AMD0003_Attachment_1_VSS_Portland_911_Bldg Questions-Answers.pdf

Attachment 1 Questions and Answers for 70RFPW22QWA000004 – VSS Portland, Oregon

Via AMD0003

Site Visit 1/25/2022 Questions Due 2/1/2022

Question Answer Reference 1 Can you clarify the camera cabling that is required for this project? Is Cat5 or Cat6 required? The cost and availability on these products are vastly different. If the cable is required to be shielded than do you want shielded patch panels and RJ45 jacks?

E.3.12 All Ethernet network cabling shall be CAT 5 or 6 shielded cable or multimode fiber optic cable, UL listed for its intended use (e.g. indoor, outdoor, plenum).

See SOW Section B.4.16 “Contractor shall remove all existing coax cable to the cameras that are being replaced.

The contractor is responsible for determining and installing appropriate cabling to each camera. All cameras must have a dedicated wire run and terminate to switch. The Contractor must limit network runs to 85% of cable manufacture recommended maximum distance specs. All network wiring must be clearly identified, certified and tested for bandwidth and distance. Tester shall be a Fluke DTX- 1800 or equivalent with ability to save results, those results shall be printed and provided to the FPS Project Manager.”

SOW dated 2/15/2022 Sections B.4.16 and E.3.2

2 Does the job require that all new equipment be sourced from Pelco or would you consider another line of equipment as long as we maintain cross compatibility?

Not required to use Pelco. Contractor provided equipment must meet or exceed salient characteristics in Section D of the SOW.

SOW dated 2/15/2022 Section D Salient Characteristics

3 Per B.4.8

1. Replace the existing analog exterior Holiday Street Rooftop pan-tilt-zoom (PTZ) with a new exterior IP PTZ camera. See Section D.4.1 for camera specifications.

During walk thru access was not available to the roof, Could you please provide Pictures of the wiring and/or conduit on the roof?

Could you please provide pictures of where and how the wiring/conduit penetrates the building?

Could you please provide close up pictures of the current camera mounting?

See SOW dated 2/15/2022 Attachment 3 Camera #1 photos.

SOW dated 2/15/2022 Section B.4.13 Subparagraph 1

4 Per B.4.8

12. Replace the existing exterior NE 11th Avenue Roof PTZ analog camera with a new IP PTZ camera. See Section D.4.1 for camera specifications.

During walk thru access was not available to the roof, Could you please provide Pictures of the wiring and/or conduit on the roof?

Could you please provide pictures of where and how the wiring/conduit penetrates the building?

Could you please provide close up pictures of the current camera mounting?

See SOW dated 2/15/2022 Attachment 2 Camera #12 photos.

SOW dated 2/15/2022 Section B.4.13 Subparagraph 12

5 Per B.4.8

17. Replace the existing exterior fixed analog camera at the childcare playground entry with a new exterior IP fixed camera. See Section D.4.2 for camera specifications.

The area where camera is to be mounted has black mold and significant water damage, Has the water leak that caused the damage in this area been repaired? Are there plans to repair the ceiling area prior to installing the new camera ?

According to the GSA Property Manager the leak has been fixed and there is no black mold. There are no plans to repair the ceiling area.

6 B.4.16 Optional Items: All optional equipment must be a separate line item in the proposal.

Option 1: Purchase and install two exterior IP cameras (one PTZ and one fixed) on the NE corner of the facility. Install the exterior IP PTZ on the NE corner looking back toward the Holiday Street camera (base camera #1). The second exterior IP fixed camera to view the setback area around the exit from the facility. Installation includes all wiring and components/conduit necessary for fully functional cameras.

Note: There is an existing camera at this location. It is not to be removed; it belongs to another agency. The contractor shall use the same penetration for the camera that is in place.

If an additional penetration is needed the contractor shall include it in their proposal. All penetrations (existing or new) shall be properly sealed. See Section D.4.1 for PTZ camera specifications and Section D.4.2 for Fixed camera specifications.

