Responses_to_DHAT_Comment_Matrix_05_SEPT_2018.pdf

Document Name (Solicitation, Attachment # 1, Attachment # 2, etc.)

Page # Start Line # End Line # Comment Response

Draft RFP 1 B.1

Price/Cost Schedule: The Draft RFP references "occupants". Was this meant to refer to technical staff? Removed

Draft RFP

1 B.1

If unit prices "reflect full prices per person for each line item and include all labor, ODCs (supplies, travel, transportation)…" please provide a destination (and time of year, if appropriate, for the location) to use as the equitable basis for price comparison. Section Revised

Draft RFP

1 B.2.

"With respect to the maximum quantity of supplies or services, the total amount of supplies or services ordered under this contract shall not exceed the total capacity of all vendors under this contract…". The term "all vendors" contradicts the statement that this will be a single award IDIQ. Please clarify.

Revised Draft RFP

1 B.2.

Section b.2 (page 1) refers to “all vendors”. This procurement is designated as a single award. Will the procurement be multiple award? Single

Draft RFP 11 C.5 Will performance metrics be measured at the contract level, task order level, or both? Will FEMA be writing any performance metrics into the final RFP, or will offeror's be solely responsible for proposing their own performance metrics? Both

Draft RFP 12 C.7.I The statement "Federal Acquisition Regulations (FAR) Part 36.6 (Brooks A-E Act) selection procedures apply" is inconsistent with Sections L and M of the Draft RFP. Will this be a Brooks Act or Best Value procurement?

Best Value, Brooks Act Removed Draft RFP 12 C.7.II Certifications: Please clarify areas in Section C.3 - Scope where certification requirements will apply.

The Offeror is responsible for identifying certification requirements for proposed work Draft RFP 12 C.7.II Certifications: Please provide a list of acceptable equivalents to the

American Society of Quality standards. Acceptable certifications those issued by the American National Standards Institute, the

International Standardization Organization, and those equivalencies identified by current ASQ guidelines (see ASQ.org). Relevant, alternative, standards will be considered, provided the proposed work includes sufficient justification Draft RFP 13 C.8 QASP: Will the language regarding QASP remain here in Section C, or will it be removed in lieu of the language provided in Section E.3 - Performance Evaluation of the Draft RFP?

Vol 1 Tab 2

Draft RFP 16 E.3 Performance Evaluation: Please provide additional details and examples regarding specific performance measures to be included in the QASP.

Offeror is responsible for proposing work that may include a technical approach, performance standards, and a quality assurance surveillance plan based upon commercial business practices.

Draft RFP 17 F.2.c Completion of Work: Section F.2.c appears to be a legacy reference to another contract. Does the statement apply to this procurement? Removed

Draft RFP 17 F.3 The Draft RFP refers to a liquidated damages clause. Do liquidated damages apply to this procurement? Removed

DHAT Mission Planning Support - Comment Matrix

Draft RFP

20 G.3

Task Order Pricing: If unit prices are to "reflect full prices per person for each line item and include all labor, ODCs (supplies, travel, transportation)…", with the place of performance being CONUS and OCONUS locations, please provide additional details for offeror's to use in developing pricing as the equitable basis for price comparison. Revised

Draft RFP 20 G.3

Task Order Pricing: The second paragraph refers to "occupants". Does this sentence apply to this procurement? Removed

Draft RFP

20 G.4

Supplement to Changes Clause: If proposed unit prices are to be negotiated at the time of proposal - inclusive of all labor, ODCs, materials, and indirect costs - will change orders need to provide the level of detail requested under G.4.a, G.4.b, and G.4.c? Removed

Draft RFP

23 G.9. (A)

Fair Opportunity for Consideration: The Draft RFP refers to "awardees".

Section B indicates this procurement will be a single award. Please clarify whether this procurement will result in a single award or multiple awards.

Single Draft RFP

24 G.9.(A) (2) (d)

"The TOPR may require the Offerors to submit a technical proposal addressing past performance…". With a single award IDIQ, will FEMA consider removing the past performance requirement for providing past performance data in each TOPR response? No

Draft RFP

27 H.2

Service Contract Wage Determination: Since the Service Contract applies, but actual places of performance are unknown until the issuance of a task order, please clarify how offerors are to address developing contract level unit prices inclusive of all labor without additional guidance or wage determinations from the Contracting Officer.

