Attachment 1 - PWS.pdf

CDP Medical Support Services

Attachment 1

Performance Work Statement (PWS)

PERFORMANCE WORK STATEMENT

MEDICAL SUPPORT SERVICES

Center for Domestic Preparedness Federal Emergency Management Agency Department of Homeland Security

2/10/2020 (Updated 11/23/20)

PERFORMANCE WORK STATEMENT: CDP Medical Support Services i

Table of Contents

1.0 GENERAL

1.1 Scope

1.2 Background

1.3 Contractor Personnel

1.4 Security, Privacy, Safety and Proprietary Data

1.5 Period of Performance

1.6 Place of Performance

1.7 Kick-Off Meeting

1.8 Records and Reports

1.9 Progress Meetings

1.10 General Report Requirements

1.11 Quality.............................................................................. ……………………………….15

1.12 General Information

2.0 APPLICABLE DOCUMENTS

3.0 GOVERNMENT DEFINITIONS ………………………………………………….…….. 19

3.1 Definitions ……………………………………………………………………………….19

3.2 Agency Acronyms ………………………………………………………………….……23

4.0 GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT, MATERIAL AND

SERVICES

4.1 Government Furnished Property (GFP), Equipment and Material

4.2 Government-Furnished Facilities

4.3 Government-Furnished Equipment

4.4 Availability of Utilities

5.0 CONTRACTOR FURNISHED PROPERTY, SUPPLIES AND SERVICES

5.1 Contractor-Furnished Property, Equipment and Material

5.2 Contractor-Furnished Supplies

5.3 Contractor-- Furnished Telecommunications Devices …………………………………. 30

6.0 MANAGEMENT RESPONSIBILITIES

6.1 Quality Control System

6.2 Contractor Project Responsibilities

6.3 Daily Operations Support

6.4 Special Events and Functions

6.5 Incident Management Program Exercises

6.6 All-Hazard Exercises

6.7 Continuity of Operations (COOP) Support

6.8 Sensitive But classified/For Official Use Only (FOUO) Information

6.9 Health Insurance Portability and Accountability Act of 1996 (HIPAA)

6.10 Personally Identifiable Information (PII) ……………………………………………... 34

6.11 Sensitive Personally Identifiable Information (SPII) …………………………………..34

7.0 PERFORMANCE REQUIREMENTS…………………………………………………….34

7.1 Occupation Health Checks……………………………………………………………….35

7.2 Medical Surveillance……………………………………………………………………..36

7.3 Emergency Medical Services……………………………………………………………..37

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7.4 Clinical Laboratory Biosafety Laboratory BSL2…………………………………….38

7.5 General Requirements………………………………………………………..………39

7.6 Special Requirements…………………………………………………………….…..40

8.0 NATIONAL DISASTER SUPPORT…………………………………………………..41

9.0 ADDITIONAL CONTRACT COMPLIANCE LANGUAGE………………………..42

9.1 Safeguarding of Sensitive Information (Mar 2015)………………………………….42

9.2 Information Technology Security and Privacy Training (Mar 2015)………………..50

9.3 Section 504 Requirements……………………………………………………………51

9.4 Section 508 Requirements……………………………………………………………52

10.0 DELIVERABLES………………………………………………………………………53

10.1 Schedule of Deliverables…………………………………………………………….53

1.0 GENERAL

1.1 Scope

The intention of this requirement is to obtain contracted medical support services to Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Center for Domestic Preparedness (CDP) and its facilities located in Anniston, Alabama. This facility provides specialized advanced training to Federal, State, local and tribal emergency responders to prevent, deter, interdict, and respond to terrorist acts involving weapons-grade chemical and biological agents, radiological materials, and other hazardous materials. The contractor shall provide all medical support services as identified in this performance work statement. The objective of this procurement is to obtain reliable efficient and effective medical support services for CDP projected students, federal and contract staff, faculty, external training partners, other agencies by applying sound management and techniques that will provide the best value to the government.

Medical services include Occupational Health Services; Blood Lab operations (for example, RBC testing) and Emergency ambulatory transport but are not limited to occupational health and medical surveillance; emergency response to medical and trauma emergencies; laboratory operations to conduct Red Blood Cell (RBC) Cholinesterase (ChE) testing; evaluation and stabilization of injured CDP employees and students; provide emergency stabilization and transport of students, contractors and federal staff resulting from an exposure to Chemical or Biological Agent(s) at the Chemical Ordinance Biological Radiological Training Facility (COBRATF); and other medical emergencies to a designated local area medical facility.

