FINAL_RFP_for_DHAT_70FB8018R00000017.pdf

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

The Direct Housing Assessment Team (DHAT) & Mission Contingency Planning is a Single Award, Requirements contract to provide support services for the TTHU program to support DHAT field requirements and develop a mission plan for TTHUs services as described in Section C, Statement of Objectives. The Contractor shall provide, in accordance with issued Task Orders (TOs), all necessary labor, supervision, equipment, tools, materials, fuel, and supplies necessary to provide the items and services on an as needed basis.

B.1 PRICE/COST SCHEDULE

See Section J, Attachment 4 Price Template

B.2. MAXIMUM FUNDING LIMITATION

The contract is estimated at $49M with a potential maximum disaster or emergency triggered ceiling of $100M. To support a presidentially declared disaster or emergency, the Government reserves the right to incrementally increase the ceiling of this contract up to the maximum disaster or emergency triggered ceiling.

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS

Statement of Objectives Direct Housing Assessment Team (DHAT)

& Mission Contingency Planning

C.1 BACKGROUND

The Federal Emergency Management Agency (FEMA, or the Agency) Logistics Management Directorate (LMD) provides an efficient, transparent, and flexible logistics capability to procure and deliver goods and services that support disaster response and recovery for survivors and communities. The primary mission of LMD is to deliver the right resources to the right place at the right time in support of state, local, tribal Governments and territories.

This work is supported by the Direct Housing Assessment Team (DHAT), which works with leadership from the disaster-affected state to analyze potential housing mission and help determine the “best” option, or options, for providing temporary housing solutions to disaster survivors. If Transportable Temporary Housing Units (TTHUs) are determined to be the best housing solution for disaster survivors, then TTHUs are installed at: private sites (private land owned by either the disaster survivor or someone known by the survivor); commercial sites (existing manufactured home parks operating as a commercial business); and, group sites (manufactured home parks built by FEMA for housing disaster survivors).

The TTHU Program, part of the LMD, relies on DHAT to provide the credible, objective, and timely evaluation necessary to determine if direct housing assistance is needed and to ensure proper TTHU contingency planning.

All direct housing options are authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended (Stafford Act). In addition, FEMA may be requested by other departments or agencies to help with temporary housing. Vendors may be required to consult with manufactured home vendors, HUD, HUD-approved Production Inspection Primary Inspection Agencies (IPIAs) and Design Approval Primary Inspection Agencies (DAPIAs), State agencies and other private third-party agencies that inspect a manufactured home at various stages of production, FEMA storage sites and FEMA installation Contractors. Information regarding the DAPIAs can be found at 24 CFR 3282.361 and IPIAs can be found at 24 CFR 3282

Disclaimer: All Prime and Sub-Contractor on HSFE80-17-R-0005 (FY18 LOGHOUSE Contract) are prohibited from competing on the DHAT & Mission Contingency Planning contract, due to the potential for a conflict of interest between service providers.

C.2 PURPOSE

FEMA is seeking mission planning support services for the TTHU program to support DHAT field requirements and develop a mission plan for TTHUs (if chosen as option).

Contractor would support the direct housing assessment process, beginning at the middle of Stage 1 (post-incident) and concluding at the middle of Stage 3 (see figure, below).

DHAT support includes gathering information to make recommendations about TTHU direct housing feasibility and options. Mission planning builds on the information gathered during a DHAT and provides operational parameters that allow FEMA and the implementation Contractors to successfully carryout TTHU missions. This contract may also support non-disaster missions (where there is no DHAT); in this case the Contractor will gather the information that would have otherwise been provided by DHAT.

This requirement has been developed to ensure dedicated resources are available to perform a credible, objective, and timely evaluation to determine if direct housing assistance is needed. It also ensures that the proper TTHU contingency planning has been conducted to promote an organized, efficient, and cost-effective program implementation.

C.3 SCOPE

The Contractor assists with TTHU contingency planning by providing detailed information on local codes, permitting requirements, installation and transportation restrictions, points of contact for state and local authorities, and other information necessary from the TTHU mission perspective. The Contractor’s duties under this contract shall not be duplicative with the duties of the Contractor executing the Direct Housing missions on the ground via service or construction contracts or task orders.

FEMA anticipates the need to provide support for up to five (5) Presidentially-declared disasters within any given 12-consecutive-month period, and the Contractor shall have the capability to respond to three (3) simultaneous disasters.

