Draft SOW _ Aviation Security Screening Equipment.pdf

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DEPARTMENT OF HOMELAND SECURITY

U.S. IMMIGRATION AND CUSTOMS ENFORCEMENT

HOMELAND SECURITY INVESTIGATIONS

OFFICE OF INTELLIGENCE

STATEMENT OF WORK

Aviation Security Screening Equipment

1.0 PURPOSE

This statement of work (SOW) is being created in furtherance of the Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE), Homeland Security Investigations (HSI) Office of Intelligence’s effort to procure Aviation Security Screening Equipment for deployment in the Pacific. The contractor will provide screening systems, warranties, configuration management services, installation services, shipping, and training services. All other associated labor, materials, and travel required to meet the requirements of this SOW will be provided by the contractor.

2.0 BACKGROUND

Funded by the Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL), HSI aims to combat transnational crime to prevent illegal activities, promote safe travel and trade while supporting its allies, and enhance regional security and the U.S. security posture in the Pacific through the donation of aviation security screening equipment as part of its Advancing Port Enhancement and Customs Security (APEX) program.

Based on previous DHS efforts, the Transportation Security Administration, which was created to meet the nation’s need for safety and security throughout our transportation infrastructure, including all modes of transportation in the United States and several international locations, recognizes modern screening technology as the most impactful capability currently available to address the rapidly evolving threats at airport checkpoints. Many airports in the Pacific are currently operating with outdated aviation security screening equipment that no longer meets modern or internationally recognized standards. To ensure these airports can keep pace with the growing U.S.-bound passenger volumes and maintain effective security operations, the deployment of state-of-the-art screening technology is essential.

3.0 DEFINITIONS

This section defines words and terms that may be used throughout this SOW.

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Ancillary Equipment – All equipment required to make the system operable at the checkpoint outside of the main unit.

Corrective maintenance – consists of unscheduled maintenance activities performed to repair or otherwise restore failed equipment to operational condition. These actions usually expend consumable and repair parts.

Operational Time – Period of time within a twenty-four (24) hour day that an airport is operational. Security equipment is required to be available to perform its required mission during operational hours.

Peripheral Equipment – All equipment associated with the technology and required to operate the system, as well as any other equipment requiring asset inventory tracking, such as ingress / egress conveyors and automatic diverter systems.

Request for Deviation (RFD) – a request to temporarily incorporate a known departure from product requirements.

Request for Waiver (RFW) – a request to incorporate a known departure from product requirements.

4.0 OBJECTIVES

The objective of this project is to enhance aviation security and operational efficiency at select airports in the Pacific by providing screening equipment with modern, state-of-the-art systems.

The effort is intended to ensure compliance with current international security standards, support the airports’ ability to accommodate increasing passenger volumes, and make America safer through higher detection probability at key airports with direct flights to the United States.

5.0 SCOPE OF WORK

The selected contractor is expected to deliver aviation security screening equipment to three (3) international (OCONUS) airports; Nadi international Airport (NAN), Nadi, Fiji; Cassidy International Airport (CXI), Kiritimati, Kiribati; and Faleolo International Airport (APW), Apia, Samoa. The contractor will be required to supply all components, ship, deliver, install, and integrate (if applicable), and test and commission the equipment. The contractor will also be required to provide consumables (if applicable); manuals, maintenance guides, and maintenance/testing kits (if applicable); and limited manufacturer equipment operation and maintenance training to local aviation staff.

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6.0 DELIVERABLES

All equipment in the Deliverables section (6.0) of the SOW must be European Civil Aviation Conference (ECAC) Common Evaluation Process (CEP) approved and/or Transportation Safety Administration (TSA) equivalent.

Nadi International Airport (NAN), Nadi, Fiji

CEIA (confirm all part numbers and quantities with vendor) Part Number Quantities EMA4 BLS with power cords, automatic voltage-regulating UPS, and applicable plug BLS 2

BLS 2-year Priority Service Level Agreement from install with parts, labor, software, algorithm, and maintenance warranty 2

Installation and Operation of BLS 2

Testing and Commission of BLS 2

Provide 2 years of consumables for BLS (quantities = 1 year * 2 needed) 2

MD Scope Software for oscilloscope simulation and terminal operation MD-SCOPE2 2

EMA-MS SAT Tool Kit EMA-MS-STK 1

Operator training BLS (in Native Language of End Users) 20 people per class 1

Train the Trainer for BLS 5 per class 1

MDAR-LAPTOP, Dell Inspiron Laptop 1

Test sample kit with disassembled firearm simulants caliber 22 and 32 EMD-SK-GDML 1

Rohde & Schwarz (may be provided by Smiths or Rapiscan; confirm all part numbers and quantities with vendor) Part Number Quantities

Rohde & Schwarz - QPS201 AIT System & Accessories 1

Special Tools - Installation, calibration, and verification 1

Rack-Mount UPS System - power conditioning 1

Site Survey 1

Installation/SAT 1

Warranty (One-year) with Priority Service agreement (Full Parts & Labor, Platinum Plan, 24 x 7 x 365) from date of install/SAT 1

Year 2 Priority Service Level Agreement (Full Parts & Labor, Platinum Plan, 24 x 7 x 365, after Warranty year) 1

On-site Operator training (8 students per class), including training materials 2

On-site Train-The-Trainer Training (5 students per class), including training materials 1

Freight, including Crating for overseas delivery, DAP INCOTERMS 1

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Smiths (confirm all part numbers and quantities with OEM) Part Number / Info Quantity

