Oklahoma PROPOSAL QandA.pdf

Question No: QUESTION RFP ANSWER

1 Are the current PSO’s and Supervisors trained to the NWDTP standards outlined in the solicitation? Answer: Yes, PSOs and Supervisors currently are trained to the NWTP standards in this solicitation if assigned to Screening posts.

Question: A) In addition to the initial 16 hour basic NWDTP Training/Certification, Is this response inclusive of the PSO’s, Relief personnel, and Supervisors having completed all 60 day, 2 hour OJT requirements as required in the SOW, and includes PSO’s not assigned to a screener post, but being scheduled for 8 hours to a x ray/ non-x ray screener post every 60 days for an 8 hour shift to maintain NWDTP certification? B) Can the incumbent provide proof? This may impact the transition and pricing, placing an unknown risk in the area of training for the vendor that is awarded the contract, if any training is necessary.

Question #1 is from the FAQ list provided with the RFP. PDF page 507, question 8:

The first part of your question is dirived from FAQ question #8 of the RFP. The answer to the first part of your question (A) is yes, NWDTP standards are inclusive of all PSO personnel NWDTP training requirements. The answer to the second part of your question

(B) regarding the incumbent providing proof is, the incumbent shall be required to provide all training records of all PSOs currently on contract which will document all training taken, and when future training is due.

2 Section 6.7.5.3.1, page 38/84, Makes reference to the submission of the Overt Testing and Training Report every 60 days. In section 17, Deliverables, 17.1, page 122/76, item 22, it requires this report every two weeks. Which time table will the government require?

SOW Section 6.7.5.3.1, PDF pg. 85

Bi-weekly (every two weeks) is a typo. The Overt Testing and Training Report submission date is every sixty (60) days. See revised PDF pg. 123 in amendment 0002.

3 Will the government specify locations throughout the state where PSOs may obtain PIV cards?

SOW Section

13.5.5.4 PDF pg. 114

PIV card locations will be provided by a PIV card issuing facility. See SOW Exhibit 11, para. 1.C.2.

4 Will the government specify post that may require specific agency training?

SOW, Section 6, PDF

pg. 76

All known training requirements are included in the solicitation, Section 6. See also Question #21, IRS required training.

* Note: Referenced pdf pages in column, titled "RFP" has a one (1) page difference from the page numbers visible on the footer of the solicitation pages.

Government Response to Vendor Questions

5 Will the Government please clarify if there are any additional stakeholder agency specific clearance or training/orientation requirements that are not noted in the solicitation; i.e., IRS or DoD sites?

SOW, Section 6, PDF

pg. 76 Training and Section 5.8, Security Clearance Requirements, PDF pp.. 73 and 74.

The Government clarifies that the only specifically known additional stakeholder requirement is the training/orientation requirement pertaining to IRS specific requirements which is already identified in the solicitation. See also Question #21, IRS required training.

There are known stakeholder-specific clearance requirements.

6 Do any of the jurisdictions require a gross receipts or similar tax on guard services?

Contract Clauses, 52.212-4(k) Taxes, PDF pg. 11

The contract price includes all applicable Federal, State and Local taxes and duties.

However, it is the responsibility of the contractor to include any applicable taxes in the proposed price.

7 Are all incumbents required to have a new medical/PAT/drug test to meet the new SOW requirements prior to contract start?

SOW Sect. 5.2.2.1, pdf pg. 65

No. Per SOW 5.2.2.1, incumbent PSOs shall undergo a medical and physical examination every five (5) years. to continue working on any FPS PSO contract.

8 Would the Government provide a Seniority list in Excel format?

Attachment 10 - Seniority List, pdf pg.

473-475.

Yes. See seniority list provided with Amendment 0002 in Excel format and posted on beta.SAM.gov.

9 Would the Government provide Attachment 8 Field Level Supervision in Excel format?

Attachment 8 - Field Level Supervision, pdf pg. 470.

Yes. See Attachment 8 Field Level Supervision provided with Amendment 0002 in Excel format and posted on beta.SAM.gov.