Services, at the overview level, may include:

• Develop content for the Direct Housing Mission Report

• Assess feasibility for TTHU housing solutions

• Assist with TTHU contingency planning

• Provide detailed information on:

o Local codes o Permitting requirements o Installation and transportation restrictions o Points of contact for state and local authorities o Any other information necessary from the TTHU mission perspective

C.4 PERFORMANCE OBJECTIVES, GOALS, AND OUTCOMES

I. Overarching Performance and Contract Objectives

As part of direct housing assessment and TTHU contingency planning, the Contractor shall provide adequate personnel to capture information and begin TTHU contingency planning as part of the FEMA’s DHAT. FEMA will identify, determine, and define the specific mission requirements. This role includes setting the mission priorities, objectives, and policies. The Contractor under this contract shall be part of this team. In coordination with the FEMA Contracting Officer’s Representative (COR), the Contractor shall capture and thoroughly analyze the various factors that may affect the mission. The purpose of TTHU contingency planning is to develop an operations plan that accounts for the many factors that may affect the direct housing mission.

Overarching objectives of work supported by this contract is to provide:

1. FEMA Reporting Support

2. Pre-Mission Transportation Planning Support

3. Pre-Mission Installation Planning Support

II. Performance Goals and Outcomes

Goals and outcomes of work supported by this contract include the following:

a) FEMA Reporting Support: Provide information gathered for the Direct Housing Mission Report (DHMR) which provides potential solutions for meeting the projected housing needs.

Each of the potential solutions should be presented with a clear justification of why it is warranted to be included and why other options are impractical or less cost effective. Each justification should include a statement of specific challenges that the option presents.

b) Pre-Mission Transportation Planning Support: Identify the transportation requirements for hauling TTHUs from the FEMA-provided point of origin to the designated staging area in the disaster zone. The Contractor shall gather detailed information on transportation requirements at the same time the need for direct temporary housing assistance is being evaluated. Effective TTHU transportation planning before the use of TTHUs is requested or approved will reduce FEMA’s risk of cost overruns and operational delays. The Contractor shall, as directed, gather information required to complete the Transportable Temporary Housing Transportation Restriction Form.

1. Interstate Documentation: Identify the states through which TTHUs would likely be transported. The

Contractor shall start with the states that are impacted by the disaster declaration and then expand their search to include states along major interstate routes between the disaster zone and FEMA TTHU Storage Sites.

2. Transportation Assessment Documentation: Identify all regulations that apply to the TTHUs used by

FEMA and assess their impact on the potential mission in all the States identified during Interstate Planning. The Contractor shall prioritize their research by focusing on States within the disaster zone first followed by States on the routes connecting TTHU Storage Sites to the disaster zone. When FEMA HQ LMD requests transportation restriction data for States on routes connected to the TTHU vendors’ plants, these data shall be collected last.

Types of restrictions and requirements that commonly affect TTHU missions are driver licensure, insurance, permits, tow vehicle, escort, safety equipment, signage, flags, lights, inspections, speed limits and vehicle operations. However, the Contractor is responsible for identifying all regulations and restrictions that could impede the delivery of a TTHU to the disaster zone.

For each state identified during interstate planning, the Contractor shall record the following data:

• Licensure – Includes special licenses for drivers or shipping agents.

• Insurance – Check for special liability insurance for TTHU loads.

• Permits – Catalogue any permits required for the number of axels; types of TTHU loads;

crossing state, county or municipal lines; shipping agents; etc.

• Tow Vehicle – List any requirements for the type and characteristics of the vehicle used by the hauler.

• Escort – Identify the number, type and requirements for any escort required.

• Safety Equipment – Includes additional brakes, special brakes, mirrors, hitch configurations, etc.

• Signage – Look for verbiage, font and color requirements.

• Flags – Check for number, size, location, color, etc.

• Lights – List number, location, intensity, color, etc.

• Inspection – Catalogue type, sequence, inspecting authority, etc.

• Speed – Include general restrictions as well as event-driven restrictions (e.g., rain, size of road, etc.).

• Operations – Identify daily restrictions (e.g., Sunday) as well as operating conditions (e.g., rain, wind, etc.).