HI-SCAN 6040 CTiX CPSS with automatic voltage-regulating UPS 3016412 1

CPSS Base Kit 3012005 1

Automatic voltage-regulating UPS 1 2-year Priority Service Level Agreement from install, with parts, labor, software, algorithm, and maintenance warranty CTIX-1PPM 1

CPSS Simulator 3010270 1

Simulator Installation SIM-INSTALL 1

Tray Bin Carts 3010801 4

Trays with LEDS TRAY 100

6040 CTIX Freight - CONUS CTIX-FREIGHT 1

6040 CTIX Installation - ROM price provided by regional SD Team CTIX-INSTALL 1

72" x 30" recheck table which can also be 2, 36"x 30" tables to make up the size needed included in costs above 3

Operator Training - Customer Site (In Native Language of End Users) Up to 10 People, 8 Hours 2

Train the Trainer - Customer Site, (In Native Language of End Users) Note: The 4 people selected must have completed operator trainer as a pre-req

3 Days, Up to 4 People for Smiths 1

IONSCAN 600 with Integrated Printer – Explosive Detection ECAC Approved 4824000E-101P-3 2

1 Year Extra Consumables (assumes 2 years wanted) IONSCAN 600 Consumables 4

Site Survey 1

Automatic voltage-regulating UPS 2

IONSCAN 600 Installation and Start up Orientation IONSCAN600-

INSTALL 2

ETD On-Site Service Agreements for 2 years (2 years * 2 systems = 4) 4 Operator Training for IONSCAN 600 (Max 10 students per class, 8 Hour Class) 2

Train the Trainer for ETD, 5 Students per class 1

Smiths Project Management Project Management 1

Shipping for ETDs SHIP 2

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Cassidy International Airport (CXI), Christmas Island, Kiribati

Faleolo International Airport (APW), Apia, Samoa

Smiths (confirm all part numbers and quantities with OEM) Part Number / Info Quantity IONSCAN 600 with Integrated Printer – Explosive Detection ECAC Approved 4824000E-101P-3 1

1 Year Extra Consumables (assumes 2 years wanted) IONSCAN 600 Consumables 2

Site Survey 1

Automatic voltage-regulating UPS 1

IONSCAN 600 Installation and Start up Orientation IONSCAN600-

INSTALL 1

ETD On-Site Service Agreements for 2 years (2 years * 1 systems = 2) 2 Operator Training for IONSCAN 600 (Max 10 students per class, 8 Hour Class) 1

Train the Trainer for ETD, 5 Students per class 1

Smiths Project Management Project Management 1

Shipping for ETDs SHIP 1

CEIA (confirm all part numbers and quantities with vendor) Part Number Quantities EMA4 BLS with power cords, automatic voltage-regulating UPS, and applicable plug BLS 2

BLS 2-year Priority Service Level Agreement from install with parts, labor, software, algorithm, and maintenance warranty 2

Installation and Operation of BLS 2

Testing and Commission of BLS 2

Provide 2 years of consumables for BLS (quantities = 1 year * 2 needed) 2

MD Scope Software for oscilloscope simulation and terminal operation MD-SCOPE2 2

EMA-MS SAT Tool Kit EMA-MS-STK 1

Operator training BLS (in Native Language of End Users) 20 people per class 1

Train the Trainer for BLS 5 per class 1

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7.0 TECHNICAL REQUIREMENTS

The selected contractor must meet the following technical requirements:

1. TECHNICAL REQUIREMENTS FOR EXPLOSIVE TRACE DETECTION EQUIPMENT

In addition to the deliverable requirements listed in Section 6.0 above, the Contractor shall supply, deliver, install, and commission Explosive Trace Detection (ETD) equipment for deployment at the passenger screening checkpoint within the designated airports, as directed.

The Contractor shall include all necessary hardware and software with the equipment to meet all operational and functional requirements and shall deliver qualified, fully functional screening

Smiths (confirm all part numbers and quantities with OEM) Part Number / Info Quantity IONSCAN 600 with Integrated Printer – Explosive Detection ECAC Approved 4824000E-101P-3 1

1 Year Extra Consumables (assumes 2 years wanted) IONSCAN 600 Consumables 2

Site Survey 1

Automatic voltage-regulating UPS 1

IONSCAN 600 Installation and Start up Orientation IONSCAN600-

INSTALL 1

ETD On-Site Service Agreements for 2 years 2 Operator Training for IONSCAN 600 (Max 10 students per class, 8 Hour Class) 2

Train the Trainer for ETD, 5 Students per class 1

Smiths Project Management Project Management 1

Shipping for ETDs SHIP 1

CEIA (confirm all part numbers and quantities with vendor) Part Number Quantities EMA4 BLS with power cords, automatic voltage-regulating UPS, and applicable plug BLS 2

BLS 2-year Priority Service Level Agreement from install with parts, labor, software, algorithm, and maintenance warranty 2

Installation and Operation of BLS 2

Testing and Commission of BLS 2

Provide 2 years of consumables for BLS (quantities = 1 year * 2 needed) 2

MD Scope Software for oscilloscope simulation and terminal operation MD-SCOPE2 2

EMA-MS SAT Tool Kit EMA-MS-STK 1

Operator training BLS (in Native Language of End Users) 20 people per class 1

Train the Trainer for BLS 5 per class 1

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The system developer (vendor) shall have a configuration management system in place that aligns with known industry configuration management standards. The Contractor shall ensure the final systems are configured in accordance with the configuration standards. The scope includes training, maintenance support, and warranty services. The Terms and Conditions may include warranty and maintenance provisions, service level agreements for support response times, and penalties for non-compliance or delayed delivery.

