is required. The Wage Determination is included as an attachment.

13.0 Emergencies

Under no circumstances shall the Contractor touch, smell, or attempt to clean up hazardous substances.

The Contractor is not a first responder; a first responder is a qualified official who has specific training in resolving hazardous material situations.

Biohazards are not a requirement under this PWS. If there is blood, vomit, urine, feces, bodily fluids, tissue, or organs involved in a spill, do not clean such a spill, as this is the airport authority’s responsibility.

14.0 Quality Assurance Surveillance Plan

TSA personnel will verify whether the information in the vendor’s submitted checklists are complete and accurate and the service areas are free of spills, dust, dirt, and debris upon completion of scheduled cleaning hours. 100% inspection will be conducted.

15.0 Performance Requirements Summary

Performance standards for this contract are outlined below.

Janitorial Services of TSA Space at the Akron Canton Regional Airport

Objectives

Required Service

Performance Standard

Surveillance Plan

Reduction in Payment Schedule

1. Provide janitorial

Provide Janitorial Services

The Contractor’s 100% inspection. TSA will review the

- 0.01% of total CLIN price for each variance of 0.01% from the performance standard. cleaning services that are that are in accordance with performance is 100% approved checklist(s) (see

PWS 6.0)

acceptable to the this PWS and the approved in accordance with submitted by the Contractor to verify

Government. Quality Assurance Plan (see the PWS and the whether services rendered are in

PWS 6.0). approved Quality accordance with the PWS and the

Assurance Plan. approved Quality Assurance Plan.

During scheduled cleaning

Service areas must be

100% inspection by TSA.

Non-

- 0.01% of total CLIN price for each variance of 0.01% from the performance standard. hours per location (as listed 100% free of spills, compliance will be documented.

in PWS 5.2 and the ORD dust, dirt, and debris

Janitorial Requirements) by the end of each clean all apparent spills, cleaning schedule per dust, dirt, and debris. service area.

[END OF SECTION II]

SECTION III- CONTRACT CLAUSES

3.0 H.5200.243.001 CONTRACTING OFFICER(CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

Name: Shawnna L. Sims Email: Shawnna.Sims@tsa.dhs.gov Phone: 571-227-4394

3.1 H. 5200.242.001 CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND

TECHNICAL MONITOR (TM)(JUL 2015)

1. The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

2. The Contracting Officer hereby designates the individual(s) named below as the Contracting Officer's Representative(s) and Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

TSA COR: TBA

Name:

Email:

Phone:

3. The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

4. The responsibilities and limitations of the COR are as follows:

The COR is responsible for the technical aspects of the project and technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

RFQ 70T01018Q9NCKP073

The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR will maintain communications with the Contractor and the Contracting Officer. The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

The COR is not authorized to direct the Contractor on how to perform the work.

The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order.

5. The responsibilities and limitations of the TM are as follows:

Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

Performing technical reviews of the Contractor’s proposals as directed by the COR.

Performing acceptance of the Contractor’s deliverables as directed by the COR.

Reporting any threats to the health and safety of persons or potential for damage to Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

3.2 H.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

(a) Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S.

Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email. Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only.

If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2) United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

(FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil)

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty-day payment period specified under Prompt Payment requirements; however the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount.

The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

(d) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

(1) Via the internet: https://www.fincen.uscg.mil Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

(2) Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

(e) Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice.

All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

(f) Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

(g) Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

(h) Frequency of Invoice Submission: Invoices shall be submitted on a monthly basis in accordance with the schedule.

3.3 PLACE/LOCATION OF PERFORMANCE:

The place of performance for this work shall be primarily at:

Transportation Security Administration (TSA) Akron-Canton Regional Airport (CAK) 5400 Lauby Road North Canton, Ohio 44720

3.4 H.5200.204.001 MAJOR BREACH OF SAFETY OR SECURITY (DEC 2015)

(a) Safety is the freedom from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property, or damage to the environment. Safety is essential to TSA and compliance with safety standards and practices is a material part of this contract. A major breach of safety may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of safety must be related directly to the work on the agreement. A major breach of safety is an act or omission of the Contractor that consists of an accident, incident, or exposure resulting in a fatality, serious injury, or mission failure; or in damage to equipment or property equal to or greater than $1 million; or in any "willful" or "repeat" violation cited by the Occupational Safety and Health Administration (OSHA) or by a state agency operating under an OSHA approved plan.