• Other – Check for any other requirement in any jurisdiction that impacts the transportation of a TTHU.

c) Pre-Mission Installation Planning Support: Provide detailed information on points of contact for state and local authorities, and other information necessary from the installation perspective. The Contractor shall also gather information regarding potential commercial and group site locations, and may perform initial assessments to identify which locations may be most suitable for TTHUs.

The Contractor shall examine existing commercial manufactured home or recreational vehicle parks to determine if there is the possibility of expansion, and work with information received from state and local officials to locate vacant land where FEMA could construct group sites. The Contractor shall also provide detailed information on local codes, ordinances, permitting requirements, installation and local transportation restrictions, and other information necessary from the installation perspective.

1. Jurisdiction Interface Support: Gather state and local installation POCs, the State

Administrative Agency (SAA) responsible for manufactured housing within the state, requirements, utility providers’ POCs and requirements, and information on potential commercial sites. The Contractor shall establish contact with the listed POCs to validate the information and seek to identify whether variances, waivers, or other deviations from the normal process may be used to expedite the provision of TTHUs. Contractor shall also compile the POCs for State, tribal entities and local officials with jurisdiction over use of manufactured housing, as defined or identified by the FEMA DHOPS Manager or designee.

2. TTHU Site Planning Support: Perform initial group site assessments when FEMA has determined, based upon the ongoing needs analysis and the progress of private and commercial site assessments, that a group site may be required. The Contractor shall work with the State-Led Direct Housing Task Force and local Governments to identify vacant land that may be suitable for group site development if needed. Privately owned land shall also be identified in case publicly owned property is not available or is unsuitable. The Contractor shall assess potential group site locations to determine their size and their proximity to the affected area, existing utilities, wrap-around services, and the ability to create accessibility for survivors with disabilities. GPS coordinates should be recorded at each site.

The Contractor also shall identify areas of the State where interim housing would not be permissible due to environmental, historic, floodplain, cultural or other issues. If these issues exist, the Contractor shall identify points of contact for local requirements related to environmental, historical, or cultural issues and identify any jurisdictional requirements related to the environment, historical or cultural issues for placement of TTHUs (if different from those of FEMA or other Federal regulations).

The Contractor may be tasked with identifying commercial or group sites to accommodate the number and location of applicants to fulfill needs identified by FEMA. This will include but not be limited to all the information gathering listed in this section. In addition to the Authority Having Jurisdiction (AHJ) permitting, environmental / historical and floodplain management requirements, the Contractor shall record and report the permit process including timelines and potential obstacles and identify the timelines for utility locator services.

3. Commercial Parks / Recreational Vehicle Parks: Identify the manufactured home commercial parks and recreational vehicle parks within and adjacent to declared counties.

Information gathered shall include number of pads available, pad rental costs, size of pad, amperage at the pad, size of other utility infrastructure (e.g., diameter of water and sewer pipes), park rules, the manager’s tentative acceptance of FEMA renting vacant pads, and application requirements/restrictions and process.

4. Commercial Land: Conduct an overview assessment of commercial land that would be suitable for group sites. Commercial site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. The amount of developed acreage, along with any available adjacent land should be captured such that a commercial or group site expansion or upgrade may be subsequently considered. This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. The Contractor shall attempt to contact the owner or operator of each commercial lot to obtain the leasing terms and conditions along with a copy of existing covenants.

5. Public Land: Conduct an overview assessment of publicly owned land—Federal, state county and municipal—that would be suitable for group sites (e.g., military bases, state forest, county park, municipal parking garage, etc.). This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. Public land site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. The amount of developed acreage, along with any available adjacent land should be captured such that a group site expansion may be subsequently considered. The Contractor shall identify which agency administers the public land, the POC contact information.

6. Private Land: Conduct an overview assessment of large privately-owned parcels of land that would be suitable for group sites (e.g., family farm, multi-acre single-family lots, etc.).

Private site assessments should indicate how many, and which kinds, of TTHUs would be accommodated. This includes identifying nearby utilities and constraints not previously identified under codes, zoning and permitting, such as required setbacks. The amount of developed acreage, along with any available adjacent land should be captured such that a group site expansion may be subsequently considered. The Contractor shall attempt to contact the owner of each private lot to ascertain the willingness of the owner to cooperate with FEMA and identify any specific owner reservations.