1.1 Detection Capability

• Must reliably detect a broad spectrum of explosive substances, including military, commercial, and homemade explosives (e.g., TNT, RDX, PETN, TATP, HMTD).

• Minimum detection sensitivity at nanogram levels to ensure trace detection on various surfaces.

• Capable of identifying explosives on passengers (hands, clothing), carry-on luggage, checked baggage, and cargo.

1.2 Detection Technology

• Use validated detection technologies such as Ion Mobility Spectrometry (IMS) or Mass

Spectrometry.

• False alarm rate must not exceed [specify threshold, e.g., 5%].

• Detection cycle time per sample must be ≤ 15 seconds to support high throughput.

1.3 Sampling Method

• Compatible with swipe sampling for passenger screening and air sampling for baggage.

• Equipment must support rapid and efficient sample collection with minimal operator intervention.

• Consumables (swipes) to be supplied with initial order, and options for procurement of replacements.

1.4 System Specifications

• Device Type: Primarily benchtop units suitable for checkpoint and baggage areas; must include all needed ancillary equipment.

• Power: Rechargeable battery with minimum 8 hours continuous operation; support for AC power.

• User Interface: Intuitive touchscreen or button interface with multi-language support.

• Data Output: Visual and audible alarms; capability for data export via USB, Ethernet, and wireless connectivity.

1.5 Environmental and Operational Conditions

• Operate reliably in temperatures ranging from -10°C to +50°C and relative humidity of 10-95% non-condensing.

• Resistance to dust, vibration, and shock, suitable for airport environments.

1.6 Performance Standards

• Detection Accuracy:

o Probability of Detection (POD): ≥ 95% o False Alarm Rate (FAR): ≤ 5%

• Comply with applicable standards such as:

o ASTM standards for explosive detection

P a g e | 8 o TSA (Transportation Security Administration) performance requirements o ECAC (European Civil Aviation Conference) standards, if relevant

1.7 Calibration and Maintenance

• Automated or manual calibration procedures with clear operator guidance.

• Calibration interval: minimum once per day or as recommended by the manufacturer.

• Built-in self-test diagnostics for performance verification.

• Preventative maintenance schedules and parts replacement plans must be provided.

• Supplier to provide training on calibration and maintenance.

1.8 Data Management and Security

• Secure data logging with exportable audit trails.

• Compliance with data protection standards applicable to airport security data (encryption for sensitive information).

• Ability to integrate with airport security management systems (if applicable).

1.9 Training and Support

• Provide comprehensive initial training for operators and maintenance staff.

• Supply detailed user manuals, troubleshooting guides, and maintenance documentation.

• Standard on-site technical support and response time commitments.

• Warranty: Minimum 24 months parts, labor, software, algorithm, and maintenance coverage, including corrective maintenance.

• Post-warranty service options, including on-site support and remote assistance with defined response times.

1.10 Compliance and Certification

• Equipment must comply with:

o TSA and ECAC standards for explosive trace detection.

o Relevant aviation security regulations of host country.

o Electromagnetic compatibility (EMC) and safety standards (e.g., CE, FCC).

• Provide certificates of conformity and calibration certificates.

1.11 Shipping and Delivery

• Obtain all necessary export and import permits, licenses, and authorizations required for the shipment and delivery of screening equipment in compliance with applicable local, national, and international regulations.

• Directly ship the equipment to the specified airport(s).

• Coordinate with the receiving airport for the exact shipping information (i.e. needs for loading dock, forklift, dolly cart, and times of delivery).

• Provide storage for the equipment at no additional cost, for up to six (6) months, to accommodate deployment.

• Provide an Installation and Design Reference Guide no later than sixty (60) business days after award, that provides guidance necessary to enable the designated airport to execute all site preparation requirements in advance of deployment, if applicable. The guide shall include system specifications and limitations at a minimum: system height, weight, electrical requirements, temperature requirements, load requirements, as well as equipment handling.

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2. TECHNICAL REQUIREMENTS FOR BOTTLE LIQUID SCANNERS

In addition to the deliverable requirements listed in Section 6.0 above, the Contractor shall supply, deliver, install, and commission Bottle Liquid Scanners (BLS) for deployment at the passenger screening checkpoint within the designated airports, as directed. The Contractor shall include all necessary hardware and software with the equipment to meet all operational and functional requirements and shall deliver qualified, fully functional screening system(s), including all peripheral equipment and any associated ancillary equipment required. The system developer (vendor) shall have a configuration management system in place that aligns with known industry configuration management standards. The Contractor shall ensure the final systems are configured in accordance with the configuration standards. The scope includes training, maintenance support, and warranty services. The Terms and Conditions may include warranty and maintenance provisions, service level agreements for support response times, and penalties for non-compliance or delayed delivery.

2.1 Detection Capability

• Substance Identification:

o Must identify a broad range of liquid explosives, flammable liquids, corrosives, and other hazardous substances in sealed containers.

o Ability to differentiate between benign liquids (e.g., water, juice, shampoo) and threat substances (e.g., hydrogen peroxide mixtures, nitromethane, acetone-based compounds).

