70RFPW26QW9000007 - RFQ Package w Attachments.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

GU7069 CODE 16. ADMINISTERED BYCODE

X

X

X

561621

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR70RFPW

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/20/2026 0900 PT

02/10/2026 (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70RFPW26QW9000007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 192126R09EQPP0015OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

AGANA GU

108 HERNAN CORTEZ

SIRENA PLAZA

15. DELIVER TO

Auburn WA 98001 1102 15th Street SW, Suite 105 Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$25

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FPS WEST CCG (70RFPW)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Requisition # 192126R09EQPP0015

COR: Phil Coughlin, Philip.J.Coughlin@fps.dhs.gov, 415-500-1995 CO: Kelly Minturn, Kelly.Minturn@fps.dhs.gov, 253-346-0187 CS: Rachel Kalac, Rachel.D.Kalac@fps.dhs.gov, 253-346-0252 Budget POC: Tonia Patterson, Tonia.A.Patterson@fps.dhs.gov, 415-816-4365

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Kelly Minturn

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Video Surveillance System (VSS) Installation at the Sirena Plaza in Hagåtña, Guam for Federal

Protective Service - Region 9

1. The contractor shall provide all labor, material, management, expertise, transportation, supervision, training, license and permits to provide the services in accordance with the

Statement of Work (SOW) for Video Surveillance

System Installation at the Sirena Plaza located at 108 Hernan Cortez Ave, Hagåtña, Guam (GU7069).

2. The Government has the right to inspect the equipment and refuse acceptance of the equipment if it is damaged or does not function properly.

All costs required to provide a finished working product shall be borne by the contractor.

3. Project Completion: No later than 90 business days after receipt of the Notice to Proceed.

4. DHS/FPS is not responsible for any job-related injuries that occur while working on federal government property.

****OFFERORS ARE ENCOURAGED TO REVIEW THE RFQ

PACKAGE IN ITS ENTIRETY. ANY SUBMISSION WHICH

DOES NOT MEET THE REQUIREMENTS OF THIS RFQ WILL

BE REMOVED FROM AWARD CONSIDERATION.****

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFPW26QW9000007

Period of Performance: 03/01/2026 to 09/30/2026

0001 Installation of a new Video Surveillance System 1 LO

(VSS)

Sirena Plaza (GU7069), Hagatna, Guam

Anticipated Award Type: Firm-fixed-price

Product/Service Code: N063

Product/Service Description: INSTALLATION OF

EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION

SYSTEMS

PLEASE NOTE: All attachments are available via the paperclip icon to the right of this document.

In some cases, you may need to download the document to view attachments.

ATTACHMENTS:

A – Statement of Work (SOW)

B – Drawings/Floor Plans

C - Contract Clauses

D - Wage Determination WD-2015-5393

E - Past Performance Form

F – Past Performance Questionnaire

G - Instructions to Offerors/Solicitation

Provisions

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Federal Protective Service

U.S. Department of Homeland Security

STATEMENT OF WORK

for

New Installation of

Video Surveillance System (VSS)

July 3, 2025

Sirena Plaza VSS Project

Sirena Plaza

108 Hernan Cortez Ave.

Hagåtña, GU 96910 GU7069

STATEMENT OF WORK

TABLE OF CONTENTS

FOR OFFICIAL USE ONLY (FOUO)

For Official Use Only (FOUO)

FPS VSS SOW Template 7/20/2024

For Official Use Only (FOUO)

1. BACKGROUND

A.1 The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the Federal Government.

A.2 The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces. The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

PURPOSE

B.1 Description of Existing System

The existing Video Surveillance System (VSS) is antiquated technology and has expired its lifecycle. The existing components include an DVR, client workstation, Control room video wall monitors, five (5) PTZ analog cameras, twenty-one (21) fixed analog cameras and one (1) matrix switcher.

B.2 Description of New System

B.2.1 This SOW is for the purchase and installation of a new standalone, Network Video Management System (NVMS), fixed/panoramic/PTZ IP cameras, client workstations, control center flat panel monitors, and all additional equipment and appurtenances necessary for a fully functional IP VSS located at the Sirena Plaza 108 Hernan Cortez Ave. Hagåtña, GU 96910.

B.2.2 The VSS shall monitor vehicle traffic, personnel entry, emergency exits, the exterior perimeter of the facility, and other critical asset areas. The VSS shall retain video for a minimum of 30 days plus 25% additional storage space for future expansion. Storage shall be calculated at full camera resolution, full frame rate, and low compression.

