conformed_solicitation_rr_June_2018.pdf
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- Attached to
- Installation and Maintenance of Closed Circuit Video (CCV) and Video Intercom System (VIS).
- Solicitation number
- 70RFP218QEC00010
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A. The purpose of this amendment 0012 is to replace WD 2015-5813 Rev.6 with an updated prevailing WD 2015-4281, Rev. 9, update the SOW, update the solicitation, revise and incorporate the 1449 pricing schedule and incorporate the answers and questions submitted by the industry.
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(x)
70RFP218QEC000010
x x
1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
x
Philadelphia PA 19106 Attn: Rosetta Jackson
OPO/FPS/EACCG/R11/C
701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group C
06/27/20180012
13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
FACILITY CODE CODE
10B. DATED (SEE ITEM 13)
10A. MODIFICATION OF CONTRACT/ORDER NO.
9B. DATED (SEE ITEM 11)
9A. AMENDMENT OF SOLICITATION NO.
CODE
8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)
7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY
PAGE OF PAGES
4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)
1. CONTRACT ID CODE
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
03/07/2018
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.
ORDER NO. IN ITEM 10A.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
A. The purpose of this amendment is to replace WD 2015-5813 Rev.6 with an updated prevailing WD 2015-4281, Rev. 9, update the SOW, update the solicitation, revise and incorporate the 1449 pricing schedule and incorporate the answers and questions submitted by the industry.
B. The previous version of the SOW is updated with the following sections: (The previous version of the SOW have been deleted and hereby replaced)
Section 4.5 (Note 2) page 27 of 103
Section 5 (Training) page 29 of 103
Section 4.3j page 25 of 103
Continued ...
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)
15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED
(Signature of person authorized to sign) (Signature of Contracting Officer)
STANDARD FORM 30 (REV. 10-83)
Prescribed by GSA
FAR (48 CFR) 53.243
NSN 7540-01-152-8070
Previous edition unusable
Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
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Section 10.3 page 34 of 103
C. The following sections of the terms and conditions of the solicitation have been updated:
(The previous version has been deleted and hereby replaced).
-Addendum to FAR 52.212-4 (invoices) pages 48 and
49.
-Solicitation Provisions Section (Quotation
Submission Requirement) pages 64 through 66.
-The Preventative Maintenance CLINs have been updated onto a revised 1449 and shall be included in offerors price quote. (See revised 1449 attached)
Addendum to FAR 52.212-1 Instructions to Offerors
(page 66):
Multiple and/or alternate quotes will not be accepted. The government will evaluate only a single proposal from each offeror. The proposal evaluated will be at the government's discretion.
D. The following questions and answers are hereby provided for informational purposes only and does not amend or change the solicitation.
If there is any conflict between the solicitation and the Questions and Answers, the solicitation controls:
1. Are the Representatives and Certifications required to be completed and
Included in the Technical Submission of the
Proposal?
A1: Yes. Please refer to the quotation submission requirements as detailed in the solicitation amendment. (Please reference question 38.)
2. If the answer to #1 is yes, are these pages excluded from the technical
Submission page count?
A2: Yes these pages are excluded from the technical submission of the page count.
3. SOW paragraph 3.2.a lists 21 camera replacements. SOW Paragraph 4 lists 9
Replacement and 34 total. Will the Government please clarify the number of cameras?
A3: There will be a total of 34 cameras, (14
Continued ...
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Sponsored by GSA
FAR (48 CFR) 53.110
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exterior cameras, and 20 interior cameras=total
34 cameras.) The section 3.2 and 4.3 have been updated (see camera types and locations).
4. Can cabling be run without conduit in a secure space?
A4: See SOW Appendix A.1
5. In the case where a POE network may exceed distance requirements, will the
Government allows the option for local 24VAC power?
A5: Yes; See SOW section 4.8a.
6. Will the Government allow equipment to be delivered to the job site loading dock directly?
A6: Yes
7. CLIN 0003 covers the first six months maintenance to the new equipment from 12/01/2018 to 05/31/2019. There seems to be errors with the following
CLINS as depicted on pages 4 and 5 of Optional
Form 336. Should they be the following;
• CLIN 1001 period of performance: 06/01/2019 to
05/31/2020?
• CLIN 2001 period of performance: 06/01/2020 to
05/31/2021?
• CLIN 3001 period of performance: 06/01/2021 to
05/31/2022?
• CLIN 4001 period of performance: 06/01/2022 to
05/31/2023?
• CLIN 5001 period of performance: 06/01/2023 to
11/30/2023?
A7, please note the dates for the POP may change depending on the award of the contract. Please review the updated schedule within the attached
1449.