• Container Type Compatibility:

o Must analyze liquids in a wide range of commercial container types, including:

Plastic bottles (PET, HDPE) Glass bottles Metal cans and containers Composite containers

• Container Size Range:

o Should support scanning of containers from 100 mL up to 2 liters at a minimum.

2.2 Detection Technology

• Must utilize non-invasive, non-ionizing technologies such as:

o Raman spectroscopy o Nuclear Magnetic Resonance (NMR) o Ultrasonic or dielectric measurement o Radio Frequency (RF) dielectric spectroscopy

• Technology must not require opening the container or altering its contents.

• Equipment should be:

o Certified to ECAC LEDS standards (Type B, depending on operational need).

o Capable of detecting both clear and opaque liquids.

2.3 Performance Requirements

• Detection Time:

o Scan duration should be ≤ 10 seconds per item to maintain passenger throughput.

• Detection Accuracy:

o Probability of Detection (POD): ≥ 95%

P a g e | 10 o False Alarm Rate (FAR): ≤ 5%

• Throughput Rate:

o Minimum of 100 items/hour per unit under normal operating conditions.

• User Feedback:

o Must give clear visual and audible indications of "PASS" or "ALERT".

o Optional: display of chemical class (e.g., flammable, oxidizer, benign).

2.4 Physical and Environmental Specifications

• Portability:

o Desktop or cart-mounted design for checkpoint deployment.

o Must include all needed ancillary equipment.

o Maximum footprint should not exceed [e.g., 65 cm x 65 cm]; weight ≤ [e.g., 25 kg].

• Power Requirements:

o Compatible with host country o AC-powered (100–240V, 50/60 Hz) o Optional: battery backup with ≥ 1 hour runtime

• Environmental Tolerance:

o Operating temperature: 0°C to 40°C o Relative humidity: 10% to 90% non-condensing

2.5 User Interface and Operation

• User Interface:

o Simple touchscreen or tactile control interface.

o Multi-language support including English.

• Operator Guidance:

o On-screen prompts for correct container placement.

o Self-diagnostics and maintenance alerts.

• Training Requirement:

o System should be operable with minimal training (≤ 1 hour for basic operation).

o Include training modes or simulations (preferred).

2.6 Data Handling and Security

• Data Logging:

o Log all scans with time stamps, results, and operator ID (if applicable).

• Connectivity:

o USB port for software updates and data export.

o Optional Ethernet/Wi-Fi connectivity for integration with central monitoring systems.

• Cybersecurity:

o Device must comply with relevant data protection and cybersecurity protocols in civil aviation.

2.7 Maintenance and Support

• Calibration:

o Auto-calibration preferred or manual calibration at minimum intervals (e.g., once per week).

o Must not require frequent reconfiguration.

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• Maintenance Cycle:

o Preventive maintenance no more frequently than once every 6 months.

o Replaceable parts must be readily available.

• Service Support:

o Minimum 24 months parts, labor, software, algorithm, and maintenance coverage warranty, including corrective maintenance.

o Support response time within 48 hours.

o Remote diagnostics and firmware updates, if possible o On-site servicing available

2.8 Compliance and Certification

• Must meet or exceed:

o ECAC standards (latest revision) o ICAO Annex 17 and EU Regulation 2015/1998 (or applicable local regulations) o EMC and electrical safety certifications (CE, FCC, etc.)

• Supplier must provide:

o Type approval and compliance certificates o Factory Acceptance Test (FAT) and/or Site Acceptance Test (SAT) documentation

2.9 Shipping and Delivery

• Obtain all necessary export and import permits, licenses, and authorizations required for the shipment and delivery of screening equipment in compliance with applicable local, national, and international regulations.

• Directly ship the equipment to the specified airport(s).

• Coordinate with the receiving airport for the exact shipping information (i.e. needs for loading dock, forklift, dolly cart, and times of delivery).

• Provide storage for the equipment at no additional cost, for up to six (6) months, to accommodate deployment.

• Provide an Installation and Design Reference Guide no later than sixty (60) business days after award, that provides guidance necessary to enable the designated airport to execute all site preparation requirements in advance of deployment, if applicable. The guide shall include system specifications and limitations at a minimum: system height, weight,

3. TECHNICAL REQUIREMENTS FOR ADVANCED IMAGING TECHNOLOGY

In addition to the deliverable requirements listed in Section 6.0 above, the Contractor shall supply, deliver, install, and commission Advance Imaging Technology (AIT), also known as full body scanners, for deployment at the passenger screening checkpoint within the designated airport, as directed. The Contractor shall include all necessary hardware and software with the equipment to meet all operational and functional requirements and shall deliver qualified, fully functional screening system(s), including all peripheral equipment and any associated ancillary equipment required. The system developer (vendor) shall have a configuration management system in place that aligns with known industry configuration management standards. The Contractor shall ensure the final systems are configured in accordance with the configuration

P a g e | 12 standards. The scope includes training, maintenance support, and warranty services. The Terms and Conditions may include warranty and maintenance provisions, service level agreements for support response times, and penalties for non-compliance or delayed delivery.

3.1 Imaging Technology

• Active or passive millimeter wave technology.

• Non-ionizing radiation only (no X-ray-based systems).

3.2 Detection Capability

• Must detect metallic and non-metallic threats (e.g., plastics, ceramics, powders, liquids, explosives).

• Capable of detecting threats concealed under clothing and on the body surface.

• Minimum detection performance must meet or exceed ECAC Standard 2 or equivalent.

3.3 Privacy Protection

• Must include Automatic Target Recognition (ATR) software that displays generic, gender-neutral human outlines.

