IFB 70FBR125F00000016 Questions and Answers_9-23-25.xlsx
XLSX spreadsheet 1 MB Posted
- Solicitation number
- 70FBR125B00000002
About this file
This document is a Questions and Answers file for Invitation for Bid (IFB) 70FBR125F00000016, detailing a renovation project for FEMA Region 1's facility in Maynard, MA. The project involves demolishing and removing existing walls, installing soundproof walls, new carpet, lights, electrical work, and a tinted glass wall in Room 226. The contract is a small business set-aside with a total project value under $100,000, to be completed within 90 calendar days of the notice to proceed.
Key specifications include Armstrong World Industries ceiling tiles, Rockwool Safe n Sound insulation, TCP Troffer dimmable lights, and a glass wall approximately 18 feet long with a 36-inch door. The bid submission is due by 1:00 PM ET on September 24, 2025, with questions accepted until September 23, 2025. Bids must be submitted electronically to Maurice D. Randolph (Contracting Officer) and Anhur Maklef (Contract Specialist) at their FEMA email addresses. The contract will be awarded on an all-or-none basis to the most advantageous bidder, considering price and site visit completion.
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Vendor Questions
| Question # | Document | Reference Location | Question | Government Response 09/23/2025 |
| 1 | Could you please provide the specifications & vendor you would like to use for the glass wall & door? | See attachment titled, "Glass Wall Specs". | ||
| 2 | Could you please provide the specifications of the lights you would like to use? | See attachment titled, "Lights 1 of 2" and "Lights 2 of 2". White light switch that has dimming capability. TCP Troffer |
TRV4UZD46CCT
Toggle light switch, dimmable, white 3 Could you please provide specifications for the dimmable switch you would like to use for the lights? See attachment titled, "Lights 1 of 2" and "Lights 2 of 2". White light switch that has dimming capability. TCP Troffer
TRV4UZD46CCT
Toggle light switch, dimmable, white
| 4 | Could you please provide specifications for ceiling tile you would like to use? | See attachment titled, "Tiles". |
| 7 | Could you please provide the ceiling height? | Floor to drop ceiling is 8 feet |
| 8 | Could you please provide the deck height? | Floor to cement deck is 11 feet |
| 9 | Please provide copy of site visit sign in sheet | That information is not available. Please visit the SAM.gov notice for any self-identified interested parties. |
| 10 | Confirm if there is any hazardous materials i.e., ACM joint compound, PCB light ballast, LBP , etc. with in the limits of work. | Only hazardous conidtion that is known is the asbestos that is contained in the cove base glue and tile/glue. |
| 11 | Will an extension of time be allowed due to the long lead delivery time for the “All Glass Wall” , cur-rently running 22 weeks for fabrication. | The Contractor shall begin performance within five 5 calendar days and complete it within ninety 90 calendar days |
after receiving a notice to proceed. The performance period is mandatory.