Section H.2 states that the attached DOL Wage Determinations provided in Section J, Attachment 5, shall be used for purposes of price proposal preparation to establish a fair base line for price comparison. The determinations provided in the attachment are based on the requested task order scenarios required for the technical proposal.

Draft RFP

27 H.3

Subcontracting Plan: The Draft RFP indicates subcontracting goals (40% for all small businesses) will be applied to the total annual contract value. Will FEMA consider changing this to be calculated on the total value of subcontracted dollars rather than on total annual contract value? No

Draft RFP

27 H.3

H.3 (and FACTOR 4 - Page 79), Small Business Subcontracting Plan: The small business subcontracting goals are not the same as what is required by DHS form 700-23. Please confirm only the goal percentages identified in the RFP are required vice all the categories listed in the Form 700-23. Also, what is the distinction between Total Small Disadvantaged Businesses (both Section 8(a) and non-Section 8(a) firms) all Small Disadvantage Businesses as identified in the RFP? Please refer to DHS FORM 700-23

Draft RFP

29 H.12.B

Given that this procurement will result in a stand-by services contract with no readiness tasks or funding identified in the Draft RFP, requiring offerors to guarantee availability of key personnel is a significant challenge due to other commitments and requirements needed to keep staff engaged in meaningful work when not deployed on a DHAT support mission. Please clarify whether FEMA will be issuing any readiness task orders to support the key personnel requirement, or please consider revising/removing the key personnel requirement to be commensurate with the nature of a stand-by services contract.

Revised

Draft RFP 43 I.12

Industrial Resources Developed Under Defense Production Act: Does this clause apply to a services-based contract? Yes

47 J.1

Please provide a copy of the QASP (Attachment 1) for review and comment.

Revised

Draft RFP 47 J.4

Please provide a copy of the DHS 700-23 Small Business Subcontracting Plan (Attachment 4) for review and comment. Attached

Draft RFP 47 J.6

Please provide a copy of the DOL Wage Determination for Scenario (Attachment 6) for review and comment.

Draft RFP 63 L.5.2

Will the Table of Contents, Resumes, QASP, and PWS be excluded from the overall page count? Yes

Draft RFP 64 Line 1

CONUS RSC appears to be a legacy reference to a previous contract.

Should this read as "DHAT Mission Planning Support Requirements"? Revised

Draft RFP 64 Vol 1, Tab 2

This section indicates there are five scenarios, where Attachment 2 - Technical Scenarios lists six scenarios. Please clarify. Revised

Draft RFP

Vol 1, Tab 3, Section

2b)

Manufacturing Warrantee Returns: Does this paragraph relate to DHAT mission planning support work?

Removed Draft RFP

65 Vol 1, Tab 3, Section 3

Is this section asking for information related to past performance subcontracting or who the Offeror proposes to subcontract work under this DHAT procurement? Is this information to be addressed here, as well as in the offeror's subcontracting plan?

Who the Offeror proposes to subcontract work under, eithe rplace will suffice.

Draft RFP

66 Vol 1, Tab 3, Section 5

This section is requiring submittal of at least three Past Performance Questionnaires while the opening paragraph under Volume 1, Tab 3 requires the submittal of a minimum of two contracts. Please clarify the minimum number of PPQs to be submitted. Revised

Draft RFP N/A Section L

If the key personnel requirement remains in the RFP, please advise where in Volume 1 offerors are to submit key personnel resumes. Vol 1 Tab 2

Draft RFP N/A Section L Where in Volume 1 are offerors to submit the QASP? Vol 1 Tab 2 Draft RFP

N/A Section L Please advise where in Volume 1 offerors are to submit their OCI/PCI plan, as written in Section C.9 on page 13. Vol 1 Tab 2

Draft RFP

Section L, Vol II, Para.

Price: Since the Service Contract applies, but actual places of performance are unknown until the issuance of a task order, please clarify how offerors are to address developing contract level unit prices inclusive of all labor without additional guidance or wage determinations from the Contracting Officer.

TBD

Draft RFP 67 Section L, Vol II

The first two paragraphs on this page reference five technical scenarios, when Attachment 2 - Technical Scenarios lists six. Please clarify the number of Technical Scenarios to be addressed. Revised

Draft RFP

68 M.2

General: This section indicates the procurement source evaluation will be based on best-value, trade-off principles. Please clarify whether this procurement will be a Brooks Act (based on previous SOO/Section C language) or a best-value procurement. Best value, Brooks Act Removed

72-74 TS-1-6

All technical scenarios describe the scope of work to be accomplished.