10 What have been the last few years’ average actual quantities of Emergency Services hours ordered?

General Approximately 12,000 ESS HOURS. However, this information is in no way a representation of the amount of ESS hours that will be ordered under this procurement.

11 Are there any open claims or litigation between any of the CBA members and the incumbent company that may affect a potential new contractor assuming the contract?

General Any agreement between CBA members and the incumbent company are between those two parties only. The Government is not an additional party member. Therefore, the Government is not involved in claims or litigation between CBA members and the incumbent company;

and does not receive information pertaining to claims or litigation between the CBA members and the incumbent company.

12 Where is the incumbents Project Management Office?

General/PMO The location of the incumbents Program Management Office is not relevant to this procurement.

13 The Pricing Schedule reflects a range of 212,000 up to 229,000 annual PSO hours on this contract and the post schedule lists a total of 205,075.50 hours per year (hpy) – a difference of 6,924.50 hpy (3%) up to 23,924.50 (12%) each year. If an offeror allocates its supervision and fixed overhead costs over the entire SF1449 requested hours and the Government requests only those listed on the post schedule, the offeror will not be paid for a large portion of (between 3 to 12% depending upon the year) of its overhead costs.

How will the contractor be reimbursed for those costs?

General/Pricing Schedule

This is an IDIQ contract and the Government can order up to the maximum quantity on the pricing schedule. Each contractor is responsible for its own pricing strategy. Therefore, how overhead and any other cost are calculated is the sole responsibility of each contractor. The Government will not reimburse contractors for their overhead costs or unused hours.

14 When does the Government anticipate the new Post Tracking System (PTS) will become active on this contract?

SOW Exhibit 10, pdf

pg. 187

The Post Tracking System (PTS) is a new requirement. The Government anticipates for PTS to become active in the 4th quarter (July - September) of FY21.

15 In SOW Exhibit 8 Contractor-Provided Training,

a. Firearm Qualification Course (Handgun), it is stated that the minimum qualification score is two hundred out of two hundred-fifty. But, under Marksmanship Rating, 220 is the lowest score displayed. Would the Government please clarify what is the minimum qualification score?

SOW Exhibit 8, pdf

pg. 153

The minimum qualification score is 200 out of 250 for 80 percent.

16 On Page 182 it states “Pump-action shotgun, when applicable.” Would the Government please confirm that pump-action shotguns are required on this contract?

SOW Exhibit 8, pdf

pg. 155

No, there are no shotguns currently on post. Shotguns are not required on this contract.

17 Can all post exhibits be updated to reflect which CBA applies to each post?

Attachment 1 Post Exhibit - Exhibit 13;

General

The CBA identifies the city it covers, which aligns to the post exhibit.

18 The specified font size is 11pt. Would the Government consider allowing the use of 10pt font size for tables and graphics?

Proposal Submission Requirement, Para. 4, pdf pg. 478

No.

19 Does the Government expects all small business goals to be met each and every year of the contract or is it willing to consider the goals in the 4 year aggregate?

Proposal Submission Requirement, PDF

pg. 478, para. 7(b)

The Contracting Officer will monitor, evaluate and document contractor performance in adhering to 52.219-9 and meeting its subcontracting goals as set forth in its approved plan each year.

20 Posts 1-22 are duplicate post numbers. Would the government please provide unique post numbers for each post listed in the Post Exhibit?

Post Exhibit – Exhibit 13-Attachment 1

See revised Excel Attachment 1, Exhibit 13 – Post Exhibit provided with Amendment 0002 which revises post exhibit to reflect individual post numbers for each Post .

21 The Government requires one (1) hour of training for IRS posts. Would the Government please identify which posts are considered IRS locations so we can accurately project training requirements and costs?

Post Exhibit – Exhibit 13-Attachment 1

IRS Posts are 34,35, 40 and 41

22 The Standard Form SF1449 instructions state “When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal.” a. Does the Government want Offerors to include the completed 5-page SF1449 as the “cover page” for both Package One – Technical Proposal and Package Two – All Non- Technical Documents? b. By "cover page" does the Government mean that the completed SF1449 should be the first five pages of both packages?