B.2.3 All systems shall be stand-alone and separated from all other computer networks and do not require internet access.

C. SCOPE

C.1 General

C.1.1 As part of the pre-bid process, FPS may have a site visit and all interested Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A site visit will be scheduled by the Contracting Officer (CO). All questions relevant to this SOW shall be submitted in writing to the CO. The Contractor shall not make or assume any changes to this SOW without written approval from the FPS CO.

C.1.2 The Contractor shall be responsible for the removal, inventory, packaging for storage and return of all removed equipment to the FPS Contracting Officer Representative/Technical Point of Contact (COR/TPOC). All currently installed wire, cable, and fiber, which are not designated for reuse, shall be completely removed by the Contractor, and properly disposed of.

C.1.3 The existing video system shall remain fully functional and operational to the greatest extent possible during the installation of the new surveillance system. The Contractor shall cut over from the existing system to the new system in stages to minimize the number and duration of outages. The Contractor shall submit a system cutover plan in accordance with Section F Deliverables. The FPS COR/TPOC shall review and approve the cutover plan in writing.

C.1.4 The Contractor shall provide, install, and configure the system as described and/or shown herein. The new system shall include all equipment, cabling, connectors, adapters, terminators, and appurtenances to interconnect all equipment installed in accordance with the requirements of this SOW.

C.1.5 The Contractor shall follow all applicable codes in Section H while carrying out the work outlined in this SOW.

C.1.6 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. The Contractor is NOT authorized to use Government-owned property, tools or equipment to complete work in accordance with this SOW, unless otherwise specified.

C.1.7 In the event any operational system or utility (e.g., fire, IDS, HVAC) is required to be disabled or turned off, a forty-eight (48) hour notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS COR/TPOC prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS COR/TPOC.

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.8 All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions that require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.

C.1.8.1 The contractor shall provide and submit with their proposal documentation from the manufacturer that they are trained, certified, and authorized to install, integrate, test, and commission the system.

C.1.9 It shall be the sole responsibility of the contractor to employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.1.10 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.11 The Contractor shall provide a daily access schedule to coordinate installation activities. The schedule shall be submitted with their proposal documentation.

C.1.12 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the VSS and shall be available for the final inspection walkthrough.

C.1.13 The Contractor may be required to attend installation construction meetings.

C.1.14 For buildings 45 years of age or older: All repairs, installations and removals are required to follow the Secretary of the Interior’s Standards for Rehabilitation (SOI): https://www.nps.gov/crps/tps/rehab-guidelines/stand.htm.

C.1.15 The Contractor must be ISO 9001-2015 Certified and provide their ISO certification with their proposal documentation.

C.2 Installation Requirements

C.2.1 The Contractor shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state, and federal codes and policies. All appurtenances, such as, but not limited to connectors, terminators, and mounting hardware shall be supplied by the Contractor, as well as all adjustments, alignments, programming, and configuration required for a complete and optimal VSS operating system.

C.2.2 The Contractor shall provide and install a complete statically assigned IP-based VSS to include, but not limited to, Network Video Management System (NVMS) capable of viewing, recording, playback, and exporting of video, cameras, servers, RAID 6 video storage, workstations, and network routers/switches. Provide and install camera mounts and other appurtenances, premise wiring, and system hardware as required for a complete and fully operational system as specified in this SOW. The installed system shall easily be expandable for future growth.

C.2.3 The Contractor, for all equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. Documentation of all software and hardware licenses shall be provided to FPS as part of the final system documentation.

C.2.4 Roof work, to include, but not limited to conduit installation and penetrations must be performed in such a manner as to not void any roof warranty and must be completed in accordance with roof manufacture’s recommendations. Any work to be performed on the roof must be approved by the GSA Building Manager.

C.2.5 The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment which is not accessible by ladder. The contractor is accountable for all tools and equipment used during the course of installation; potentially dangerous items must remain under the physical control of the installer at all times. All tools and equipment to include electronic equipment and computers are subject to inspection by FPS.

C.2.6 All measurements and equipment locations are approximate and shall be verified by the Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

C.2.7 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday. Any ceiling tiles damaged from the contractor shall be replaced with like type.

C.2.8 The Contractor shall remove and haul debris off the site property daily and disposed of in accordance with all federal, state, local laws, and regulations. Debris created from this project shall NOT be placed and/or disposed of in Government dumpsters on Government property.

C.2.9 The Contractor shall install and configure cameras in accordance with manufacturer’s recommendations and industry best practices for optimal live view and recording.

C.2.10 The Contractor shall verify all camera installation locations and views with the FPS COR/TPOC prior to installation.

