1.1.4_SOW - FEMA 26 Foot Cargo Truck Body Interior Upfit SOW.pdf

DEPARTMENT OF HOMELAND SECURITY | FEDERAL EMERGENCY MANAGEMENT AGENCY

STATEMENT OF WORK

FEMA 26-Foot Van Body Interior Upfit

Agency Department of Homeland Security / Federal Emergency Management Agency

Requirement 26-Foot Van Body Interior Upfit

Place of Performance Vendor’s Location

Period of Performance 120 Days after acceptance

1.0 BACKGROUND

The Federal Emergency Management Agency (FEMA), MERS requires modification and upfitting of an existing Government-owned 26-foot dry freight van body to provide an operational vestibule/work area, storage area, electrical power, lighting, climate control, equipment storage accommodations, and safe personnel access.

The vehicle to be modified is generally configured as follows:

• 2024 Freightliner M2 112 chassis;

• Tandem axles;

• Approximately 33,000-pound Gross Vehicle Weight Rating (GVWR);

• 26-foot MICKEY dry freight van body;

• Rear roll-up door;

• Underfloor loading ramp located between the longitudinal sills;

• Approximately 36-inch by 96-inch aluminum side entry door located approximately six feet from the front corner of the vehicle; and

• Existing pullout step beneath the side entry door.

2.0 OBJECTIVE

The objective of this Statement of Work (SOW) is to modify the existing FEMA vehicle to provide a safe, climate-controlled, electrically supported vestibule/work area and a functional rear equipment storage area capable of supporting FEMA operational requirements.

The Contractor shall provide all labor, supervision, materials, components, fabrication, installation, testing, and associated services necessary to complete the vehicle modifications identified in this SOW, except for items specifically identified as Government-Furnished Equipment (GFE) or Government-installed equipment.

3.0 SCOPE OF WORK

The Contractor shall perform the interior and supporting systems upfit of the Government-furnished 26-foot van body. The work shall include:

1. Construction of a front vestibule and partition wall;

2. Installation of a pocket door;

3. Installation of a window in the side entry door;

4. Modification of the existing side entry door;

5. Insulation of the vehicle body;

6. Interior lining and finish work;

7. Construction of an underfloor generator/battery compartment;

8. Furnishing and installation of a generator;

9. Installation of a 120VAC electrical system;

10. Installation of a 12VDC electrical system;

11. Installation of interior lighting;

12. Installation of a heating and air-conditioning system;

13. Fabrication and installation of a pullout stairway and entry grab handles;

14. Coordination of electrical and structural provisions for Government-furnished equipment; and

15. Final system testing and Government inspection.

4.0 DESIGN COORDINATION

The Contractor shall not begin physical modification of the Government vehicle until the applicable design drawings have been reviewed and approved by the Government.

Final equipment locations identified as subject to design approval, including electrical outlets and monitor mounting provisions, shall be coordinated with the Government prior to fabrication or installation.

5.0 TECHNICAL REQUIREMENTS

5.1 Front Vestibule and Partition Wall

The Contractor shall construct a partition wall within the vehicle to create an approximately eight-foot-deep front vestibule.

The partition wall shall:

• Be constructed using 2-inch by 2-inch by 0.125-inch aluminum tubing;

• Incorporate framing sufficient to provide approximately two inches of insulation depth within the walls and ceiling;

• Include structural backing on the front wall to support future installation of a monitor above the

Government-furnished work surface; and

• Be finished in accordance with Section 5.6 of this SOW.

Final monitor backing locations shall be determined during the design approval process.

5.2 Pocket Door

The Contractor shall provide and install one approximately 30-inch-wide by 80-inch-high pocket door centered in the partition wall. The pocket door shall:

• Slide toward the passenger side of the vehicle;

• Be operable from either side of the partition; and

• Be capable of being secured in either the open or closed position from either side.

5.3 Side Entry Door Window

The Contractor shall furnish and install one approximately 12-inch-wide by 18-inch-high, single-pane, tinted, fixed RV-style window in the existing side entry door. The window shall be a Hehr RV window or an approved equivalent meeting the required dimensions and functional characteristics.

5.4 Side Entry Door Modification

The Contractor shall remove the existing camlock door hardware from the side entry door and install a passage-type door lock set. The modified door shall:

• Be capable of being opened from both the interior and exterior;

• Be lockable; and

• Be capable of being unlocked from the exterior using a key.

5.5 Insulation

The Contractor shall insulate the walls and ceiling of the entire van body. Insulation shall:

• Consist of high-density urethane spray foam;

• Provide a minimum thermal value of R-7 per inch;

• Not utilize polystyrene board insulation;

• Be approximately one inch thick in the rear portion of the body; and

• Be approximately two inches thick in the vestibule, including the partition wall.

The Contractor shall remove existing plywood and E-track as required to install the insulation and shall reinstall applicable materials following completion of the insulation work.