Other constraints to be considered are cost and schedule. Assuming the work should be performed for the least cost, what schedule constraints (other than season) are to be considered in developing approach? For example, for all Technical Scenarios, what is the DHAT decision timeline/how long do offerors have to complete the planning for the missions?

It is expected that DHAT will have identified and collected the information necessary for official report within two weeks; followed by an additional two weeks to formalize mission plan.

Assume that the Local Authority Having Jurisdiction (AHJ) is operating normal business hours and has waived relevant permits and fees. Road access from beyond the disaster area of operation is not affected and there is available housing for the contractor workforce within a reasonable distance.

Offeror is responsible for stating any additional assumptions that are relevant for proposed approach to the technical scenario(s); submissions will be evaluated according to the factors described in section M.

Draft RFP

72 TS-1

Technical Scenario 1 indicates that little-to-no infrastructure work is required.

In the context of this scenario and specifically this sentence, what is considered "infrastructure"? In the context of this scenario infrastructure refers to the items such as water, sewer, electrical utilities (which the scenario says will be provided).

Infrastructure also includes a hard pack, or paved surface, that would require minimal site preparation prior to moving homes/units.

Draft RFP

73 TS-3

For Technical Scenario 3, adequate transportation planning will require some knowledge and information regarding the capabilities of the hauling firm.

Please provide the capabilities of a notional hauling firm.

Hauling firm capability is not important for this scenario as the route planning/restrictions are the critical issues.

Draft RFP

74 TS-3

For Technical Scenario 3, North Carolina is over 550 miles wide, Iowa is approximately 300 miles wide. Adequate transportation planning will require specific locations. Assumptions by offerors could widely impact the solution set. Please provide the specific origin and destination of the units.

Assume that the manufacturing plant is located within one mile of the interstate system and there are no issues with access to the interstate system.

Assume that all transportation permits and other requirements are being waived in North Carolina.

Draft RFP

74 TS-4

For Technical Scenario 4, what information technology capabilities and/or limitations for the client should be taken into consideration? The contractor should be prepared to either use an existing application that is developed by FEMA or should be able to provide a file containing information to be sent to FEMA in either a delimited format (FEMA would provide the specifications) or an Excel file with column headings identified including links to on line information plus provide in a PDF format any information that is available in hard copy only.

Draft RFP

80 M.3 Factor 5 The paragraph under "Price of Technical Approaches" indicates there are five technical scenarios instead of six. Please clarify the number of Technical Scenarios to be addressed. Six

DRAFT_SOO_DHAT_JUL_25_201

8 13 32 34

RFP states "Firms must have a 3rd party audit of overhead rates prepared prior to submission of rate proposals (Defense Contract Audit Agency or other 3rd party)." Is a 2017 Audit exceptable? Removed

RFP_DRAFT_FOR_DHAT_RAE_C

omments_01_AUG_2018

4 3 4 The RFP states "the Contractor shall provide adequate personnel to capture information." What would be the average FTEs required for a disaster response?

To be determined by the Offeror as part of any proposed work

RFP_DRAFT_FOR_DHAT_RAE_C

omments_01_AUG_2018

27 15 30 The Subcontractig Plan states a 40% Small Business requirement. What percentage of the contract does the Prime Contractor need to perform?

Please refer to FAR 19.704 -- Subcontracting Plan Requirements.

RFP_DRAFT_FOR_DHAT_RAE_C

omments_01_AUG_2018 27 15 30 Please confirm that the 40% Small Business requirement is correct. Yes

RFP_DRAFT_FOR_DHAT_RAE_C

omments_01_AUG_2018

68 13 20

Under M.2 General, The source evaluation is stated to be Best Value Trade- Off analysis. In the Draft SOO it states that "FAR Part 36.6 selection procedures apply. Please confirm in which manner proposals will be evaluated. Best Value

RFP_DRAFT_FOR_DHAT_RAE_C

omments_01_AUG_2018

Content Requirements states that both a cover page and title page are required. However there is no difference between what information is included on each page. Please confirm that both a cover page and title page reading identical information is required. Either will be accepted

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