This document is intended to be performance oriented and identified as a Performance Work Statement (PWS). However, due to the hazards that could be encountered in preparation for and during the conduct of chemical and biological agent training at the COBRATF, some tasks are specific and must be executed exactly as required in applicable procedures.

1.2 Background

The CDP is a federal entity (a component of the Department of Homeland Security). On March 1, 2003 CDP transitioned from Department of Justice (DOJ) to the Department of Homeland Security (DHS). CDP was subsequently included in the new DHS Preparedness Directorate.

Enactment of the Post-Katrina Emergency Management Reform Act (PKEMRA) on April 1, 2007 resulted in the realignment of most DHS Preparedness Directorate functions to FEMA.

FEMA established the National Preparedness Directorate (NPD) and aligned many of the former DHS Preparedness Directorate functions into the NPD including CDP.

The CDP is a national training facility located in Anniston, Alabama that prepares Federal, state, local, territorial and tribal emergency response personnel to respond to all hazards, including terrorist attacks using weapons of mass destruction, by providing advanced, hands on training.

This national training program was developed for state, local, tribal, Federal, private sector and international responders from Fire Service, Law Enforcement, Emergency Medical Services, Emergency Management, HazMat, Public Health, Healthcare, Public Communications, Public Works and Government Administrative and other emergency response personnel, their trainers and supervisors. Training courses provided by the CDP provide specific knowledge and expertise for deterrence, prevention, response, mitigation and recovery to Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) incidents; mass casualty incidents; and incidents involving hazardous materials by providing advanced, hands-on and classroom-based state of the art training. During FY-19, the CDP trained 50,306 students, including 16,096 resident students, 11,243 indirect students, and 22,967 non-resident students.

The following six major facilities make up the CDP training complex in Anniston, AL:

1) Main Training Facility, including Faith Wing (Building 61)

2) Advanced Responder Training Complex (ARTC)

3) Responder Lodging Complex (900 Area)

4) Noble Training Facility (NTF)

5) Maintenance Building (Building 40)

6) Chemical, Ordnance, Biological and Radiological Training Facility (COBRATF)

This Performance Work Statement encompasses all activities required to provide medical support within the CDP enclave.

1.3 Contractor Personnel

1.3.1 Project Manager. The contractor shall provide an onsite Project Manager who shall be responsible for all contractor work performed under the resulting contract. The Project Manager is further designated as Key Personnel by the Government as set forth in the contract clause HSAR 3052.215-70, Key Personnel or Facilities.

1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). It is anticipated that the Project Manager shall be one of the senior level employees provided by the contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the contractor in the absence of the Project Manager, shall be provided as part of the contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the contractor on all matters relating to work performed under the resulting contract.

1.3.1.2 The Project Manager shall be available to the COR via telephone at all times, 24/7. If the Project Manager will not be available by telephone, he/she shall notify the COR of the non-availability and identify an alternate. The Project Manager or designated alternate shall be available to meet with Government personnel at the designated CDP facility(s) within (30) minutes during normal working hours: Monday through Friday between 07:30 and 4:30, CST and within (2) hours of request outside normal working hours.

1.3.2 Qualified Personnel. The contractor shall provide qualified personnel to perform all requirements specified in this PWS. All contractor employees supporting this contract shall be citizens of the United States (international exceptions must receive a favorable DHS suitability determination prior to hiring action). Prior to assignment to the contract, the contractor shall submit a current résumé for all management and other key personnel if different from those personnel identified in the proposal. Any replacement of key personnel shall be subject to the Contracting Officer's approval in accordance with the clause Homeland Security Acquisition Regulation (HSAR) 3052.215-70, Key Personnel or Facilities.

1.3.2.1 The contractor shall obtain written approval from the COR prior to providing training to contractor employees where a cost and subsequent charge to this contract is expected.

1.3.3 Contractor Licensing, Certification. Licenses required to conduct business and perform work shall be obtained prior to beginning work at the contractor’s expense. All license and certification renewal costs (to include required training) shall be borne by the contractor.