5.6 Interior Lining - Vestibule

The Contractor shall install approximately 3/8-inch plywood lining throughout the front vestibule and on both sides of the partition wall. The Contractor shall install gray acoustical carpet on the vestibule walls and ceiling and shall provide all trim necessary to produce a complete and professional installation.

5.7 Interior Lining - Rear Storage Area

The Contractor shall reinstall the existing plywood lining and E-track on the rear side walls following insulation installation. The Contractor shall install plywood on the ceiling of the rear storage area to provide a finished surface over the insulation.

5.8 Generator and Battery Compartment

The Contractor shall construct and install a generator compartment beneath the floor at the left front corner of the van body. The compartment shall:

• Be sized to accommodate a Cummins 10.0 HDKCC-42345 generator and two house batteries;

• Be sound attenuated; and

• Be ventilated in accordance with applicable Cummins generator requirements.

5.9 Generator

The Contractor shall furnish and install one Cummins 10.0 HDKCC-42345 generator. The generator shall:

• Provide 120/240VAC output;

• Be connected to the vehicle chassis fuel supply; and

• Be integrated with the vehicle electrical distribution and control systems described in this SOW.

5.10 120VAC Electrical System The Contractor shall furnish and install a complete 120VAC electrical system capable of operation from either shore power or generator power. The system shall include:

• One weatherproof 50-amp/240VAC shore power inlet installed at the left front corner of the vehicle;

• A Blue Sea Systems electrical distribution panel or approved equivalent;

• 120VAC circuit breakers;

• 12VDC circuit breakers;

• Remote control panel for the Cummins generator;

• DC voltage-level gauge for the two house batteries;

• AC voltage/frequency gauge;

• Fuel-tank-level gauge;

• Three-position incoming power selector switch providing Shore Power, Off, and Generator positions;

• One Blue Sea rotary 12VDC master shutoff, or approved equivalent, controlling 12VDC loads;

• One approximately 72-inch power strip mounted on the front wall above the work surface;

• Up to sixteen duplex electrical outlets located throughout the vehicle;

• USB-A and USB-C charging capability incorporated into eight of the sixteen outlet locations; and

• A battery charging system capable of charging the house batteries whenever 120VAC power is available from either shore power or generator power.

Final outlet locations shall be established during the design approval process.

5.11 120VAC Interior Lighting The Contractor shall furnish and install six approximately 48-inch ceiling-mounted LED light fixtures. The fixtures shall be distributed as follows:

• Two fixtures in the front vestibule, including one directly above the work surface; and

• Four fixtures in the rear storage area.

The vestibule lighting shall be controlled by a switch located near the main side entry door. The rear storage-area lighting shall be controlled by a switch located on the rear side of the partition wall.

5.12 12VDC Electrical System The Contractor shall furnish and install a 12VDC electrical system that includes two 12VDC house batteries mounted within the generator compartment. The house batteries shall be capable of charging when:

• The generator is operating;

• The vehicle is connected to shore power; or

• The vehicle engine is operating.

The system shall include a battery separator connecting the chassis batteries to the house battery system as necessary to accomplish the required charging function.

5.13 12VDC Interior Lighting The Contractor shall furnish and install six Maxxima M84416 12VDC interior lights or approved equivalent fixtures connected to the house battery system. The fixtures shall be distributed as follows:

• Two fixtures in the front vestibule; and

• Four fixtures in the rear storage area.

The vestibule lights shall be controlled by a switch located near the main side entry door. The rear storage-area lights shall be controlled by a switch located on the rear side of the partition wall.

5.14 Heating and Air Conditioning

The Contractor shall furnish and install one mini-split air-conditioning and heat-pump system to provide climate control within the front vestibule. The system shall be an LG LS120HEV2 or equivalent. The Contractor shall provide and install a wall-mounted thermostat/control. The heating and cooling system is required for the vestibule area only.

5.15 Pullout Stairway and Personnel Access

The Contractor shall fabricate and install a drawer-style, flip-out stairway beneath the side entry door. The stairway shall:

• Incorporate a two-stage deployment configuration;

• Provide four comfortably spaced steps into the vehicle body; and

• Be configured to permit safe ingress and egress.

The Contractor shall also install grab handles adjacent to the side entry doorway to support safe personnel entry and exit.

6.0 GOVERNMENT-FURNISHED / GOVERNMENT-INSTALLED EQUIPMENT

The Government will furnish and/or install the following equipment. The Contractor shall coordinate its work to ensure appropriate space, clearances, structural accommodations, and electrical outlet locations are provided for these items.

6.1 Workbench

The Government will furnish and install a workbench against the front wall of the vehicle. The workbench is anticipated to be approximately 36 inches high. The Contractor shall coordinate electrical outlet placement based upon the final workbench configuration.