C.2.11 The Contractor, when removing the existing cameras, cabling, and appurtenances in accordance with this SOW, shall ensure all openings or penetrations are sealed and/or patched accordingly to protect against weather exposure. All openings or penetrations that are designated for reuse shall be sealed and/or patched accordingly to protect against weather exposure at the completion of installation. All penetrations that become exposed to weather during installation shall be protected from exposure throughout the installation period.

C.2.12 Installers shall be trained, certified, and authorized by the Manufacturer to install, integrate, test, and commission the system. The contractor shall provide and submit with their proposal documentation from the manufacture that they are trained, certified, and authorized to install, integrate, test, and commission the system. If documentation is not available, the contractor can substitute by providing with their proposal confirmation on manufacturer letterhead, they are trained, certified, and authorized to install, integrate, test, and commission the system within two years of the submittal date.

C.2.13 At least one factory certified trained technician on the NVMS being installed by the contractor must be onsite at all times during the installation. Factory certification must be within the last two years (date of proposal).

C.3 Video Storage Requirements and MS Windows Configuration

C.3.1 The Contractor shall calculate appropriate storage for all cameras recording at full frame rate at the device (Camera, not total system), maximum resolution, and minimum compression. Storage capacity shall be capable of storing video for a minimum of thirty (30) days. The Contractor shall calculate and provide video storage requirements with the Quotation. The Contractor shall include enough storage for an additional 25% storage for future expansion maintaining the thirty (30) day minimum requirement. In addition to 6 additional camera licenses. The contractor will not have access to video data and will not be responsible for the collection, use, maintenance or storage of video data.

C.3.2 Microsoft Windows and the NVMS software shall be configured to use MS Active Directory for authentication. If the NVMS software is not capable of authenticating to the Active Directory, then separate NVMS accounts will be configured in accordance with account management plan.

C.3.3 The Contractor shall not apply power to the NVMS until, at a minimum; the following checks have been completed.

a) All equipment has been installed and connected in accordance with manufacturer’s instructions.

b) All installed and/or reused wiring has been tested accordingly (e.g., shorts, opens, continuity).

c) Power supplies have been verified to operate at the correct voltage, phase, and frequency. Satisfaction of the above requirements shall not relieve the Contractor of responsibility for incorrect installation, defective equipment, or collateral damage as a result of Contractor work/equipment.

C.3.4 The Contractor shall ensure all system devices are configured appropriately for time synchronization. The local time zone where the system physically resides will be utilized. All devices shall be configured for time synchronization with a GPS-enabled network time source. The GPS time source will not have any connectivity capability beyond received functionality.

C.3.5 The Contractor shall demonstrate to the FPS COR/TPOC that the completed NVMS installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and shown. The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

C.4 Control Room Monitors

C.4.1 The new monitors to be provided and installed are two (2) fifty-inch (50”) monitor and three (3) twenty-seven-inch (27”) monitors shall be installed in the FPS Security Control Room. The two (2) 50” monitors shall be video wall mounted. The three (3) 27” monitors shall be a vesa desk mounted and shall be located in the FPS Security Control room.

C.4.2 At a minimum, the 50” Monitor shall possess the following salient characteristics.

a) Color

b) 3840 x 2160 resolution, 16- or 32-bit pixel color resolution

c) Flat Panel

d) Wall and desk top Mountable.

e) Must meet applicable and appropriate Electronic Product Environmental Assessment Tool (EPEAT) and ENERGY Star standards.

C.4.3 At a minimum, the 43” Monitors shall possess the following salient characteristics.

b) 3840 x 2160 resolution, 16- or 32-bit pixel color resolution

c) Flat Panel

d) Wall mountable.

e) Must meet applicable and appropriate Electronic Product Environmental Assessment Tool (EPEAT) and ENERGY Star standards.

C.4.4 At a minimum, the 27” Monitors shall possess the following salient characteristics.

b) 3840 x 2160 resolution, 16- or 32-bit pixel color resolution

c) Flat Panel

d) Mountable to articulating desk mount to hold two (2) 24” monitors.

e) Must meet applicable and appropriate Electronic Product Environmental Assessment Tool (EPEAT) and ENERGY Star standards.

C.5 Networking Equipment

C.5.1 As required per this SOW, the contractor shall purchase, install, and configure all equipment, components, and necessary appurtenances for a complete and appropriately configured Ethernet network connecting all devices of the NVMS.

