Questions and Answers final.pdf

Questions and Answers For Solicitation 70LGLY24BGLB00001

Janitorial Service

1. Question: I would greatly appreciate it if you could provide me with the name of the current contractor, the current monthly or annual contract amount, including all modifications and whether there are any changes between the current scope of work being performed and the scope of work provided in the above solicitation. What is the current custodial staffing levels by shift? What subcontractors are currently being utilized? For custodial? For recycling? Who is the current custodial contractor? What is the most recent option year contract amount? What are the most recent per square feet rates?

Answer: The current contract, 70LGLY20CGLB00002, was awarded to T47 International, Inc. The current total dollar value of this contract is $15,352,090.60 for a base and all options. The Government does not know the subcontractors. Additional information concerning the current contract is not being disclosed because it is not necessary in the preparation of a bid in response to the solicitation.

2. Question: Starting on page 200 of 300 Section J is a list of Government furnished equipment however on page 202 of 300 is attached an inventory list (Sunflower Enterprise) Attachment 6 Inventory Assets- are those listed items government furnished equipment?

Answer: Yes. Attachment 6 Inventory Assets contained a list of government-furnished equipment.

3. Question: A list count of paper product dispensers was provided in the RFP but not a count of water fountains-could you provide a count?

Answer: Please note this solicitation is not a Request for Proposal (RFP). As stated in the solicitation, this is for an Invitation for Bid (IFB) commonly referred to as Sealed Bid. There are an average two (2) water fountain per building. This is an average some buildings may have more than two (2) and some buildings do not have any. If the building does not have access to water or electricity, then it will not have a water fountain.

4. Question: The firing ranges are listed in the RFP/SOW as being included however during the site visit we were told they were not an aspect of the contract-can you clarify if the ranges are in fact to be included in the bid submission as stated in the RFP/SOW? Page 46/300 5.9 Method of Cleaning and Hazardous Waste Handling for Firing Ranges Indoor Building 221 The Contractor shall clean the range floors using a High Efficiency Particulate Air (HEPA) vacuum system (see Section J, Attachment 1). The Contractor shall train the staff in the proper use and maintenance of the HEPA vacuum equipment.

Answer: The ranges located inside Building 221 are the only ranges covered by this contract. See Section C, Part 5, paragraphs 5.9, 5.10, 5.11, and 5.12. Note: this solicitation is a IFB not a RFP.

5. Question: Page 43 5.1.3 Pressure Washing states “If a building has been damaged by natural occurrence or has previously been condemned, they will not be required to be pressure washed”- can you provide a list of buildings that would be excluded due to above for bid submission?

Answer: There are currently no buildings that have been damaged by natural occurrences or previously been condemned that would be excluded from pressure washing.

6. Question: Regarding the pressure washing, can you provide the LSF of the area that the contractor is responsible for pressure washing? If LSF is not available, can we you provide a color-coded map.

Answer: See Amendment 0002, Technical Exhibit 14.

7. Question: Could you provide or source to obtain a map of the property with all buildings listed by building number?

Answer: A map cannot be provided due to security reasons.

8. Question: Percentage of floors per building that are natural stone (Terrazzo, marble, etc) (Estimation is fine).

Answer: Building 912 is the only building with natural stone and it estimate of 10% of Terrazzo.

9. Question: The contractor is responsible for delivering the recycling to a Recycling Center off base when full. Is there a charge/fee associated with dropping off recycling, and if so, is that the responsibility of the contractor? Can you provide the mile distance to/from recycling center?

Answer: The contractor is responsible for paying any charge/fee associated with dropping off recycling. There are several recycling centers near FLETC. The contractor may select which recycling center to use. The contractor’s choice will determine the distance.

10. Question: Does water need to be reclaimed from cleaning of paintball area training?

Answer: Water does not need to be reclaimed.

11. Question: There are 235 Showers listed as part of the SOW with a requirement to replace torn or damaged shower curtains with a neutral beige curtain-is there a specific brand requirement?

Answer: Please see Amendment 0002.

12. We were told during the site visit that the dormitories were not included in this project-could you confirm that and address the location (s) of the 235 showers? Building numbers etc?