(b) Security is the condition of safeguarding against espionage, sabotage, crime (including computer crime), or attack. A major breach of security may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of security may occur on or off Government installations, but must be related directly to the work on the agreement. A major breach of security is an act or omission by the Contractor that results in compromise of classified information or sensitive security information or sensitive but unclassified information, including contractor proprietary information, illegal technology transfer, workplace violence resulting in criminal conviction, sabotage, compromise or denial of information technology services, equipment or property damage from vandalism greater than $250,000, or theft greater than $250,000.

NOTE: Breach of Security for the purposes of this definition should not be confused with breach of security in screening operations.

(c) In the event of a major breach of safety or security, the Contractor shall report the breach to the Contracting Officer. If directed by the Contracting Officer, the Contractor shall conduct its own investigation and report the results to the Government. The Contractor shall cooperate with the Government investigation, if conducted.

3.5 H.5200.205.001 PUBLICITY AND DISSEMINATION OF CONTRACT INFORMATION

(OCTOBER 2017)

The Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract without the prior written consent of the Contracting Officer. The Contractor shall submit any request for public release at least ten (10) business days in advance of the planned release. Under no circumstances shall the Contractor release any requested submittal prior to TSA approval.

Any material proposed to be published or distributed shall be submitted via email to the Contracting Officer.

The Contracting Officer will follow the procedures in Management Directives 1700.3 and 1700.4. The Office of the Administrator retains the authority to deny publication authorization. Any conditions on the approval for release will be clearly described. Notice of disapproval will be accompanied by an explanation of the basis or bases for disapproval.

3.6 H. 5200.212.001 COMMERCIAL APPLICABILITY (JUL 2015)

This contract is for a commercial item, as defined by FAR 2.1.

3.7 H.5200.222.001 INSTRUCTIONS TO CONTRACTOR REGARDING NON-DISPLACEMENT

OF QUALIFIED WORKERS UNDER SERVICE CONTRACT LABOR STANDARS-AFFECTED

CONTRACTS (JUL 2015)

(1) Background: Service contracts and subcontracts with employees who are specifically covered by the requirements in FAR Subpart 22.12—Nondisplacement of Qualified Workers Under Service Contracts.

Applicability. FAR 52.222-17, “Nondisplacement of Qualified Workers” takes precedence, if there should be any conflict with any information in this specific contract term.

(A)(i)This special contract requirement requires successor contractors under a newly-awarded contract to offer employment on a first right of refusal to Service Contract Labor Standards -covered employees under a current contract that includes FAR 52.222-17. When a service contract (which is any contract or subcontract for services entered into by the Federal Government or its contractors that is covered in whole or in part concerning its requirement by the Service Contract Labor Standards, as amended, and its implementing regulations) succeeds a contract for performance of the same or similar services, at the same location, the successor contractor and its subcontractors are required to offer those service employees that are employed under the predecessor contract, and whose employment will be terminated as a result of the award of the successor contract, a right of first refusal of employment under the contract in positions for which they are qualified. Executive Order 13495 prohibits employment openings under the successor contract until such right of first refusal has been provided.

(ii) Method of job offer. The successor contractor shall make job offers to current contract employees (who are covered by the Service Contract Act) as specified herein. The current contract is held by: N/A.

A job offer made by a successor contractor must be a bona fide express offer of employment on the contract.

Each bona fide express offer made to a qualified service employee on the predecessor contract must have a stated time limit of not less than ten (10) days for an employee response. Prior to the expiration of the 10-day period, the contractor is prohibited from offering employment on the contract to any other person, subject to the exceptions at FAR 22.1203-5. Any question concerning an employee’s qualifications shall be decided based upon the individual’s education and employment history, with particular emphasis on the employee’s experience on the predecessor contract, and a contractor may utilize employment screening processes only when such processes are provided for by the contracting agency, are conditions of the service contract, and are consistent with Executive Order 13495. An offer of employment will be presumed to be bona fide even if it is not for a position similar to the one the employee previously held, but is one for which the employee is qualified, and even if it is subject to different employment terms and conditions, including changes to pay or benefits.

