Copy of 1.14.1 Attachment 5 QA RLC 9.10.21.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Responder Lodging Capsule Maintenance, Storage and Activation. Federal contract opportunity
- Solicitation number
- 70FB8021R00000016
About this file
This document contains a combined synopsis and solicitation for commercial services to provide storage, maintenance, transportation, setup and operational support services for 60 Responder Lodging Capsules (RLCs) and 300 beds. The Federal Emergency Management Agency (FEMA) requires the contractor to store and maintain the RLCs when not in use and activate them by transporting and setting up responder lodging camps during disasters and emergencies. The camps must include wrap-around, operational and site management support services. The contractor must be able to configure sites flexibly to support one 300-person site, two 150-person sites, or six 50-person sites, with a maximum of six sites operating simultaneously. Proposals are due by September 14, 2021 to FEMA for Solicitation Number 70FB8021R00000016. The document provides responses to contractor questions to clarify requirements.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| DHS Form 700-23 Subcontracting Plan Review Checklist.pdf | ||
| RLC SPECS -5 Person Dorm (Rev.9) tb.pdf | ||
| 2.2 Combined Synopsis RLC Amendment 1 9.13.2021.pdf | ||
| 1.10.1 Attachment 2 Wage Determination 2015-4281.pdf | ||
| 1.14.1 Attachment 3 Evaluation Factors Response Instructions & Procedures.pdf | ||
| 1.14.1 Attachment 5 - Q&A Template.xlsx | XLSX spreadsheet | |
| 2.2 Attachment 4 RLC Storage Maintenance Activation CLIN Structure 08.14.2021.xlsx | XLSX spreadsheet | |
| 2.2 Combined Synopsis RLC 08.16.2021.pdf | ||
| 1.1.3 Attachment 1 SOW_RLC MSO 08.15.21 Clean.pdf |
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Sheet1 Comment Matrix
| Document Name (Solicitation, Attachment # 1, Attachment # 2, etc.) | Page # | Start Line # | End Line # | Comment | Response | |
| Attachment 1; Attachment 4 | 2 | When storing RLCs at a contractor site, is contract required to insure the RLCs? If so, where can contractor put in the pricing for insurance coverage? | The contract is responcible for the units at all times. Insurance can be added as a line item in the bid sheet | |||
| Attachment 1; ; Attachment 4 | 2 | On maintenance and upkeep, if there is third party damage to the RLCs where is that billed to FEMA? | Third party reated to the contractor should be billed to contractor. While in operation at a site Should be billed to FEMA | |||
| Attachment 1 | 2 and 3 | Why must Contractor pay for their own fuel? | All equipment reuired to opperate the site is owned managed by the vendor. Subsiquintly falls under the management of those items. | |||
| Attachment 1;; Attachment 4 | 3 | Where is contractor to price toiletries? | Wrap Around Services | |||
| Attachment 1; Attachment 4 | 3 | Where is contractor to price washcloths, bath towels, hand towels and bathmats? | Wrap Around Services | |||
| Attachment 1; Attachment 4 | 2,3 | For wrap around services, how many personnel does FEMA anticipate contractor needing, or how many are required? Can a CLIN be added for management personnel? | Contractor should provide personnel necessary to fulfill the requirement | |||
| Attachment 1 | 4 | What if the temperature cannot be maintained at 68-72 degrees due to weather conditions? | Vendor will need to find a way to work around in order to maintain requored temprature | |||
| Attachment 1; Attachment 4 | 5 | Contractor is to provide meals 3 X a day, which is 900 meals per day for 300 beds, correct? So the dining price of 300 beds for 30 days has to be for 900 meals per day? | That is correct | |||
| Attachment 1; Attachment 4 | 6 | For any meals provided on a self pay basis, is contractor limited to the pricing in the CLIN? | No, so long as there is no additional charge to the Government | |||
| Attachment 1; Attachment 4 | 7 | For medical support, where is Contractor to price the personnel and the refrigerated storage space? | Medical Support will be provided by Safety - Delete 3.5.e from SOW | |||
| Attachment 1; Attachment 4 | 7,8,9 | How often is contractor required to clean and disinfect, and where is Contractor reqiured to price this? | As required by the CDC. In wrap around services | |||
| Attachment 1; Attachment 4 | 10 | Are all positions for staffing to be billed under "Billeting" on Attachment 4? | YES | |||
| Attachment 1; Attachment 4 | 13 | If contractor has to furnish "all other suplies equipment and personnell to accomplish the requirements in the SOW" where does contractor bill for those additional supplies, equipment and personnel? | Should be billed into wrap around or operational services | |||
| Attachment 1; Attachment 4 | 13 | Is the written compliance report in subsection c, required 7 days after award of the RFP or a Task Order? If after RFP award which jurisdiction is contractor required to evaluate? If at Task Order, is the location where the Lodging Capsule is stored, or where it is going? just need clarification of the ask here. | After TO, Should be required at both storage site and operational site | |||
| Attachment 1; Attachment 4 | 16 | Where is contractor to price the recycling program? | Wrap Around Services | |||
| Attachment 1; Attachment 4 | 17 | Where is Site Relocation priced? A relocation would require site preparation and all other items required for Activation. How is Contractor to price relocations? | Mobilization and Demobilization | |||