| 12 | Verify height of ceiling in room 226. | Floor to drop ceiling is 8 feet |
| 13 | Verify quantity of HVAC vents ,returns ,grille/grates. | 1 vent |
| 14 | Verify length of glass wall, size of glass door and desired door hardware set. | Wall Length: ~18 feet, Door Width: ~36 inches. Contractor shall verify all measurements. |
15 Verify manufacturer and model of the desired ceiling tile and dimmable lights. See attachment titled, "Tiles". Armstrong World Industries 770 Cortega Sq L/N 15/16" Grid 24 in x 24 in x 5/8 in (nominal) White R3407 Type XLD See attachment titled, "Lights 1 of 2" and "Lights 2 of 2". White light switch that has dimming capability. TCP Troffer
TRV4UZD46CCT
Toggle light switch, dimmable, white
| 16 | Verify STC rating desired for the wall insulation. | • | Rockwool | |||
| • | Safe n Sound | |||||
| • | 16” I-Joist on centre | |||||
| 17 | Verify carpet tile material to be used. | • | Traditional Wall Base | |||
| • | TB1 | |||||
| • | Peppercorn | |||||
| • | ColorMatch • | 2391 Muslin | ||||
| • | There are 3 different style design patterns. Below is the correct design pattern. | |||||
| 18 | Confirm if cement ceiling is a waffle slab or flat surface. | Flat | ||||
| 19 | Do we need to mail our proposal or email is ok? | Be advised of these statements from the solicitation. Bids must be received by the Contracting Officer at maurice.randolph@fema.dhs.gov and the Contract Specialist at anhur.maklef@fema.dhs.gov by the due date and time. The use of electronic commerce submission of bids by email is authorized. It is the responsibility of the bidder to ensure the bid is received by the due date and time. | ||||
| 20 | Can you please provide Glass door and wall installer information to install same product? | To be determined by contractor. | ||||
| 21 | Which method we can use for asbestos abatement ( no window or no space for air contaminated) | To be determined by contractor (asbestos abatement subject matter expert) | ||||
| 22 | Do we need to relocate the vents/ returns with new grill/grates? | Relocation of duct work is not needed. It will be staying the existing place. The vent grill/grate needs to be changed out to a new, white one. | ||||
| 23 | SOW HVAC Modifications | 3.1.9 | Please confirm required HVAC ductwork specifications (gauge, liner, diffuser/grille manufacturer). Are existing controls to be reused or upgraded? | • | No ductwork needs to be upgraded. The only piece that needs to be replaced and installed is the HVAC ceiling vent cover (white) | |
| • | Existing thermostat will be reused and relocated by onsite facilities staff | |||||
| 24 | SOW Glass Wall and Door System | 3.1.12 | Please confirm manufacturer and performance rating for security glass wall and door. The SOW references FEMA 426 and GSA PBS-PQ100.1 — is a specific tested product required (e.g., 3M Safety & Security Window Film vs laminated glass panel system)? | See attachment titled, "Glass Wall Specs". | ||
| 25 | SOW Electrical Devices and Plates | 3.1.10 & 3.1.11 | Please confirm required brands/finishes for quad outlets, data/network boxes, and faceplates (e.g., Leviton, Hubbell). | • | No specific brand needed. | |
| • | Needs to be commercial grade | |||||
| • | All plates (data/outlets) and outlets shall we white in color | |||||
| 26 | SOW Light Fixtures and Controls | 3.1.7 | Please provide cut sheets/specs of existing facility dimmable lights. Confirm watt-age, color temperature (Kelvin), and fixture type. | See attachment titled, "Lights 1 of 2" and "Lights 2 of 2". White light switch that has dimming capability. TCP Troffer |
TRV4UZD46CCT
Toggle light switch, dimmable, white 27 SOW Drop Ceiling Tile Specifications 3.1.6 The SOW states “must match existing facility tiles.” Please provide manufacturer, model, and acoustic rating (NRC/ CAC). See attachment titled, "Tiles". Armstrong World Industries 770 Cortega Sq L/N 15/16" Grid 24 in x 24 in x 5/8 in (nominal) White R3407 Type XLD
| 28 | SOW Paint Finish and Color | 3.1.5 | Please confirm paint manufacturer, finish (eggshell, satin, semi-gloss), and color scheme. | Paint color (accent wall) Satin, not semi-gloss/Paint color (2 walls). Paint color (2 walls) | ||
| 29 | SOW Wall Insulation Specification | 3.1.4 | What STC (Sound Transmission Class) rating is required for soundproof insulation? Please confirm brand/type (mineral wool vs batt insulation). | • | Rockwool | |
| • | Safe n Sound | |||||
| • | 16” I-Joist on centre | |||||
| 30 | SOW Carpet and Cove Base Selection | 3.1.3 | Please provide approved manufacturer, style, and color for new carpeting and cove base? | • | Traditional Wall Base | |
| • | TB1 | |||||
| • | Peppercorn | |||||
| • | ColorMatch • | 2391 Muslin | ||||
| • | There are 3 different style design patterns. Below is the correct design pattern. | |||||
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