(iii) Exceptions to Job Offer requirements. (a) A successor contractor or its subcontractors are not required to offer employment to any service employee of the predecessor contractor who (1) Will be retained by the predecessor contractor. (2) The successor contractor or any of its subcontractors reasonably believes, based on the particular service employee’s past performance, has failed to perform suitably on the job. (See 29 CFR 9.12(c)(4) for regulatory provisions addressing circumstances in which this exception would or would not be appropriate.) (b) A successor contractor or its subcontractors may employ under the contract any of its current service employees who (1) have worked for the successor contractor or its subcontractors for at least three months immediately preceding the commencement of the successor contract, and (2) would otherwise face lay-off or discharge. (c) The successor contractor bears the responsibility of demonstrating the appropriateness of claiming any of the preceding exceptions and the exemption listed at FAR 22.1203- 2(a)(5) involving nonfederal work and must provide notice of such with its quote to the Government.

(B)(i) The predecessor contractor is required to furnish to the contracting officer a certified list of the names of all service employees working under the contract and its subcontracts at the time the list is submitted.

The certified service employee lists must be provided not less than thirty (30) days before completion of the contract. The certified list must also contain anniversary dates of employment of each service employee under the contract and subcontracts for services. The information on this list is the same as that on the seniority list required by paragraph (n) of the clause at FAR 52.222-41, “Service Contract Labor Standards.”

If there are no changes to the workforce before the predecessor contract is completed, then the predecessor contractor is not required to submit a revised list 10 days prior to completion of performance and the requirements of FAR 52.222-41(n) are met. When there are changes to the workforce after submission of the 30-day list, the predecessor contractor shall submit a revised certified list not less than ten (10) days prior to performance completion. The Contractor shall submit such list to Shawnna.Sims@tsa.dhs.gov.

(b) Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer will provide the certified service employee list to the successor contractor.

(ii) Contractor Notification to Service Employees. (a) The predecessor contractor shall provide written notice, the same or substantially the same as the model notice provided under Appendix B of Title 29, Code of Federal Regulations, Chapter 9 to service employees of their possible right to an offer of employment with the successor contractor. The written notice shall be (1) Posted in a conspicuous place at the worksite;

or (2) Delivered to the service employees individually. If such delivery is via e-mail, the notification must result in an electronic delivery receipt or some other reliable confirmation that the intended recipient received the notice.

(2) Enforcement methods. Contractors are hereby notified that all specified enforcement methods to ensure contractor compliance with these requirements may be applied at the discretion of the Contracting Officer and as such may be specified under direction from the U.S. Department of Labor.

3.8 H.5200.224.001 DISCLOSURE OF INFORMATION (JUL 2015)

mailto:Shawnna.Sims@tsa.dhs.gov

Information furnished by the Contractor under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personally-identifiable information must be clearly marked.

Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the requirements of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and information and must ensure that all work performed by its Subcontractor(s) shall be under the supervision of the Contractor or the Contractor’s employees.

3.9 H.5200.228.001 INSURANCE FOR CONTRACTOR PERFORMANCE AT THE AIRPORT

(JUL 2015)

The Contractor must have approved insurance on file with Akron-Canton Regional Airport (CAK). The Contractor is required to procure at its own expense, and keep in effect at all times during the term of the Janitorial Services for the Transportation Security Administration at CAK the types and amounts of insurance specified. Typically, companies whose work is performed within buildings and terminals are required to have a minimum of $1 Million in liability insurance. Companies who require tools and/or equipment, and airfield access must have a minimum of $1 Million of liability insurance. Air Carrier Operating Permits and Leases will have additional insurance coverage requirements. The actual types and amounts of insurance required will be set on an individual basis by CAK based upon the company’s scope of work and airport access required. For further information regarding Insurance Requirements, please contact (To be provided at award) or by phone at (TBA).

3.10 H.5200.232.001 “INCREMENTAL FUNDING UNDER A CONTIINUING RESOLUTION

AFFECTING THIS CONTRACT” (JUL 2015)

a) At the Government’s sole discretion, any Fixed Price, Time-and-Material and Labor Hour line item(s) under this contract may be incrementally funded only during the effective duration of a continuing resolution. Once the budget has passed for that fiscal year, full funding for the line items below must be obligated. There shall be no change in total line item price or cost/fee in the event the Government exercises this unilateral right. All other terms and conditions of the contract shall remain unchanged, including overall line item period of performance.