7. Utility Infrastructure: Identify, for all utility infrastructure what, if any fees are charged by the provider for new connections (TTHUs require operational water, sewer and electric utilities prior to being used to house disaster survivors). The Contractor shall. In addition, identify the following (but not limited to):

• Jurisdictional point(s) of contact for utilities provision

• Utilities that serve the area and their points of contact

• Process for utility setup for each provider, including lead time to begin service

• Requirements for utility set-up such as electrical meter, panel, pole, etc.

• Actions survivors will have to take to set up TTHU utilities

• Issues that may affect restoring utility service, such as requirements to retest wells

• Determine other issues that may affect utilities installation, such as frost line depth

8. Frost Line(s) Database: Identify the frost line depth by the appropriate political or geographic subdivisions within and adjacent to the disaster area of operation.

9. Fire Resources: Identify any political sub-division (i.e., state, county or municipality) that has regulatory authority regarding the installation or use of residential fire sprinklers within and adjacent to the disaster area of operation (FEMA requires residential fire sprinkler systems in all manufactured housing units).

10. Topography / Soil: Identify whether the space available and the slope of the site preclude placement of any unit types. The Contractor shall identify whether the soil composition raises any notable challenges to the safe and economical installation of the unit; excessive sand or clay may compromise the secure footing of the unit; rock or excessively firm soil may require special equipment or pose other challenges to installing underground water and sewer lines.

11. TTHU Permit Planning Support: Determine, identify and report permit requirements for all installation activities such as transportation, installation, maintenance, and deactivation of manufactured housing units, as well as for design and construction for commercial park expansions or group sites. When determining the types of permits, the Contractor shall report on the requirements to obtain the permits, the period that permits are valid, and the renewal requirements. Additionally, the Contractor shall identify reciprocity for each type of permit and whether the prime Contractor and/or the subContractor are required to hold the permit.

12. Building: Identify permit requirements that ensure TTHUs comply with the current codes, standards, flood ordinances and recommended construction techniques. Document whether the permit includes an elevation certificate or a permanent record of compliance with applicable elevation and / or retrofitting requirements.

13. Occupancy: Identify occupancy permit requirements in each jurisdiction and if any jurisdiction will waive permit fees and inspection fees. The Contractor shall assess how FEMA may appeal decisions, orders and determinations made by local officials.

Additionally, the Contractor shall determine whether FEMA may request variances if a TTHU requires relief from the terms of a land use, zoning, building code, or other regulation.

14. Sprinkler: Determine which jurisdictions require a sprinkler permit to hookup, operate or repair fire protection systems. Additionally, the Contractor shall identify the scope of each jurisdiction’s permit; specifically, if fire alarm systems require a separate permit.

15. Local Transportation: Identify other requirements to transport manufactured homes to the disaster area of operations. This data shall include:

• Local transportation permits

• Hours of operations for the transportation of TTHUs

• Waiver process

• Contact Office

• Other information that is relevant to the transportation of TTHUs

The Contractor shall also identify issues which may make it difficult or impossible to deliver a unit or a kind of unit. When a potential route of delivery has been obstructed, note the location of the obstruction (e.g., bridge with limited load rating, railroad crossing with restrictive vertical curve, low overpass) and in the case of temporary obstructions, attempt to gather additional information regarding how long the transit route may not be passable.

16. Zoning: Identify state laws and local Government regulation of TTHUs. Where ordinances require that jurisdictions regulate TTHUs no differently than they regulate other types of homes, the Contractor shall identify site-built requirements that are relevant to FEMA TTHUs.

Specifically, the Contractor shall determine if jurisdiction requires the TTHU to be new, set on a permanent foundation, comply with local design standards, or be thermally equivalent to the state energy code. Additionally, the Contractor shall identify any ordinances that prevent the entry or require the removal of a TTHU used as a primary residence, require that utility hookups in TTHUs meet state and Federal building code standards, or that a TTHU contain both an internal toilet and an internal shower.

17. Site Preparation Planning Support: Identify local utility locator services for both utilities located on public land and utilities located on private land. Identify, from inquiry with the utility provider or visual assessment whether power appears to be available. In addition, the Contractor shall identify any visible damage to supply lines or meter panels.

Contractor shall identify whether the sewer is provided by a septic tank or a municipal source; for septic, indicate whether the septic appears to have been compromised (if able to do so visually).