C.5.2 The Contractor shall configure installed switches for Trunk line communication between the switches. Line encryption shall be enabled between all network devices to the maximum intent possible. If copper network cabling is utilized between network devices, it shall be metallically shielded twisted pair.

C.5.3 The Contractor shall configure installed switches with Virtual Local Area Network (VLAN) and appropriate VLAN Routing. VLAN’s to be configured are:

Siren Plaza VLAN

C.5.4 All equipment shall be rack mountable, if possible. All equipment that is not rack mountable shall be installed on the wall. An appropriately sized piece of ¾” plywood shall be mounted on the wall, painted with fire retardant paint, and all equipment mounted on the plywood. Final mounting location shall be approved by the FPS COR/TPOC.

C.5.5 The Contractor shall install a rack mounted 19” combination display, keyboard, and mouse (KVM) at a usable height, in FPS control room connected to the new NVMS Server for system configuration and administration.

C.5.6 The Contractor shall install a new VSS client workstation in room FPS Control Room. The location of workstation shall be coordinated with the FPS COR/TPOC before installation.

C.5.7 The Contractor shall enable software-based, packet filtering firewalls on the VSS network. Firewalls will be enabled to permit only authorized network devices and protocols. A list of ports and protocols shall be provided as part of the system documentation for each unique device model and software suite. The VSS shall be functionality tested to ensure enabled firewall rules and port restrictions do not interfere with the overall functionality of the systems.

C.5.8 The Contractor shall ensure that all installed network devices that are Wi-Fi capable are disabled.

C.5.9 The Contractor shall install hardware-based, packet-filtering firewalls in accordance with the Network Settings specifications noted in Section E.12.

C.6 Operating Systems Updates, Service Packs, and Firmware

C.6.1 Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall be provided through the warranty period. The NVMS and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturers recommendations.

C.6.2 The Contractor shall remove and/or disable all software components (bloatware) that are not required for the operation and maintenance of the camera system; and shall provide documentation on what is removed and/or disabled. The software to be removed and/or disabled shall include, but is not limited to games, device drivers for network devices not delivered, messaging services (e.g., MSN, AOL, and IM), servers or clients for unused Internet services, unused networking and communications protocols, unused document processing utilities (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, OpenOffice, etc.).

C.6.3 The Contractor shall provide notification of patches affecting security within the warranty period and follow on option periods as identified in the patch management process.

The Contractor shall, for software products procured under this Contract, provide all OEM software updates and patches to correct defects. Software updates and patches shall be either: made available to the government, or installed until End of Support (EoS) is reached; unless formally waived (in writing) by the DHS Contracting Officer.

a) Pre-Contract Award. The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified in your Submittal.

b) Post-Contract Award. The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

C.6.4 The Contractor shall ensure that all VSS components have the latest manufacturer approved firmware version installed. Firmware version is to be documented on the device inventory.

C.6.5 All equipment must be National Defense Authorization Act (NDAA) and Trade Agreement Act (TAA) compliant. See Section E.2.6.

C.7 Wireless Network Not Applicable

C.8 Attachments

C.8.1 VSS Locations: See attached drawings. The contractor and FPS shall verify all camera installation locations to provide the optimal view prior to any installation.

C.8.2

1. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS & REQUIREMENTS

D.1 Network Video Management System

D.1.1 The NVMS shall support these essential software capabilities:

a) Live video monitoring

b) Recording of video

c) Playback of video from local or remote location(s)

d) Integral alarm/event management

e) Video export

D.1.2 The NVMS shall store/archive video using one of the following techniques:

a) Internal Disk Storage

b) Direct Attached Storage

c) Storage Area Network

D.1.3 The NVMS shall include image storage with configurable resolutions and frame rates.

D.1.4 The NVMS shall be compatible with, but not limited to: H.264, MPEG4, and MJPEG video compression formats.

D.1.5 The NVMS shall be capable of system fail-over and redundancy options, per the design of the system, execution, and technical requirements.

D.1.6 NVMS System Architecture Minimum Requirements:

a) HDMS Smart Codec Technology: Automatically adjust compression levels for regions in a scene, to optimize bandwidth while and maintaining image quality.

b) Appearance Search Technology/Capability: Allow the user to search recorded video to find instances of a person or vehicle across all sites using cameras with Avigilon (or similar) self-learning analytics. Allow the user to search for a person by physical description, including clothing color, hair color, gender, and age group. Capability to search for a vehicle by physical description, including color and category – car, truck, bus, bicycle, and motorcycle.