CLIN 0003 covers the first quarterly preventative of maintenance to the new equipment from
12/01/2018 to 05/31/2019.
The optional CLINs should be depicted as follows:
• CLIN 1001 period of performance: 06/01/2019 to
05/31/2020 (quarterly preventative maintenance)
• CLIN 2001 period of performance: 06/01/2020 to
05/31/2021 (quarterly preventative maintenance)
• CLIN 3001 period of performance: 06/01/2021 to
05/31/2022 (quarterly preventative maintenance)
• CLIN 4001 period of performance: 06/01/2022 to
05/31/2023 (quarterly preventative maintenance
• CLIN 5001 period of performance: 06/01/2023 to
11/30/2023 (quarterly preventative maintenance)
Continued ...
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8. Will the Government allow cabling to be run without conduit in the interior secure space?
A8: See SOW Appendix A.1
9. Refer para 4.3 of SOW, please clarify if
Government wants Contractor to provide 12/20 MP
Cameras with no lens and provide 2.8 mm and 8 mm lenses separately.
A9: Contractor will use cameras manufactured with lenses already in the camera.
10. The SOW is requiring installation of a new Video Intercom at the Rear Vehicle Gate and the
Side Vehicle Gate. Can GSA provide a drawing to show exact location of the new intercom pedestal?
A10: The only drawings available are those assessable when a non-disclosure form is submitted; see SOW 4.1a. In addition, the site visit was not mandatory but provided to give potential Contractors the ability to see security systems equipment locations.
11. Please confirm if we can install additional cable required for the new video intercom into the existing conduit at each Vehicle gate location?
A11: Yes, See SOW Appendix A.1
12. Is conduit required for the network cables for each NEW camera location?
A12: See SOW Appendix A.1
13. Is EMT conduit suitable for use in the garage?
A13: See SOW Appendix A.1
14. Is the new Control Room Equipment rack required to be installed in the same location as the existing rack?
A14: Yes
15. Can the existing 120 volt power to the existing equipment rack be re-used and re-connected to the NEW rack?
A15: Yes
16. Are the NEW UPS units required to be integrated to any other system to annunciate any type of Change of Condition such as loss of power via contact closure?
A16: No
17. Refer Page 27 note 2 of the table in SOW document states “The 2 ea. 50TB NVR shall record the quoted cameras at 15 FPS each, 24/7 continuous recording for beyond 30 days”. The word beyond is too ambiguous, please provide specific requirement for design of the NVR.
Continued ...
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A17: The SOW pg. 27 of 103 section 4.5 (Note 2) has been updated as follows:
“Note 2 has been revised to state, “The 2 ea.
50TB NVR shall record the quoted cameras at 15FPS each, with 24/7 continuous recording and video storage for 30 days.”
18. Please confirm if Government has a specific requirement on manufacturer of the Intercom
System.
A18: No specific manufacturer requirement.
Master station must be able to see and hear person on remote end.
19. Is there a requirement for the existing legacy CCTV system to remain fully operational while the new CCTV system is being installed?
A19: Yes, See SOW section 3.3
20. If the answer to #2 is yes; is there room in the control room(s)/offices to install the new rack(s) and server(s), workstations, monitors, etc., and have access to sufficient power to fully operate both the old CCTV and the new CCTV
& VIS system?
A20: Yes
21. Does the existing conduit size permit both the old CAT cables to remain in place and the new
CAT 6 cables to be installed without installing new conduit?
A21: Unknown
22. Is there any asbestos/asbestos related material(s) in the building that require(s) mitigation or affect(s) the installation/construction of the new CCTV & VIS systems?
A22: No
23. Does the government intend on all the wiring being run to the single communications room that was visited during the walk-thru?
A23 See SOW section 4.8.
24. Are other communication(s) rooms available for use? If so, can they be identified prior to bid submittal?
A24: Yes, See SOW section 4.8
25. Are there any more electrical or technical closets that can be used as well as the one
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behind the loading dock?
A25: Yes, See SOW section 4.8.
26. Will we be allowed to glue back box and wire mold onto the marble wall on the D street entrance?
A26: Yes
27. Where possible, will we be allowed to reuse the existing conduits in the garage and loading dock areas?
A27: Yes, See SOW Appendix A.1;However conduit must be in usable good condition, with no rust, corrosion, breaks, smashes, and or bends not made with conduit bender.
28. Under the preventative maintenance contract are you requiring a firm-fixed price contract or a time and material contract?
A28: For the preventative maintenance CLINs, the
Government is requesting firm fixed pricing.