There are three locations where there is another agency’s camera, two of these locations are options. We are mounting a new cameras at those same locations. Will that agency allow the remounting of that camera on a mount that can support that camera and the new cameras as long as the current viewing area is not effected?

Yes, agency will allow the remounting of that camera on a mount that can support that camera and the new cameras as long as the current viewing area is not affected.

See updated SOW Section B.4.26 for more details.

B.4.26 Optional Items

7 Could you please provide model numbers of all existing PTZ and fixed cameras that will remain on the new NVR?

Yes, see SOW Section B.4.14. SOW dated 2/15/2022 Section B.4.14

8 Could you please provide the model number of the current ups and battery pack ?

Yes, see SOW Section B.4.12. SOW dated 2/15/2022 Section

B.4.12

9 There are four cameras in the system that belong to another agency that are also being recorded on this agency’s system however there is not control of those PTZ cameras. Since in this scope we are adding cameras to these same locations, so this agency’s will have controllable PTZ coverage of these areas, do we still need to bring in these four cameras to system?

Yes, still need to bring these cameras into the new system. See SOW Section B.4.25.

SOW dated 2/15/2022 Section B.4.25

10 B.3.1 - Of the (4) cameras to remain that belong to another agency within the complex, are these cameras physically connected to the encoder(s) in the server room? Or is the video stream shared between the two systems another way?

Yes, they are physically connected to the encoders in the server room. These cameras currently record on existing system however the guards have no control of them. See SOW Section B.4.25.

SOW dated 2/15/2022 Sections B.3.1 and B.4.25

11 B.3.1 – VideoXpert Professional is listed as the existing VMS, is the replacement system to have this VMS as well?

- Section B.4.1 lists 23 new IP cameras, but section B.3.1 states “Of the 27 cameras on the system seven of them are Pelco IP cameras (won’t be replaced), four belong to another agency within the complex (won’t be replaced), and 16 of them are Pelco analog cameras (will be replaced)”, can the Gov’t clarify how many cameras are to be installed/ replaced during the installation?

How many are to be incorporated into the new system?

VideoXpert Professional was on the old system. The new contractor provided system shall have NVR/server with Video Management System (VMS). See SOW Section B.4.1.

The contractor is providing 23 new cameras. (see B.4.12) The contractor is to also connect the seven IP cameras on the current system (see B.4.13) and the four cameras that belong to another agency (see B.4.14).

SOW dated 2/15/2022 Sections B.4.1, B.4.12, B.4.13 and B.4.14

12 B.4.2 – Can the Gov’t provide the specifications for the existing workstation i.e., operating system, RAM, GPU, output format etc.?

▪ When was the workstation installed?

▪ When was the workstation last updated?

▪ If the workstation is to be replaced, can the Gov’t provide specifications and parameters for the new workstation?

Is the Gov’t utilizing encoders?

▪ If so, can the Gov’t provide the information related to the encoders, i.e., model numbers etc.

▪ When were the encoders installed?

▪ When were the encoders last updated?

Workstation will no longer be used.

Removed from SOW. In the updated SOW dated February 15, 2022 Section B.4.2, Contractor is to provide new workstation.

There are two encoders. Part #

NET5516

Installed October 2019.

The encoders have not been updated.

See SOW Section B.4.11

B.4.2, C.3.1 and D.3

B.4.11

13 B.4.3 - Is the contractor required to remount cameras that are not being replaced?

Yes. See revised SOW Section B.4.4. SOW dated 2/15/2022 Section B.4.4

14 B.4.4 - Will the Gov’t provide the contractor for a “Request to Condemn” form?

No, the Contractor shall box up and return all security equipment being replaced to the FPS PM. See SOW Section B.4.5.

SOW dated 2/15/2022 Section B.4.5

15 B.4.6 - Can the Gov’t provide the information for the existing UPS i.e., model number and battery size?

When was the UPS installed?

