Questions and answers.docx

Questions And Answers For

70LGLY21QGLB00014

Note: Sheila Henley’s correct email address is Sheila.henley@fletc.dhs.gov

Note: the correct solicitation/RFQ number is 70LGLY21QGLB00014. However, this cannot be corrected on beta.sam.gov.

Question: Is the area/driving mile restriction 78 miles or 40 miles from the front entrance to FLETC?

Answer: 40 miles. This has been corrected to the Notice to Offerors.

Question: Set aside requirement show 8(a) Sole Source FAR 19.8. Can I place a quote if my company is not 8(a)?

Answer: As stated in the RFQ: “This is a 100% full and open competition with geographical area restrictions for an area within 40 driving miles from the Federal Law Enforcement Training Center (FLETC) Front Gate.” The Beta Sam selection was in error.

Question: In regards to the disinfectant cleaning charge/rate, what explanation can you provide to this? Is it based on the statement in the RFQ about getting a request to clean/disinfect per FLETC/COR? Is it for every room that departs on given day?

Answer: The disinfect cleaning charge/rate is in reference to paragraph 4 of the RFQ titled Housekeeping Requirements – Detailed Cleaning and Disinfection (CLIN X003). If needed it will be ordered per room or a group of rooms. Quotes should be per room.

Question: I just updated SAM. If we do not have a notarized letter will this affect our opportunity for solicitation with FLETC? And if we must get this notarized letter we have up to 60 days?

Answer: This is a System for Award (SAM) requirement. FLETC is a different entity from SAM. You will have to address this question to the help desk for SAM.

Question: Can you please clarify if the dates provided are the same in 2021? The dates on the SOW say 2018, so I want to make sure that the dates are for the same day’s, but for 2020.

Answer: As stated in the sentence where the dates that are highlighted, for example. So the dates highlighted are just that examples to let offerors know that they were be different dates. As stated in the RFQ, the dates for this requirement are in between January 1, 2021 and March 31, 2021. Awards are per class and classes arrive at different times. That is why multiple awards are expected for this requirement. This requirement is not for one (1) period of performance from January 1, 2021 to March 31, 2021.

Question: To find the most suitable hotel, could you inform me about, how many classes would stay at the same time in the hotel?

Answer: This information cannot be given. Classes arrive and depart at different dates and that information is not known until three (3) weeks before the month of the class arrive. Also due to changes and cancellation, classes and dates will change. This is why availability is ask for each month and can be broken down per days, week, and/or month. This is also why multiple awards is expected for this requirement.

Question: Do we only need to submit a “Hotel Service and Price” form? Because we are registered in SAM and it states if yes we need to submit paragraph b of 52.212-3.

Answer: Additional information other than the form is required as per Federal Acquisition Regulations (FAR). Please follow the instruction listed on the form. As stated if you are registered in SAM, then you have to submit paragraph b of 52.212.3.

Question: What are the exact new cleaning requirements and/or mandatory changes so we are evident to ensure all practices are in place.

Answer: As with all solicitations posted for FLETC Off Center Lodging, it is the contractor’s responsibility to read and adhere to the requirements listed. All solicitations are different. Please download the solicitation and read the requirements to ensure that you meet the requirements and can quote.

Question: I do not see the two (2) questions that need to be answered on the form.

Answer: On the form titled Hotel Services and Prices, the following is listed: Representation and Certifications are registered in SAM: (Yes/No) If yes, submit paragraph b of 52.212-3. If no; then submit a complete copy of reps and certs. Acknowledgment of Solicitation Amendments; Submit sign copy of the Amendment. Offeror agrees prices and terms are effective for any purchase order awarded on or before March 31, 2021. Yes/No If No; then include exceptions.

Question: I would like to know if the entry doors need to be interior or can they be exterior if on a resort style property?

Answer: There is not a requirement listed in the RFQ for interior or exterior doors. So both are acceptable.

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