29. If firm-fixed price, are looking for full-time onsite support?
A29: The Government wants firm fix pricing for the preventative CLINs and the preventative maintenance shall be done quarterly per pages 30 through 31 section 7.2 of the SOW. The government is not requesting full time on-site support. Please reference the updated CLINs within this amendment to reflect the preventative maintenance to be performed quarterly. Please reference question #7 with new clins structure.
30. At the exterior audio visual stations, can we reuse existing conduit paths?
A30: Yes, see SOW Appendix A.1
31. Is FPS looking for Audio Visual stations to be mounted on existing pedestals or have a stand-alone pedestal installed?
A31: See SOW section 4.9 chart.
32. If existing conduit paths cannot be used, does the conduit need to be buried or can it be strapped along the ground and curbs?
A32: Yes, See SOW Appendix A.1
33. If needed, can conduit be strapped along the outer ledges of the exterior building?
A33: No
34. Will awarded contractors be given an area to park their work vehicles during working hours?
A34: No
35. When needed, will contractor be allowed
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to use a bucket truck or hoist?
A35: Yes, See SOW section 3.4. Also, any permits/licensing will be the contractor’s responsibility and at the contractors expense.
36. Will there be any issues with drilling the outside building façade?
A36: See SOW sections 3.12 and 8.4.
37. How will FPS monitor that all old cables have been removed?
A37: FPS Rep will be on site daily
38. On page 64, “Solicitation Provisions” please clarify whether offerors need to:
a. Submit a Technical proposal with no more than 3 pages detailing our solution, the past performance and our company’s cover page; and
b. Submit a Price Proposal using the pricing schedule and the 1449 as a cover page to the price quotation
A38: Quotation Submission Requirements:
Per the RFQ page 64 of 103, the section titled
Solicitation Provision is hereby revised and replaced with the following:
Quotes shall be comprised of TWO (2) separate sections. The first section shall contain the technical (non-price) submission. The second section shall contain the signed & completed 1449 along with the pricing submission and all other documents required by the solicitation (e.g. SF
1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications.)
See pages 64 through 66 of this solicitation regarding the technical and price submission.
39. Does the government provide parking for contractor employees and utility vehicles?
A39: No
40. Does the GSA building have a construction noise level (decibel) protocol? If so, what is the preferred range?
A40: No preference
41. To enable surge work or scheduled service outages (for repair/construction); will the government allow work hours from 5pm-7am and/or weekends?
A41. Yes, if needed…this was addressed in paragraph 1.2 of the SOW
42. Is Fiber Cabling required, if so what type
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of Fiber?
A42: No fiber required
43. Can we install patch panels in electrical closets?
A43: Yes
44. Is there any known Asbestos in the building?
A44: No
45. Would you give information about the previous award amount of this particular contract?
A45: This is not a follow-on contract; therefore that information is not available.
46. Will the Government clarify at what NAICS code this solicitation is Small-Business
Set-Aside?
A46: The NAICS code is 561621.
47. Will DHS issue the Sign-In Sheet that was populated at the Site Visit so Contractors can investigate potential teaming opportunities?
A47: No, however vendors can sign onto the FBO website and select the interested parties tab to inquire about teaming.
48. Will DHS confirm they are to provide drawings of the building, marked with their desired camera locations so that contractors can estimate the wire lengths necessary?
A48. Submit a non-disclosure form found on
FEDBIZOpps to request a copy of the drawings.
49 . Regarding Page 25 of 103 - Note #J -
“Mailroom” , there was some confusion during the
Site Visit as to which Mail Room was being referenced. Please clarify/identify the Mail Room on the provided Building Drawing if possible.
A49: The mailroom is on the 1st floor adjacent to the loading dock; SOW section 4.3j has been updated to add clarification. The only drawings available are assessable after submission of a non-disclosure form. Reference SOW 4.1A. Also, the site visit (not mandatory) was provided to give potential Contractors the ability to see security systems equipment locations.
50. Reference Page 29 of 103 - #5 Training, will
DHS specify a maximum amount of personnel to be trained? Contractor suggests a maximum of 10 personnel to be trained.
A50: Amendment 0012, Paragraph B, (See SOW page 29 of 103-#5 Training section). In addition, Continued ...
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Page 30 of 103 of the SOW - #7 - Maintenance -
“Contractor shall provide service and preventative maintenance”.
51: Contractor requests that DHS specify that
Corrective and/or Emergency Repair Services are or are not included in the “preventative maintenance” requirement. Even with preventative maintenance performed, “Corrective” service could arise from circumstances beyond the contractors control (building demolition; fire; vandalism;
etc.). Therefore, preventative maintenance program should not include responsibility for the performance of “corrective” repairs. Corrective repairs can be provided at fixed hourly rates, and/or by a Firm-Fixed Price or Time and
Materials Task Order.