| Attachment 1; Attachment 4 | 18 | How is Contractor to price delivering within CONUS and OCONUS with only one pricing structure/CLIN structure? Can we have different CLINS for each of the OCONUS areas? | YES | |||
| Combined Synopsis | 19 | May Offerors use 10 PT font for graphics and tables? | YES | |||
| Combined Synopsis | 19 | Please identify the positions for which Offerors are to provide resumes, or whether the resumes presented are at the Offeror's discretion. | 1) Onsite Manager, 2) Repairman, 3) Check-in, helpdesk. | |||
| Attachment 3 | 7 | On PPQs, should Offerors: 1) have references complete PPQs and return to the Government, or 2) collect the PPQs from customers and submit with their Offer? | Collect from customers and submit with Offer | |||
| Combined Synopsis | Page 1 | last sentence | When are proposals due? The Solictation Synopsis stated 7 Sep 2021 and TBD 9, 2021 but Beta Sam stated 10 Sep 2021 | 14-Sep-21 | ||
| Attachment 1; Attachment 4 | Page 1 | Line 59 | Line 59 | The pricing sheet shows overseas locations do we have a limit or will pricing be required worldwide OCONUS Locations? | CONUS an OCONUS | |
| 2.2 Combined Synopsis RLC | All | Are there specific insurance requirements for the contractor, especially with regards to government-owned Responder Lodging Capsules? | Contractor is responcible for fixing and replacing units. They should insure with that expectation | |||
| 2.2 Combined Synopsis RLC | 19 | E.4 | Resumes are required but no key personnel requirements are to be found in this document. Could the Governent clarify which positions the Government anticipates will serve as Key Personnel? | 1) Onsite Manager, 2) Repairman, 3) Check-in, helpdesk. | ||
| 2.2 Combined Synopsis RLC | 23 | E.5 | DHS Subcontracting Plan Review Checklist (DHS Form 700-23) referenced as Attachment 3, but Attachment 3 is not provided. | Attached | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 1 | 3.1.a | Does FEMA intend/prefer to maintain storage of the Responder Lodging Capsules at their present location in Selma, AL? | FEMA location in Selma, AL | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 1 | 3.1.a | Will FEMA allow the contractor to establish a maintenance office and parts inventory facility on-site at Selma, AL, if units are maintained at the existing government-owned facility? | No | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 2 | 3.1.b | Does FEMA intend/prefer to transfer storage of the Responder Lodging Capsules to a contractor location? | They will remain in selma until notice to move is given | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 2 | 3.1.b | Does FEMA have a perferred location or region for storage at contractor location? For example, does FEMA prefer that the Responder Lodging Capsules are stored in a specific FEMA Region? | No | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 2 | 3.1.b | May storage of the Responder Lodging Capsules be split across more than one contractor location? For example, may 30 units be stored in FEMA Region VI and 30 units be stored in FEMA Region IV? | Yes | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 2 | 3.1.b | If Responder Lodging Capsules are transferred to a contractor location, then how long (days, weeks, months) will the contractor have from the Task Order Notice to Proceed to relocate, inspect, and repair the units prior to 100% of the units being ready for deployment? | 14 days | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 2 | 3.1.c / | ||||
| 3.1.d | Please provide the technical specifications for the Responder Lodging Capsules in order to facilitate maintenance and design activities associated with costing. Please include photos and technical drawings. | Spec Sheet will be provided | ||||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 3 | 3.2.a | Will FEMA provide assistance with interstate transport permitting for oversize and overweight vehicles, including emergency waivers, pre-authorization, and re-entry permits? | Not unless waivers have been granted | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 9 | 4.1.b | Please confirm that operational timeline is correct for 50, 100, and 300 units. (units=beds) | 50 within 96 hrs, 100 within 108 hrs, 300 within 192 | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 13-14 | 7.1.d | Please confirm that 15% of the facility must be ADA compliant under the UFAS standard, to include ramps, door width, wrap around services access, and parking access. | These units are not ADA compliant, Government will have to provide ADA compliant beds separetly. | ||
| 1.1.3 Attachment 1 SOW RLC MSO 08.12.21 | 17-18 | 10.0 | Please confirm that price proposal must cover maritime transport of all 60 units plus wrap around services, supplies, and personnel to most distant/expensive OCONUS location. | That is correct | ||
| 1.10.1 Attachment 2 Wage Determination 2015-4281 | Should the Wage Determination cover Selma, AL; the area where the vendor stores and maintains the capsules; or use the Washington, DC, wage determination provided with the RFP? | Wage determination (WD) should cover Selma and vendors potential location. Addition WD will be required upon activation in area where set up | ||||
| 2.2 Combined Synopsis RLC | 18 | We note the last line on this page as reading: "Proposals are due to the Contracting Officer and Contract Specialist, NLT TBD EST, TBD 9, 2021." Could the Government confirm whether this means that proposals are due September 9, 2021? | 14-Sep-21 |
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