Yes, see SOW Section B.4.12.

UPS installed October 2019.

SOW dated 2/15/2022 Section B.4.12

16 B.4.6 - What is the make / model # of the existing UPS and external battery pack units?

See SOW Section B.4.12. SOW dated 2/15/2022 Section B.4.12

17 B.4.7 - Section 889 of the 2019 John S. McCain NDAA also pertains to servicing non NDAA compliant equipment, is the contractor to assume all existing equipment is NDAA complaint?

If not, can the Gov’t provide a list of equipment that is not NDAA complaint?

Is the contractor responsible for replacing equipment that is existing and not NDAA compliant?

Yes. All existing equipment is NDAA compliant. See SOW Section B.4.10.

SOW dated 2/15/2022 Section B.4.10

18 B.4.9 - Does the Gov’t have a preferred color for the Cat5 or Cat6?

Given that plenum rated wire is only applicable in areas where the wire is not in conduit, can the Gov’t confirm whether all wiring should be in conduit and that J-Hooks are not to be utilized?

No the Government does not have a color preference. The Contractor is responsible for determining and installing the required cabling to all cameras and equipment.

Any wire/cabling not in the ceiling must be in conduit/j-hooks. It’s the contractor responsibility to determine amount needed, to purchase it and to install it. See SOW Section B.4.19.

B.4.16 and B.4.19

19 B.4.10 - Can the Gov’t confirm the Vigitron Vi30126 is NDAA complaint?

Can the Gov’t confirm the Vigitron Vi30126 is TAA complaint?

Can the Gov’t provide the Country of Origin for the Vigitron Vi30126?

When was the switch installed?

No. Contractor is not allowed to use the existing switches because according the manufacture the Vigitron Vi30126 switch is approaching end of life.

See SOW Section B.4.20, Contractor is to provide new switches.

B.4.20

20 B.4.12 - Can you please provide make / model of the existing

(7) cameras to remain so as to inform our battery calcs? That, or please simply provide a POE budget for each existing camera to remain for our load calculations.

Yes, provided in SOW Section B.4.14. SOW dated 2/15/2022 Section B.4.14

21 B.4.14 - Is the contractor to connect directly to the network switches?

Yes. ,All cameras must have a dedicated wire run and terminate to switch. No patch panels. See SOW Sections B.4.20, 21 and 22

SOW dated 2/15/2022 Section B.4.20, B.4.21, and B.4.22

22 B.4.15 - Can the Gov’t provide specifications for space availability in the existing network racks?

Yes, approximately 24 rack units available; see SOW Section C.3.1.

SOW dated 2/15/2022 Section C.3.1

23 C.1.9 - Can you please elaborate on what you mean by a "daily access schedule"?

What specific deliverable are you looking for here?

Yes, daily access schedule not required. See revised SOW Section C.1.9 for what is needed for access.

“For scheduling purposes, the Contractor shall request in writing access needs into tenant space (including childcare) and sensitive areas 48 hours in advance to the FPS PM. The FPS PM will coordinate installation activities in those areas.”

C.1.9

24 C.1.11 - Can the Gov’t provide an exact count of meetings the contractor is required to attend?

No, the Government can’t provide the exact number of meetings required with the FPS PM. See revised SOW Section C.1.11.

C.1.11

25 C.2.1 - Section requires that installers be certified by the manufacturer to install, integrate, test, and commission the system. As such, does the installer need to be Pelco certified?

Or does certification only extend to the new equipment being provided and installed?

Only for the equipment the Contractor is providing and installing. See SOW Section C.2.1.

SOW dated 2/15/2022 Section C.2.1

26 C.2.5 - Will a man lift be required? Contractor shall determine if one is needed. See SOW Section C.2.5.

SOW dated 2/15/2022 Section C.2.5

27 C.2.8 - Is it acceptable for the contractor to have a jobsite dumpster?

Does the Gov’t have an available location for the jobsite dumpster to be at?