Personnel licensing and certification shall be in strict compliance with federal, state and local regulations, before performing any work under this contract. The contractor shall provide personnel who possess the necessary qualifications, training, and technical knowledge for their position.

1.3.4 Contractor Employee Identification. Contractor employees or visitors of Government facilities that have not been issued a FEMA/CDP identification badge shall coordinate their visit in advance with the COR to obtain appropriate security clearance. Visiting contractor personnel shall be issued a temporary visitor badge that will be worn at all times while on CDP property. Visiting contractor employees shall comply with all Government escort rules and the CDP Visitor Policy requirements under Section J, Attachment 4.

1.3.4.1 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All contractor employees shall identify themselves as contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.3.5 Employee Conduct. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, emergency response, sanitation, environmental protection, security, “off limits” areas, wearing uniforms, possession of drugs and possession of weapons) when visiting or working at Government facilities. The contractor personnel shall conform to conduct regulations contained in Subpart C, Part 265, Title 15 of the Code of Federal Regulations. Contractor personnel shall conform to conduct regulations contained in DHS, FEMA and CDP Policies.

1.3.6 Dress Code. All contractor and subcontractor personnel shall adhere to CDP Workplace Attire and all applicable OSHA requirements for work attire. See Section J, Attachment 5 Workplace Attire Policy.

1.3.7 Removing Employees for Misconduct or Security Reasons. The Government shall, at its sole discretion, direct the contractor to remove any contractor employee from CDP facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the medical support services required under this contract. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

1.4 Security, Privacy, Safety and Proprietary Data

1.4.1 Security Clearance: Unclassified

1.4.2 Privacy Act. This contract may require the contractor personnel to safeguard data in accordance with the Privacy Act (5 USC 522a), Executive Order(s), and DHS and FEMA regulations. Contractor personnel shall safeguard any documents containing Personally Identifiable Information (PII), Sensitive PII or Health Insurance Portability and Accountability Act of 1996 (HIPAA).

1.4.3 Contractor User Security Agreement. The contractor acknowledges that during the term of this requirement, all contractor employees may be required to sign some form of Contractor User Security Agreement. The contractor agrees to have all contractor employees sign the agreement if required. Contractor employees may be required to complete DHS and/or FEMA security specific training as directed by the Government.

1.4.4 Proprietary Data. In the performance of services under this contract, the contractor employees may perform operations on data containing sensitive proprietary information. All inquiries regarding operation systems, data base controls and contents, passwords or other matters shall be referred to the COR for approval of access and use of the data.

1.4.5 Background Investigations. All contractor personnel who require access to DHS or FEMA information systems, routine access to DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Security Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

1.4.5.1 Low Risk without Information System Access. Contractor personnel occupying positions or performing functions with a low risk designation and who do not require access to DHS or FEMA information systems shall undergo a Tier 1 (T1) background investigation which is equivalent to the previously identified National Agency Check with Inquiries (NACI). Either of these investigations must be supported by a separate credit check and must receive a favorable adjudication thereof from FEMA PSD prior to holder performing work under this contract. A favorably adjudicated NACI & C will remain acceptable for the purpose of reciprocity where a T1 investigation is required for a period of 5 years from the date of completion and favorable adjudication provided that all other requirements for the application of reciprocity are met.

1.4.5.2 Low Risk with Information System Access. Contractor personnel occupying positions or performing functions with a moderate risk designation shall undergo a Tier 2 Suitability (T2S) background investigation which is equivalent to the previously identified Moderate Risk Background Investigation (MBI) and must receive a favorable adjudication thereof from FEMA PSD prior to the holder performing work under this contract. A favorably adjudicated MBI will remain acceptable for the purpose of reciprocity where a T2S investigation is required for a period of 5 years from the date of completion and favorable adjudication provided that all other requirements for the application of reciprocity are met.

1.4.5.3 Moderate Risk. Contractor personnel occupying positions or performing functions with a moderate risk designation shall undergo a Tier 2 Suitability (T2S) background investigation which is equivalent to the previously identified Moderate Risk Background Investigation (MBI) and must receive a favorable adjudication thereof from FEMA PSD prior to the holder performing work under this contract. A favorably adjudicated MBI will remain acceptable for the purpose of reciprocity where a T2S investigation is required for a period of 5 years from the date of completion and favorable adjudication provided that all other requirements for the application of reciprocity are met.