c) Facial Recognition Technology Artificial Intelligence – Capable of facial recognition algorithms to notify operators when a person of interest returns to a facility. Allows the user to add a person to a face watch list by uploading a photo or from recorded video. Allows a creation watch list alarm or monitor the Focus of Attention interface to detect matches.

d) Intelligent Search: Allows the user search recorded video for motion, the presence of classified objects (people or vehicles), background changes in the scene (thumbnail search), and for events.

e) Video Archive: Capable of retaining and managing large amounts of video for on-demand retrieval and review. Allow extension of storage beyond NVRs through the use of Avigilon Video Archive (or similar).

f) Provide detailed Management, Monitoring, and Reporting of System Status and Security Detailed logs of storage, network, and overall system status.

g) Unusual Activity Detection (UAD) technology: Capable of object-level detection of atypical activity. AI based technology capable of object-aware enabling operators to know when a person or vehicle is in an unusual location in the scene or moving at an unusual speed.

h) Unusual Motion Detection (UMD) technology: Allows fast video search and capable of narrowing motion events video.

i) Compliance with FIPS 140-2 Certified Encryption enable FIPS 140-2 certified cryptography on VSM software and on supported cameras. Allow required camera cryptography licenses to be centrally managed in VMS. Within VMS, capability to turn on licensed FIPS cryptography on cameras. VMS is to be able to inventory number of FIPS camera licenses being used and determine required number of licenses within a facility.

j) The NVMS shall operate on a TCP/IP managed digital network.

k) The system software shall operate in a Client/Server configuration across a Local Area Network (LAN) or Wide Area Network (WAN).

l) Streams live and recorded video up to 60 frames per second.

m) Support prioritizing streaming at 30 frames per second on 4K (8MP) cameras.

n) Streams live and recorded video from cameras up to a resolution of 7K (30 MP) — 6720 x 4488.

o) Decompresses H.264 and/or H.265 video through the client graphics card to help leverage the client’s total processing power.

p) Scalable to support up to 100 servers and/or 10,000 cameras per site.

q) All recorded video and audio are digitally signed using 256-bit encryption so video can be authenticated for evidentiary purposes.

r) Secure video and audio data by securely transmitting all command-and-control data via TCP/IP using cryptographic keys based on SSL to prevent eavesdropping or tampering.

s) External system alarms can be pre-selected and configured to be monitored and trigger event driven video operations.

t) Video and audio recording is to be defined by a recording schedule assigned to each video source.

u) Allow recording schedules to be based on event types that trigger video recording over a time period each day per week.

v) Video recording is to be cable of being activated manually by user triggered recording.

w) Alarms and rules be triggered by self-learning video analytics-based events.

x) Each recorded event is to include a pre-event and post-event recording option to provide context for a given situation.

y) Reference frame recording when no events are detected.

z) Motion detection is to be provided for each individual video source with adjustable sensitivity, threshold, and detection zones.

aa) Include primary and secondary video streams from each H.264 and/or H.265 video source to be recorded and maintained for a set amount of time before the primary stream is discarded as a means of increasing record time.

ab) Allow maximum recorded video retention time to be set for each video source.

ac) Video Analytics Activity overlay: display a color-coded bounding box around moving objects categorized as humans or vehicles.

ad) Configure the ability to display analytics activity for individual cameras or for the system.

ae) The ability to stream video and audio is limited only by the system hardware capabilities.

af) The application window display can be shared with other users for collaborative investigations while viewing both live and recorded video.

ag) Live and recorded video and audio can be streamed simultaneously on the same monitor.

ah) Use High-Definition Stream Management (HDSM) software technology to efficiently compress and preserve image quality while intelligently managing HD image transmission throughout the system.

ai) Operating System shall be certified to work by the Video Management Software’s manufacturer and be one of the following: Windows Server 2010 or newer.

aj) Windows 10 or newer.

ak) Support recording and management of video and audio sources using industry standard drivers. These drivers shall include: ONVIF Profile S, T and G Publicly Published API.

al) Support the following video analytic event types when captured by supported cameras: Objects in area, object loitering’ objects crossing defined line, object appears or enters area, object not present in area, objects enter area, objects leave area, object stops in area, anticipated direction of travel is violated, scene dramatically changes in an unexpected fashion.

am) Support the ability to export media and provide the following options.

an) Export recorded video in the following formats: Native (AVE), JPEG, PNG, TIFF, AVI, Print. Export recorded audio in the following formats: WAV, Native (AVE), AVI. Export a still frame of video as displayed in the video preview area: Native (AVE), JPEG, PNG, TIFF.

ao) Native (AVE) format exports shall:

ap) Digitally sign recorded video and audio using 256-bit encryption so video can be authenticated for evidentiary purposes.