(b) Contract line item(s) listed below are incrementally funded or fully funded as shown in the below table.

For these item(s), the sum of $ * of the total price is presently available for payment and allotted to this contract. (This funding table will be updated in each contract modification that provides additional funds under the contract, if any).

Contract Line Item Number

(CLIN)

CLIN Price Currently Allotted Funding

Funds Required for Complete Funding

Anticipated Period of Performance for Allotted Funding

(c) For item(s) identified in paragraph (b) as not fully funded, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement of authorized termination costs in the event of termination of those item(s) for the Government’s convenience, does not exceed the total amount currently allotted to the items not fully funded under the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The total amount payable by the mailto:(To

Government in the event of such termination of those contract line item(s) identified in paragraph (a) above includes costs, profit, and estimated/negotiated termination settlement costs for those item(s). The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the line items of the contract regardless of anything to the contrary in any other clause, such as the clause entitled “Termination for Convenience of the Government” or paragraph (l) entitled “Termination for the Government’s Convenience” of FAR 52.212-4, “Commercial Terms and Conditions-Commercial Items.”

(d) Notwithstanding paragraph (h) of this requirement, the Contractor will notify the Contracting Officer in writing at least __thirty__ days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this contract. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract authorizing termination for the convenience of the government, such as the clause entitled “Termination for Convenience of the Government” or paragraph (l) entitled “Termination for the Government’s Convenience” of FAR 52.212-4, “Commercial Terms and Conditions-Commercial Items.”

(e) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a), the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(f) The Government may, at any time prior to termination, allot additional funds for the performance of the contract line item(s) identified in paragraph (a).

(g) The termination provisions of paragraphs (a) through (i) do not limit the rights of the Government under the clause entitled “Default” or “Termination for Cause.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a). This clause no longer applies once the contract is fully funded.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government” or paragraph (l) entitled “Termination for the Government’s Convenience” of FAR 52.212-4, “Commercial Terms and Conditions- Commercial Items.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract from time to time as the need arises and as funds become available. There is no fixed schedule for providing additional funds. The dates included in paragraph (b) shall not be construed as line item period of performance dates, but are included for convenience only.

* To be inserted at the time of award

3.11 H.5200.236.001 PERMIT REQUIREMENTS FOR CONTRACTOR WORK AT AIRPORTS

(DEC 2015)

The contractor shall obtain all necessary permits and approvals from regulatory authorities at the airport location(s) to allow for the timely completion of the work required under the contract. For further information regarding Permitting Requirements, please contact Barry Irwin Birwin@akroncantonairport.com or by phone at (330) 499-4059.

3.12 H.5200.237.003 SECURITY REQUIREMENTS FOR CONTRACTOR EMPLOYEES

PERFORMING AT OR IN AIRPORT LOCATIONS (JUN 2016)

Contractor employees are required to meet all airport security screening requirements which include criminal history, background and fingerprint check. Contractor employees working in this facility will be required to obtain, possess and display a Secure Identification Display Area (SIDA) badge in accordance with the airport’s physical and personnel security requirements. The Contractor is responsible for any fees associated with obtaining and/or replacing SIDA badges. For further information regarding Security Requirements, please contact Barry Irwin Birwin@akroncantonairport.com or by phone at (330) 499- 4059..

3.13 H.5200.237.004 CONTRACTOR RESPONSIBILITY, CONDUCT, AND PERFORMANCE

UNDER TSA SERVICE CONTRACTS (JAN 2016)

A. BASIC REQUIRED STANDARDS OF CONDUCT RELATED TO BUSINESS UNDER

GOVERNMENT CONTRACTS

1. General. The Government has the basic inherent expectations of timely, focused, effective, and competent performance by the Contractor under a contract. The Contractor has the basic inherent expectation of fair treatment under the contract, where the Contractor’s employees, when in Government facilities or in circumstances where the Government has primary control or responsibility, have the expectation of performance in a safe and non-hostile work environment.

2.…