1.4.5.4 High Risk. Contractor personnel occupying positions or performing functions with a high-risk designation shall undergo a Tier 4 (T4) background investigation which is equivalent to the previously identified Background Investigation (BI), and must receive a favorable adjudication thereof from FEMA PSD prior to the holder performing work under this contract. A favorably adjudicated BI will remain acceptable for the purpose of reciprocity where a T4 investigation is required for a period of 5 years from the date of completion and favorable adjudication provided that all other requirements for the application of reciprocity are met.

1.4.5.5 Background Investigation Process. Contractors performing on this contract must be United States Citizens. Contractor applicants must also be 18 years of age or older to allow for the conduct of certain security related queries.

To initiate the request to process contractor personnel, the contractor shall provide the FEMA Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the DHS Form 11000-25, “Contract Fitness/Security Screening Request,” Section J, Attachment 6. The FEMA COR shall ensure that all other applicable sections of the DHS Form 11000-25 are complete prior to submitting the form to FEMA PSD for processing. The contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel, Section J, Attachment 7.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

• the investigation was completed within the last five years;

• it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract;

• the contractor personnel have not had a break in employment since the prior favorable adjudication; and,

• FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email to the contractor personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the Office of

Personnel Management’s Electronic Questionnaires for Investigation Processing (e-QIP) system and instructions for submitting the necessary information:

• Standard Form 85P, “Questionnaire for Public Trust Positions”

• Optional Form 306, “Declaration for Federal Employment”

• SF 87, “Fingerprint Card” (2 copies)

• DHS Form 11000-6, “Non-Disclosure Agreement”

• DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports

Pursuant to the Fair Credit Reporting Act”

Applicants born outside the United States shall be required to provide proof of citizenship in the form of a Certificate of Naturalization (Form N550 or N570), an unexpired U.S.

Passport, or State Department issued Consular Report of Birth Abroad (CRBA) (FS-240)

FEMA PSD will only accept complete packages consisting of all of the above document and Standard Form 85P, which must be completed electronically through the Office of Personnel Management’s e-QIP system. The contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Residency requirements apply to the background investigation process. Persons subject to investigation and final adjudication for fitness or suitability must have lived within the United States for no less than 3 of the last 5 years as defined in the DHS Instruction 121- 01-007-01, The Department of Homeland Security, Personnel Security, Suitability and Fitness Program (June 14, 2016). DHS has determined this to be the amount of time required to be the sufficient minimum investigative period for the purpose of performing a suitability or fitness adjudication. Both, OPM and OMB require a final adjudicative decision to support the issuance of the HSPD-12 compliant PIV Card that contractors are issued by FEMA Physical Security.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Security Division will provide notice of such temporary eligibility to the COR who will then notify the prime contractor, at which time the identified contractor personnel will be temporarily eligible to begin work under this contract. Neither the prime contractor nor the contractor personnel has any right to such a grant of temporary eligibility. The grant of such temporary eligibility shall not be considered as assurance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable. The COR will then forward that information to the contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

1.4.5.6 Continued Eligibility and Reinvestigation. Eligibility determinations based on a T1, T2S, or T4 (or the equivalent OPM investigation) are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Division has renewed their eligibility to perform work under this contract.

1.4.5.7 Exclusion by Contracting Officer. The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the agency may be removed.

1.4.6 Facility Access. The contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification Guidance,” Section J, Attachment 8; FEMA Directive 121-3 “Facility Access,” Section J, Attachment 9; and FEMA Manual 121-3-1 “FEMA Credentialing Access Manual,” Section J, Attachment 10, to arrange for contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to qualify for and receive a PIV card before being allowed facility access beyond 180 days.

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA

PSD.

Contractor personnel using a FAC for access to FEMA facilities must be escorted in Critical Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) at all times.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security Officer has determined to be a potential security threat.

1.4.7 Separation from Contract. The contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) must return such identification to FEMA as soon as any of the following occurs:

• When no longer needed for contract performance.

• Upon completion of a contractor employee’s employment.

• Upon contract completion or termination.