Proposal Submission Requirement, Para. 2 and 3, pdf pg. 478

Yes. Per page 478 item 2 of the RFP. The completed SF1449 should be the first five pages of both packages.

23 We have noted discrepancies between the SF1449 Continuation Sheet and the Exhibit 13 Post Exhibit file: In Post Exhibit.xlsx there are only 202.075 total hours. In the RFP’s SF1449 Continuation Sheet, the Base Year CLIN0001 adds up to 212,000 total hours. There is a difference of 9,925 hours between these two documents. Are these hours only basic productive?

Are TAS hours separate?

RFQ, 52.212-4 03

Maximum Quantities, PDF pg. 14 and 52.212.-4 E Definitions, PDF pg.

No. CLINs 0001, 1001, 2001, 3001, 4001, and 5001 represent Basic and TAS hours combined.

24 Can graphics provided in the proposal be smaller than 11 font?

Proposal Submission Requirement, Para. 4, pdf pg. 478

See answer to question 18.

25 Is the table of contents excluded from the 15-page limitation?

Proposal Submission Requirement, Para. 4, pdf pg. 478

Yes. Per page 478 item 4 of the RFP. The 15 page limit excludes the cover page, table of contents, past performance project forms, past performance questionnaires, field level supervision exhibit, teaming agreement, teaming narrative or narrative demonstrating an affiliate's meaningful involvement, and the technical proposal.

26 Will you please add a third column indicating which union is associated with each employee ID?

Attachment 10 - Seniority List, pdf pg.

473-475.

See revised Attachment 10 Seniority List. CBA information is provided.

27 Will you please clarify the number of vacation hours in the “After 10 Years of Service” tier for CBA 2019-12874 and CBA 2019-12873?

CBA 2019-12874,

RFQ, PDF page 446 and CBA 2019-

12873, RFQ, PDF

page 372.

CBA 2019-12874 is 250 hours and CBA 2019-12873 is 250 hours.

28 The solicitation provided the incumbent’s Seniority List as well as the government’s Master Certification List. The two lists do not show the same dates for start date, and it is assumed the seniority list provided by the incumbent shows the date the incumbent hired on incumbent PSOs from the previous contract. Can the Government confirm the start dates listed in the MCL are the dates to be used by offerors for calculating their leave/PTO accruals as detailed in each of the collective bargaining agreements?

Attachment 10 - Seniority List, pdf pg.

473-475.

No. Offerors should use the PSO Seniority List for calculating leave/PTO accruals per their respective CBAs.

29 Can the government include an identifier to the MCL to depict which CBA the listed employee is covered under?

Attachment 10 - Seniority List, pdf pg.

473-475.

No. the MCL will not be updated. See answer to question 26.

30 Is the Government aware of any open claims or litigation between any of the CBA members and the incumbent company that may affect a potential new contractor assuming the contract?

General See answer to question 11.

31 The hourly rate for ESS is to be awarded as Firm Fixed-Price and is to include travel, per diem, lodging, etc.. Since the locations are undefined and per diem and lodging differ by location, season, etc.., would DOS consider making only the rate FFP and adding a NTE CLIN for Travel related costs allowable by FAR Part 31 and the

FTR ?

Contract Clauses, Para. 04 Prices, C.2, pdf pp.. 20 and 21;

and SOW section 12.2.3, pdf pg. 111

No. The solicitation is clear on its face.

32 Is there a prohibition on government officials contacting DHS or other procurement personnel on behalf of the vendor/contractor?

RFP PDF pg. 476 While there is no known prohibition on other Government officials contacting DHS procurement personnel, this solicitation is under the purview of FPS and only FPS Contracting Officers can respond to any questions posed by any offerors or make any changes to the solicitation/contract. It is noted, however, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government.