6.2 Cabinet Under Work Surface

The Government intends to furnish and install one cabinet beneath the left side of the workbench. The anticipated cabinet is:

• Vidmar Model SCU1910ALBK;

• Approximately 30 inches wide;

• Approximately 28 inches deep;

• Approximately 37 inches high; and

• Six-drawer configuration.

The Contractor shall ensure that its work does not interfere with the intended cabinet location.

6.3 Charging Rack

The Government will furnish and install an equipment charging rack on the left side of the partition wall adjacent to the roadside wall. The Contractor shall coordinate electrical service and clearances with the approved design.

6.4 Rear Cabinets

The Government intends to furnish and install two cabinets behind the partition wall, one on each side of the vehicle. The anticipated cabinets are:

• Vidmar Model CU3189ALB;

• Approximately 30 inches wide;

• Approximately 28 inches deep;

• Approximately 59 inches high; and

• Seven-drawer configuration.

The Government-installed cabinets shall be secured to prevent movement during vehicle transit.

6.5 Rear Storage Racks

The Government will furnish and install storage racks within the rear storage area.

6.6 Flooring

The Government will furnish and install final flooring after the modified vehicle has been returned by the Contractor.

7.0 CONTRACTOR RESPONSIBILITIES

The Contractor shall:

1. Provide qualified personnel, supervision, tools, equipment, and materials required to perform the work;

2. Protect the Government vehicle from damage during performance;

3. Coordinate all modifications with approved design drawings;

4. Perform fabrication and installation using sound commercial vehicle-body construction practices;

5. Ensure installed equipment and systems are properly secured for operation while the vehicle is in transit;

6. Perform functional testing of installed electrical, generator, lighting, climate-control, door, and access systems;

7. Correct deficiencies identified during Contractor testing prior to presenting the vehicle for Government acceptance; and

8. Return the vehicle in a clean, safe, complete, and operational condition.

8.0 GOVERNMENT RESPONSIBILITIES

The Government shall:

1. Provide the existing vehicle for modification;

2. Review and approve applicable design drawings prior to commencement of physical modification;

3. Coordinate final locations of Government-furnished equipment and electrical outlets;

4. Furnish and install the equipment identified in Section 6.0;

5. Deliver the Government vehicle to the Contractor's facility; and

6. Pick up the completed vehicle following Government acceptance.

9.0 PLACE OF PERFORMANCE

The physical vehicle upfit is anticipated to be performed at the Contractor's vehicle modification facility.

The Government will deliver the vehicle to the Contractor's facility and retrieve the vehicle following completion and acceptance of the work.

10.0 PERIOD OF PERFORMANCE

Period of Performance: 120 calendar days after receipt of contract. The design drawings shall be submitted within 10 calendar days from receipt of award for Government acceptance.

The Contractor shall coordinate the production schedule with the Government following contract award and approval of the final design drawings.

11.0 INSPECTION AND ACCEPTANCE

Prior to Government acceptance, the Contractor shall conduct functional testing of all Contractor-installed equipment and systems. At a minimum, testing shall demonstrate proper operation of:

• Generator;

• Shore power connection;

• Power-source selector;

• 120VAC distribution system;

• 12VDC distribution system;

• House-battery charging system;

• Interior AC and DC lighting;

• Electrical receptacles and USB charging outlets;

• Heating and air-conditioning system;

• Side entry door and locking mechanism;

• Pocket door;

• Pullout stair system; and

• Associated switches, gauges, controls, and safety features.

The Government will inspect the completed vehicle to verify compliance with the approved design and this SOW. Any deficiencies attributable to Contractor workmanship, materials, or installation shall be corrected by the Contractor prior to final Government acceptance.

12.0 DELIVERABLES

Deliverable Requirement Due Date

001 Completed vehicle upfit in accordance with approved design and SOW Within 120 calendar days after receipt of contract

002 Functional testing of installed systems Prior to Government acceptance

003 Manufacturer documentation/manuals for installed generator, HVAC, electrical, and other major components

At vehicle delivery

004 Warranty information for Contractor-furnished equipment and workmanship

At vehicle delivery

005 Final vehicle/system orientation, if required by the Government At vehicle delivery

13.0 WARRANTY

Warranty requirements for Contractor workmanship and Contractor-furnished equipment shall be established in the resulting contract.

Warranty Period: At least a general one-year warranty Manufacturer warranties applicable to Contractor-furnished equipment shall be transferred or otherwise made available to the Government as applicable.

14.0 GOVERNMENT POINTS OF CONTACT

Contracting Officer: Martin D. Meade Contracting Officer's Representative (COR): Joel Williams Technical Point of Contact: TBD Only the Contracting Officer is authorized to change the scope, terms, conditions, price, or requirements of the resulting contract.

15.0 CHANGES TO THE REQUIREMENT

Any change to the requirements contained in this SOW shall be authorized in writing by the Contracting Officer. Contractor personnel shall not perform additional or changed work based solely on verbal direction from Government personnel.