If an identification card or building pass is not available to be returned, the contractor shall submit a report to the FEMA COR, referencing the pass or card number, name of the individual to whom it was issued, and the last known location and disposition of the pass or card.

The contractor or contractor personnel’s failure to return all DHS- or FEMA-issued identification cards and building passes upon expiration, upon the contractor personnel’s removal from the contract, or upon demand by DHS or FEMA may subject the contractor personnel and the contractor to civil and criminal liability.

1.4.8 “For Official Use Only” (FOUO) Requirements. In accordance with DHS Management Directive 11042.1 (Section J, Attachment 11) contractors, consultants and others to whom access is granted shall abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities. The contractor shall:

• Be aware of and comply with the safeguarding requirements for “For Official Use Only”

(FOUO) information as outlined in this directive.

• Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

• Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall:

Execute a DHS Form 11000-6, Sensitive but Unclassified Information Nondisclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon publication of this directive and not applied retroactively.

1.4.9 OPSEC Awareness. Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief. Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec . The contractor shall provide employee’s certificate of completions to the COR no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

1.4.10 Unauthorized Disclosure of Classified or Unclassified Information. Contractors and Subcontractors who are working on this contract shall receive the Unauthorized Disclosure of Classified or Unclassified Information training. Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm . The contractor shall provide employee’s certificate of completions to the COR no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

http://cdsetrain.dtic.mil/opsec https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

1.4.11 Lock and Key Control. Keys, proximity cards, remotes, and security codes will be issued to the contractor as appropriate. The contractor shall receive, account for, and maintain all lock and key control items used within the scope of this contract. The number of keys issued will be limited to the minimum number required to meet the requirement specified in this contract. The contractor shall develop a lock and key control plan for internal management of these items and submit the final written plan for COR approval within 30 days after contract award. This plan shall become a part of the contractor’s Quality Control Program.

1.4.11.1 Requests for key, proximity card, and remote transmitter duplication shall be reported to and approved by the COR. If approved, the key will be duplicated by the CDP Security contractor. The contractor is not authorized to duplicate any key issued by the CDP. The contractor shall report loss or unauthorized duplication of Government issued access control items to the COR or designated representative within 2 hours of learning of the loss or duplication. Notification can be made by email or telephone, and a written report must be made of the incident to the COR describing the circumstances within 24 hours.

1.4.11.2 Should the security of any form of Government property or facility become compromised by the loss of a lock and key control item by contractor employees, the contractor shall be responsible for the cost of re-keying/coding of locks or lock/code replacement as determined appropriate by the COR. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the expense of the contractor. Recoupment of Government expense shall be in the form of a dollar for dollar reduction of monthly invoice charge to the Government.

1.4.11.3 Contractor employees shall not allow anyone the use of any Government access control item(s) in their possession. They shall not open locked rooms or areas to permit entrance by persons other than contractor employees performing assigned duties. Any room found unlocked shall not be left unattended. The room shall be locked by contractor personnel and/or the appropriate security personnel notified.

1.4.12 Insider Threat Training. Insider Threat training for contractors can be found at:

https://securityawareness.usalearning.gov/itawareness/index.htm Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates shall be provided to the COR before the contractor or subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

1.4.13 Safety Requirements. The contractor shall conduct operations in strict conformance with all Federal, State and local safety regulations, regardless of exemption; local ordinances, CDP and COBRATF policies and procedures (Section J, Attachment 12). The contractor shall take all reasonable steps and precautions to prevent accidents and preserve the life and health of students, contractor and Government personnel performing in any way under this contract. The contractor shall comply with all elements of Occupational Safety and Health Administration (OSHA) safety and health standards and DHS, FEMA and CDP safety and health directives. The Contractor shall report to the COR or designee in writing within 24 hours all accidents/incidents occurring while performing work under this contract in accordance with CDP Accident/Incident Reporting https://securityawareness.usalearning.gov/itawareness/index.htm

Policy, Section J, Attachment 13. The Contractor shall record/report all employee accidents in accordance with 29 CFR 1904 – Recording and reporting occupational injuries and illness. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer or designated representative may stop all or part of the work until corrective action has been taken.