• No raw image data or personally identifiable images may be displayed or stored.

3.4 Throughput Capacity

• Must process at least 250 passengers per hour per unit with minimal screening delay.

• Capable of continuous operation with short reset/recovery time between scans.

3.5 Physical and Environmental Requirements

• System must fit within airport checkpoint space constraints.

• Operable within temperature range of [e.g., 10°C to 40°C] and humidity up to [e.g., 90% non-condensing].

3.6 User Interface and Controls

• Intuitive graphical user interface (GUI) for operators.

• Visual and audio indicators for alarm/non-alarm results.

• Capability for remote monitoring or central control, if required.

3.7 Power Requirements

• Compatible with standard local electrical supply (e.g., 220–240V, 50Hz or 110–120V, 60Hz).

• Surge protection and backup power compatibility preferred.

3.8 Data Security and Storage

• No storage or transmission of personal images.

• Must comply with applicable cybersecurity and data protection standards (e.g., GDPR, NIST, or national equivalents).

• Secure software update mechanisms.

3.9 Compliance and Certification

• Must meet applicable aviation security regulatory standards such as:

ICAO Annex 17 ECAC/EU performance standards TSA AIT requirements (if applicable) Certifications: EMC, radiation safety, CE/FCC, ISO 9001 manufacturing quality

(or equivalent).

3.10 Maintenance and Diagnostics

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• Built-in self-diagnostics and fault detection.

4 TECHNICAL REQUIREMENTS FOR COMPUTED TOMOGRAPHY X-RAY SCANNERS

In addition to the deliverable requirements listed in Section 6.0 above, the Contractor shall supply, deliver, install, and commission Computed Tomography (CT) X-ray Scanners for deployment at the passenger screening checkpoint within the designated airport, as directed. The Contractor shall include all necessary hardware and software with the equipment to meet all operational and functional requirements and shall deliver qualified, fully functional screening system(s), including all peripheral equipment and any associated ancillary equipment required.

The system developer (vendor) shall have a configuration management system in place that aligns with known industry configuration management standards. The Contractor shall ensure the final systems are configured in accordance with the configuration standards. The scope includes training, maintenance support, and warranty services. The Terms and Conditions may include warranty and maintenance provisions, service level agreements for support response times, and penalties for non-compliance or delayed delivery.

4.1 Detection Capability

• Threat Detection:

o Must detect a broad range of threats including:

Improvised Explosive Devices (IEDs) Explosive materials (solid, liquid, and powder) Concealed weapons, knives, and other prohibited items o Capable of identifying threats regardless of their orientation or concealment method.

• Automatic Detection:

o Automatic Threat Recognition (ATR) software must be integrated.

o ATR must automatically identify standard explosive materials as defined by

ECAC or TSA standards.

4.2 Scanning Technology

• Must utilize CT imaging technology:

o Provide 3D volumetric imaging for in-depth analysis.

o Enable image rotation and manipulation by screeners.

o Provide automatic segmentation and classification of organic, inorganic, and metallic materials.

• Image Resolution:

o High-resolution imaging that supports effective visual inspection.

o Voxel resolution: ≤ 1 mm³ (or as required by ECAC EDS CB C3 standard).

4.3 Performance Standards

• Throughput:

o Minimum throughput: 500–600 bags/hour under normal operational conditions.

• Baggage Size Accommodation:

o Capable of scanning standard carry-on baggage with dimensions up to:

Length: 620 mm Width: 430 mm

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Height: 240 mm

• Conveyor Speed:

o Adjustable, typically in the range of 0.2–0.5 m/s.

• False Alarm Rate (FAR):

o ≤ 10%, based on threat detection algorithms.

• Probability of Detection (POD):

o ≥ 90% for standard threat items, as per ECAC or TSA testing protocols.

4.4 User Interface and Operator Features

• Operator Workstation:

o Ergonomic design with height-adjustable monitor and control panel.

o High-resolution display with image manipulation tools (zoom, rotate, filter, color separation).

o Dual-monitor configuration preferred (main view + alarm view).

• Operator Support:

o Software-based decision support tools.

o Training modes and image library for skill development.

o Audit trail capability and performance monitoring.

4.5 Physical and Electrical Specifications

• Footprint:

o Compact or checkpoint-suitable footprint, ideally not exceeding 3.5 m in length.

o Must include options for integration into existing checkpoint layouts.

o Must include all needed ancillary equipment.

• Weight:

o Must be within standard floor-loading limits of the airport terminal.

• Power Requirements:

o AC power: 200–240V, 50/60 Hz.

o Power consumption should be optimized for energy efficiency.

o Low-power or standby modes to reduce energy use during idle times.

• Cooling and Ventilation:

o Must include adequate internal cooling systems.

o Comply with airport environmental and safety regulations.

4.6 Environmental Conditions

• Operating Temperature:

o 0°C to +40°C

• Humidity:

o 10–90% non-condensing

• Noise Emissions:

o ≤ 60 dB(A) in operator area

4.7 Radiation Safety

• Must comply with:

o IEC 61010-2-091 and IEC 62471 safety standards o Local radiation safety regulations (e.g., ALARA principles)

• Leakage radiation must be < 1 µSv/h at 10 cm from surface.

• System must have a failsafe radiation cutoff in case of emergency.