No, there is no room onsite for a dumpster. See SOW Section C.2.9.

SOW dated 2/15/2022 Section C.2.9

28 D.1.1.i - Does the NVR require 192TB of TOTAL storage, or USEABLE storage (factoring in RAID 5 or 6 configuration)?

192 TB total storage. See SOW Section D.1.1.

SOW dated 2/15/2022 Section D.1.1

29 D.4.1 - Camera specifications / requirements appear to be pulled from a Pelco specification (i.e. - the use of the phrase "Anti-Bloom Technology" is specific to Pelco). In lieu of this, are Pelco cameras going to be the requirement? Or can the spec be opened up to other manufacturers with similar specifications?

Anti-Bloom removed as salient characteristic from SOW.

Contractor can use other manufacturers as long as salient characteristics are met or exceeded. See SOW Section D.4.1.

SOW dated 2/15/2022 Section D.4.1

30 D.4.2 - Are the “Indoor/Outdoor Fixed IP cameras” fixed or

PTRZ?

PTRZ; See SOW Section D.4.2. SOW dated 2/15/2022 Section D.4.2

31 D.6.1 - Is the contractor to provide SFPs?

Can the Gov’t provide information on fiber type, termination type, strand count etc.?

No, the Contractor does not need to supply small formfactor pluggable. See SOW Section D.8.1.

There is no fiber.

SOW dated 2/15/2022 Section D.8.1

32 E.2.1 - Does the Gov’t have a preferred system manufacturer?

Will the Gov’t accept alternatives?

The Government does not have a preferred system. The Contractor provided system needs to meet the salient characteristics in Section D of the SOW.

SOW dated 2/15/2022 Section D

33 E.6.1 - This section requires replacement of devices during warranty period in 5 days or less. This is not a realistic expectation given current supply chain challenges in recent months. In lieu of this requirement, should the spec be opened up to require spare parts (percentage of each device type) to be kept onsite?

Must meet SOW specification of 5 days. Supply chain is a temporary issue. See SOW Section E.6.1.

E.6.1

34 E.17.1 - Approximately how many site visits will be required to meet this requirement?

Unknown depending on number of updates by the manufacturer and if the update can be done remotely.

See revised SOW Section E.17.3 VMS Software and camera firmware maintenance/update shall be completed within 60 days of maintenance/update release. VMS software and camera firmware maintenance/update may be completed remotely. However, if attempted remotely and the FPS PM determines the maintenance/update is unsuccessful then the Contractor shall make a site visit within the 60 days of the maintenance/update release.

E.17.3

35 3.17 - Will software maintenance be "on demand" or can contractor include required software maintenance per a pre-set schedule (i.e. - monthly/quarterly/etc.)? If on a schedule, please advise how often a return-trip will be required to perform said upgrades/patches/other maintenance.

VMS software and camera firmware maintenance must be completed within 60 days of manufacture release. See SOW Section E.17.3.

SOW dated 2/15/2022 Section E.17.3

36 3.17.2 - Can software maintenance be performed remotely, or must this be performed onsite?

Yes, it can be performed remotely. See SOW Section E.17.3.

SOW dated 2/15/2022 Section E.17.3

37 Will contractors be required to go through security each day upon entry to the building?

No, Contractors will undergo a background check. Once cleared they will be issued a contractor’s badge.

See SOW Section G.5.8.

G.5.8

38 Will there need to be an escort with the people working at all times when onsite?

For the most part no, unless the Contractor determines, they need access to a sensitive area or tenant space. Some of the tenants may not require an escort since the Contractor will be cleared and badged. Reference SOW Sections G.4, G.5, G.6.

SOW dated 2/15/2022 Sections G.4, G.5, G.6

39 Worker requirements: Will workers require to be fully vaccinated/boosted?

Are there any requirements for sub-contractors?

