SOO Lumber Disposal_v2.pdf

STATEMENT OF OBJECTIVES (SOO)

DEPARTMENT OF HOMELAND SECURITY (DHS)

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

October 13, 2026

FOR

Fire Station 4 Pressure-Treated Lumber Removal and Transportation

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within

FEMA only. Protect and handle this document as procurement sensitive.

1. Purpose

FEMA requires contractor services to remove and transport pressure-treated lumber staged at FEMA Staging Area (FSA) Fire Station #4 in Koblerville Village, Saipan, Commonwealth of the Northern Mariana Islands (CNMI).

The Contractor shall load, secure, and transport the lumber oƯ FSA Fire Station #4 property. FEMA’s responsibility for the lumber ends when the lumber has been transported oƯ FSA Fire Station #4 property, consistent with the executed Hold Harmless Agreement.

2. Scope

The Contractor shall provide all personnel, equipment, vehicles, supervision, coordination, and services necessary to:

1. Load the pressure-treated lumber at FSA Fire Station #4;

2. Secure the lumber for transportation; and

3. Transport the lumber oƯ FSA Fire Station #4 property.

The Contractor shall be responsible for all loading, hauling, transportation, coordination, and other services necessary to complete this requirement.

The Contractor is not required to provide disposal services on behalf of FEMA.

3. Period of Performance

The period of performance is 14 calendar days after receipt of the notice to proceed, unless otherwise specified by the Contracting OƯicer.

4. Place of Performance

Performance will occur at the following location:

FSA Fire Station #4 4PF3+4F Rt 301 Koblerville Village Saipan, MP 96950

5. Background and Estimated Quantity

FEMA estimates that approximately 77,838 pieces, or 733 bundles, of pressure-treated lumber require removal.

Lumber Size Estimated Units

2x6x8 32,335

2x6x12 6,912

2x6x16 38,591

Total 77,838

Actual quantities may diƯer from these estimates. The inventory information is provided for planning and pricing purposes and does not guarantee a specific quantity.

6. Mandatory Site Visit

OƯerors shall attend a Government-coordinated site visit at FSA Fire Station #4 before submitting an oƯer.

The site visit will allow oƯerors to inspect the lumber and assess its condition, quantity, configuration, access conditions, loading requirements, transportation needs, and other factors necessary to prepare an oƯer.

OƯerors are responsible for using information obtained during the site visit, together with information provided in the solicitation, to develop their oƯers. Failure to attend the mandatory site visit may render an oƯeror ineligible for award.

The Government will provide the site-visit date, time, attendance procedures, and site-access instructions through the solicitation or written notice from the Contracting OƯicer.

OƯeror and Contractor personnel requiring site access shall comply with Government site-access procedures and present valid government-issued photo identification upon request. The Contractor shall provide, in advance and upon request, the names of personnel requiring access to the FSA.

7. Objectives

7.1 Hold Harmless Agreement

The successful oƯeror shall execute the Government-provided Hold Harmless Agreement after award and before beginning performance.

The Contractor shall not begin loading, removal, or transportation activities until the Contracting OƯicer confirms that the Hold Harmless Agreement has been executed.

7.2 Coordinate Removal Activities

Before beginning performance, the Contractor shall provide a primary point of contact for site-access coordination, loading, transportation, and performance issues. The point-of-contact information shall include the individual’s name, telephone number, and email address.

The Contractor shall coordinate removal dates and times with the Contracting OƯicer’s Representative (COR) or other FEMA-designated representative.

The Contractor shall promptly notify the COR or FEMA-designated representative of any condition that may delay or prevent scheduled loading or transportation activities.

7.3 Load and Transport Lumber

The Contractor shall provide all personnel, equipment, vehicles, and services necessary to safely load, secure, haul, and transport the pressure-treated lumber oƯ FSA Fire Station #4 property.

The Contractor shall comply with applicable site-access, safety, vehicle-operation, and transportation requirements while performing this work.

The Contractor shall take reasonable precautions to safely secure the lumber during loading and transportation from the FSA.

FEMA does not require the Contractor to clean the yard or staging area after removal of the lumber. Yard and site-cleanup responsibilities are outside the scope of this requirement.

8. Government-Furnished Resources

The Government will provide:

1. Access to the lumber for the mandatory site visit and contract performance;

2. Reasonable coordination for Contractor access to FSA Fire Station #4; and

3. Government points of contact for site-access and performance coordination; and

4. Central Billing Account (CBA) Information

The Government will not provide loading, hauling, transportation, equipment, personnel, or other removal services.

9. Contractor Documentation

The Contractor shall provide documentation demonstrating that the lumber was removed from FSA Fire Station #4 property.

Documentation may include signed load tickets, bills of lading, transportation manifests, photographs, or other records acceptable to the Contracting OƯicer or COR.

The Contractor shall submit the required documentation no later than two calendar days after removal of the final load, unless otherwise directed by the Contracting OƯicer.

10. Government Acceptance

Performance is acceptable when:

1. All lumber designated by FEMA for removal has been loaded and transported oƯ FSA Fire Station #4 property; and

2. The Contractor has submitted documentation demonstrating removal of the lumber from FSA Fire Station #4 property.

The COR will verify that the designated lumber has been removed from FSA Fire Station #4 property and review the required documentation before recommending acceptance. The Contracting OƯicer retains final authority for acceptance.

If the Government identifies a deficiency in performance or required documentation, the Contractor shall correct the deficiency within the timeframe directed by the Contracting OƯicer or COR.