aq) Be able to export video from one or multiple camera streams simultaneously.

ar) Support exporting multiple video segments from different spans of time.

as) Support reviewing of exported or backed-up video and audio in a dedicated player.

at) Support playback of exported clips in synchronized sequential time.

au) Support playback of multiple clips in continuous, sequential order.

av) Support exporting of video in lower frame-rates than originally recorded.

aw) Support exporting of a designated area from the camera’s recorded field of view.

ax) Support re-export into Native or other supported formats.

ay) Provide a record of the video source properties, including but not limited to: Camera model, Firmware version, Location, MAC address, Serial number, Resolution.

D.1.7 All components/equipment/device(s) requiring licensing. The license(s) shall be purchased/installed as required by the manufacturer’s instructions.

D.2 Minimum Server and Workstation Requirements

D.2.1 Network Video Management Server Minimum Requirements

CPU

Intel® Xeon® E (1.9GHz)

OS

Windows Server 2022 Windows 11 Windows 10 (64-bit) 21H2 LTSC Value or later

RAM

16 GB DDR4

OS Hard Drive

SSD RAID Mirrored

Network Interface

4X1GB

Display Adaptor

DVI, HMDI

Storage Configuration

RAID 6

Power Supply

Dual redundant hot swappable

Drives

Hot Swappable

Warranty

5-year Warranty

Multimedia Storage Requirements

General

· Multimedia storage shall be dedicated for archiving.

· Archiving shall be physically separated from OS/DB drives.

· OS/DB and Archive drive may be housed in the same chassis.

· Archive drives RAID 6 configuration

Total Storage Capacity

· Shall be calculated by the Contractor based on the requirements of the SOW. All calculations shall be provided with quotation.

D.3 Workstation Minimum Requirements

D.3.1

CPU

Intel Core i7 or newer

OS

Windows 11 Windows 10 (64-bit) 21H2 LTSC Value or later

RAM

16 GB DDR3

OS Hard Drive

SSD RAID Mirrored

Network Interface

1GB

Display Adaptor

VGA, DVI, HDMI dual monitor support

D.4 IP Network Video Camera Minimum Requirements

D.4.1 At a minimum, equal or better than Avigilon Exterior PTZ 8MP IP Camera: The FPS Local POC shall determine the field-of-view (FoV) for each camera with the Contractor, at the time of installation.

a) ONVIF Compliant Profile S, Profile T and Profile G

b) Operate in a temperature range of -40 deg C to +60 deg C (-40 deg F to +140 deg F)

c) Operate in a humidity range of 0-95% RH (non-condensing)

d) High Definition Stream Management

e) Multi-stream H.264, Multi-stream H.265, Motion JPEG.

f) Video Resolution: 8 MP

g) IPv4/IPv6, HTTP, HTTPS, SOAP,DNS,NTP, RTSP, RTCP, RTP, TCP,UDP, IGMP, ICMP, DHCP, Zeroconf, ARP,HSTS

h) Environmental rating IP66 and IP67

i) Impact rating IK10

j) Video Pattern Detection and Teach by Example Technology

k) Password protection, HTTPS encryption, digest authentication, WS authentication, user access log, 802.1x port based authentication, FIPS 140-2 L1 (with optional camera license), FIPS 140-2 L3 (with optional accessory)

l) 5-year warranty

D.3.2 At a minimum, equal or better than Avigilon 180/270/360-degree Exterior/Interior IP Panoramic Camera: verify the panoramic camera is compatible with the video management system software to ensure full functionality of the camera.

a) 180/270/360 degree panoramic

b) Wide Dynamic Range Panoramic

c) 3 or 4 sensors (cameras) within the housing

d) Lens: 2.8mm f1.2-103° , 4mm f1.6-72°, Remote Focus; 4mm f1.8-101°, 5.2mm f1.8-70° Remote Focus

e) Image Compression: H.264 HDSM Smartcodec or H.265 HDSM SmartCodec or Motion JPEG

f) Outdoor Rated IP66 and IK-10 Impact-Resistant Housing

g) Self learning video analytics on all sensors

h) Content adaptive IR technology up to 30m (100ft)

i) 3D Noise Reduction Filter

j) 8 MP per sensor resolution

D.3.3 At a minimum, equal or better than Avigilon Interior Fixed 5 MP IP Cameras: The FPS Local POC shall determine the field-of-view (FoV) for each camera with the Contractor, at the time of installation.