Within the declared disaster area, the Contractor shall identify each fire department (both volunteer and professional) by department name and contact information, area of coverage, Chief’s name and contact information, Public Affairs/Government Affairs contact’s name and contact information as well as other information that will allow FEMA to inform the local fire departments and fire marshals that FEMA has installed residential fire sprinkler systems in the manufactured housing units.

The Contractor shall indicate whether the water is provided from a well water and identify any challenges the location of the water source would provide beyond the scope of a standard installation; for wells, indicate whether the well appears to have been damaged (if able to do so visually).

18. Utility Hookup Planning Support: Document the utility hookup requirements for each public utility that operates within the disaster area. Specifically, the Contractor shall inventory all requirements for electrical utilities, sanitary waste utilities and potable water utilities.

19. Electrical Utility: The Contractors shall identify any specific equipment, regulations or installation requirements for each provider. The Contractor’s documentation shall include any specific requirements or bans that may affect a TTHU mission. The Contractor shall also identify the power provider’s timelines for restoring electricity within the affected area.

20. Sanitary Waste Utility: Identify any specific equipment, regulations or installation identify the service area(s) for the sewer utility provider. For municipal sewer, coordinate with utility POC to get estimated service connection timeframes, associated fees, and required burial depth for sewerage lines.

21. Potable Water Utility: Identify any specific equipment, regulations or installation requirements for each provider. The Contractor’s documentation shall also include any specific requirements that may affect a TTHU mission. For municipal, coordinate with utility POC to get estimated service connection timeframes, associated fees, and required burial depth for water lines.

22. Inspection Planning Support: Identify all inspections required during TTHU installation in each jurisdiction. Typical inspections include, but are not necessarily limited to, electrical, generator, occupancy, sewer, fire sprinkler and water utility inspection.

23. Electrical Inspections: Identify electrical inspection requirements in each jurisdiction.

The Contractor shall also capture the sequencing of the electrical inspection(s) required.

For example, new meters often cannot be installed until the final inspection for the home has been successfully completed.

24. Generator Inspections: Identify local permit requirements for using standby generators in the residential setting in general and manufactured housing. The Contractor shall identify grounding requirements for the generators approved for deployment by FEMA.

The Contractor shall catalog the list of fuels required by generators approved for use by FEMA, identify local sources for each type of fuel as well as any transportation restrictions (e.g., quantity of fuel that can be transported without a license, etc.). The Contractor shall consolidate the list of maintenance requirements for the generators approved for deployment by FEMA.

The Contractor shall obtain installation manuals for each model of generator approved for deployment by FEMA in a format that can be provided to local inspectors on demand. The Contractor shall obtain load analyses from FEMA or the manufacturer for each make and model of TTHU deployed also in a format that can be provided to local inspectors on demand.

25. Occupancy Inspections: Identify occupancy inspection(s) jurisdiction. The Contractor shall also collect the specific criteria the occupancy inspector in each jurisdiction requires. Typical occupancy permit requirements include:

• Construction completed

• All external surfaces painted / sealed

• Weather-stripping installed on windows and doors

• All electrical or plumbing fixtures installed

• Interior smoke detectors installed in bedrooms and in hallway leading to the Parking spaces.

26. Sewer Inspections: Identify any sewer inspections required by each jurisdiction. The

Contractor shall identify any specific requirements of each inspection.

27. Sprinkler Inspections: Research if the State or local jurisdictions require a license to repair or test a residential sprinkler system. The Contractor shall catalogue any local or State requirements for testing of residential fire systems (e.g., alarm test, drain and refill, pressure test, etc.). The Contractor shall identify local sources meeting the license and testing requirements identified above, if any.

28. Water Inspections: Identify any water inspections required by each jurisdiction. The

Contractor shall identify any specific requirements of each inspection such as leaving trenches for underground water service exposed prior to the inspection.

29. Local Resource Planning Support: Identify local or regional organization—religious, non-profit or otherwise—with experience in areas that are valuable from the installation perspective.

30. Related Local Businesses: Catalogue local organizations who supply services related to

TTHU installation. This includes operators of commercial locations, commercial manufactured home or recreational vehicle parks, manufactured housing installation companies, travel trailer dealers, etc.

