Government Answers to Contractor Questions REV 082020.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- 70FB7020R00000002
- Issued by
-
Federal Emergency Management Agency
About this file
This document contains details for a federal solicitation seeking Resource and Capability Transportation Support during Disasters for Puerto Rico and the U.S. Virgin Islands. The solicitation seeks indefinite delivery/indefinite quantity contracts to transport initial response resources such as water, meals, cots, tarps, plastic sheeting, blankets, generators, and fuel to support disaster response and recovery efforts following hurricanes Irma and Maria. Offerors must submit responses for factors including prior experience, technical capability and management approach, and quality control plan, with prior experience being the most important factor. Phase I proposals are due by August 31, 2020. Awards will be made to responsible and responsive offerors determined to provide the best value based on an assessment of price and non-price factors. The Federal Emergency Management Agency is the issuing agency.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Contractor Questions
| Attachment RCTSD VIPER RFP Questionnaire | ||||||
| Question # | Solicitation or Attachment Section | Paragraph No. | Page No.(s) | Question Category (Contract or Technical | Question | Government Response |
| 1 | CLIN+Price+Structure+VIPR | Technical | Ground transportation to point of origin pricing appears to be a flat rate on a per container basis. Can you provide clarification on the anticpated origin or the expected mileage from point of origin to port of embarkation. | Mid gulf coast to east coast for conus, with some northeast coast to south east cost requirements. | ||
| 2 | CLIN+Price+Structure+VIPR | Technical | Many of the CLINs lack a unit of measure. Will that be provided? | Provided at time of task order award. | ||
| 3 | Proposal Requirements | A | 261 | Contract | Will there be an opportunty to ask questions based upon published answers and/or ask additional questions following the down selection of candidates? | This is the only time to ask questions for Phase one. Once Questions are posted. We will not be answering anymore contract |
| 4 | Background Investigations | 3.6.1 | 202 | Technical | Does FEMA intend to conduct background investigations on any/all contractor employees working in support of this contract? | If a contractor emplyee is required access to a FEMA facility a background linvestigation will be conducted at that time. |
| 5 | Proposal Requirements | A | 266 | Technical | Plesae explain the details of the requirement to "provide tactical fixed wing air support to and from the islands in VIPR." | Tactically support is defined as intra-theater island movements. More specificallly, from PR to USVI air operations. |
| 6 | Proposal Requirements | A | 264 | Contract | Can experience of teaming partners be included as part of submission for Factor 1: Demonstrated Prior Experience? | yes |
| 7 | Section C: Performance Work Statement | 2.3 | 195 | Technical | Is there an approved list of type of transport aircraft or required aircraft? | No |
| 8 | Section C: Performance Work Statement | 3.3.1 | 201 | Technical | Will the Government provide a list of the types and levels of possible clearances that may be required in execution of this program? | No specified FEMA clearance requirement. |
| 9 | Quality Assurance Surveillance Plan (QASP), Attachment 2: Key Performance Parameters (KPP) | 1 | 8 | Technical | The QASP has a KPP for "Equipment Report", with a PWS reference to paragraph 2.3. The term "Equipment Report" is not used in the PWS. Question(s): (a) If an Equipment Report is required, what are data elements for the report? (b) Will the PWS be corrected to insert the term "Equipment Report"? | See para. 2.3 in the PWS: "Prior to loading, the contractor shall provide a detailed report of all equipment under their control in the air port of embarkation (APOE)." |
| 10 | Phase II – Factor 2: Technical Capability & Management Approach/ Subfactor 1: Management Strategy to Achieve Operational and Functional Requirements | 3 | 265 | Technical | "The Prime Offeror or the Prime Offeror's major subcontractors shall be the owner of |
Jones Act vessels. A major subcontractor is defined as a subcontractor that, in performance of this contract, is expected to be awarded a subcontract that equals or exceeds 10% of the total proposed price. Offerors that choose to partner with a major subcontractor that owns Jones Act vessels shall provide subcontractor details."