A51: The solicitation is clear on its face.
52. Page 35 of 103 of the SOW- #10.3 Warranty -
#B: “in the event any Contractor supplied equipment, component part fails within the specified warranty period; the Contractor shall immediately replace or repair item within 48 hours at no additional cost to the government.”
Contractor requests the DHS acknowledge replacement of equipment at no cost to the government does not apply to issues that arise by way of acts of nature; fire; vandalism; etc.
A52: Reference the SOW section 10.3 has been updated to clarify what the warranty does not cover.
53 . Should we invoice monthly for the installation period?
A53: The awarded offeror shall invoice for Clins
0001 and 0002 on a one time basis after the completion of the installation. Please see pages 48 through 49 (Addendum to FAR 52.212-4
Contract Terms and Conditions.)
54. Should we invoice monthly for the
Preventative Maintenance
A54: No, Vendors should submit invoices quarterly for Preventive Maintenance Only. Please see pages 48 through 49 (Addendum to FAR 52.212-4
Contract Terms and Conditions)
55. Do we need to include any of the other
"clauses" in our response aside from Section (b), certifying Offeror has completed its annual Reps
Continued ...
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& Certs in SAM and the OCI? If so, since the technical volume is limited to 3 pages plus the past performance, where do we include this information?
A55: Answer: Reference Question #38 regarding
(Quotation Submission Requirements)
56. Please define “extended price” as used on page 65 of the clauses, “Price Quotation
A56: Answer: An example of the extended price is the unit price multiplied by the estimated quantity. (ex. 4 UNITS (Preventative
Maintenance) X $6.00= $24.00.
Page 65 of 103 the clause read the following:
“Using the 1449 Pricing Schedule, the Contractor must submit unit prices and extended prices (i.e.
Unit Price X Estimated Quantity) for the line item listed. Contractors submitting partial pricing information shall be ineligible for award. The unit price prevails if a discrepancy exists between the unit price and the extended price.”
57. When can we expect to receive the existing drawings for the GSA building?
A57: Submit a non-disclosure form found on
FEBBIZOpps to request a copy of the drawings.
58. Can we submit alternate bids to give the
Government pricing for different equipment (i.e.
Arecont vs. Bosh)?
A58 A single price quote per vendor is requested.
59. Since this is not a scaled drawing, can the
Government provide the length and width of the building?
1. A60(1): Length of building is approximately 484ft
Width of building is approximately 244ft at widest point (which is the middle of building to rear of building)
2. Also, when can we expect to receive answers to the other questions?
A59(2) : All Questions and Answers are reference herein and will be posted to FEDBIZOpps via amendment.
60. Page 35 of 103 - #10.3 Warranty - #B: “What happens in the event any Contractor supplied equipment, component part fails within the specified warranty period?
A60: Reference SOW section #10.3-#B, “…. the
Contractor shall immediately replace or repair item within 48 hours at no additional cost to the
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government. If the Contractor is unable to rectify the issue (s) within the allotted time, the Contractor shall be liable for all costs incurred by the government to correct the issue(s).”
61. I’m just curious if you would give information about the previous award amount of this particular contract. It would sure help in our ability to assess our competitiveness.
A61: This is not a follow-on contract, therefore that information is not available.
62. Does GSA Architecture and Design need to approve the main lobby installation plan?
A62: No
63. During the site visit we did not identify/locate an approved earth ground bar for the new equipment rack in the control room, which requires a 120 VAC load and ground. Will the
Government provide that or do you want us to include that in our installation plan and pricing?
A63: See SOW section 13.3
64. Can the existing AC circuit in the Control
Room handle the load requirement for the new equipment rack?
A64: Yes
65. Is wire mold conduit approved for the open lobby space?
A65: No
66. Is there a secure space to store tools and equipment during the installation phase and will the FPS POC approve the storage?
A66: No
67. Will the Government provide Government
Furnished Equipment (GFE) in the form of a secure office or storage closet of approximately 40 sq ft to accommodate and support the contractor technicians during the Maintenance period or phase of the contract?
A67: No
68. We were expecting to have drawings with security equipment location. Drawings received are limited and do not facilitate the estimating process. We will welcome and be grateful to have
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drawings of the security systems equipment location.
A68: Submit a non-disclosure form found on
FEBBIZOpps to request a copy of the drawings. In addition, the site visit (not mandatory) was provided to give potential Contractors the ability to see security systems equipment locations.
NOTE: Please use the revised 1449 (attached) when submitting your quotes.