1.4.13.1 Safety Program. Upon commencement of work under this contract, the contractor shall implement a suitable safety program for employees performing work under this contract. This safety program shall be in writing, and a copy shall be furnished to the COR for approval within 30 calendar days after contract award. This detailed plan shall describe the contractor's safety program and identify how it complies with federal and state Occupational Safety and Health Acts and all other safety provisions within this contract.

1.4.13.2 Training. Each employee shall complete required training as mandated by regulatory agency standards (i.e., respiratory protection, blood borne pathogens, hazard communications, confined space, fall protection). The contractor shall maintain a record of all training completed by contracted personnel and shall facilitate access to these records for inspection purposes by the COR “and” or “or” outside regulatory agencies.

1.4.13.3 Risk Assessment. The contractor shall perform and prepare a written risk assessment document as part of the safety program for all employee related operations and work assignments under the scope of this contract within 30 calendar days of contract award. The contractor’s risk assessment shall include a job hazard analysis (JHA) for each titled position, including but not limited to the following information: job title, job location, task description, hazard description, hazard controls, including required PPE, training required for each position, and date of analysis. Each job hazard analysis shall be reviewed at least every other calendar year to ensure changes to task description, hazard description, hazard controls and training requirements have not occurred. A written report shall be provided to the COR within 10 calendar days of any changes.

1.4.13.4 Standard Operating Procedures. The contractor shall develop and implement standard operating procedures (SOP) in writing to ensure that all operations under this contract are completed safely, with no adverse impact on the environment and meet all applicable international, federal, state and local regulations and standards. Copies of all SOPs shall be provided to the COR within 60 calendar days of contract award. These documents become the property of the Government.

1.4.13.5 Blood-Borne Pathogens. The contractor shall be responsible to determine which job classifications or specific tasks and procedures involve reasonably anticipated contact with blood or other potentially infectious materials and for providing protections of 29 CFR

1910.1030 – Bloodborne Pathogens, to those employees. The contractor shall take into account all circumstances of potential exposure and determine which employees may come into contact with sharps, blood, or other potentially infectious materials during medical support services. The contractor shall include as part of its safety plan a program specifically addressing blood-borne pathogens, as it pertains to the likely exposures to employees.

1.4.13.6 Placarding and Labeling. The contractor shall properly placard, label and/or mark all items including but not limited to: vehicles, storage areas, containers, materials, devices and structures as required by regulatory agencies to include: Occupational Safety and Health

Administration (OSHA), Department of Transportation (DOT), Alabama Department of Environmental Management (ADEM), Environmental Protection Agency (EPA) and Nuclear Regulatory Commission (NRC).

1.4.13.7 Hazardous Materials/Substances. The contractor shall notify the COR ten days prior to bringing any hazardous material/substance as defined by 29 CFR 1910 General Industry, 29 CFR 1926 - Construction or 49 CFR 172.101 Hazardous Materials Table, onto a CDP sponsored work/training site. The contractor shall ensure that all contract personnel, CDP employees, students and/or visitors exposed or potentially exposed to any material/substance meeting the definitions of the above referenced regulations are properly trained in accordance with 29 CFR 1910.1200 – Hazard Communication. Safety data sheets (SDS) for all materials/substances shall be maintained by the contractor and updated in the CDP SharePoint Master Chemical List (Section J, Attachment 14).

1.4.13.8 The contractor shall turn in all spent fuels, batteries, tires, and other hazardous waste for disposal, to the CDP Facilities Operations & Maintenance Service (FOMS) contractor.

The contractor shall characterize all solid waste prior to disposal (e.g. hazardous, universal, non-hazardous, etc.) and treat and dispose of each waste based on its regulatory classification.

The contractor shall maintain records of all solid waste characterization and disposal (Section J, Attachment 15, CDP Waste Management Plan).

1.4.13.9 Safety Enforcement. If the contractor fails to comply with safety requirements, the Contracting Officer or their designated representative(s) may stop all or part of the work until corrective action has been taken. No part of the time lost due to any such order will be made the subject of a claim by the contractor for extension of time or for reimbursement of excess costs or damages.

