Statement of Work 1-12-22 Thomasville FRC UPS Replacement.pdf

Statement of Work

FEMA FRC UPS System Replacement, Thomasville, Ga.

1/12/2022

PURPOSE: Replace existing 80KVA 480V UPS system with a new 80KVA UPS System with a capacity of a minimum 15 minutes of backup power.

SCOPE:

• Replacement of the current failed GE Model SG 80KVA 208Y/120V UPS System with a new 80KVA UPS System

• Installation of (1) wrap around maintenance bypass panel to include (1) Tie Maintenance bypass breaker (MIS Breaker)

• Reuse existing UPS battery cabinet and batteries that were installed new on 10/29/2021 if compatible with new UPS system that is being proposed. Batteries must provide a minimum of 15 minutes of battery run time at current load plus 15%.

• Vendor shall complete all electrical connections between existing electrical distribution panels and the new UPS and Maintenance Bypass cabinet in accordance with all National Electrical Codes.

• Vendor shall commission all functions of the UPS System upon completion of the installation and provide a full commissioning report of the new UPS and maintenance bypass.

• Removal and disposal of existing UPS to include disposal of UPS batteries and cabinet if not compatible with UPS system that is being proposed for consideration.

• Provide detailed procedures for switching from “Normal” operation to a “Maintenance Bypass” mode of operation.

• Provide (1) year warranty to include labor and parts for the first year that shall begin upon the date of acceptance of the completed project.

• Provide a line item option for all manufacturer recommended maintenance of the UPS System to include any battery maintenance and testing of the existing batteries.

BACKGROUND: Existing UPS System has failed, and the critical frame room is on currently running on Utility power until the UPS can be replaced. The existing system has a new battery cabinet and batteries installed on 10/29/2021 that could possibly be reused to mitigate additional cost if they are compatible with a new UPS system. Current UPS configuration does not currently have a maintenance bypass cabinet to allow for the system to switch to normal utility power for maintenance/repairs.

Note: It is highly recommended that all vendors visit the site to view the current UPS System, existing batteries and cabinet, existing electrical distribution and what will be needed to install a new UPS System to the existing electrical distribution gear.

• CONSTRAINTS: Workers must submit Facilities Access Forma and be able to pass a federal background check to obtain access to federal facilities to perform any work on the premises. Scheduling to be coordinated and completed during normal business hours (8:00 AM – 4:30 PM) Monday

– Friday.

• DELIVERABLE SCHEDULE:

The government expects that a following deliverable schedule (or better) will be followed in delivering this SOW. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected Completion Timeframe

1 Provide quote for UPS replacement to include a maintenance bypass cabinet with MIS breaker per requirements listed in the SOW.

30 Days following initial posting

2 Complete removal of existing UPS and installation of the replacement

UPS.

90 Days following acceptance of contract award

3 Provide a minimum of 1 year warranty (parts and labor) from date of completion and commissioning.

Upon Completion of Installation and commissioning

• PERIOD OF PERFORMANCE:

The period of performance for this task order will begin on award and terminate 90 days from acceptance of the contract award.

• CONTRACTOR STAFFING PLAN AND KEY PERSONNEL:

[Each offeror should submit a staffing plan for achieving the

SOW…]

Note: All personnel must submit a Facility Access Request (see attached) and pass a federal background check prior to being allowed on site to perform any work.

Region-IV Facility Access Request Form