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4.8 Networking and Data Management

• Integration:

o Capable of integration with:

Checkpoint management systems Centralized image review stations (CIR) Remote image analysis by certified off-site screeners Security Information Management Systems (SIMS)

• Data Logging:

o Must log all alarms, scan times, and operator IDs.

o Store images for a minimum of 30 days with options for archive/export.

• Remote Access:

o Enable remote diagnostics, software updates, and performance monitoring.

4.9 Compliance and Certification

• Equipment must be certified by one or more of the following:

o ECAC EDS CB C3 certification (or latest revision) o TSA AT-2/CAT certification o Local host government certification

• Provide all relevant documentation:

o Type certification o Calibration certificates o Software version validation

4.10 Maintenance, Support, and Training

• Calibration:

o Self-calibrating systems preferred o Manual calibration options must be simple and time-efficient

• Maintenance:

o Preventive maintenance schedule: no more than 1x per quarter o Corrective maintenance as needed.

o Mean Time Between Failures (MTBF): ≥ 2,500 hours o Supplier must provide replacement parts within 72 hours

• Training:

o Comprehensive training for:

Operators Supervisors Maintenance staff o Training materials must include manuals, quick-reference guides, and simulation scenarios

• Warranty:

o Minimum 24 months parts, labor, software, algorithm, and maintenance coverage.

o Optional multi-year extended service plan

4.11 Shipping and Delivery

• Obtain all necessary export and import permits, licenses, and authorizations required for the shipment and delivery of screening equipment in compliance with applicable local, national, and international regulations.

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• Directly ship the equipment to the specified airport(s).

• Coordinate with the receiving airport for the exact shipping information (i.e. needs for loading dock, forklift, dolly cart, and times of delivery).

• Provide storage for the equipment at no additional cost, for up to six (6) months, to accommodate deployment.

• Provide an Installation and Design Reference Guide no later than sixty (60) business days after award, that provides guidance necessary to enable the designated airport to execute all site preparation requirements in advance of deployment, if applicable. The guide shall include system specifications and limitations at a minimum: system height, weight,

8.0 PERIOD OF PERFORMANCE

The period of performance for this project shall commence immediately upon finalization of the procurement process and shall continue for a duration of twelve (12) months thereafter; requests for negotiations of this time period must be made in writing.

• Start Date: The official start date will be the date on which the procurement is finalized and a Notice to Proceed (NTP) is issued to the contractor.

• End Date: All work, including the delivery, installation, testing, and commissioning of the screening equipment, must be fully completed no later than twelve (12) months from the start date.

• Duration: Twelve (12) months total from the start date.

• Milestones:

o Delivery of all equipment must occur within the duration period.

o Installation and setup activities must occur within the duration period.

o Final acceptance testing and commissioning must be completed no later than the end of the twelve-month period.

• Working Hours: All on-site work must be performed Monday through Friday, between the hours of 9:00 AM and 5:00 PM local time, unless otherwise approved in writing.

• Extensions: Any delays or requests for extensions must be submitted in writing and approved through a formal contract modification prior to the original end date.

• Project Completion: The project will be considered complete and accepted when the following criteria are met:

o Equipment meets all technical specifications and performance requirements;

o All components are installed and successfully demonstrate detection capability;

o The system passes all specified tests and inspections;

o Completion of operator training and handover documentation;

o Formal acceptance testing is completed and signed off by airport security representatives; and o All documentation has been provided and approved.

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9.0 LEVEL OF EFFORT

Not applicable

10.0 STAFFING

11.0 CONTRACTOR QUALIFICATIONS

The contractor shall possess the following minimum qualifications to be considered eligible to perform the work described in this SOW:

1. Relevant Experience

• A minimum of three (3) years of experience in the delivery, installation, and commissioning of this specific screening equipment.

• Demonstrated past performance on at least two (2) comparable projects within the past five years, preferably for government agencies, transportation hubs, or high-security facilities.

2. Technical Capability

• Proven capability to manage logistics, assembly, installation, system integration, and post-installation support of complex screening systems.

• Access to properly trained technical staff and the ability to deploy certified technicians to project sites as required.

3. Staff Certifications and Training

• Installation personnel must hold relevant manufacturer certifications for the screening equipment being installed.

• All on-site personnel must have completed safety training relevant to equipment installation and comply with OSHA (or local safety regulations).

4. Security and Clearance Requirements

• All on-site contractor personnel must be eligible for and capable of passing background checks as required by the facility's security protocols.

• If applicable, personnel must obtain site-specific clearances or badges prior to commencing on-site work.

5. Insurance and Licensing

• The contractor must possess all necessary business licenses, and hold current insurance coverage, including:

o General liability insurance o Workers’ compensation o Professional liability (if applicable)

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6. Quality Assurance and Support

• The contractor must have a documented quality assurance plan to ensure that all equipment is delivered, installed, and tested to meet performance specifications.

• Capability to provide technical support and warranty services for the installed equipment, either directly or through the manufacturer.

12.0 WORK LOCATION AND TRAVEL

The selected contractor is expected to deliver aviation security screening equipment to three (3) international (OCONUS) airports:

• Nadi international Airport (NAN), Nadi, Fiji;

• Cassidy International Airport (CXI), Kiritimati, Kiribati; and

• Faleolo International Airport (APW), Apia, Samoa.

1. Primary Work Location:

The primary work will be conducted at the designated airports listed above. These sites and the respective equipment numbers will be confirmed upon finalization of the procurement.

2. Off-site Work:

Any preparatory or administrative tasks that do not require on-site presence—such as documentation, coordination, or procurement of materials—may be conducted at the contractor’s place of business.