E. All other terms and conditions remain unchanged.
DO/DPAS Rating: NONE
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
SEE ADDENDUMIS CHECKED
CODE 18a. PAYMENT WILL BE MADE BY
CODE
FACILITYCODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
OFFEROR
OPO/FPS/EACCG/R11/C
Philadelphia PA 19106
701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group C
DC0031 CODE 16. ADMINISTERED BYCODE
X
X
X
561621
SIZE STANDARD:
100.00 % FOR:SET ASIDE:UNRESTRICTED OROPO/FPS/EACCG/R11/C
RFPIFB
10. THIS ACQUISITION ISCODE
RFQ
14. METHOD OF SOLICITATION
13b. RATING
NAICS:
SMALL BUSINESS
03/07/2018
215-521-3105Rosetta Jackson
(No collect calls)
INFORMATION CALL:
FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME
07/06/2018 1400 ET
b. TELEPHONE NUMBERa. NAME
4. ORDER NUMBER3. AWARD/ 6. SOLICITATION
70RFP218QEC000010
5. SOLICITATION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF
13 103OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
Attn: Rosetta Jackson
TELEPHONE NO.
17a. CONTRACTOR/
WASHINGTON DC
7TH AND D STREETS SW
GSA-ROB
15. DELIVER TO
Philadelphia PA 19106 Attn: Rosetta Jackson 701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security
9. ISSUED BY
7.
2. CONTRACT NO.
EFFECTIVE DATE
$20.5
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW
ISSUE DATE
DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
11.
SEE SCHEDULE
12. DISCOUNT TERMS
THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13a.
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
8(A)
NPPD/FPS/East CCG/Region 11/Group C
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
A. The purchase order for this requirement will be awarded to the quotation that represents the best value to the Government.
B. Please review the updated schedule within the attached 1449. Also, please note that the dates for the Period of Performance may change depending on the award of this contract.
CLIN 0003 covers the first quarterly preventative of maintenance to the new equipment
(Use Reverse and/or Attach Additional Sheets as Necessary)
HEREIN, IS ACCEPTED AS TO ITEMS:
X
XX
DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER
ARE
ARE
31c. DATE SIGNED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
OFFER
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
30b. NAME AND TITLE OF SIGNER (Type or print)
30a. SIGNATURE OF OFFEROR/CONTRACTOR
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
25. ACCOUNTING AND APPROPRIATION DATA
29. AWARD OF CONTRACT:
REF.
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER
37. CHECK NUMBER
FINALPARTIAL
36. PAYMENT
FINALPARTIAL
35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER33. SHIP NUMBER
COMPLETE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)
42b. RECEIVED AT (Location)
42a. RECEIVED BY (Print)
41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
STANDARD FORM 1449 (REV. 2/2012) BACK
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
from 12/01/2018 to 05/31/2019.
The optional CLINs should be depicted as follows:
• CLIN 1001 period of performance: 06/01/2019 to
05/31/2020 (quarterly preventative maintenance)
• CLIN 2001 period of performance: 06/01/2020 to
05/31/2021 (quarterly preventative maintenance)
• CLIN 3001 period of performance: 06/01/2021 to
05/31/2022 (quarterly preventative maintenance)
• CLIN 4001 period of performance: 06/01/2022 to
05/31/2023 (quarterly preventative maintenance
• CLIN 5001 period of performance: 06/01/2023 to
11/30/2023 (quarterly preventative maintenance)
Note to Offerors: Please use this revised 1449 to submit your quotes.