Answer: The dorms are not part of this solicitation. The location of the showers cannot be given.

13. Question: Previous documentation shows an FTE count of 46 could the government confirm that is the correct FTE count and confirm how many of the FTE slots are vacant at this time?

Answer: You have not identified the “previous documentation” referenced in this question. It is the contractor’s responsibility to staff as they see fit. See Amendment 0002, Revised Attachment 2.

14. Question: Could the government provide the anniversary dates of the incumbent contract employees to enable us to base our pricing on anniversary dates for vacation time?

Answer: See Amendment 0002, Revised Attachment 2.

15. Question: Please provide the current contract value, including all options?

Answer: See answer to question 1 above.

16. Question: Will the FLETC allow the use of golfcarts and/or gators/small side-by-side vehicles to be used to move employees and equipment throughout the FLETC installation?

Answer: Yes.

17. Question: During the site visit we noticed a fair amount of mildew/mold on the exterior of the buildings, is this normal growth between exterior pressure washings or has this task been skipped in the past?

Answer: Several of the buildings that were passed during the site visit are not on the contract. If there was a building that is on the contract with mildew/mold on the exterior;

then it is normal growth.

18. Question: Are all buildings in the contract currently being performed in compliance with the existing contract?

19. Question: PWS 5.16 – Watch Standing Service - The Watch standing Services must be covered by providing a staff person in each listed building (Section J, Technical Exhibit

6) to respond to any minor emergency (such as a water spill, food spill, broken glass, etc.)

that may occur and that requires less than one (1) hour to correct. Buildings that require a watch stander to be present during an entire training day, relief watch stander(s) must replace and be present during lunch or any other breaks. If weekend training is scheduled, the Contractor shall provide watch standers as required. Watch stander shall perform other duties within the building while not providing emergency services but must respond within 15 minutes to emergency services. Question – Can you please confirm that and individual person is not needed in each one of the buildings in Exhibit 6? Question – Can the government please confirm that a watch-standing employee can cover more than one building as long as they can respond to service requests?

Answer: As per Section C, Part 5, paragraph 5.16 of the solicitation, an individual employee is required to be in the identified buildings even during lunch and breaks. An employee can perform other duties in the same building.

20. Question: Does the government provide the Walk-off mats?

Answer: See Amendment 0002.

21. Question: The GFE provided is this equipment for use across the entire campus or just certain buildings?

22. Question: Can the government provide a map of the campus showing each building/ lay out?

Answer: No. See question 7 above.

23. Question: Does the government provide vehicles/ transportation to the contractor to transport the GFE large floor machines around the campus?

Answer: No.

24. Question: Is there any requirement for outside window cleaning contractor?

Answer: Yes. See Section C, Part 5, paragraph 5.1, subparagraph 5.1.4.

25. Question: Will there be a need to have any janitorial staff available 24/7 for emergency cleanup etc.?

Answer: See Section C, Part 6, paragraph 6.4. Janitorial staff on stie 24/7/365 is not required. However, a safety representative is required to be available via phone 24/7/365.

See Part 6, paragraph 6.4.

26. Question: Could the government confirm the janitorial staff is only responsible for cleaning rest rooms and classrooms at the ranges?

Answer: The contractor is responsible for cleaning all of Building 221 to include but not limited to office areas, restrooms, and classrooms. See TE 3.

27. Question: Is the government responsible for providing dumpster for trash and recycling?

Answer: As stated in the solicitation: ‘The Government shall provide outdoor trash dumpsters, cigarette receptacles, and appropriate containers for the sole purpose of recycling paper, plastic bottles, and cans.’ See Section C, Part 3, paragraph 3.3.

28. Question: Could the government provide the seniority list of the incumbent employees?

Answer: See Amendment 0002, revised Attachment 2.

29. Question: Will the Government confirm that a responsive bid contains just the SF1149;

Representations and Certifications; and an Acknowledgement of amendments?

Answer: No. The list in the above question is incomplete. As stated in the solicitation under Section L, paragraph L.3, sub subparagraph 10: ‘original signed and dated SF1449;

Section B Recap sheet; Reps and Certs (unless in SAM then paragraph b); and acknowledgment of amendments.’ See Section L, paragraph L.3 of the solicitation.

30. Question: Will the Government clarify no plans are to be submitted with the bid?

Answer: No plans shall be submitted. This is a IFB not an RFP. See questions 1 and 29 above.

31. Question: Will the Government confirm Past Performance is not an evaluation factor for award?

Answer: This is a IFB not an RFP. No past performance is required. See questions 1, 29, and 30 above.

32. Question: Can the government provide Incumbent information?

Answer: See question 1 above.

33. Question: Can the Government provide Current total contract amount?

34. Question: Could it be allowed for contractors to provide Golf carts or similar for employee’s transportation inside the center?

Answer: See question 16 above.

35. Question: For purpose of estimating cost - Can the government provide an estimate total hour of training from the government to contractor personnel Length of training?

Answer: Estimated five (5) hours of Government provided training annually.

36. Question: Cost purposes – can the government a list of mat cleaner and disinfectant approved chemical by Environmental and Safety Branch of the Federal Law Enforcement Training Centers?

Answer: The Government cannot provide a list of approved chemicals because it is up to the contractor on what chemicals they want to get approved. Please see Section C, Part 4, paragraph 4.2.

37. Question: For when weekend training is scheduled, the contractor should place a watchstander and/or cleaning crew. Can the government provide a yearly estimate for this request, or this request should be accounted for in CLIN 007?

Answer: The Government cannot provide a yearly estimate for weekend work. Weekend work is determined based on training needs. The lump sum figure that is listed for X007 was estimated using historical data from previous years. The watchstander for weekend work shall be included in the total cost associated with CLIN X007 (daily, monthly, annual) and not be put into cost for another CLIN.

38. Question: For purposes of estimate consumables in administration building, can the government confirm estimated average employees in those buildings?

Answer: The average estimated total is 6,000 employees in administration buildings per day. This is an average estimated total and may/can change.

39. Question: Can the government clarify the contractor responsible for Entrance Matts laundry? If yes how often should occur?

Answer: This contract includes responsibility for cleaning the Entrance mats. How the entrance mats are cleaned is up to the contractor. As stated in the solicitation, this is a performance-based statement of work. See Section C, Part 5, paragraph 5.1.2.

40. Question: Are trash cans/ trash containers in offices, hallways, entrances, and other building areas considered materials to be provided by the contractor?

Answer: See question 27 above.

41. Question: Can the government provide the Wax recommended by manufacturer?

Answer: See Amendment 0002.

42. Question: Are shower curtains to be bought by the contractor or are they part of CLIN 006?

Answer: Purchase of shower curtains is the responsibility of the contractor. Equipment replacement is different than shower curtains. Shower curtains should be included in the price for the type of building i.e. Training Building, Administrative Building, etc. See Section C, Part 5, paragraph 5.3.

43. Question: Can the government clarify Attachment J -Exhibit 3 - if buildings. 221 and 831are to be clean. ONLY for night cleaning. 6pm -6am?

Answer: As stated in bold on TE 3 the indoor ranges in Bldg. 221 and Bldg. 831 are to be cleaned at night (page TE 3-10). Areas in Bldg. 221 other than the ranges can be cleaned during the day as listed on TE 3 (page TE 3-8).

44. Question: In Technical Exhibit 4-1 administrative and training Buildings: 11,108, 109, 121, 199, 227, 726, 760, 761, 27, 143, 213, 214, 279,738, 773. Show no carpet, waxable, nor non-waxable type flooring.

Answer: See Amendment 0002.

45. Question: Can the government clarify what type of floors should be cleaned by the contractor?

Answer: See TE 4. All floor types will fall under carpet, waxable, or non-waxable, unless stated in the solicitation Section C or attachments. Floors are but not limited to carpet, concrete, hard wood, vinyl, and tile.

46. Question: Can the government provide a copy of the CBA?

Answer: See Amendment 0002, revised Attachment 2.

47. Question: Can the government clarify - Page 174 of this solicitation - Attachment 1 -

Environmental requirements and what Form are you referred to? “The product attributes for the proposed product brands in each of the above categories must be summarized on the form included in the Solicitation package.”