3. On-site Requirements:

The contractor shall be responsible for:

o Transporting all equipment to the installation sites.

o Ensuring all personnel accessing the site comply with security, safety, and access requirements.

o Performing installation, configuration, and testing activities on-site during the hours of 9:00 AM to 5:00 PM local time, Monday through Friday, unless otherwise approved by the Government (or Client Representative).

4. Travel:

All travel required to perform the work described in this SOW shall be the responsibility of the contractor. Travel costs shall be included in the overall contract pricing unless otherwise specified. The contractor is responsible for coordinating all travel logistics, including lodging and per diem, in accordance with applicable federal or organizational travel policies.

13.0 GOVERNMENT FURNISHED EQUIPMENT/INFORMATION

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14.0 TRAINING OF CONTRACTOR STAFF

Not applicable for this requirement.

15.0 QUALITY ASSURANCE

The contractor shall implement a quality assurance program to ensure that all work meets the specified requirements and standards. This includes regular inspections, testing, and documentation of all activities, when applicable.

16.0 SECURITY PROCEDURES

GENERAL

The United States Immigration and Customs Enforcement (ICE) has determined that performance of the tasks as described in this contract requires that the Contractor, subcontractor(s), vendor(s), etc. (herein known as Contractor) have access to sensitive DHS information, and that the Contractor will adhere to the following.

POSITION DESIGNATION

IAW Title 5, CFR part 731, dated December 18, 2024, and 5 CFR 1400. Agencies are required to designate position risk and sensitivity level for all contractor employees to determine the commensurate level of background investigation. The public trust risk of a position is the assessment of the degree of potential damage to the efficiency or integrity of the service that could arise from misconduct by the incumbent in the position.

Therefore, once the contract is awarded and before the vendor starts submitting personnel for security vetting, the contractor will provide, through the Contracting Officer’s Representatives (CORs) a list of all positions, to include titles and specific description of the duties for each of positions assigned to support the contract.

PRELIMINARY FITNESS DETERMINATION

ICE will exercise full control over granting, denying, withholding, or terminating unescorted government facility and/or sensitive Government information access for contractor applicants/employees, based upon the results of a Fitness screening process. ICE may, as it deems appropriate, authorize, and make a favorable expedited preliminary Fitness determination based on preliminary security checks. The preliminary Fitness determination will allow the contractor employee to commence work temporarily prior to the completion of a Full Field

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Background Investigation. The granting of a favorable preliminary Fitness shall not be considered as assurance that a favorable final Fitness determination will follow as a result thereof. The granting of preliminary Fitness or final Fitness shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by ICE, at any time during the term of the contract. No employee of the contractor shall be allowed to enter on duty and/or access sensitive information or systems without a favorable preliminary Fitness determination by the Office of Professional Responsibility (OPR), ICE Personnel Security Division (PSD). No employee of the contractor shall be allowed unescorted access to a Government facility without a favorable preliminary Fitness determination by OPR PSD. Contract employees are processed under 5 CFR 731 dated December 18, 2024, and DHS Instruction 121-01-007, Revision 2, dated August 10, 2024, or successors thereto; those having direct contact with Detainees will also have 6 CFR §

115.117 considerations made as part of the Fitness screening process. Sexual Abuse and Assault Prevention Standards implemented pursuant to Public Law 108-79 (Prison Rape Elimination Act (PREA) of 2003)).

BACKGROUND INVESTIGATIONS

Contractor employees (to include applicants, temporary, part-time and replacement employees) under the contract, needing access to sensitive information and/or ICE Detainees, shall undergo a position sensitivity analysis based on the duties each individual will perform on the contract. The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted. Background investigations will be processed through OPR PSD. Contractor applicant/employees are nominated by a Contracting Officer Representative (COR) for consideration to support this contract via submission of the DHS Form 11000-25 and ICE Supplement to the DHS Form 11000-25 to OPR PSD. This contract shall submit the following security vetting documentation to OPR PSD, through the COR, within 10 days of notification of initiation of an Electronic Application for Background Investigations (eAPP), or successor thereto, in the Office of Personnel Management (OPM) automated on-line system:

1. Standard Form 85P (Standard Form 85PS (with supplement to 85P required for those with direct contact with detainees or armed positions)), “Questionnaire for Public Trust Positions” form completed online and archived by the contractor applicant/employee in their NBIS eAPP account.

2. Signature Release Forms (Three total) generated by NBIS eAPP upon completion of Questionnaire (e-signature recommended/acceptable). Completed online and archived by the contractor applicant/employee in their NBIS eAPP account.

3. Electronic fingerprints taken at an approved facility OR two (2) SF 87 Fingerprint Cards (current revision) sent to OPR PSD. Additional information regarding fingerprints will be sent to the contractor applicant/employee from OPR PSD.

4. Optional Form 306 Declaration for Federal Employment. This document is sent as an attachment in an e-mail to the contractor applicant/employee from OPR PSD.

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5. Social Security Administration 89 form (SSA-89): Authorization for the Social Security Administration (SSA) to Release Social Security Number (SSN) Verification. This document is sent as an attachment in an e-mail to the contractor applicant/employee from OPR PSD.

6. If occupying PREA designated position: Questionnaire regarding conduct defined under 6 CFR § 115.117 (Sexual Abuse and Assault Prevention Standards). This document is sent as an attachment in an e-mail to the contractor applicant/employee from OPR PSD.