33 Is PTS currently being used for OK FPS? If not, is there a planned implementation date?

SOW Exhibit 10, pdf

pg. 187

No. See answer to question 14.

34 When recording time in/time out, does PTS round to a normalized increment of an hour (i.e.

10 minutes, quarter hour)?

SOW Exhibit 10, pdf

pg. 187

No, the PTS system records time in seconds. FPS uses processes that are normalized to increments of an hour.

35 Is there a cost associated with license or user account for PTS software?

SOW, Section 14.8.5, RFQ, pdf pg. 120

There is no cost associated with the PTS software. There are cost associated with each device of the post and software that is required for each device to run the PTS software that are identified in SOW Exhibit 10 Section 6.

36 The hourly rate for ESS is to be awarded as Firm Fixed-Price and is to include travel, per diem, lodging, etc.. Since the locations are undefined and per diem and lodging differ by location, season, etc.., would DOS consider making only the rate FFP and adding a NTE CLIN for Travel related costs allowable by FAR Part 31 and the

FTR ?

Contract Clauses, Para. 04 Prices, C.2, pdf pp.. 20 and 21;

and SOW section 12.2.3, pdf pg. 111

See answer to question 31.

37 Based on the language of this section, please confirm that only the proposed/awarded rate will be FFP. Hours per CLIN will be billed/paid based on Level of Effort (LOE) (FFP LOE contract type)

Contract clauses, Para 10C, pdf pg. 24

The RFP is clear on its face. This is a FFP contract. See paragraph 2 of the reference.

38 Confirm March 31, 2026 is correct. IDIQ completion date is June 30, 2026

Contract Clauses, FAR 52.216-18(a), pdf pg. 34

March 31 is a typo. The IDIQ completion date is June 30, 2026. See revised pg. 34 in amendment 0002.

39 Confirm March 31, 2026 is correct. IDIQ completion date is June 30, 2026

Contract Clauses, FAR 52.216-22(d), pdf pg. 36

March 31 is a typo. The IDIQ completion date is June 30, 2026. See revised pg. 36 in amendment 0002.

40 HSAR 3052.209-76 (f) Disclosure requires bidder completion. Can the clause pages be extracted and provided with the proposal without affecting page limits?

Contract Clauses

HSAR 3052.209-

76(f). RFP Page 43 (f)

Yes. Disclosures are included as part of the Price Proposal, which does not have a page limit. See also PDF pg. 478, Proposal Submission Requirements.

41 Section 1.5.2 references exception at 1.5.2.

What is the correct exception reference?

SOW section 1.5.2 pdf pg. 54

The RFP is clear on its face. The PSO Smart Book must remain at each post all the time and shall not be removed for any reason.

42 Large businesses shall indicate participation in the DHS Mentor-Protégé Program. In order to receive credit, the offeror shall provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Agreements approved by other agencies will not be considered. Q: If an offeror has a submitted MPP acknowledged by the OSBDU, can an offeror still receive credit for the MPP?

RFP DHS Mentor- Protégé Program, pdf

pg. 484(d)

The offeror must provide a signed letter of mentor-protégé agreement approval from the

DHS OSDBU.

43 Under Section A Quality Assurance, 1. Field Level Supervision of Protective Security Officers (PSO), it lists the individuals who are not considered field level supervisors. This includes “Lead” PSOs. In Section .04. PRICES, B.

Contingency Pricing Note second paragraph has a comment that “FPS is not purchasing the services of any other type of non-supervisory PSO/guard such as Lead PSO, Lieutenant, Sergeant, Captain, or as identified by any other nomenclature (e.g., Armed PSO levels, numbers, etc.) and tied to higher wage and fringe benefit rates (when combined) in the CBA.” Is the cost for a Lead PSO supposed to be included in the proposal with the Non-PSO Positions or is the Lead PSO also a working PSO to be included in the productive hours pricing? The Lead PSO rate is included in all the CBAs.

2. Management Approach. Section A Quality Assurance, pdf pg. 481

The cost for a Lead PSO should be included in the proposal with the working PSO in the productive hours pricing.

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