31. Local Installation Materials: Utilize installation manuals for the various TTHU systems approved for deployment by FEMA, the Contractor shall inventory the materials required to install TTHUs and their related systems, identify local suppliers of the materials specified in the installation manuals. If requested, the Contractor shall identify any shortage of materials that are required to set-up TTHUs, such as concrete blocks, supply including tanks for propane, or heat cable, exterior grade plywood, etc.

32. Trade Union Communication: Contact trade union offices in the affected area(s) and areas adjacent to the declared disaster in order to determine the workforce that may be available in certain specific trades (upon the request of Contracting Officer). FEMA Logistics and its Contractors will have interest in the supply of carpenters, residential electricians, and plumbers. Other trades may be requested to be researched in the task order.

33. Contractor Reports: Organize all the information above, as required by the Task Order, into coherent volumes of information according to organizational structure of the project.

Reports will be searchable and accessible by FEMA, and will adhere to program requirements.

34. Multifamily Lease & Repair Program reconnaissance: Search the affected communities for residential buildings that may be eligible to participate in the Multifamily Lease & Repair Program (MLRP).

The structures that are eligible are residential buildings that house 3 or more families in a contiguous structure, are unoccupied, and need reasonable repairs to make them safe and habitable, and have a willing owner. The DHAT may be tasked to provide preliminary information regarding potentially eligible structures in or near high-concentration areas of applicants after a street-level recon for possible suitability. Under separate contracts or mission assignments, Housing Inspectors and other specialties will be assigned later for more detailed follow-up. The intent of the DHAT role in MLRP is identification of potential properties and possible elimination of non-residential or structures in exceedingly poor condition.

C.5 PERFORMANCE METRICS

The Contractor’s PWS shall propose metrics or standards to determine if the contract, technical and program objectives and outcomes are met.

The Contractor will furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish project management for each TO written under DHAT.

All direct housing options are authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended (Stafford Act).

C. 6 CONSTRAINTS

The services identified in this Statement of Objectives (SOO) will adhere to the rules, regulations, laws, standards, and conventions identified by FEMA as well as those within the Federal Government.

Constraints may include but are not limited to the following:

• HUD generally implements the monitoring portion of its program through two sets of regulations:

(1) 24 CFR 3280—Manufactured Housing Construction and Safety Standards (the Standards), which is a nationally preemptive set of standards for the design and construction of these homes (commonly known as HUD Code)

(2) 24 CFR 3282, Manufactured Housing Procedural and Enforcement Regulations (the Regulations), which generally govern the enforcement of the HUD Code.

• The National Manufactured Housing Construction and Safety Standards Act of 1974 (the Act), implemented in June 1976—located on HUD’s website

• Established industry standards for other TTHUs, including the consensus standards promulgated by the Recreational Vehicle Industry Association (RVIA)

C. 7 ADDITIONAL DETAILS

I. Award Overview

The work will be required on an as-needed basis during the life of the contract. Labor and overhead rates will be negotiated prior to award of the contract. Escalation rates for the option year periods will be negotiated prior to award of base contract. FEMA anticipates issuing a solicitation to deliver a broad range of project management services related to FEMA Logistics’ direct housing missions to the Agency to investigate, analyze, and recommend changes to TTHU manufacturing processes when issues are discovered in FEMA’s TTHUs. To facilitate this solicitation, the Agency is seeking information from several different communities that would be able and willing to provide the types of services described above to FEMA.

II. Certifications

All employees conducting system analysis and compliance assurance shall possess and maintain current professional certifications in accordance with ASTM E-541 during the execution of this contract.

All compliance assurance auditors are to be certified as quality auditors by the American Society of Quality (ASQ) or equivalent.

C.8 QUALITY ASSURANCE SURVEILLANCE PLANS

Offerors shall include their Quality Assurance Surveillance Plan (QASP) as part of their proposal.

C.9 ORGANIZATIONAL AND PERSONAL CONFLICTS OF INTEREST (OCI/PCI) PLAN

Contractors shall provide a written code of business ethics and conduct applicable to Contractor personnel working on this mission planning support services contract, in accordance with all applicable FAR references, to:

• Prohibit Contractor personnel from participating in a Government contract in which they have a personal conflict of interest;

• Require Contractor personnel to avoid the appearance of loss of impartiality in performing contracted duties for FEMA;

• Require Contractor personnel to disclose personal conflicts of interest to their employer prior to beginning work on this contract;

• Require the Contractor to review and address any personal conflicts of interest its employees might have before assigning them to deliver contracted services;

• Prohibit Contractor personnel from using non-public Government information obtained while performing work under the contract for personal gain;

• Prohibit Contractor employees providing procurement support services from having future employment contact involving a bidder in an ongoing procurement;

• Impose limits on the ability of Contractor organization and their employees on accepting gifts (defined as almost anything of monetary value, such as cash, meals, trips, or services) about contracted duties; and

• Prohibit misuse of FEMA contract duties to provide preferential treatment to a private interest.