7. One additional document may be applicable if the contractor applicant/employee was born abroad. If applicable, the document will be sent as an attachment in an e-mail to OPR PSD from the contractor applicant/employee.

Contractor employees who have an adequate, current investigation by another Federal Agency may not be required to submit complete security packages; the investigation may be accepted under transfer of trust. The questionnaire related to 6 CFR § 115.117 listed above in item 5 will be required for positions designated under PREA. OPR PSD will determine if personnel meet transfer of trust requirements at the initial stage of processing and prior to requesting a new security questionnaire.

With respect to break-in-service requirements for transfer of trust, OPM removed the 24-month break-in-service provision. This requirement is replaced with a new process, established in the Federal Personnel Vetting Investigative Standards issued by the Suitability, Credentialing, and Security Executive Agents, which expands this window of time up to sixty months using a tiered, risk-based approach of graduated levels of investigation.

IAW 5 CFR 731 and E.O. 13764, the fixed five-year periodic reinvestigation for public trust positions and national security positions will soon be eliminated and only once personnel are enrolled in a continuous vetting program. Therefore, PSD will continue the reinvestigation process until this process is completed.

Required information for submission of security packet will be provided by OPR PSD at the time of award of the contract. Only complete packages will be accepted by OPR PSD as notified by the COR.

To ensure adequate background investigative coverage, contractor applicants/employees must currently reside in the United States or its Territories. Additionally, contractor applicants/employees are required to have resided within the United States or its Territories for three or more years out of the last five (ICE retains the right to deem a contractor applicant/employee ineligible due to insufficient background coverage). This timeline is assessed based on the signature date of the standard form questionnaire submitted for the applied position.

Contractor employees falling under the following situations may be exempt from the residency requirement: 1) work or worked for the U.S. Government in foreign countries in federal civilian or military capacities; 2) were or are dependents accompanying a federal civilian or a military employee serving in foreign countries so long as they were or are authorized by the U.S.

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Government to accompany their federal civilian or military sponsor in the foreign location; 3) worked as a contractor employee, volunteer, consultant or intern on behalf of the federal government overseas, where stateside coverage can be obtained to complete the background investigation; 4) studied abroad at a U.S. affiliated college or university; or 5) have a current and adequate background investigation (commensurate with the position risk/sensitivity levels) completed for a federal or contractor employee position, barring any break in federal employment or federal sponsorship.

Only U.S. citizens and Legal Permanent Residents are eligible for employment on contracts requiring access to DHS sensitive information unless an exception is granted as outlined under DHS Instruction 121-01-007, Revision 2, dated August 10, 2024. Per DHS Sensitive Systems Policy Directive 4300A, only U.S. citizens are eligible for positions requiring access to DHS Information Technology (IT) systems or positions that are involved in the development, operation, management, or maintenance of DHS IT systems, unless an exception is granted as outlined under DHS Instruction 121-01-007, Revision 2, dated August 10, 2024.

CONTINUED ELIGIBILITY

ICE will exercise full control over granting, denying and/or restrict facility and information access of any contractor employee whose actions conflict with Fitness standards contained in 5 CFR 731 and DHS Instruction 121-01-007, Revision 2, dated August 10, 2024, or who violate standards of conduct under 6 CFR § 115.117. The Contracting Officer or their representative can determine if a risk of compromising sensitive Government information exists or if the efficiency of service is at risk and may direct immediate removal of a contractor employee from contract support.

The Federal Government is transitioning to Trusted Workforce (TW) 2.0. TW 2.0 is a whole-of-government background investigation reform effort overhauling the personnel vetting process by creating a government-wide system that allows transfer of trust across organizations. All contractor employees will be subjected to the transition and will be enrolled into a continuous vetting system. Enrollment will include multiple requirements from all personnel and potential changes to processes, procedures, and systems. This contract will comply with all requirements that facilitate the mandated transition to TW 2.0.

OPR PSD will evaluate concerns received via multiple sources under the continuous vetting process, to evaluate continued Fitness of contractor employees. If concerns cannot be mitigated, the contractor will be removed from the ICE contract upon notification from OPR PSD.

REQUIRED REPORTS

The contractor will notify OPR PSD, via the COR providing an ICE Form 50-005, Contractor Employee Separation Clearance Checklist, of all terminations/resignations of contractor employees under the contract within five days of occurrence to the ICEDepartureNotification@ice.dhs.gov group box. The contractor will return any expired ICE issued identification cards and building passes of terminated/resigned employees to the COR. If an identification card or building pass is not available to be returned, a report must be submitted

P a g e | 23 to the COR referencing the pass or card number, name of individual to whom issued, the last known location and disposition of the pass or card. The COR will return the identification cards and building passes to the responsible ID Unit.

IAW DHS Instruction 121-01-007, Revision 2, dated August 10, 2024, the Contracting Officer’s Representatives (CORs) notify the servicing personnel and industrial security offices when a contractor employee is no longer working for DHS on any contract and report any derogatory information concerning the individual immediately, in accordance with the contract requirements. Report this information to PSD-CEP-REPORTING@ice.dhs.gov. The report shall include the contractor employees’ name and social security number, along with the adverse information being reported.

The contractor will provide, through the COR, a Quarterly Report (on a Microsoft Excel Spreadsheet) containing the names of contractor employees who are actively serving on their contract. The list shall include the Name, Position and SSN (Last Four) and should be derived from system(s) used for contractor payroll/voucher processing to ensure accuracy.