1.4.13.10 The contractor shall designate an on-site safety representative(s) who shall be available (on-call) twenty-four hours a day, seven days per week. The safety representative(s) shall at minimum have a 30 hour OSHA Safety course completed, shall have the authority to speak for and act for the contractor in all safety related matters and shall be prepared to meet with Government personnel at a designated CDP facility within 30 minutes during normal working hours (Monday through Friday between 7:30 a.m. and 4:30 p.m.) and within 2 hours of request outside normal working hours.

1.5 PERIOD OF PERFORMANCE

The period of performance will be as listed below. The total performance period inclusive of options is five years.

Phase-in Period: 1 Month Base Period: 11 Months Option 1: 12 Months Option 2: 12 Months Option 3: 12 Months Option 4: 12 Months

1.5.1 Transition Period. In order to provide sufficient start-up time for training and transfer of records, the successful offeror will be given a one-month phase-in period. The incumbent contractor will be under contract through the transition period and be responsible for services during this time period. At the end of the one-month period, the successful offeror shall begin contract performance and assume full responsibility for services.

1.5.2 Phase-In/Orientation Period

1.5.2.1 The contractor shall become acquainted with all available information regarding difficulties that may be encountered and the conditions under which the work of this contract must be accomplished. The contractor shall not be relieved from assuming all responsibility for properly estimating the difficulties and the cost of performing the services required because of failure to investigate the conditions or to become acquainted with all information concerning the services to be performed. The contractor shall provide phase-in duties as described below. The contractor is expected to be at full performance at the completion of the phase-in period:

• Become thoroughly familiar with work requirements and work procedures.

• Finalize development of necessary work plans and procedures.

• Complete personnel requirements including the hiring of personnel to assure satisfactory performance.

• Obtain employment suitability clearances.

• Complete training requirements.

• Finalize the development of contract-specific plans and procedures.

• Complete Existing Deficiency Inspection/Initial Deficiency List

1.5.2.2 CDP Contractor Orientation. Each employee working under this contract shall attend a CDP New Employee Brief when scheduled by the government. Each employee shall attend automated external defibrillator (AED) and cardio pulmonary resuscitation (CPR) training when scheduled by the government. Each employee shall receive all required training as designated by the job hazard analysis (JHA) for the position hired before being allowed to begin work in that position. All personnel operating General Services Administration (GSA) or other Government owned vehicles as part of their job description shall complete (on-line) defensive driving training; additionally, all personnel required to obtain Department of Transportation (DOT) licenses as part of their job description shall do so prior to the operation of GSA vehicles. Requiring such licenses is mandated by DOT regulations. Training will be offered throughout the life of the contract. To the maximum extent possible, training will occur during the phase in period.

1.5.2.3 Each employee shall complete required training as mandated by regulatory agency standards. (i.e. respiratory protection, blood borne pathogens, hazard communications, fall protection). The contractor shall maintain a record of all training completed by contracted personnel and shall facilitate access to these records for inspection purposes by the CO, COR, or designated Government employee and/or inspections by outside regulatory agencies.

1.5.2.4 COBRATF specific: The following types of Government furnished employee training are required in order to perform under this contract at the COBRATF:

• The Government will provide agent related training as necessary

• The Government training will also include, but not be limited to, the following:

• General indoctrination on chemical warfare agents

• Physiological effects on the body and recognition of chemical warfare agents

• The wear and use of chemical protective equipment

• Self-aid and first aid for agent poisoning

• Chemical detection, accident and incident procedures

• Communications and emergency procedures

1.5.2.5 During the phase-in period, the contractor's representative and the COR shall make an onsite, in-depth review of the total job requirements. The contractor shall be allowed access to the facilities to familiarize supervisors, key personnel, and staff with equipment reporting, work scheduling and procedures (including operations, priorities, safety, security, etc.). Arrangements for access to the Government facilities shall be made with the COR.

1.5.3 Phase-Out/Contract Closeout

The contractor shall establish and implement plans for an orderly phase-out of the contracted operations at the termination of this contract, to include transfer of Government Furnished Property/Equipment back to the Government. The contractor shall submit a Phase-out Plan to the CO and COR for evaluation 60 calendar days prior to the last day of the contract. The contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business.

1.6 Place of Performance

The primary place of performance shall be at the CDP located in Anniston, Alabama.

1.7 Kick-Off Meeting

The contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR at a date to be determined within two weeks of the award date. The purpose of the Kick-Off Meeting, which shall be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the contractor's draft project management plan. The Kick- Off Meeting shall be held at the Government’s facility in Anniston, AL.