DO/DPAS Rating: NONE
Change Item 0001 to read as follows(amount shown is the total amount):
0001 CCV and VIS equipment 1 EA
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2018 to 11/30/2018
Continued ...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
10314 of
15 103
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70RFP218QEC000010/0010
Change Item 0002 to read as follows(amount shown is the total amount):
0002 Installation of CCV and VIS equipment 1 EA
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2018 to 11/30/2018
Change Item 0003 to read as follows(amount shown is the total amount):
0003 Maintenance of new equipment for 6 months 1 UN
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 12/01/2018 to 05/31/2019
Change Item 1001 to read as follows(amount shown is the total amount):
1001 Preventative Maintenance (Quarterly) of new 4 UN security equipment
(Option Line Item)
06/01/2019
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2019 to 05/31/2020
Change Item 2001 to read as follows(amount shown is the total amount):
2001 Preventative Maintenance (Quarterly) of new 4 UN security equipment
(Option Line Item)
06/01/2020
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2020 to 05/31/2021
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
16 103
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70RFP218QEC000010/0010
Change Item 3001 to read as follows(amount shown is the total amount):
3001 Preventative Maintenance (Quarterly) of new 4 UN security equipment
(Option Line Item)
06/01/2021
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2021 to 05/31/2022
Change Item 4001 to read as follows(amount shown is the total amount):
4001 Preventative Maintenance (Quarterly) of new 4 UN security equipment
(Option Line Item)
06/01/2022
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2022 to 05/31/2023
Change Item 5001 to read as follows(amount shown is the total amount):
5001 Preventative Maintenance (Quarterly) of new 1 UN security equipment
(Option Line Item)
06/01/2023
Product/Service Code: 6350
Product/Service Description: MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
Period of Performance: 06/01/2023 to 11/30/2023
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Statement of Work
US Department of Homeland Security National Protection and Programs Directorate
Federal Protective Service
Upgrade
Closed Circuit Video (CCV) and Video Intercom System (VIS) for the General Services Administration
Regional Office Building
Located at
301 7th St SW Washington, DC 20024
Version 3 8 June 2018
Table of Contents
Section 1 – Purpose and Intent Section 2 – Project Contact List Section 3 – General Requirements Section 4 – CCV & Intercom Requirements and Site Assessment Section 5 – Training Section 6 – As-Builts Section 7 – Maintenance Section 8 –Contractor Fitness Requirements Section 9 – Equipment Standards Section 10 – Government Acceptance & Warranty Section 11 – Safety and Health Section 12 – Security Sensitive Information (SSI) Section 13 – Regulatory Requirements Section 14 – Recording Presence Section 15 – Deliverables
Appendixes:
A – Cable Types and Specifications B – Acronym Definitions C – Camera Salient features
Summary of Changes Date Version Summary
8 June 2018 3
− Section 2 added Contract Specialist − Added Sections 3.3 thru 3.12 general contractor requirements; to include:
• 3.3 Legacy System operational requirements during installation
• 3.5 permits/ license to operate equipment on public spaces
• 3.7 Exterior drilling into building
− Added Section 4.2 reference building drawings − Updated Section 4.3.j. the mailroom is on the 1st floor adjacent to the loading dock − Updated Section 4.8 PoE Switches will provide additional power for camera signals to reach the head-end and the electrical room locations can be obtained from the drawings (see 4.1.a.)
− Updated the chart in Section to include VIS mounting type − Updated Section 7.7 to quarterly invoices − Added subparagraphs for Section 10.3 Warranty to clarify what the warranty does not cover − Updated Appendix A Cable Types & Specifications to include requirements for conduit and plenum runs − Added Section 13.3 reference grounding of equipment/components
Technical Security System Installation Requirements
STATEMENT OF WORK (SOW)
1. PURPOSE AND INTENT
1.1 The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), National Protection and Programs Directorate (NPPD), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and government leased spaces. The SOW shall be completed using the applicable guidelines. The SOW and regulations were developed with the notion that the security posture of each federal building or government leased space is unique.
1.2 The Contractor shall provide all necessary management, supervision, personnel, materials, supplies and equipment except as otherwise indicated for the completion of work to accomplish this project in accordance with this SOW. Specific Contractor responsibilities shall be as designated within this SOW. The installation portion of the CCV and VIS equipment shall be completed within six (6) months of award. While the majority of the work will need to be scheduled during normal duty hours of Monday through Friday from 8:00 AM to 4:00 PM (ET) excluding Federal holidays, there is an understanding that some of the work may need to be completed after hours and on weekends; i.e. core drilling, and other activities that would seriously impact the daily routines of the building occupants. After hours work must be scheduled with the FPS Point of Contact (POC) and the General Services Administration Building Manager prior to performing that work. Costs for work outside of normal duty hours must be included in the Contractor’s quotation.
2. PROJECT CONTACT LIST
3. GENERAL REQUIREMENTS
3.1 Contractor Responsibility: This requirement is for labor, supervision, licenses, permits, materials, and maintenance to provide services to upgrade CCV and VIS equipment as stated in this SOW and includes a 4.5 year maintenance option. All work shall be performed by technicians that are certified to work on the CCTV and VIS equipment. The required equipment shall be purchased and installed by a certified contractor. No currently installed CCV or VIS equipment or cabling will be used (unless authorized by the FPS POC); all CCV and VIS equipment and cabling for this project will be new and unused.