a) ONVIF Compliant 1.02, 2.00, Profile S, Profile T and Profile G

b) Operate in a temperature range of -40 deg C to +60 deg C (-40 deg F to +140 deg F

c) Operate in a humidity range of 0-95% RH (non-condensing)

d) High Definitntion Sream Management

e) Multi-stream H.264, Multi-stream H.265, Motion JPEG; HDSM

f) Advance Video Pattern and Teach by Example Technology

g) IPv4/IPv6, HTTP,HTTPS, SOAP,DNS,NTP, RTSP, RTCP, RTP, TCP,UDP, IGMP, ICMP,DHCP, Zeroconf,ARP,HSTS

h) Environmental rating IP66, IP67, IK10

i) PoE IEEE 802.3af, Class 3, 24V AC

j) Video Pattern Detection and Teach by Example Technology

k) Password protection,HTTPS encryption, digest authentication, WS authentication, user access log, 802.1x port based authentication, FIPS 140-2 L1 (with optional camera license), FIPS 140-2 L3 (with optional accessory)

l) 5 year warranty

D.5 Network Managed Switch

a) Physical Aspects

(1) 24 auto-sensing RJ45 10/100/1000 ports; Layer 3 managed

(2) 4 SFP ports 100/1000

(3) Serial DB9 RS-232 console port

(4) Rack Mountable

b) Power over Ethernet (PoE)

(1) 24 PoE+ ports

(2) IEEE 802.3 up to 30 Watts/port, or 802.3bt for 60 Watts/port

c) Network components shall be capable of disabling maintenance ports during normal system operation and enabling them only during approved maintenance activities.

D.6 Additional System Component, Software, Location Specifications

D.6.1 At a minimum, the Monitor Mount for Desk Console shall have the following characteristics:

a) Holds most monitors up to 20 lbs. with VESA 75/100 pattern.

b) Capable of holding two (2) 24” monitors

c) Compatible with LD Series Desk systems

d) Vertical Range: 26.8"

e) Horizontal Range: 19.3" to 36.2"

D.6.2 At a minimum, the UPS shall possess the following salient characteristics.

a) Heavy duty surge protector

b) Rack Mountable

c) Sized to provide at least four (4) hours of back up battery power.

D.6.3 At a minimum, the Console Desk shall be equal or better than Windstead and have the following.

d) Height: 30"

e) Width: 48"

f) Monitor Mountable

g) Material: Wood Top

h) Desktop finish: constructed of 1” thick 45 lb. density industrial MDF board with thermo-laminate.

i) Power distribution/cable management cabinet/constructed of fully welded, 16- gauge steel and feature integral front and rear doors for convenient access.

j) Stainless steel footrest shall be constructed of 18-gauge steel.

D.6.4 At a minimum, the GPS Time Server shall have the following.

k) Protocol NTP Stratum 1 Time Server

l) Accuracy Ethernet NTP ± 1ms overall

m) GPS source ±0.1μS

n) ANTENNA

o) Connector SMA Male

p) Cable 5-meter cable, (optional 10-meter extension)

q) Antenna head GPS sensor, in externally rated magnetic housing (+ adhesive pad/window fixing)

r) Unit power 1.5W

s) POE type Class 1

t) Alternative power input 10-40V DC (max current 150mA at 12V)

u) ETHERNET

v) Connector type RJ45

w) Rate 10Base-T/100Base-TX full-duplex with auto-negotiation

x) Data security Shared Keys system (server authentication)

y) Dimensions L 87mm W 75mm H 22mm. L 3.42 inches W 2.95 in H 0.86 in.

z) Weight 123g [ 4.3oz] (with mounting brackets) 121g [4.2oz].

aa) Operating temperature -15oC to 75oC [5oF to 167oF].

ab) Relative humidity 95% non-condensing.

ac) Compliance CE, FCC, RoHS.

D.6.5 At a minimum, the CCV Equipment Rack shall have the following characteristics.

a) Metal lockable rack

b) Glass doors with handle

c) On rolling casters

d) Equipment cooling fans

e) 72” high

1. ADDITIONAL PROJECT REQUIREMENTS

E.1 Design Standards

E.1.1 Design Limitations – During design and planning activities, the Contractor shall advise the FPS COR/TPOC of all functional incompatibility issues and/or system interoperability limitations of any equipment to be installed. This shall include, but is not limited to, limitations as a result of insufficient heating, ventilation and HVAC, power, rack, console, and space requirements.

E.1.2 Infrastructure Design – The system design shall include all conduit, junction boxes, cabling, fiber, network topology, and HVAC and power requirements for the proposed Network Video Management System (NVMS).