• Report any Contractor personnel conflict of interest violations to the applicable contracting officer or contracting officer’s representative as soon they are identified.

• Maintain effective oversight to verify compliance with personal conflict of interest safeguards, and have procedures in place to screen for potential conflicts of interest for all employees able to make or materially influence findings, recommendations, and decisions regarding FEMA contracts and other mission planning support functions. This screening can be done on a task-by-task basis or on an annual basis, such as a financial disclosure statement.

• The Contractor shall not participate as a primary or subContractor at any level in the contract known as Log HOUSE, which provides the operational capacity for TTHU missions.

C.10 NON-PERSONAL SERVICES

The services required under the contract constitute professional and management services within the definition provided by FAR 37.201. Under this contract, the Government will obtain professional services, which are essential to the Federal Emergency Management Agency mission but not otherwise available within Federal Emergency Management Agency.

The Government will neither supervise contract employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contract employees. It shall be the responsibility of the Contractor to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s further responsibility to notify the Contracting Officer immediately.

These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by the Contractor will be the sole responsibility of the Government.

END OF SECTION C

SECTION D – PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this section]

END OF SECTION D

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

The place of inspection and acceptance of services provided by the Contractor shall be set forth in each task order. For this clause, the Contracting Officer’s Representative (COR) named in the Designation of the Contracting Officer’s Representative clause in this contract is the representative of the Contracting Officer.

The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives, and should such occur, the Contractor will be notified by written notice.

E.3 PERFORMANCE EVALUATION

This is a performance based contract. During performance of this contract, the Contractor shall be evaluated by the CO, the COR, and/or other designated personnel, in accordance with the overall level of compliance with the contract and the demonstrated quality and timeliness of the services provided. The Quality Assurance Surveillance Plan (QASP) lists the performance requirements by FEMA task for which Contractor performance will be measured when performing under this contract. The Government may adjust the standards and/or identify additional performance elements as may be necessary to ensure that the performance standards for work specified in the order reflect the requirements.

E.4 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance.

These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor’s quality control program, test calls, and validated customer complaints.

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards.

END OF SECTION E

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance (POP) for this contract will be one (1) year, with four (4) additional one (1) year option periods. The Contractor shall participate in the task order kick‐off meeting no later than forty-eight (48) hours after task order award, or within a time specified by the Contracting Officer. Each task order will have a specific period of performance. All performance shall be conducted based on the general objectives outlined in this Indefinite Delivery / Indefinite Quantity Contract and supporting Task Order Proposal Request(s) (TOPR).

F.3 PRINCIPAL PLACE OF PERFORMANCE

The Contractor shall be able to support DHAT in the lower 48 states, or outside the contiguous United States.

F.4 DELIVERY SCHEDULE

Recorded deliverables and delivery schedules will be established in task orders issued under the contract.

F.5 REPORTS OF WORK

The Contractor shall submit reports as specified in the Performance Work Statement .

END OF SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Contracting Officer:

Name: Rahsaan Edwards Phone: 202-646-5786 Email: Rahsaan.Edwards@fema.dhs.gov

Contract Specialist:

Name: Leeann Washington Phone: 202-212-5212 Email: Leeann.Washington@fema.dhs.gov

Contracting Officer’s Representative Name: Matthew Rabkin Phone: 202-212-1011 Email: Matthew.Rabkin@fema.dhs.gov

G.2 TECHICAL DIRECTION AND SURVEILLANCE

(a) The Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer’s Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Task Order or contract Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the total estimated contract or Task Order cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract or Task Order;

or

(5) Interferes with the Contractor’s right to perform the specifications of the contract or Task Order.

mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Rahsaan.Edwards@fema.dhs.gov mailto:Matthew.Rabkin@fema.dhs.gov

(c) All technical directions shall be issued in writing by the COR

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner described by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing one (1) working day after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within two (2) days after receipt of the Contractor’s Letter that:

(1) The technical direction is rescinded in its entirety

(2) The technical direction is within the scope of the contract, does not constitute a change under the “Changes” clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within the scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the “Disputes” clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the

Contracting Officer or the Project Officer whom the Contracting Officer shall appoint shall be at the Contractor’s risk.

