70FBR425R00000020 Amendment 0001.pdf

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70FBR425R00000020

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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ATLANTA GA 30341

70FBR4

3005 CHAMBLEE TUCKER ROAD

ADMINISTRATIVE SERVICESCONTRACTING

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA REGION 04

12/09/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/09/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment 1 is to answer questions to the RFQ.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12 for Commercial Services and FAR

Part 15 negotiations,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are indicated below. This solicitation is subject to a local area evaluation preference. This solicitation allows for both local and non-local

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Ralph La Rosa

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

12 December 2024

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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70FBR425R00000020/0001

firms to submit a proposal but grants a 10% preference to the local firm in accordance with

FAR 26.202-2. Offers received from other businesses will be considered and reviewed.

Offerors (firms submitting proposals) must provide proof of compliance with FAR 52.226-3, which relates to representations for firms involved in disaster or emergency area contracts.

Volume I: Technical Factors.

Volume II: Price

This requirement refers to the need for Contract

Level II Armed Security Guards to provide security services at disaster-related sites and facilities in several counties within the State of North Carolina. The primary role of these security guards is to safeguard federal employees, visitors, and federal property at both temporary and fixed facilities. These services are contracted by the Federal Emergency

Management Agency (FEMA) during times of disaster and emergency declarations to ensure the protection of personnel and assets. Counties

Included: Alexander, Alleghany, Ashe, Avery, Buncombe, Burke, Caldwell, Catawba, Clay, Cleveland, Gaston, Haywood, Henderson, Jackson, Lincoln, Macon, Madison, McDowell, Mitchell, Polk, Rutherford, Transylvania, Watauga, Wilkes, Yancey. Specifically, the security services are in support of disaster declaration DR-4827-NC, which was triggered by Hurricane Helene.

All interested companies shall provide proposals for the solicited services described in

Attachment 1 (Statement of Work) and Attachment 2

(Pricing Worksheet).

This Contract has a Base Period of Performance of

3 months from 1 January 2025 to 31 March 2025 and

Two (2) 3-month Option Periods.

Option 1 is from 1 April 2025 to 30 June 2025

Option 2 is from 1 July 2025 to 30 September 2025

All questions are due on 11 December 2024 @ 12:00

ES and all proposals are due on or before 13

December 2024 @ 16:00 ES via e-mail to ralph.larosa@fema.dhs.gov

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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Period of Performance: 01/01/2025 to 03/31/2025

There were 20 questions received on the solicitation - the questions and answers are provided below to ensure everyone has the same information.

The solicitation has CLINs 3001 & 3002 a 3rd option - this has been removed - There is no 3rd option - also the pricing sheet has a typo on

CLIN 2002 the correct number of hours is 7803 as stated on the 1149 - the final piece of information is the number of Guards say 75 - this number fluctuates daily. Currently on the short-term action there are over 100 guards. We have been as high as 150 Level two Armed Guards.

1. Is this a new requirement or an ongoing requirement? Yes.

2. If it is an ongoing requirement, does FEMA face any challenges currently? See 1.

3. Are there any significant changes to coverage between the previous contract and this opportunity? See 1.

4. Are all officer positions fully staffed? What is the hourly pay rate for each position and the hourly bill rate for the incumbent company? See

1.

5. Will there be any required training for guards prior to covering shifts at the various locations? Like orientation/site-specific training? If so, are these hours billable to the

Security Guards for FEMA in addition to the set hours mentioned in the solicitation? See SOW 4.1.

6. How many Supervisors are currently in place?

This changes from day to day and locations. See

SOW 3.3

7. Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?

Wages must meet or exceed the current executive order. See FAR 52.222-55.

8. Are there any additional positions in the current contract? See 1.

9. Does the current staff meet the training and hiring requirements? See 1.

10. When our guards are placed on site, please break down the background process that will be required for them to work in the department (for example fingerprints first, walk-in appointment, EQIP, Flash card or PIV, the timeframe it takes

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to get through background, etc.) See SOW 3.4.7.

11. Are guards allowed to work on-site if they have passed our background check and submitted paperwork to the Department? See 10.

12. When our guards are placed on site, please break down the background process that will be required for them to work in the department (for example fingerprints first, walk-in appointment, EQIP, Flash card or PIV, the timeframe it takes to get through background, etc.) See 10.

13. Will the government provide a debriefing upon request to the contractor after the award? Yes.

14. Does the department anticipate any additional position applicable to this solicitation?

Unknown.

15. When is the Department anticipating awarding this solicitation? When bids close and Legal reviews are completed.

16. The quantities listed for CLIN 002, CLIN 2001, and CLIN 2002 in the Excel sheet do not match the quantities provided in the SF 1449 form included in the RFP. Should we base our proposal on the quantities in the Excel sheet or those in the SF 1449 form? There is a typo on CLIN 2002.

(7803 is the correct number of hours).

17. The SF 1449 form also includes two additional line items for Option 3 that are not mentioned in the Excel sheet. Are we required to provide pricing for these additional line items as well?

Option 3 was removed, typo.

18. Can the page limit be increased from 20 pages? No, server capacity.

19. What is the estimated number of level II Security Guards and what labor hours are required per day? See SOW.

20. there’s is a pretty sizable inconsistency in the number of personnel needed by Jan 1. It states 75 people on the RFQ however, the hours listed monthly, add up to over a 100 personnel.

The required personnel number is based on a 12 hour work day for each officer/7 days a week. A company can determine how they want to staff the officers as example one officer working (6) hours per day would require 150 officers based on our requirements.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)