E.1.3 Equipment Selection – The Contractor shall use commercial off the shelf (COTS) components in system design.

E.1.4 Backup Power Requirements –All VSS electrical and electronic equipment installed shall be powered from an Uninterruptable Power Supply (UPS). It is expected that all equipment necessary for continuous live viewing, recording, and archiving VSS video will be uninterrupted during a power outage. The UPS shall be sized to provide at least four (4) hours[footnoteRef:2] battery backup in the event the primary power source is interrupted. The Contractor shall include load calculations with their bid proposal. [2: ISC RMP Criteria 70 - Provide uninterruptible emergency power to essential electronic security systems for a minimum of four hours.]

E.1.5 Wiring Schematics – The Contractor shall provide complete system design wiring schematic diagrams representing planned device terminations to and between system equipment and components.

E.1.6 Riser Diagrams – The Contractor shall supply a system riser diagram. The diagram shall indicate the location of all associated system components, to include and not limiting to proper grounding.

E.2 Materials and Equipment

E.2.1 Items of the same type shall be products of a single manufacturer. All material, software and hardware, shall be new, the most current version, and presently being produced.

E.2.2 The Contractor shall provide enclosures as necessary for equipment not mounted in racks or supplied with an appropriate housing.

a) Interior: Enclosures to house equipment in an interior environment shall meet the requirements of NEMA 250 Type 12.

b) Exterior (Exposed-to-Weather): Enclosures to house equipment in an outdoor environment shall meet the requirements of NEMA 250 Type 4X.

E.2.3 All external camera housings shall be minimum IP66/NEMA4X rated for protection against rain, dust, and snow.

E.2.4 All camera housings shall be a minimum IK-10 Impact-Resistant for vandalism.

E.2.5 Optional - ONLY if recommended by the FSC: Camera housings shall match the color and architecture of the building, equal to or greater than the existing camera housings. Coloring camera housings shall not void the camera and housing manufacturer’s warranty. Before camera housings are painted the color shall be approved in writing by the Facility Security Committee.

E.2.6 All procured and installed equipment must me the National Defense Authorization Act (NDAA) and Trade Agreement Act (TAA) for compliance. Both acts play significant roles in government procurement and defense-related matters.

1) The National Defense Authorization Act (NDAA) is a U.S. federal law that authorizes appropriations for military activities, defense construction, and other related purposes. It sets military personnel strengths and outlines defense policies.

2) The Trade Agreements Act (TAA) limits the country of origin for products sold through your Schedule contract, in general, this means the following may be sold: GSA Reference Look up Trade Agreements Act-designated countries | GSA

a) Articles that are wholly the growth, product, or manufacture of the U.S. or a designated country, or

b) Articles that are "substantially transformed" in the U.S. or a designated country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed.

Both acts play significant roles in government procurement and defense-related matters.

E.3 Electrical and Cabling Requirements

E.3.1 Wires, cables, and fiber shall meet applicable requirements of NFPA 70, ETL, and UL listings for type and method of installation.

E.3.2 Materials, equipment, and devices shall, at a minimum, meet requirements of UL, where UL standards are established, and requirements of NFPA 70. Grounding and Bonding: UL standard 467 for standard grounding and bonding equipment (1), to include Section 250.4 (A)(1).

E.3.3 All wire, cable, and fiber runs shall be installed in accordance with all federal, state, and local codes and/or regulations. In the instance there is a conflict between applicable codes and regulations, the most stringent shall apply.

E.3.4 All wire, cable, and fiber runs shall be installed inside conduit and sized according to NFPA 70 for fill requirements. As an alternative, if allowed by applicable codes and/or regulations, wire, cable, and fiber may be installed utilizing wire molding, cable trays, and inner duct. Industry approved hangers/hooks may be substituted for conduit, if allowed by applicable codes and/or regulations, in the advent wire, cable, and fiber runs are installed above a suspended ceiling. No wire, cable, or fiber shall be left unsupported or hanging across ceiling tiles, HVAC ductwork, sprinkler pipes, water pipes, or other appurtenances previously installed.

E.3.5 All wire, cable, and fiber shall not contain splices between equipment termination points.

E.3.6 All wire, cable, and fiber shall be clearly labeled at both ends utilizing a permanent type of label using a common labeling convention.

E.3.7 There shall be no crimp type fittings utilized during cable/wire termination unless specified by the equipment manufacturer.

E.3.8 All equipment connected to AC power shall be protected from surges as described in IEEE C62.41 and IEEE C62.43.