Position Name Division e-mail Telephone Government/ FPS POC Steven Hamilton FPS steven.w.hamilton@hq.dhs.gov 202-580-9819
Contract Specialist Rosetta Jackson CCG rosetta.jackson@hq.dhs.gov 215-521-3105 Contracting Officer John DeSimone CCG John.DeSimone@hq.dhs.gov 215-521-3050 mailto:ROSETTA.JACKSON@hq.dhs.gov
3.2 Project Overview:
a. CCV: Replace the current CCV system at 301 7th St. SW, Washington, DC 20024; remove all analog cameras and install new IP cameras (14 exterior cameras and 20 interior cameras for a total of 34 cameras) in accordance with paragraph 4.3. In addition to the cameras, the Contractor shall install equipment detailed in paragraphs 4.4 through 4.8 in the facility control room, room 1102 and electronic closets throughout the building. The Contractor shall purchase and install all equipment and installation materials making all necessary cable runs/connector/conduit, and network switch connections to make the system 100 % operational and functioning. The Contractor shall be responsible for removing and disposing of the old CCV system, to include all cables and equipment. For further details see Section 4.
b. VIS: Install a video intercom system at 301 7th St. SW, Washington, DC 20024. The system will include one (1) master station and five (5) remote/sub stations and will use color cameras and monitor. The system will operate independently and not be tied into any other systems. The Contractor shall purchase and install all equipment and installation materials making all necessary cable runs/connector/conduit, and network switch connections to make the system 100 % operational and functioning. For further details see Section 4.
c. Maintenance: The SOW includes a 4.5 year maintenance option. The Contractor shall provide service and preventative maintenance on the CCV system and VIS installed in accordance with this SOW; which will include all equipment specified in Section 4 of this SOW. The Contractor shall maintain all installed equipment in accordance with original equipment manufacturer (OEM) standards and industry best practices. The Government will not be responsible for performing any maintenance, repair or replacement tasks of the equipment covered under this purchase order. For further details see section 5.
3.3 The current CCV and VIS shall remain 100% operational during the installation on the new systems. Only minimal interruptions are acceptable. Necessary interruptions must be planed and authorized by the FPS POC.
3.4 The Contractor shall be required to be familiar with all applicable codes while carrying out the work outlined in this SOW. The Contractor shall complete the work pursuant to this SOW following all applicable codes and standards; section 13 lists the applicable standards.
3.5 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. The Contractor is not authorized to use Government owned property, tools or equipment, to complete work in accordance with this SOW, unless otherwise specified. The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment which is not accessible by ladder. The Contractor shall apply for all applicable permits and/or license to operate required equipment on public spaces (i.e. lifts or bucket trucks).
3.6 The Contractor, when removing the existing equipment, cabling, and appurtenances in accordance with this SOW, shall ensure all openings or penetrations are sealed and/or patch accordingly to protect against weather exposure, unless otherwise designated for reuse. All openings or penetrations that are designated for reuse shall be sealed and/or patched accordingly to protect against weather exposure at the completion of installation. All penetrations that become exposed to weather during installation shall be protected from exposure throughout the installation period.
3.7 The Contractor shall use existing openings and pathways from the building exterior to run cable into the interior of the building. If drilling is necessary the Contractor must receive authorization form the FPS POC. If drilling is authorized the Contractor shall ensure holes are sealed and painted to match the façade to the extent the hole protects from the weather and prevents access to insects and animals (section 8.4 has additional standards that also apply).
3.8 The Contractor shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state and federal codes and policies.
All appurtenances, such as, but not limited to connectors, terminators, and mounting hardware shall be supplied by the Contractor, as well as, all adjustments, alignments, programming, and configuration required for optimal operating.
3.9 The Contractor shall provide and install and configure the system as described and/or shown herein. The system shall include all connectors, adapters, terminators, and appurtenances to interconnect all equipment. The Contractor shall also supply all cabling and supporting materials necessary to interconnect all equipment installed in accordance with this SOW.
3.10 All personnel engaged in maintenance, service, repair and/or installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions which require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.
3.11 The Contractor, for all equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. All licensing fees shall be nonrecurring.
3.12 The contractor shall employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the maintenance, service, repair and/or installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.
4. CCV & VIS REQUIREMENTS AND SITE ASSESSMENT
4.1 SITE ASSESSMENT AND DRAWINGS:
a. The FPS shall have a site visit and all interested Contractors are invited to attend. The site visit is not mandatory but highly recommended. The purpose of this site visit is for the contractor to make any necessary inspections, assess the site, and become familiar with the requirements prior to submitting a quote for this requirement.
b. Facility drawings will be provided pre-bid to all Contractors that submit a non-disclosure statement to the FPS contract specialist.
