Truck Retrofit RFQ.pdf

This is a 100% Small Business set-aside acquisition. Size standard in number of employees is 1,000

Anticipated Award Type: Firm-Fixed-Price (FFP)

Product/Service Code: J023 / NAICS: 336211

Period of Performance: 120 calendar days after receipt of award

Questions Due Date: August 22, 2026

Site visit prior to Quote Due Date to view the truck is available on request.

Quote Due Date: August 26, 2026, TIME: No later than 4:00 PM ET

Provide the quote to Martin D. Meade at martin.meade@fema.dhs.gov

Description: Written detailed quote required with Firm-fixed-price based on Statement of Work (SoW) and SoW attachments. The SoW has two attachments dated August 19, 2026. Attachment 1 is pictures of Truck and Attachment 2 is the Government drawing. This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Federal Acquisition Regulation (RFO) part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued. Solicitation number 70FA4026Q00000045 is issued as a Request for Quotation (RFQ) to retrofit a cargo truck for the FEMA’s Mobile Emergency Response Support (MERS) detachment in Bothell, Washington. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The quote is to be submitted as a firm fixed price quote. Provide a written quote with adequate technical documentation (drawings/pictures) to substantiate that your quote can meet all the specifications in the Statement of Work, and its attachments. Include any relevant past performance information based on this type of work. No past performance will be rated as neutral past performance and will not adversely affect your quote. Include delivery schedule, warranty, discounts, and all other items, as appropriate to determine a Fair and Reasonable quote.

Contract Line Item Number (CLIN) 0001: Cargo Truck Retrofit, Unit of Issue: 1 Each, Lump Sum, in accordance with Statement of Work, and attachments.

FOB Destination at Bothell, Washington

Basis of Award: Award will be made to the responsive, responsible contractor who provides the Best Value to the Government based on Technical (capability of the services offered to meet the agency’s needs), price, and past performance. Each quote will be evaluated according to the response to the Statement of Work and its attachments.

mailto:martin.meade@fema.dhs.gov http://www.acquisition.gov/

Provisions by Reference: 52.212-1, 52.203-11, 52.203-18, 52.204-7, 52.207-6, 52.222-18, 52.222-48, 52.222-52, 52.223-4, 52.225-2, 52.225-4, & 52.225-6.

Clauses by Reference: 52.203-6 Alternate 1, 52.203-13, 52.203-17, 52.203-19, 52.204-9, 52.204- 13, 52.204-91, 52.209-6, 52.209-9, 52.209-10, 52.212-4, 52.219-6, 52.219-8, 52.219-14, 52.219- 33, 52.222-3, 52.222-19, 52.222-35, 52.222-36, 52.222-40, 52.222-41, 52.222-44, 52.222-50, 52.222-54, 52.222-90, 52.223-11, 52.223-12, 52.225-1, 52.226-8, 52.232-33, 52.233-3, 52.233-4, 52.240-91 52.245-1 & 52.245-9.

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Highest Technically Rated Quote with a Fair and Reasonable Price.

Award will be made to the responsive, responsible contractor who provides the Highest Technically rated Quote with a Fair and Reasonable Price to the Government. Each quoter will be evaluated according to the following criteria: Quotes are to be evaluated for the best value based on the following evaluation factors listed in descending order of importance: Technical, Past Performance, and Price.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

3052.203-70 Instructions for Contractor Disclosure of Violations. (SEP 2012)

3052.205-70 Advertisements, Publicizing Awards, and Releases. (SEP 2012) - Alternate I (SEP 2012)

3052.212-70 Contract terms and conditions applicable to DHS acquisition of commercial items.

(JUL

2023)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(a) Provisions.

[ ] 3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

[ ] 3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

[ ] 3052.247-70 F.o.B. Origin Information.

[ ] Alternate I [ ] Alternate II [ ] 3052.247-71 F.o.B. Origin Only.

[X] 3052.247-72 F.o.B. Destination Only.

(b) Clauses.

[X] 3052.203-70 Instructions for Contractor Disclosure of Violations.

[ ] 3052.204-71 Contractor Employee Access.

[ ] Alternate I [ ] Alternate II [ ] 3052.204-72 Safeguarding of Controlled Unclassified Information.

[ ] Alternate I [ ] 3052.204-73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents.

[ X] 3052.205-70 Advertisement, Publicizing Awards, and Releases.

[X] Alternate I [ ] 3052.209-72 Organizational Conflicts of Interest.

[ ] 3052.209-73 Limitation on Future Contracting.

[ ] 3052.215-70 Key Personnel or Facilities.

[ ] 3052.216-71 Determination of Award Fee.

[ ] 3052.216-72 Performance Evaluation Plan.

[ ] 3052.216-73 Distribution of Award Fee.

[ ] 3052.217-91 Performance. (USCG) [ ] 3052.217-92 Inspection and Manner of Doing Work. (USCG) [ ] 3052.217-93 Subcontracts. (USCG) [ ] 3052.217-94 Lay Days. (USCG) [ ] 3052.217-95 Liability and Insurance. (USCG) [ ] 3052.217-96 Title. (USCG)

[ ] 3052.217-97 Discharge of Liens. (USCG) [ ] 3052.217-98 Delays. (USCG) [ ] 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair.

(USCG)

[ ] 3052.217-100 Guarantee. (USCG) [ ] 3052.219-71 DHS Mentor Protégé Program.

[ ] 3052.228-70 Insurance.

[ ] 3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG) [ ] 3052.228-91 Loss of or Damage to Leased Aircraft. (USCG) [ ] 3052.228-92 Fair Market Value of Aircraft. (USCG) [ ] 3052.228-93 Risk and Indemnities. (USCG) [ ] 3052.236-70 Special Provisions for Work at Operating Airports.

[X] 3052.242-72 Contracting Officer's Representative.

[ ]HSAR 3052.249-90 Contract Termination (USCG).

(End of clause)

3052.242-72 Contracting Officer's Representative. (DEC 2003)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Representative (COR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract.

(b) The Contracting Officer cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

(End of clause)

52.204-25 DEVIATION PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(DEVIATION 20-05) (DEC 2020)

(a) Definitions. As used in this clause— “Backhaul” means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).

Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

“Covered foreign country” means The People’s Republic of China.

“Covered telecommunications equipment or services” means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

“Critical technology” means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

“Interconnection arrangements” means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

“Reasonable inquiry” means an inquiry designed to uncover any information in the entity’s possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

“Roaming” means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

“Substantial or essential component” means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause in writing via email to the Contracting Officer, Contracting Officer’s Representative, and the Network Operations Security Center (NOSC) at NDAA_Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the NOSC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer’s Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

(End of clause)

3052.225-70 DEVIATION REQUIREMENT FOR USE OF CERTAIN DOMESTIC

COMMODITIES (NOV 2024) IDENTIFICATION OF GOVERNMENT OFFICIALS

IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Contracting Officer:

Contracting Officer:

Name: Martin D. Meade Phone: 2023046557 Email: martin.meade@fema.dhs.gov

Contracting Officer’s Representative:

Name: Joel Williams Work Phone:425-487-4409, Cell Phone: 425-213-4078 Email: joel.williams@fema.dhs.gov

BILLING INSTRUCTIONS

BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMAFinance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor the Contracting Officer, and the payment office.

52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation Effective Date)

(a) Definitions. As used in this clause- Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

mailto:martin.meade@fema.dhs.gov mailto:joel.williams@fema.dhs.gov

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

52.212-2 Evaluation—Commercial Products and Commercial Services.