Q and A.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Supply & Delivery of Packaged Food Products
- Solicitation number
- 70CDCR26I00000002
- Issued by
-
Immigration and Customs Enforcement
About this file
This file is a Questions and Answers document for a Request for Information (RFI) regarding the supply and delivery of packaged food products to the U.S. Immigration and Customs Enforcement (ICE) Atlanta Field Office. The requirement calls for box meals to be delivered three times daily (breakfast, lunch, and dinner) seven days per week, 365 days per year, to support up to 77 detainees at the Detention Intake Processing Unit. All meals must be individually packaged, tamper-evident, and comply with local health department codes, FDA, and USDA food safety standards. The minimum meal specification is a sandwich wrapped in wax or deli paper with all contents placed in a brown sandwich bag, though separate menu specifications may be provided for each meal period. Meals will fluctuate daily based on detainee intake, and the Government will place one daily order via phone call with a two-hour delivery window and no guaranteed minimum order quantity. Delivery must occur within two hours of notification, with two-hour advance notice required for weekend service.
Respondents must hold or comply with GSA Federal Supply Schedule pricing and quality standards, and the requirement is set aside exclusively for small businesses. Contractors must be located or have meal preparation/delivery capabilities within approximately 20 miles of the Atlanta Metro area, though prime contractors may subcontract meal preparation and delivery to qualified local providers while retaining full responsibility for performance and compliance. Pricing must be fixed-rate per meal based on 77 meals as the maximum, submitted on a not-to-exceed, on-call basis consistent with fluctuating daily volumes. No special dietary accommodations are required, no guaranteed minimum orders apply, and no historical usage data is available for planning purposes. Late delivery penalties will be included as standard terms. Respondents must be GSA-registered, financially sound, and scalable, with menus subject to Government approval and requiring certification by a registered nutritionist.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1.2.1-RFI_SAM Clean Copy.docx | DOCX document | |
| 1.1.4-Base-SOW DRAFT Copy.docx | DOCX document | |
| 1.2.1-RFI_SAM Clean Copy.docx | DOCX document | |
| 1.15.1-Base-Price Schedule.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| RFI - Supply & Delivery of Packaged Food Products (Atlanta Field Office) | ||
| S/N | Vendor Questions | Govt Answer |
| 1 | The RFI and draft SOW reference meals for up to 72 detainees; however, the ROM/Price Schedule appears to use a quantity of 77. Please confirm which maximum daily quantity respondents should use when preparing ROM pricing. | 77 |
| 2 | Three deliveries or one delivery per day. The requirement references breakfast, lunch, and dinner meals; however, the draft SOW also states that the Government will place one order and requires complete delivery within two hours. Please clarify whether breakfast, lunch, and dinner are expected to be delivered in one daily delivery or as separate deliveries. | We are requesting for 3 separate deliveries, because the requirements change daily. No minimmum amount of orders per day |
| 3 | Seven days vs Mon-Friday? The RFI describes service seven days per week, while the draft SOW states Monday through Friday with occasional weekends and 24-hour notice. Please clarify the anticipated regular delivery schedule | 7 Days a week |
| 4 | Although no minimum number of orders is guaranteed, can the Government provide historical or estimated average daily meal quantities for planning and ROM pricing purposes? | No |
| 5 | