70LGLY24BGLB00001 Amendment 0002.pdf

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70LGLY24BGLB00001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

70LGLY

GLYNCO GA 31524

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

DEPARTMENT OF HOMELAND SECURITY

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/26/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is being issued for the following reasons:

1. Replace the pages in Section E that state insert PRS; insert Lot Size Chart, and insert

AQL with the PRS, AQL, and Lot Size chart.

2. Update Wage Determination 2023-0175 with the Collective Bargaining Agreement (CBA) and to provide the seniority list.

3. Provide Revised Attachment 5 that adds a column for information on if the equipment can be used in a certain building or though out the Center.

4. Change Section C, Part 3, paragraph 3.2 to add Attachment 5 and Attachment 6 to the

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Erin Johnson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY24BGLB00001/0002

first sentence.

5. Change Section C, Part 4, paragraph F to remove the exception.

6. Change Section C, Part 3, paragraph 3.3, subparagraph Trash Disposal and sub subparagraph

Recycling Containers to provide clarifications on what services and what trash cans the Government provides.

7. Update Technical Exhibit 3 to include restrooms for Building 221 and to update building numbers to ensure all building listed in

Technical Exhibits 4 is on Technical Exhibit 3.

8. Update Technical Exhibit 4 to include floor sf for buildings that previously had 0 (zero) listed and to update building numbers to ensure all building listed in Technical Exhibits 4 is on

Technical Exhibit 3.

9. Change Section C, Part 5, paragraph 5.3 to provide clarifications on type of shower curtains required and to provide clarifications on area in restrooms that require disinfecting.

10. Provide Revised Attachment 1.

11. Change Section C, Part 5, paragraph 5.2, subparagraph 5.2.2 to provide clarification on wax.

12. Add Technical Exhibit 14 that provides the total building square footage.

13. To add Provision Federal Acquisition Regulation (FAR) 52.204-26 Covered

Telecommunications Equipment or Services –

Representation in full text in Section K, paragraph K.6.

14. Change Section I, paragraph I.2 from Not Used to FAR 52.204-23 Deviation in full text.

15. Remove FAR 52.204-25 from Section I, paragraph I.1 as incorporated by reference.

Change Section I, paragraph I.7 from not used to

FAR 52.204-25 in full text. This also changed the paragraph numbers for FAR 52.204-29 from K.6

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY24BGLB00001/0002

to K.7 and 52.214-16 from K.7 to K.8.

16. Select FAR 52.222-19 under Section I, paragraph I.4 FAR 52.212-5.

17. Select FAR 52.222-54 under Section I, paragraph I.4 FAR 52.212-5.

18. As a result of the above changes and changing in page numbering, please replace pages 18 though pages 167 and replace with the attached pages 18 through 173, annotated Revised by Amendment 0002.

All changes are marked with a bar in the right-hand margin except for page numbers changes, excel documents, and number 2 above.

19. As a result of the changes above, remove Attachment 1, Attachment 2 WD 2023 0175, and

Attachment 5 and replace with the attached

Attachments 1, 2, and 5 annotated Revised by

Amendment 0002.

20. As a result of the changes above, remove Technical Exhibits 3 and 4 and replace with the attached Technical Exhibits3, 4, and 14 annotated

Revised by Amendment 0002.

Period of Performance: 10/01/2024 to 09/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Department of Homeland Security (DHS) JANITORIAL SERVICES Federal Law Enforcement Training Centers (FLETC) 70LGLY24BGLB00001

Page 18 Revised by Amendment 0002

TABLE OF CONTENTS

Notes to Offerors

Section B – Recap Sheet

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PART 1 –PERFORMANCE BASED STATEMENT OF WORK (PBSOW)

1.1 Introduction:

1.2 Mission:

1.3 Normal Hours of Operation:

1.4 Contractor Personnel:

1.5 Vehicle Licensed Employees:

1.6 Employee Roster:

1.7 Project Manager (PM) and Alternate Project Manager (APM):

1.8 Quality Control Manager (QC):

1.9 Job-Specific Employee Training:

1.10 Vehicle Accident Reporting:

1.11 Historical Data:

PART 2 - DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.2 Acronyms:

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICE

(GFP/E/S)

3.1 Government Furnished Space (GFS):

3.2 Government Furnished Property and Equipment (GFP & GFE):

3.3 Government Furnished Services:

Part 4. CONTRACTOR FURNISHED PROPERTY (CFP), ITEMS AND

RESPONSIBILITIES

4.1 Equipment and Supplies

4.2 Cleaning Supplies:

4.3 Office Supplies:

PART 5 - SPECIFIC TASKS:

Overview

5.1 Basic Cleaning

5.2 Floors

5.3 Restrooms and Showers

5.4 Trash Containers

5.5 Damaged Building, Furniture, and/or Fixtures

5.6 Cleaning Schedules

5.7 Paintball Residue

5.8 Health Unit (Only) in Trailer 759

Page 19 Revised by Amendment 0002

5.9 Method of Cleaning and Hazardous Waste Handling for Firing Ranges Indoor Building 221

5.10 Indoor Firing Ranges in Building 221

5.11 Floor Sweeping Generated from Reduced Hazard Ranges

5.12 Lead Firing Ranges BLDG. 221

5.13 Mat Rooms Bldg. 221

5.14 Danis City Buildings

5.15 Bldg. 680

5.16 Watch Standing Services

5.17 Provide Pest Control

Part 6 – REQUIRED PLANS AND DOCUMENTS

6.1 Occupational Lead Protection Program Plan

6.2 Service Plan

6.3 Contractor Quality Control Plan (QCP)

6.4 Safety Plan

6.5 Risk & Contingency Plan

6.6 Environmental Management Plan (EMP)

6.7 Recycling Plan

6.8 Property Control Plan

6.9 Occupant Emergency Plan

PART 7 – APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7.1 Technical Library

SECTION D – PACKAGING AND MARKING

D.1 Marking D.2 Payment Of Postage And Fees

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-4 Inspection of Services – Fixed Price (AUG 1996) E.2 Acceptance 62 E.3 Inspection By Regulatory Agencies E.4 Government Quality Assurance (QA) E.5 Contractor’s Failure To Perform Required Services E.6 Post Award Orientation Conference/Periodic Progress Meetings:

E.7 RESERVED

E.8 ANNEXE

E-8.1 Performance Requirements Summary; Lot Size Chart; and AQL Chart

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Clauses Incorporated By Reference F.2 Place Of Performance F.3 Period Of Performance

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Accounting And Appropriation Data

Page 20 Revised by Amendment 0002

G.2 Procuring Contracting Officer(S)/Contract Administration Office G.3 Roles Of Government Personnel In Contract Administration

G.3.1 Contracting Officer G.3.2 Contracting Officer's Representative (COR)

G.4 Invoices – See FAR 52.212-4 G.5 Payments – See FAR 52.212-4 G.6 Modification Of Proposals - Price Breakdown G.7 Service Contract Labor Standards - Wage Determination G.8 Special Note

SECTION H- SPECIAL CONTRACT REQUIREMENTS

H.1 Directives, Regulations, And Instructions (Jul 2013) H.2 Operation On The Facility (Jul 2013)

H.2.1 Accident Reports H.2.2 Occupational Hazards H.2.3 Fire Prevention H.2.4 Traffic Regulations H.2.5 Weapons H.2.6 Supervision of Contractor Personnel

H.3 Medical Treatment H.4 Subcontracting H.5 Order Of Work H.6 Other Contracts H.7 Disruption Of Contractor Work Schedule H.8 Rights Of The Government To Perform Functions With Its Own Personnel H.9 Government Performance Of Services During Labor Strikes H.10 Conservation H.11 Labor Relations H.12 Affirmative Procurement Of Biobased Products Under Service And Construction Contracts H.13 Photography H.14 Conduct Of Personnel H.15 Contractor Vehicles H.16 Permits H.17 Environmental Protection H.18 Access To Buildings H.19 Key Control H.20 Disclosure Of Information H.21 Implementation Of E.O. 13224- Executive Order On Terrorist Financing H.22 Advertising of Award H.23 Damage Reports H.24 Property Damage And Personal Injuries H.25 Indemnity And Liability H.26 Contractor Liability For Acts Of God H.27 Insurance (Jul 2013) H.28 Holidays

Page 21 Revised by Amendment 0002

H.29 Physical And Personnel Security Requirements H.29.1 General Requirements H.29.2 Access to FLETC Facilities by Contractor Personnel H.29.3 Identification Badges and Vehicle Passes H.29.4 Completion of the Contract H.29.5 Review of Access and Suitability Determinations

H.30 Security Training H.31 Access To Unclassified Facilities, Information Technology Resources, And Sensitive Information Requirement (Jul 2013 OSPR) H.32 Operations Security (OPSEC) Requirements (Jul 2013 OSPR) H.33 Information Technology And Data Security Requirements (Jul 2013

OSPR)

H.33.1 Information Technology Security Training H.33.2 IT Access H.33.3 Contractor IT Security Plan H.33.4 Interconnection Security Agreements H.33.5 Information Security Standards Applicable to this Contract

H.34 Phase-In/Orientation Period (Jul 2013) H.35 Phase-Out/Contract Completion (Jul 2013) H.36 Active Shooter Training (Dec 2015 OSPR) H.37 Salvage H.38 Contractor Ingress/Egress H.39 Subcontracting Requirements H.40 Physical Security H.41 FLETC Closure H.42 Work Scheduling H.43 Lost And Found Property H.44 Records H.45 Smoking H.46 Hazardous Materials Management - See Section J, Attachment 1 H.47 Safety And Environmental – See Section J, Attachment 1 H.48 Supplies, Materials, And Equipment Provided By The Contractor H.49 Waste Minimization – See Section J, Attachment 1 H.50 Hazardous Material Storage – See Section J, Attachment 1

PART II CONTRACT CLAUSES

SECTION I

I.1 52.252-2 Clauses Incorporated By Reference (Feb 1998) I.2 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) I.3 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023) 105 I.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (FEB 2024) I.5 52.217-8 Option to Extend Services (NOV 1999) I.6 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

Page 22 Revised by Amendment 0002

I.7 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) I.8 52.219-18 Notification of Competition Limited to Eligible 8(a) Participants (OCT 2022) I.9 52.232-19 Availability of Funds for the Next Fiscal Year. (APR 1984) ..128 I.10 3052.204-70 Security requirements for unclassified information technology resources. (JUN 2006) I.11 3052.209-70 Prohibitions on Contracts with Corporate Expatriates (JUN 2006) 130 I.12 3052.242-72 Contracting officer's technical representative. (DEC 2003)

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - List of Documents, Exhibits and Other Attachments

Part IV – Representations And Instructions

Section K – Representation, Certification, And Other Statements Of Bidders

K.1 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) K.2 52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014) K.3 52.209-7 – Information Regarding Responsibility Matters. (OCT 2018) K.4 52.212-3 Offeror Representations and Certification – Commercial Products and Commercial Services (FEB 2024) K.5 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) K.6 52.204-26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020)

K.7 52.204-29 Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures (DEC 2023) K.8 52.214-16 Minimum Bid Acceptance Period (APR 1984)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1 52.252-2 Clauses Incorporated by Reference (FEB 1998) L.2 52.204-7 System for Award Management (OCT 2018) L.3 52.212-1 Instructions to Offerors – Commercial Items (SEP 2023) L.4 52.214-34 Submission of Offers in the English Language (APR 1991) ...171 L.5 52.214-35 Submission of Offers in U.S. Currency (APR 1991) L.6 52.233-2 -- Service of Protest. (Sep 2006) L.7 52.237-1 Site Visit (APR 1984) L.8 Options L9 52.216-1 - Type Of Contract (APR 1984)

Page 23 Revised by Amendment 0002

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 Award M.2 52.217-5 -- Evaluation of Options. (Jul 1990)

Page 24 Revised by Amendment 0002

Notes to Offerors

JANITORIAL SERVICES, FLETC, GLYNCO, GA

This is an Invitation for Bid (IFB) for commercial items. This announcement constitutes as the only solicitation to be issued.

This commercial item acquisition will be 100% 8(a) competitive set aside.

The associated North American Industry Classification System (NAICS) code is 561720.

This IFB documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular: FAC 2024-03.

A site visit will be held on May 14, 2024, at 10:00 AM ET. NOTE: The Federal Law Enforcement Training Center is a secured facility. Access to FLETC has to be coordinated in advance and can take up to a week. Foreign Nationals takes at the least 30 days. If a vendor wishes to attend the site visit; then Attachment 12, FLETC Form 121- 00-02 (7/23) section A must be completely filled out and submitted to the Contracting Officer at least two (2) weeks in advance of the site visit. This form is to be submitted to the following email addresses: erin.johnson@fletc.dhs.gov. ID(s) will be required upon entering FLETC. Due to spacing, companies will only be allowed two (2) personnel to represent at the site visit. If more than two (2) personnel arrive for the site visit; the additional personnel will not be allowed to attend. Failure to submit the form correctly filled out and in the time frame specified in this paragraph can result in access being denied. FLETC reserves the right to deny access to the facility to individuals that are deemed to be a security risk by FLETC Security.

All questions concerning this acquisition must be submitted by May 20, 2024, 2:00 pm ET. Questions will be answered via a post on Systems for Award Management (sam.gov). Questions are to be submitted to erin.johnson@fletc.dhs.gov.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

Bids are due by July 11, 2024, 2:00 pm ET. A public bid opening will be held soon after bids are due in Building 99. The official time clock for this bid opening is the World Clock ET. NOTE: The Federal Law Enforcement Training Center is a secured facility.

Access to FLETC has to be coordinated in advance and can take up to two (2) weeks.

Foreign Nationals takes at the least 30 days. If a vendor wishes to attend the public bid opening; then Attachment 12, FLETC Form 121-00-02 (7/23) section A must be completely filled out and submitted to the Contracting Officer at least two (2) weeks in advance of the public bid opening. This form is to be submitted to the following email addresses: erin.johnson@fletc.dhs.gov. ID(s) will be required upon entering FLETC. It mailto:erin.johnson@fletc.dhs.gov mailto:erin.johnson@fletc.dhs.gov

Page 25 Revised by Amendment 0002 is the responsibility of the contractor to obtain access to the facility via submitting the required forms on time. Inability to do so will not be considered grounds for late submission of a bid and/or a reason to delay bid opening. Due to spacing, companies will only be allowed two (2) personnel to represent at the public bid opening. If more than two (2) personnel arrive for the bid opening; the additional personnel will not be allowed to attend. Failure to submit the form correctly filled out and in the time frame specified in this paragraph can result in access being denied. FLETC reserves the right to deny access to the facility to individuals that are deemed to be a security risk by FLETC Security.

Bid submission must be in accordance with FAR 52.212-1. Bids cannot be mailed to include fedex, ups, etc. Only electronic bids and physically delivered bids will be accepted. Physically delivered bids are to ONLY be delivered to the bid box located at Building 1. Building 1 is open to the public. Special access is not necessary to deliver a bid. See Section L, paragraph L.3. If bids are not marked in accordance with Section L, paragraph L.3; the bid will be determined to be non-responsive and will not be considered for an award nor accepted/read at the public bid opening.

All services listed in this solicitation will be required for any resultant award.

Page 26 Revised by Amendment 0002

Section B – Recap Sheet

Please place all prices to include: unit cost; total cost; and price per square feet for each CLIN on the Standard Form (SF) 1449.

Insert the total price for each period of performance in the table below. The below is just a recap sheet. At the public bid opening this recap sheet will be read to the public.

An abstract to list all unit prices will be posted on sam.gov after the public bid opening.

Period of Performance Total Price Base Period (CLINs 0001 - 0009)

Option Period 1 (CLINs 1001 – 1008)

Option Period 2 (CLINs 2001 – 2008)

Option Period 3 (CLINs 3001 – 3008)

Option Period 4 (CLINs 4001 – 4008)

Grand Total

Page 27 Revised by Amendment 0002

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PART 1 –PERFORMANCE BASED STATEMENT OF WORK (PBSOW)

1.1 Introduction:

This is a performance-based statement of work for the Department of Homeland Security (DHS), Federal Law Enforcement Training Centers, Glynco, GA campus (FLETC). The FLETC Glynco, GA campus is located approximately six (6) miles north of the City of Brunswick, in southeastern Georgia. The city is located off U.S. Interstate 95 and U.S.

Highway 17and is equal distance between Savannah, Georgia, and Jacksonville, Florida.

The FLETC, Glynco, GA campus (Center) is situated on approximately 2,000 acres in southeast Georgia with modern conventional facilities such as classrooms, dormitories, administrative and logistical support structures. Additionally, Glynco has 18 firearm ranges, including a state-of-the-art indoor range complex with 146 separate firing points;

and 8 highly versatile semi-enclosed ranges with 200 additional firing points. Other training assets include a sprawling complex of driver training ranges, a physical techniques facility, explosives range, fully functional mock port of entry, and numerous other structures which support the entire training effort. Among these is a 34 building “neighborhood/business” practical exercise area, which includes houses equipped with video cameras for recording various kinds of practical exercises. The classroom buildings house various special purpose areas including a library, interviewing suites, mock court rooms, computer forensics laboratories, and other laboratories for fingerprinting and identifying narcotics. The physical techniques complex encompasses over three acres, including mat rooms, classrooms, weight rooms, gymnasium, and other facilities devoted to training and fitness.

1.2 Mission:

The FLETC mission statement is “With honor and integrity, we will safeguard the American people, our homeland, and our values.” FLETC is responsible for providing law enforcement officer training to over 95 Partnering Organizations, as well as state, local, tribal, and international law enforcement officers and agents.

1.3 Normal Hours of Operation:

FLETC’s normal hours of operation are Monday through Friday 7:30a.m. - 4:30p.m. The Contractor shall perform the services required under this contract Monday through Friday during the hours specified in Section J, Technical Exhibit 3 with each building at 6a.m.

– 6p.m. or 6p.m. – 6a.m. or as specified by building in the contract, excluding Federal holidays.

Notwithstanding the provisions of FAR clause 52.222-4, Contract Work Hours and Safety Standards Act – Overtime Compensation, work will NOT be permitted outside normal work hours, on Saturdays, Sundays, or federal holidays unless coordinated and approved by the Government Project Manager and Contracting Officer in advance. A

Page 28 Revised by Amendment 0002 request to work outside normal work hours must be submitted a minimum of two (2) working days in advance of the date on which such work is anticipated. The exclusion of work on Saturdays, Sundays, and holidays has been considered in computing the performance time of this contract.

1.4 Contractor Personnel:

The Contractor shall manage the total work effort associated with the requirements of this PBSOW to assure adequate and timely completion of these services. All employees assigned by the Contractor to the performance of work under this contract shall be capable and experienced in the type of work they are assigned or be given on the job training by the Contractor. All Contractor employees must be physically and mentally capable to perform the essential functions and demands of their assigned work in a safe and effective manner. Prior to commencing work, the Contractor shall ensure employees are not under the influence of alcohol, drugs, or any other incapacitating agent(s). The Contractor shall ensure each employee is alert and capable of exercising good judgment, implementing instructions, and learning necessary specialized training.

The Contractor shall not employ any person who is an employee of the United States Government without the consent of the Contracting Officer (CO). The CO will determine if the employment of that person would create a conflict of interest. The Contractor shall ensure employees conduct themselves in a courteous and businesslike manner at all times. The Contractor shall ensure that no Contractor personnel accept gratuities of any kind. The Contractor shall ensure employees practice acceptable personal hygiene at all times and shall present a neat appearance and wear appropriate clothing. Contractor’s personnel shall wear uniforms that identify the company, are clean, neat and free of tears, holes, permanent stains, frayed edges, and body odor.

Uniforms shall be clearly distinguished from Agency uniforms and are subject to the approval of the CO/COR 10 days after award prior to the contract commencing. Blue polo’s are not acceptable. A Government-provided ID must be visible at all times. The Contractor shall be responsible for taking appropriate disciplinary action with respect to the employees as necessary. Fraternization on or off Center, with students is prohibited (FLETC Directive 500-17) Fraternization between Center Staff and Students.

The Contractor shall remove from the site any individual whose continual employment is deemed by the CO to be contrary to the public interest or inconsistent with the best interest of the Government. All Contractor employees shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence or who presents other evidence from the DHS that employment is permitted. All Contractor employees shall be able to read, write, speak and understand English. The Contractor shall ensure all male prospective employees are registered for selective service if they are eligible. If Contractor submits an application for employment from a male individual who has passed their 25th birthday without registering for selective service, the application will be rejected.

Page 29 Revised by Amendment 0002

The Contractor shall advise the Janitorial Service CO in writing of any civil or internal disciplinary actions taken. NOTE: No Government employee may directly or indirectly supervise or direct a Contractor employee.

a) Access.

Due to the nature of training on the Center, the Contractor shall be aware that access to certain areas (e.g., ATF Range, Mock Port of Entry, Bunkers, Special Use Areas) cannot be guaranteed during normal work hours (i.e. Monday through Friday 7:00 a.m. to 7:00 p.m.). The Contractor shall schedule his manpower requirements around site.

1.5 Vehicle Licensed Employees:

The Contractor shall ensure that Contractor personnel operating vehicles shall possess a valid State Driver’s License with the correct endorsement for the vehicle size and type to be driven. The Contractor shall ensure annually that each employee has a relevant and current driver’s license.

1.6 Employee Roster:

Ten calendar days after the start of the contract, at execution of option periods, and when changes occur, the Contractor shall provide the CO/COR a written roster of all contract employees. The roster shall be submitted in Excel format and shall include: full name, position or duty assigned, and identify if full or part-time employee. In addition to the previously stated information, the roster provided at the beginning of each option period shall also include length of service of each employee.

1.7 Project Manager (PM) and Alternate Project Manager (APM):

The Contractor shall provide to the CO/COR, in writing 10 calendar days after award of the contract, the names and associated resumes of on-site PM and APM who possess the necessary experience and qualifications to supervise the work required under this contract effectively. At any time during the course of the contract, if the PM or APM are to be changed; then the new candidates shall have equal or greater experience and qualifications than those previously approved. These positions are subject to the CO’s approval; therefore, any desired change to management personnel must be provided to the CO/COR in writing prior to making each change.

The Government requires the Contractor to have the main office at trailer 760 to be staffed by either the PM or the APM and daily staff required to support the requirements of this acquisition. PM or APM shall be on-site during FLETC hours of operation each training day and all other days and times as deemed necessary to fulfill the requirements of the contract. The PM or APM shall be on call twenty-four hours a day to handle emergencies and shall ensure the CO is provided with specific contact numbers. The full-time on-site PM shall be dedicated solely to this operation and may not perform

Page 30 Revised by Amendment 0002 duties associated with other contracts. This individual shall be responsible for the overall management and coordination for the work under this contract and shall act as a central point of contact with the Government. The on-site PM shall possess a minimum of five years of consecutive employment in a related field of Janitorial Service. The APM shall possess a minimum of three years’ experience in a related field of Janitorial Service. Both the PM and the APM must be proficient in oral and written communications in English.

The PM and APM must be able to use a computer to communicate via email, retrieve reports and provide reports to the CO/COR. The PM and APM must be able to use Microsoft Word, Adobe Acrobat, MS Teams, and Excel.

1.8 Quality Control Manager (QC):

The Quality Control Manager (QCM) shall have previously had a minimum of two (2) years of consecutive employment in a position with comparable responsibilities in quality control management within the past five (5) years. This individual must have demonstrated knowledge of Quality Assurance Surveillance Plans (QASP) and possess knowledge of, or experience with, the areas of janitorial services. The QCM may not share other key management duties and must be on site at least five (5) days a week, eight

(8) hours a day. The QCM will accompany the COR on Government inspections and shall initial off on the Government’s inspection report. The QCM shall coordinate and adjust their workday in accordance with the COR’s schedule inspections. The QCM shall have the authority to act in all QC related matters, and report to the Contractor’s corporate office, not the on-site PM. The QC must be able to use a computer to communicate via email, retrieve reports (i.e. SASS) and provide reports to the CO/COR.

The QC must be able to read, write, speak and understand English and use Microsoft Word, Adobe Acrobat, MS Teams, and Excel.

1.9 Job-Specific Employee Training:

The Contractor is required to submit an Employee Training Plan no later than 10 calendar days after award, at exercise of each option period and when changes occur. At no additional cost to the Government, ongoing employee training shall include but is not limited to the following: 1) Hazardous Waste Training, 2) Hazardous Communications,

3) Customer Service, and 4) Specialized Equipment Training. Training shall continue for the duration of this Contract and any extensions. At no time shall training be conducted during any scheduled meal period or as to warrant overtime pay. An Employee Training Report of all classes held listing the date, class subject, employee name and title, signature of all attendees, length of class instruction, and type of audio visuals used shall be given to the CO/COR quarterly.

1.10 Vehicle Accident Reporting:

In those instances, where privately owned vehicles on Center are damaged, the Contractor shall contact the FLETC Security at (912) 267-2461 to report accidents. The Contractor shall notify the CO/COR within one hour following the accident. In those

Page 31 Revised by Amendment 0002 instances, where injuries or death occur, the Contractor shall notify the FLETC Security at (912) 267-2911, the CO, and the COR immediately. The Contractor shall provide a signed written FLETC Statement, concerning circumstances of the accident, incident, injuries or death and complete a Standard Form 91, Motor Vehicle Accident Report (Section J, Technical Exhibit 11) and a Standard Form 94, Statement of Witness (Section J, Technical Exhibit 12). FLETC Security will provide the completed forms to the Office of Security and Professional Responsibility (OSPR) for investigation. Upon completion of the investigation, OSPR will provide copies of the completed forms to the Contractor, CO, COR and FLETC ALM Fleet Manager. The signed written statement provided by the Contractor shall include signed statements by individuals and/or witnesses involved in the accident. Written statements shall include all pertinent information relating to the incident including names of persons involved, time of the incident, individual versions of the events, etc. Accidents occurring off Center shall be reported to 911 for investigation.

For reporting purposes, FLETC Security shall be notified at (912) 267-2461.

1.11 Historical Data:

The historical data for this contract will be provided in (Section J, Technical Exhibit 7).

The historical data is provided to establish supplies and manpower requirements.

Workload volume is subject to the fluctuation in the number of students attending the various number and types of training programs.

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PART 2 - DEFINITIONS AND ACRONYMS

2.1 Definitions:

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service. The number of defects in a lot (or the maximum percent defective in a lot) that, for the purposes of sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow the Contractor to knowingly offer defective service but implies that the Government recognizes that defective performance sometimes happens unintentionally.

As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible. The AQL limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents, or funds. Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use.

Records showing quantities due out and/or due-in are part of the accountability records.

Contractor accountability shall insure an accurate audit trail for each item of Government Furnished Property.

Accountable Property: Accountable personal property is defined as an asset which meets one or more of the following criteria: (1) expected useful life is two years or longer and an acquisition value of $1,500.00 on any item. Any items under $1,500.00 that are easily misplaced or lost may be tagged at the discretion of the Assets and Logistics Management Division (ALM) or the respective Division Chief; (2) is classified as sensitive asset; (3) accountable federal electronics assets; (4) bears a FLETC Asset Tag or serial number for which controls and official asset records are maintained in an official inventory system; (5) is included on the inventory listing of a specific organization and for which physical inventories are conducted; and (6) is otherwise assigned and accounted for.

Basic Cleaning: Janitorial cleaning and disinfecting that includes but is not limited to thorough and complete removal of dirt, dust, foreign debris, streaks, mold, mildew, spills, stains, cobwebs, swirl marks, scuff marks, odor, rubbish, impurities, and all trash. Basic cleaning, as defined in this paragraph, applies to all janitorial tasks listed in this PBSOW.

Center: All Government property, facilities, and equipment within the confines of the Federal Law Enforcement Training Centers (FLETC), Glynco, Georgia campus, including its various tenants. All requirements listed in this PBSOW are located at the

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Center, as defined here.

Cleaning Levels: The Contractor shall be responsible for providing janitorial services to approximately 230 training, administrative, and manufactured buildings. Services apply to all designated spaces and facilities with cleaning levels based on building usage listed in Section J, Technical Exhibit 3.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contracting Officer (CO): An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO may enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the contracting officer to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical guidance to the Contractor as long as that guidance is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions or direction of the contract.

Cure Notice: A dated notice stating the Contractor’s failure to comply with the specifications and a deadline to comply with the stated specification.

Contractor: An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government.

Customer Complaints: An expression of dissatisfaction on a customer’s behalf, validated by CO/COR.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Exterior Adjacent Areas: The area within Twenty-Five (25) feet of building exteriors measured from where the wall meets the ground or adjacent porches/patios/flower bed edges, and sidewalks out to Twenty-Five (25) feet.

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Facility: A separate individual building, structure, or other item of real property improvement, each item of which is subject to separate reporting and recording.

Fair Wear and Tear: The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Floors: Includes rugs, carpets, vinyl and ceramic tile, concrete, and wood surfaces that are walked upon or are horizontally adjacent to walked on surfaces, including stairs, and landings.

Government Furnished Property (GFP): Facilities, equipment, and Services in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Government Furnished Space (GFS): Facilities in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Government Furnished Equipment (GFE): Equipment in the possession of the Government or acquired by the Government and made available to the contractor for the performance of work under this contract.

Glass Surfaces: Includes all display cases and cabinets, building directory board enclosures, picture frame enclosures, and glass panels within or adjacent to interior and exterior doors, windows, light fixtures, and mirrors.

High Cleaning: Basic cleaning of surfaces above 84 inches (7 feet).

Household Pests: Includes insects, ants, wasps, moths, fleas, flies, roaches, rodents, ticks, and any other small pests, other than wood-destroying organisms.

Low Cleaning: Basic cleaning of surfaces 84 inches (7 feet) and below.

Natural Debris: Leaves, branches, pine straw and other debris occurring from nature.

Performance Requirements Summary (PRS): A condensed listing of tasks, standards, AQL’s, surveillance methods, and the relative value of the services or products required by the PBSOW. The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standards: The results-oriented measure that describes the level of the performance expected for a particular job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

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Performance Based Statement of Work (PBSOW): The document that describes the work to be performed, including results or outputs and required performance standards.

The PBSOW is the basis for the resulting solicitation and the Government’s proposal for performing the standard work.

Phase-In Period: Ten days prior to the beginning of the period of performance.

Policing of Exterior Adjacent Areas: The picking up and/or removal of all trash (for example cigarette debris, paper, plastic, natural debris) excluding natural debris in flower beds or parking areas. See Part 5.1.2.

Quality Assurance (QA): Functions, including inspection, performed to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government.

Quality Control (QC): The process used by the Contractor to ensure that its performance meets the requirements specified in the PBSOW, to include meeting all performance standards.

Real Property: All trailer 760 equipment, systems, environmental controls and components attached to the structure and the structure itself are considered real property.

Rework: A work process which, in the judgment of the CO/COR, is not of an acceptable quality level, and must be corrected or re-performed at no additional cost to the Government.

Safety Data Sheets (SDS): An SDS (formerly known as MSDS) communicates the hazards of hazardous chemical products and includes information such as the properties of each chemical; the physical, health, and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting the chemical. It provides guidance for each specific chemical on things such as personal protective equipment (PPE), first aid procedures, and spill clean-up procedures.

Service Contract Work Requests (SCWR): The official obligating document approved by the Contracting Officer to obligate replacement of GFP/GFE and miscellaneous janitorial services that do not routinely occur, cannot be predicted, or are not elsewhere required or defined within this PBSOW.

Student Administration and Scheduling System (SASS): The registration and scheduling software used by FLETC to register students, schedule classes and programs, maintain transcripts, other student records, etc.

Subcontractor: One that enters into a contract with a prime Contractor.

Surveillance: The process of monitoring Contractor performance, either by direct

Page 36 Revised by Amendment 0002 evaluation, observation, or other information sources.

Trash Container: All receptacles used for the collection of wastepaper and debris, including swing top containers, wastebaskets, and similar containers.

Wood-Destroying Organisms: Includes but not limited to termites, powder-post beetles, wood-boring beetles, carpenter bees and wood destroying fungi.

2.2 Acronyms:

APM Alternate Program Manager ACOR Alternate Contracting Officer's Representative ALM Asset and Logistics Management CDR Contract Discrepancy Report CFE Contractor Furnished Equipment CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer’s Representative ESB Environmental and Safety Branch FAR Federal Acquisition Regulation FD FLETC Directive FFP Firm Fixed Price FLETC Federal Law Enforcement Training Centers GFE Government Furnished Equipment GFP Government Furnished Property PM Project Manager PO Partner Organization POC Point of Contact PRS Performance Requirements Summary PBSOW Performance Base Statement of Work QA Quality Assurance QC Quality Control QCM Quality Control Manager SASS Student Administration & Scheduling System SCWR Service Contract Work Request SDS Safety Data Sheets SOP Standard Operating Procedures SSD Student Services Division TE Technical Exhibit ZPP Zinc Protoporphyrin

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PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICE (GFP/E/S)

The Government retains the right to utilize any and all government furnished property whenever necessary, with the understanding its usage shall not to adversely impact contractor mission.

3.1 Government Furnished Space (GFS):

The Government shall furnish a minimum of 1860 square feet of space in Trailer 760.

There is 200 square feet of space for environmentally safe area for storage of hazardous chemicals is included in this space. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-around have been established. Should a hazard be subsequently identified within the occupied contractor space, the Government shall correct the hazard. The identification of any hazardous conditions does not warrant or guarantee that no possible hazards exist or that the work-around procedures shall not be necessary or that the facilities as furnished shall be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. The Government shall assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements except as noted above, subject to Center-wide priorities. Before any modification of the facilities performed by the Contractor at his or her expense, the Contractor shall furnish the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. Structural repairs required during the term of this contract shall be reported to the COR for appropriate action. These facilities shall be used only in the performance of this contract. (See Section J, Technical Exhibit 4).

Janitorial Closets: Janitorial closets are provided for the use of the Contractor at various locations. The location of these spaces is identified in Section J, Technical Exhibit 4.

These spaces provide minimal storage space for materials, supplies and cleaning gear.

The Contractor shall maintain these spaces so they are clean, safe and free of fire and safety hazards. The Contractor shall clean and disinfect any sinks, fixtures, and adjacent floor and wall areas where water is obtained and cleaning solutions are disposed. These areas are subject to Government inspection at all times. Janitorial closets and other storage areas provided to the Contractor by the Government shall be secured when not in use. Hazardous materials will be stored in original or approved containers that are in good condition, safe to handle (no leaking containers) and properly labeled. Safety Data Sheets (SDS) shall be maintained for each product. SDS’ shall be made available to the Contractor employees. A complete inventory of all chemicals stored or in use shall be maintained up-to-date and submitted to the COR.

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Re-submission of the inventory list shall be necessary when changes in products occur.

3.2 Government Furnished Property and Equipment (GFP & GFE):

The Government will provide, without cost, GFP, accountable & non-accountable, which includes specialty equipment, and associated systems listed within the GFP/GFE Inventory, (Section J, Attachment 5 and Attachment 6). Government furnished property shall be managed as set forth in FAR part 45, HSAR supplements, and FLETC Property Management Directives. The GFP Inventory shall not be construed as sufficient or adequate to meet the requirements of the contract; the Contractor shall provide any additional or state of the art equipment, as well as consumable and general office supplies needed to perform the requirements of this contract. A joint inventory will be conducted by the incumbent Contractor, the new Contractor and the COR during phase-in. The new Contractor is required to submit a Joint Inventory Report to the CO/COR no later than 10 calendar days after the completion of the joint inventory. Unless otherwise stated in this contract, the Contractor assumes all risk of loss and shall be responsible for any loss of or damage to GFP provided under this contract. At the completion of this contract all GFP shall promptly be returned to the Government in good condition, fair wear and tear accepted.