4.2 Cable Type: Cable definitions are defined appendix A.
4.3 Camera Location & Type: Following is the list of areas where existing cameras shall be removed and all new cameras shall be installed. The Contractor shall purchase and install all new CCV equipment and installation materials making all necessary cable runs/connector/conduit, and network switch connections to make the system 100 % operational and functioning. The Contractor shall be responsible for removing and disposing of ALL of the old CCV system to include cameras, housings, mounts, cables and other system equipment and accessories. If the pulling of all old cables is not feasible due to negative impact on other infrastructure/building wiring; cables shall be cut in place and labeled. Prior to cutting and labeling cables the FPS POC shall be notified and may or may not authorize the cables to be cut. The equipment shall be tested and shown to the FPS POC to be 100 % operational. FPS recommends the following camera manufacturers; Bosch, Panasonic, Pelco, Sony and Vicon. This is not an all-inclusive list;
cameras manufactured by other companies may be used as long as they meet the salient features listed in this SOW (See Appendix C).
Qty Location Camera Type/ Salient Features Cable Type
Added Equipment Needed
EXTERIOR (a total of 14 exterior cameras)
a. 9th Street (2 Cameras)
1ea.
270/180 degree IP camera at the south west corner of the building.
Lenses shall be set to cover the moats and parking areas.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1ea.
270/180 degree IP camera at the north west corner of the building.
Lenses shall be set to cover the moats, utility entrance door and parking areas.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
b. Loading Dock Exterior (2 Cameras)
1 ea.
270/180 degree IP camera at the rear loading dock left of the overhang on the west side of the rear of the building. Lenses shall be set to cover the loading dock entrances and parking areas.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1 ea.
270/180 degree IP camera at the rear loading dock right of the overhang under the blue awning. Lenses shall be set to cover the loading dock entrances, loading dock pedestrian entrance and parking areas.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
c. Rear of Building (3 Cameras)
1 ea.
270/180 degree IP camera at the center rear of the building the right of the Child Care Entrance. Lenses shall be set to cover the moats, pedestrian entrance, and child care entrance.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1 ea.
Fixed dome IP camera above the child care entrance to view entrance of the child care facility.
Fixed Dome; HD 1080p30; 3-9MM;
5 MP; IK10 Vandal resistant G type Wall Mount
1 ea.
270/180 degree IP camera at the rear of building to the right of the garage door near the guard shack and 7th St entrance. Lenses shall be set to cover the garage door, guard shack, vehicle entrance and parking areas.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
d. 7th Street Exterior (3 Cameras)
1 ea.
270/180 degree IP camera at the north east corner over the garage door entrance. Lenses shall be set to cover the garage door, vehicles parked along 7th St and the building exterior to the north and south.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1 ea.
270/180 degree IP camera at the 7th street entrance replacing the existing PTZ. Lenses shall be set to cover the 7th St entrances, vehicles parked along 7th St and the building exterior to the north.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1 ea.
270/180 degree IP camera at the south east corner between second and third windows. Lenses shall be set to cover vehicles parked along 7th St and the building exterior to the north and south.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
e. D Street (4 Cameras)
1 ea.
270/180 degree IP camera near the south east corner of the building.
Lenses shall be set to cover the utility mote, vehicles parked along D St and the building exterior to the east and west.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens
1 ea.
270/180 degree IP camera between the main D St entrance and 9th St entrance. Lenses shall be set to cover the utility mote the building exterior to the east and west.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens)
1 ea.
270/180 degree IP camera at the main D St entrance below the overhang.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens)
1 ea.
270/180 degree IP camera above entrance door at the south west corner of D St and 9th St entrance.
Lenses shall be set to cover the entrance, vehicles parked along D St and the building exterior to the east and west.
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens)
INTERIOR (a total of 20 interior cameras)
f. D Street Center Entrance (3 Cameras)
1 ea.
270/180 degree IP camera at the hallway viewing at the security desk and hall ways
12/20 MP resolution 4 lenses 3-Axis with remote focus; true day/night;
WDR POE; outdoor IP66 weather rated; IK10 Vandal resistant; 270 degree capable
G type Wall Mount with junction box, 2ea 2.8mm lens, 2ea 8mm lens)
1 ea. Fixed Dome camera corner mounted viewing the waiting area
Fixed Dome HD 1080p30 HDR VR
3-9MM SR-LENS, 5 MP, SDXC
Card Slot, IVA Installed, SMB
G type Suspension Ceiling Support KIT- 7 IN. DI
1 ea.
Fixed Dome camera outside auditorium viewing the walk through metal detectors
Fixed Dome HD 1080p30 HDR VR
3-9MM SR-LENS, 5 MP, SDXC
Card Slot, IVA Installed, SMB
G type Suspension Ceiling Support KIT- 7 IN. DI
g. D and 9th Street Entrance (1…
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