PART_III_-_Statement_of_Needs__4_-_RFP.pdf

PART III – STATEMENT OF NEED

File Supplies for Lockbox Operations

Title of Need

− United States Citizenship and Immigration Services (USCIS), Office of Intake and Document Production (OIDP), Intake Operations Division (IOD), Operational Supply Requirements for Lockbox Operations.

− USCIS IOD requires packaging supplies for the application/petition packages received with related supporting documentation and fees at the Lockbox facilities. These supplies must be delivered to the USCIS Lockbox facilities in the quantities specified under each delivery order, and must meet all technical requirements. These facilities require an uninterrupted, consistent flow of supplies to ensure timely shipment of the processed applications and petitions.

− The monthly supply requirements are based on USCIS volume forecasts. The actual intake of applications and petitions may vary from month to month.

Deliveries & Performance

− Delivery locations and periods of performance will be specified in individual delivery orders.

The contractor will deliver supplies, in the quantities specified, each month to the Lockbox facilities in Chicago, IL, Lewisville, TX, Phoenix, AZ, and Williston, VT. All deliveries will be FOD Destination.

Requirement

− The table below describes the types of supplies and specifications required by USCIS OIDP.

Item Product Part # Cut Size Other Description Gray File Folders FSP141067GY Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Orange File Folders FSP141067OR Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Yellow File Folders FSP141067Y Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Blue (light) File Folders FSP141067LBE Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Navy Blue File Folders FSP141067NVBE Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Green File Folders FSP141067GN Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Lavender File Folders FSP141067LAV Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Red File Folders FSP141067RD Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Black File Folders FSP141067BLK Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Pink File Folders FSP141067YPK Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Purple File Folders FSP141067PUR Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed Brown File Folders FSP141067BWN Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed

Products Product Part #

Manila Folders NSN 7530-00-291-0098 Prong Fasteners NSN 7510-00-223-6814 Compressors NSN 7510-00-291-0140 White Shipping Box Bundles NSN 8115-00-117-8249

Shipping Locations

− Supplies will be delivered to each of the locations as specified below.

USCIS Phoenix Lockbox 1820 E. Skyharbor Circle S, Floor 1 Phoenix, AZ 85034

USCIS Lewisville Lockbox

2501 S. State Highway, 121 Business Suite 400 Lewisville, TX 75067

USCIS Chicago Lockbox

131 South Dearborn, Floor 3 Chicago, IL 60603

USCIS Williston – OIDP

124 Leroy Road Williston, VT 05495

Shipping Requirements

− The shipments shall be delivered each month by the 15th of each month. If the 15th of the month lands on a Saturday or Sunday then the shipment must be delivered on that Friday before. Shipments may be accepted up to ten (10) days in advance of contracted date.

Beyond that would require approval from USCIS.

− The contractor will pick up any items deemed unacceptable within 72 hours of notification at the contractor’s expense.

− The contractor will replace any items deemed unacceptable within 72 hours of notice.

− Shipping boxes (NSN 8115-00-117-8249) must be in bundle and be wrapped on pallets.

− Shipment of more than ten (10) shipping box bundles (NSN 8115-00-117-8249) must be on pallets.

− Shipment of more than 100 boxes of folders must be on pallets.

− For all products to all sites, products may not extend beyond the bound of the pallet.

− Deliveries to Lewisville and Phoenix sites shall be on lift gate trucks. Non-lift gate trucks shall be turn away at the contractor’s expense. Date of performance will not be altered if truck is turned away.

− Deliveries to all sites cannot be stacked on truck.

− Inside delivery at all sites. Driver must unload all pallets from truck. Sites do not have forklift.

− Each delivery shall contain a detailed shipping manifest of all products shipped.

− Shipping manifests shall contain CLIN or month of order shipped.

− Each product type must arrive together in one delivery. i.e., all manila folders for one site shall arrive together in one delivery. Should item need to be on multiple deliveries, advanced approval from USCIS CO/CS/COR/TPOC is necessary.

− Exception to any of the above must be approved by USCIS CO/CS/COR/TPOC prior to shipment.

− Each delivery order shall coordinate shipment.