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Safer Federal Workforce Task Force guidance on other Federal agency safety protocols based on vaccination status—including guidance on protocols related to masking, distancing, travel, testing, and quarantine—remains in effect. For answers to frequently asked questions (FAQs) on compliance with the applicable preliminary nationwide injunction, see guidance issued January 24, 2022 at https://saferfederalworkforce.gov.

Reference https://saferfederalworkforce.gov https://saferfederalworkforce.gov/ https://saferfederalworkforce.gov/

40 What PPE will be required when working onsite? When working on the roof and lift. Fall equipment, hard helmet, goggles. All work shall comply with federal, state, and municipal safety and health regulations. If there is a conflict between the regulations, the most stringent shall supersede all others.

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations relating to the health and safety of personnel during the execution of work as outlined herein.

The Contractor shall not fault the Government for any action on its part or that of its employees or subcontractors which results in injury, illness, or death.

Where pedestrian safety may be endangered the Contractor shall provide appropriate signage, barricades, or other means of notification. The Contractor shall provide all required safety equipment and ensure the equipment is adequate and utilized appropriately for the work being performed.

E.7

41 Will workers onsite require background checks? Yes, all workers onsite are required to pass a background check.

SOW dated 2/15/2022 Section G.6

42 Will this work be done on a facility permit, or is it exempt? Exempt.

43 Can lifts be stored and charged in garage when not in active use?

There is no outlet in the garage that can be used. There is no guarantee that there will be room for a lift. Any equipment left onsite will be at the Contractor’s risk. Reference SOW Section C.2.5.

SOW dated 2/15/2022 Section C.2.5

44 Can materials/tools/ladders/etc. be stored onsite?

Yes, the FPS PM will work with the GSA Property Manager for a designated storage location; however, the size of the storage area may be small and not large enough for all equipment to fit.

45 Can I get model number of UPS and batteries in rack now? Picture I took is too blurry to see numbers.

Yes, provided in updated SOW Section B.4.11.

SOW dated 2/15/2022 Section B.4.11

46 Will the Gov’t accept any alternatives to the salient characteristics outlined? i.e., if a 20mp camera is no longer available with the Gov’t accept a 12mp etc.?

No, the Contractor shall meet or exceed the salient characteristics outlined in the SOW.

47 Does the Gov’t have an anticipated award date? The Government anticipates a contract award by May, 2022; however, many factors can delay the contract award (e.g., time required to complete the evaluations, time to complete the required levels of approval, and time required to document the contract award).

48 Does the Gov’t have an anticipated cost for the installation? The Government has developed an Independent Government Cost Estimate (IGCE) to estimate the cost of the proposed effort. The Contracting Officer may use the Government estimate to evaluate offers, as a guide to conduct negotiations, and/or as a tool to determine price reasonableness, as such the IGCE may not be disclosed prior to award.

49 Will the Gov’t award separate contracts for the base installation and the options listed or is the contractor to assume all will be awarded under one contract?

One contract will be awarded. Optional items are awarded in accordance with the RFQ Section IV, paragraph 5.f).

RFQ package page 97, Section IV, paragraph 5.f) Optional Items Evaluation

50 Will the Gov’t provide a list of all company personnel present for the site visit?

Yes, via amendment to the solicitation. Provided via Amendment No.

0002 issued on 2/17/2022 via SAM.gov.

51 For the rooftop camera, does access need to be coordinated with tenants on each floor for us to run cable or is it open access through separate accessible mechanical rooms?

Depends on the route the contractor chooses. If going through tenant space, then yes access will need to be coordinated.

52 Please provide a set of drawings for the basement/parking areas

Provided in updated SOW as Attachment 1 First Floor and Basement drawings

SOW dated 2/15/2022 Attachment 1

53 Can work in the daycare areas be performed during normal daytime working hours or are these areas restricted to after-hours work times?

No. All work in the daycare areas shall be completed afterhours and/or on the weekend. For access to the childcare the Contractor shall submit in writing a request for access 48 hours in advance. See SOW Sections C.1.9 and G.3.2.

C.1.9 and G.3.2