Questions_&_Answers_RFP.pdf

70SBUR-18-R-00000007 – Questions & Answers

Question #1 –

− In reference to Part III – Statement of Need: “Inside delivery at all sites. Driver must unload pallets from truck. Sites do not have forklift”. Where exactly do the pallets need to be unloaded onto? The loading dock? Will any breakdown of pallets be required by the contractor/shipper?

Answer #1 –

• With any inside delivery, the driver must remove the pallets from the truck onto the receiving area at each addressed location:

o Chicago: loading dock on ground floor.

o Lewisville: production floor through overhead door on ground floor.

o Phoenix: production floor through overhead door on ground floor.

o Williston: loading dock on ground floor.

• No, the driver will not need to breakdown the pallets. Once the pallets are on the receiving area no other action is needed by the driver.

Question #2 –

− In reference to Part III – Statement of Need: “For all products to all sites, products may not extend beyond the bound of the pallet.” Specifically at the Chicago location, will shipments “fit” to the delivery site if the pallets do not overhang? Or are there other specific dimensions you’d like to provide?

Answer #2 –

• An amendment will be issued. As long as the products are not overhanging on a standard 40” x 48” pallet then the shipment is acceptable. In terms of height, not over 60”.

Question #3 –

− In reference to the Chicago shipping location, can you please confirm what type of truck is best suited for their dock deliveries? Please provide the maximum truck size.

Answer #3 –

• An amendment will be issued. For Chicago, truck size limits are as followed:

o Length – 30’ o Width – 11’ o Height – 13’

Question #4 –

− Please clarify the unit of measure “each” listed in the schedule. In the line item description for the manila folders for instance, it says “1 box = 100 folders”. When you ask for 4,000 each, does that mean 4,000 boxes of 100 folders or 4,000 individual folders?

Answer #4 –

• For folders/fasteners/compressors: “each” refers to 1 box of 100.

• For shipping boxes: “each” refers to 1 bundle of 25.

Question #5 –

− Shipping to locations for Lewisville and Phoenix both require lift gates and also a note that the driver must unload all pallets. Sites do not have a forklift. Also, that product of over 100 boxes must be on a pallet. We do a lot of LTL deliveries with trucking firms; no carrier unloads their own product.

Answer #5 –

• “Unload” as in remove the pallets off of the truck. Driver will not need to unpack the products. Contractor is required to off-load truck.

Question #6 –

− Do we need to quote a dedicated delivery and contracted labor pool for each delivery? Can you clarify?

Answer #6 –

• No, labor pool for delivery is not necessary. Driver must unload pallets from truck only. Site personnel will take care of the rest.

Questions #7 –

− Finally, can we get last year’s actual contract award pricing for the items on contract. We have requested this on other contracts as requesting public information. If I need to request this in a different manner, please let me know.

Answer #7 –

• The prior information is not relevant to the current ID/IQ requirement.

Question #8 –

− Can we get records of the deliveries to each of the site for the previous year? How many of each item was delivered to each location and some idea of the number of shipments per year to each of the location.

Answer #8 –

• See delivery location / quantity chart below.

Chicago, IL 1/15/2017 2/15/2017 3/15/2017 4/15/2017 5/15/2017 6/15/2017 7/15/2017 8/15/2017 9/21/2017 10/21/2017 11/21/2017 12/21/2017 Manila Folders 500 500 500 500 500 500 800 1,000 300 750 750 350 Yellow Folders - - - 350 350 350 300 300 Orange Folders 1,000 600 600 600 600 600 800 800 450 450 450 450 Gray Folders 150 150 150 250 250 250 200 200 100 100 100 100 Lavender Folders - - - - - - - - Pink Folders 20 - - - - - - - Purple Folders 25 5 - - 5 - - - 50 - - Light Blue Folders 50 - - 50 - - 50 Navy Blue - - - - - - 100 100 100 Red Folders 50 - - 54 - - 50 Black Folders - - - - - - - Green Folders - - - 350 330 330 1,200 1,200 1,900 1,600 1,600 1,600 Prong Fasteners 500 600 600 800 780 780 185 160 150 170 170 200 Compressors - - - - - - 400 400 200 200 200 40 White Shipping Box Bundles 150 110 110 120 120 120 415 430 215 215 215 45

Lewisville, TX 1/15/2017 2/15/2017 3/15/2017 4/15/2017 5/15/2017 6/15/2017 7/15/2017 8/15/2017 9/21/2017 10/21/2017 11/21/2017 12/21/2017 Manila Folders 600 600 600 600 700 700 1,000 1,000 1,500 1,150 1,150 1,000 Yellow Folders 50 - - 50 - - 100 - - 100 - 200 Orange Folders - - - - - - 50 - 50 50 Gray Folders - - - - - - 20 - 50 - - - Lavender Folders - - - - - - 50 - 50 - - Pink Folders - - - - - - 50 - 50 - - Purple Folders - - - - - - - - 50 - - - Light Blue Folders 100 100 100 100 100 100 50 50 50 50 50 - Navy Blue 50 50 50 50 50 50 50 50 50 50 50 - Red Folders 50 - - 50 - - 50 - Black Folders 50 - - - - - - Green Folders - 700 695 1,083 339 1,779 2,200 2,200 2,040 2,340 2,340 2,040 Prong Fasteners 1,300 1,300 1,300 2,100 1,300 1,300 130 160 185 135 135 150 Compressors - - - - - - 400 500 200 200 200 40 White Shipping Box Bundles - - - 150 130 130 430 530 215 215 215 45

Phoenix, AZ 1/15/2017 2/15/2017 3/15/2017 4/15/2017 5/15/2017 6/15/2017 7/15/2017 8/15/2017 9/21/2017 10/21/2017 11/21/2017 12/21/2017 Manila Folders 1,000 600 600 600 600 600 1,000 1,000 2,000 1,100 1,100 1,000 Yellow Folders - - 400 400 400 400 350 250 250 Orange Folders - - - - - - - - Gray Folders - - - - - - - - Lavender Folders - - - - - - - - 50 Pink Folders - - - - - - - - Purple Folders - - - - - - 10 - Light Blue Folders 50 - - 50 - - 100 200 100 Navy Blue - - - - - - 100 - 100 Red Folders 50 - - 50 - - 50 50 Black Folders - - - - - - - Green Folders 400 600 600 600 480 480 1,800 1,700 2,300 2,150 2,150 2,100 Prong Fasteners 1,100 1,100 1,500 1,500 1,100 1,100 90 160 120 140 140 170 Compressors - - - - - - 500 500 200 200 200 40 White Shipping Box Bundles 70 70 70 90 90 90 530 530 215 215 215 45

Vermont 1/15/2017 Manila Folders 720 Yellow Folders 480 Orange Folders 240 Gray Folders 240 Lavender Folders 0 Pink Folders 0 Purple Folders 0 Light Blue Folders 120 Navy Blue 120 Green Folders 840 Prong Fasteners 3,350 Compressors 0 White Shipping Box Bundles 0