| In order to ensure fair and open competition, and to provide a Best Value/most beneficial to the Government solution, will the Government consider allowing Prime offerors to work through a Broker to acquire a maritime asset, ensuring that the vessel is a Jones Act compliant vessel or U.S. Flag Carrier? | No. FEMA expects the Prime Contractor or an official desinated Sub-contractor to adhere to the Jones Act Compliance directive. | |||||
| 11 | FACTOR 1: Demonstrated Prior Experience Submission Instructions & Methodology | 4 | 264 | Technical | “Offerors may reference up to three recent Government and/or commercial examples of demonstrated experience in the presentation. Offerors are encouraged to submit experience performed as a prime, through teaming agreements, or as the sole subcontractor on the relevant projects. More weight may be given to experience serving as the prime contractor, depending on the circumstances. Experience submitted that was performed by subcontractors anticipated for this contract effort will not be considered as relevant.” |
| The requirement that submitted experience be performed “as a prime” appears to reduce the ability for offerors, other than the current incumbent, to participate in the response. In order to ensure that there is full and open competition for this opportunity, will the Government consider significant subcontractor experience equally relevant for evaluation? | No. FEMA will evaluate the prime contractor's experience only. | ||||||
| 12 | "C1a+-70FB7020R00000002+Attachment+1+CLIN+Price+Structure+VIPR" | CLIN X020 | Contract Pricing | Aircraft types vary in cost depeding on size and load, typicaly these services are quoted in a per flight basis. Can we quote in a per flight operations, Based on origin, destination and air craft type? Would this be aceptable? | Yes this is acceptable. | ||
| 13 | PWS/SOW | 2.2.1 | 192 page | Technical | If you have both a cross dock and a port (seperate locations) does the CONUS staging yard have to be within 20 miles of both or just one or the other? The and/or statement in the PWS is ambiguous. We understand it can be approved by the CO/COR bit for purposes of the technical evaluation we would like to make sure. | Coordination of locations will be determined by the CO / COR based on the operational requirement. | |
| 14 | PWS/SOW | 2.2.3 | 193 page | Technical | This paragraph states: "2.2.3 Port of Embarkation/Vessel: The Contractor in coordination with FEMA will reconcile the manifest with FEMA’s system of record for accuracy of resource movement no later than 24 hours after departure and repeat the procedure 24 hours at the receiving port." Paragraph 2.2.1 gives option of using ANS spreadsheet, so as a result of this, can reconciliation be accomplished outside LCMS, using the spreadsheet? Or at this point is the system of record LCMS the only option? | Contractor can provide an ASN spreadsheet that must be uploaded through LSCMS vendor portail. | |
| 15 | PWS/SOW | 2.2.4 | 194 page | Technical | Is FEMA expecting the reservation of this size warehouse? Is this a precondition for technical acceptance? We feel this is a large warehouse, and depending on the circumstances it may be possible to handle the freight/relief supplies in a manner that does not require this size warehouse. (Containers/shelving/vertical integration) | Yes. 500K is the maximum square footage. However, FEMA may require a smaller facility or may request multible facilities. Specifics regarding facility size will be determined at the task order level.. | |
| 16 | SF 1449 | N/A | 1 | Contract | Please clarify which volume and phase to include the signed SF 1449 and forthcoming amendments (SF 30s)? | The volumes will be completed after phase 1. Include all signed SF1449 and SF30. | |
| 17 | 70FB7020R00000002 | NA | NA | General Question | Do you have to bid on all line items? Are we able to bid on specific sections and still be considered for an award? | Prime vendor must submit responses to each line item for contract award consideration. | |
| 18 | C1a+70FB7020R00000002 | CLIN - Ground transportation | Cell 3 | Technical | 1. On the ground transportation you have MHE and diversions as all inclusive to our costs. Are you able to add a line item for cranes? Also for diversions are you able to add a per mile rate to divert a driver? These are difficult items to be inclusive of a rate. | No. Cranes should be incorporated in with MHE / CHE pricing. Price for ground transport is based on response to question # 1 | |
| 19 | C1a+70FB7020R00000002 | CLIN - Air transportation | Cell 110 through 125 | Contract | Under air transportation FEMA has the price as a ‘per hour’ costs. Airlines charge per lb, per kilo and based on volume. Are you able to change the way airfreight is charge to a per lb rate? | CLIN structure revised. Please see attached Revised version. | |
| 20 | 70FB7020R00000002 | NA | NA | General Question | Is the airfreight meant for Less than plane load only? I’m assuming charters would be on a spot bid basis? | CLIN structure revised. Please see attached Revised version. |
&P of &N &Z&F
Sheet2
Sheet3
File details come from the government source that posted it. Updated .