G.3 TASK ORDER PRICING

All TOs issued on a FFP basis will be subject to the unit pricing set forth in Section J – List of Attachments, Attachment 4, Pricing Table.

G.4 SUPPLEMENT TO CHANGES CLAUSE

The provision of the Changes Clause (FAR 52.243-4), as applicable, are supplemented as follows:

a) The Contractor shall provide an itemized breakdown or take-off for all charges involving an increase or decrease in the contract price. The proposal shall be in sufficient detail that will enable the Government to determine the reasonableness of the Contractor’s a n d subcontractor’s cost to do the change. As a minimum, the following shall be shown:

1. Material quantities and unit prices;

2. Labor costs (broken down by trades, hours worked, and hourly rates);

3. Labor burden (Fringe Benefits, Workmen’s Compensation, and Public Liability Insurance);

4. Overhead;

5. Profit;

6. FICA, and FUTA employment taxes; and

7. Sales tax (if any)

b) On proposal offering a credit for work omitted, deductions for overhead and profit shall also be shown.

c) If the proposed change will result in an increase or decrease in the contract performance period, the Contractor shall state the exact number of days involved. If the proposed change is approved and the Government agrees with the increase or decrease in completion time, the completion date will become a part of the contract modification.

G.5 INVOICES

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause in accordance with the terms and conditions of the Prompt Payment clause in accordance with the provisions of other clauses in this contract.

Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause.

To be proper, an invoice must include, as applicable, the following:

(a) GENERAL INFORMATION

(1) Name of Contractor

(2) Invoice Date

(3) Contract number (including task order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total.

(4) Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading).

(5) Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are questions, or additional information is needed by this agency to process payment.

(6) Any other information or documentation required by other provisions of the Contract (such as evidence of shipment).

(7) Invoices shall be prepared and submitted as follows:

Number

Distribution

Original and 2 Copies Payment Office Federal Emergency Management Agency Finance Payment Center FEMA-Finance-Vendor-Payments@fema.dhs.gov

One Copy Contracting Officer Rahsaan Edwards Rahsaan.Edwards@fema.dhs.gov

One Copy Contract Specialist Leeann Washington Leeann.Washington@fema.dhs.gov mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov mailto:Leeann.Washington@fema.dhs.gov

One Copy Contracting Officer’s Representative Matthew Rabkin Matthew.Rabkin@fema.dhs.gov

(b) ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

(1) As mandated by the Debt collection Improvement Act (DCIA) of 1996 and in accordance with FAR

Clause 52.232-33-Payment By Electronic Funds Transfer—System for Award Management (JUL 2013) of this contract, the Contractor must submit the following written EFT information as specified in clause 52.232-33 of this award document:

(a) The contract number (or other procurement identification number).

(b) The Contractor’s name and remittance address, as stated in the contract(s).

(c) The signature (manual or electronic, as appropriate), title, and telephone number of the

Contractor official authorized to provide this information.

(d) The name, address, and 9-digit Routing Transit Number (RTN) of the Contractor’s financial agent.

(e) The Contractor’s account number and the type of account (checking, savings, or lockbox).

(f) If applicable, the Fedwire Transfer System (FTS) telegraphic abbreviation of the Contractor’s financial agent.

(g) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and

9-digit Routing Transit Number (RTN) of the correspondent financial institution receiving the wire transfer payment if the Contractor’s financial agent is not directly on-line to the FTS; and, therefore, not the receiver of the wire transfer payment.

(2) The Contractor should include the EFT information set forth below on all invoices submitted for payment under this contract. Failure to provide the information or failure to notify this agency of changes to this information may resu l t in delays in payments and/or rejection of the invoice in accordance with the Prompt Payment clause of this contract. The following EFT information should be submitted on each invoice”

(a) Routing Transit Number (RTN) – The Contractor shall provide the current 9-digit RTN of the payee’s bank

(b) Payee’s…