48. Question: Are staff covered under a union? If so, can you provide the union and the agreement?

Answer: See question 46 above.

49. Question: What are current staff’s pay wages?

Answer: See the wage determination that is attached to the solicitation and questions 48 and 46 above.

50. Question: Are you able to provide the pricing sheet in excel form or in a separate PDF?

51. Question: Are you able to provide Section J containing the buildings and square footage in excel form?

Answer: This cannot be provided in excel format.

52. Question: Section J TE 4-2: is the square footage the gross square footage or cleanable square footage?

Answer: TE4 it is cleanable total square footage. TE 14 is total building square footage.

53. Question: Pricing sheet SF 1449 – does the unit “LS” stand for lump sum?

54. Question: Pricing sheet SF 1449 – are we to maintain the unit prices that are already listed?

Answer: The CLINS that have lump sum prices listed on the SF 1449, are to remain the same and be included in the total for the recap sheet.

55. Question: Pricing sheet SF 1449 – for CLINS with unit prices included, do we have to complete the Daily Rate, Monthly Rate, and Annual Rate totals? If so, what is the metrics used for days in a year, in a month, and in a day?

Answer: Yes, a bid must complete the Daily Rate, Monthly Rate and Annual Rate totals.

Calendar days/hours are to be used.

56. Question: What are the current staff levels? How many Day Cleaners are there and how many Night Cleaners?

Answer: See question 1 and 13 above.

57. Question: Are there any current Floor Techs?

Answer: See question 1 and 13 above.

58. Question: Is there a maximum contract amount?

Answer: No. However, as posted on the Acquisition Planning Forecast System (APFS) the estimated dollar range $20,000,000.00 to $50,000,000.00.

59. Question: Can you please confirm the cleaning frequencies for the following buildings listed in TE 4-1? They were not listed in TE 3: 700, 726, 760, 761, 764, 0, 143, 224, 682, 724, 738, 751, 772, 773, 774, 832, 847A-847D?

60. Question: The following buildings were listed in TE 3 but not part of TE 4-1. Can you please confirm these buildings are to be included in the scope of work and in the pricing:

717, 723, 500, 502, 722, 780, 45, 495, 826, 833, 855, Motor home in Lot 9?

61. Question: There are buildings with zero square feet in TE 3. Confirming this is correct?

Answer: TE 3 does not show square feet. TE 4 does show square feet, please see question 44 above.

62. Question: There are some buildings that are in TE 3 that is listed in more than one frequency type. What is the square footage distribution for these buildings? For example, Admin building 106 with 2,500 sqft is listed under TE 3 General Office & Average Usage Buildings – Day Cleaning of offices and TE 3 Classroom/Training Buildings – Night Cleaning. Other buildings listed under more than one TE 3 table include: 46, 90, 27, 107, 210, 514A, 916, 221?

Answer: There are buildings that are listed in TE 3 multiple times and during day cleaning and during night cleaning. Please note that in this case it will tell you general office which is cleaned during one time and classrooms in another area that is clean during another time. For example, building 210 is listed under General Office and Average Usage buildings for Day cleaning and 210 is listed under Classroom/Training Buildings for night cleaning. This means the building has both offices and classrooms.

The general office and average usage areas are to be cleaned during the day and the classrooms are to be cleaned at night.

63 Question: Are there any costs associated with use of Trailer 760?

Answer: See Section C, Part 3, paragraph 3.1, and paragraph 3.3.

64. Question: Are any vendors currently being utilized on the incumbent effort? If so, will the government please provide their names? Ex: Pest Control?

63. Question: Are there any specific past performance requirements aside from what is listed in the solicitation?

Answer: See question 31 above.

64. Question: Is there a requirement for a technical write-up as a part of the proposal?

Answer: See questions 29, 30, and 31 above.

65. Question: Is there a government estimate on the timeline for approving resumes for key personnel?

Answer: There is not an estimate timeline.

66. Question: Are there any proprietary products or dispensers used at the facilities?

67. Question: Can the government share usage records of the consumable janitorial supplies?

Answer: See question 38 above.

68. Question: Understanding the government provides dumpsters and recycling containers, is the contractor liable for costs of these containers being emptied?