1.8 Records and Reports

The contractor shall prepare, maintain, and submit complete and accurate records, reports and logs in accordance with this Performance Work Statement, Federal Acquisition Regulations (FAR) Part 45, other Federal requirements, and CDP policies or procedures. These daily, weekly, monthly, other recurring operating records, reports, logs, and other documents are specified as contract requirement submissions listed under Section J, Attachment 16.

The contractor shall provide the CO or COR with access to any and all program information and data prepared or obtained as part of this contract or in support of any tasking of this PWS. Unless otherwise specified, reports, charts, logs, maps and records shall be maintained for life of contract and shall become the property of the Government upon completion or termination of the contract. Any Government publications provided to the contractor during its performance under this contract shall be returned to the Government. Manufacturer’s brochures and warranty materials, obtained by the contractor incidental to the performance of the contract, shall be turned over to the Government upon completion or termination of the contract. No Government records shall be destroyed without the prior written approval of the CO or COR

1.8.1 Monthly Technical Progress Reports. A monthly report of medical support services and quality data shall be submitted to the COR not later than the tenth (10) calendar day of the month following the month being reported. The Monthly Report shall cover the period beginning with the first of the month and continuing through the end of the month, except for the partial period of the months the contract begins and ends. These reports shall be in narrative form with supporting data; shall cover support services in Occupational Health, Blood Laboratory Operations and Emergency Response during the reporting period; and shall contain, at a minimum, the following information:

1.8.1.1 Medical support services provided in support of CDP operations.

1.8.1.2. Medical support services provided in support of COBRATF operations.

1.8.1.3 Medical support services provided in support of the Blood Laboratory operations.

1.8.1.4. Medical support services provided in support of external organizations (e.g. FIWA, PMC) operations.

1.8.1.5 Assistance or guidance required of the COR or the Contracting Officer.

1.8.1.6 Summary of accidents and incidents occurred in the performance of this contract.

1.8.1.7 Problems and difficulties encountered in the performance of this contract including a summary of accident and incidents.

1.8.1.8 Previous problems and difficulties mitigated, including delinquent assignments

1.8.2 Monthly Financial Reports. The contractor shall furnish a Monthly Financial Report to the COR not later than the tenth (10) calendar day of the month following the month being reported. The Monthly Financial Report shall cover the period beginning with the first of the month and continuing through the end of the month, except for the partial period of the months the contract begins and ends. The financial report shall show Other Direct Costs “Monthly Expenditures”, “Expenditures to Date”, and the “Balance Remaining” for CDP and External Training Partners.

1.8.3 Monthly Personnel Report. A monthly personnel report shall be provided to the Government with the total counts for the following categories:

• Full-time employees

• Part-time employees

• Subcontractors

• On-call

• Temporary

• New hires

• Losses

• Total employees

This report is due the 1st day of each month.

1.8.4 Quarterly Race Nationality Origin (RNO) Report. A quarterly RNO report shall be provided to the Government. This report is due the 1st day of each quarter.

1.8.5 During the course of the contract, it is possible that additional reports will be required. If such needs do occur, the Contracting Officer will provide the contractor with the specifics and the change will be issued as a modification to the contract.

1.9 Progress Meetings

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or at other mutually agreeable facilities.

The contractor's representatives shall meet with the COR weekly during the first month of the contract. Thereafter, meetings shall be held on an as-needed basis (as determined by the COR) throughout the life of the contract. Written minutes of these meetings, prepared by the contractor, shall be signed by the Project Manager and delivered to the COR within five working days.

1.10 General Report Requirements

The contractor shall provide all written reports in electronic format using applications that are compatible with CDP Standard Workstation (Windows and Microsoft Office Applications).

1.11 Quality

A Quality Assurance Surveillance Plan (QASP) is provided under Section J, Attachment 2. In general, the QASP sets forth the expected outcomes (objectives) of the contract, the service(s) required of the contractor to achieve the objectives and a performance standard per outcome.

The QASP is not an exclusive remedy and inclusion of the QASP does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any clause for inspection of services.

1.12 General Information

1.12.1 Workmanship. All workmanship shall meet or…