Answer: See Solicitation Section C, Part 3, paragraph 3.3.

69. Question: Is a map of the campus and buildings to be serviced available?

Answer: See question 7 above.

70. Question: Is the usage of golf carts and or UTVs allowable on campus?

Answer: See question 16 above.

71. Question: High Cleaning: What is the highest area of clean or is there a "not to exceed or up to" height?

Answer: High Cleaning is defined as above 7 feet (see Section C, Part 2). There is not a “not to exceed” or a specific height. There are several buildings that are at or above an estimated 28 feet.

72. Question: Natural Debris: What is the total area where this is required away from the buildings. Will a map delineating the requirement be provided?

Answer: A map is not required due to verbiage in Section C, Part 5, paragraph 5.1.2 and definition of Policing of Exterior Adjacent Areas.

73. Question: Glass Surfaces: will the customers personal effects be moved for the cleaning of credenzas, glass shelves, and confined or small access spaces. Also, what is the frequency for this cleaning?

Answer: No items will be removed from credenzas, glass shelves, confined or small access spaces. Frequency is at the contractor’s determination. As stated in the solicitation: ‘this is a performance based scope of work.’ A PBSOW provides required results, it is the contractor’s responsibility to define how to get the results.

74. Question: Will all provided equipment be operational at contract start? Or will malfunctioning or damaged existing legacy need replacement? This includes dispensers for soap, paper towels, toilet paper, hand sanitizers, etc.?

Answer: All equipment will be operational. However, there may be items that break the day the requirements are turned over to a new contractor. In that event the new contractor shall be responsible for repair/replacement.

75. Question: Are there limitations on use, or government training requirements, for the use of government furnished janitorial equipment listed in Attachment J?

Answer: There are no Government training requirements for Government furnished equipment (GFE). See question 21 above.

76. Question: Will the government please provide the incumbent contractor's periodic services calendar to establish historic completion of mandatory floor polishings, stripping and waxing, and carpet care (both low moisture encapsulation and extraction)?

77. Question: Do the mop closets have space and direct water access that will allow for concentrated chemical dispensers to be installed? Is installment of concentrated chemical dispensers allowable?

Answer: Some buildings would have the space in the janitorial closets; but some do not.

For any alterations of buildings, see Section C, Part 3, paragraph 3.1.

78. Question: Does this facility use a porter?

79. Question: What is the average monthly invoice amount for the last 3 months?

80. Question: Is there a bond required?

81. Question: Who is the incumbent and the annual contract amount?

82. Question: Are there any additions to this contract that were not included on the last contract?

83. Question: Does the state provide any paper or chemical products for this contract?

Answer: No. Also please note we are a Federal installation. The state does not provide any items.

84. Question: What is the Living Wage requirements for this contract?

Answer: There is no “living wage”. Any resultant contract is subject to the Service Contract Labor Standard. See Section I, paragraph I.4, subparagraph C for the FAR clauses concerning wages. Wage Determination, CBA, and EO 14026, etc do apply to this acquisition. See questions 14, 28, 46, and 49 above.

85. Question: Do you foresee any changes in the Living Wage in the future.

Answer: Wage determinations are determined by Department of Labor, thus, FLETC would not know if changes will happen to the wage determination. See question 84 above.

86. Question: Is there any air quality?

Answer: See Amendment 2, Attachment 1.

87. Question: What are the cleaning hours?

Answer: See Technical Exhibit 3.

88. Question: What is the square footage for each location?

Answer: See Technical Exhibit 4.

89. Question: The government indicates within the documents that drawings are including of various buildings, etc. The referenced pages are blank with nothing included. pages 63 (insert PRS) 64 (insert lot size)65 (insert AQL)66 are all blank; unclear if that was intentional or not?

Answer: The solicitation does not indicate that drawings of buildings are included.

Pages 63, 64, and 65 are not drawings. Please see Amendment 0002.

90. Question: Was May 14, 2024, the only site visit? Can I schedule a individual site visit?

Answer: As stated in the solicitation, FLETC is a secure facility, the site visit was scheduled May 14, 2024. That was the only site visit. Additional site visits cannot be scheduled.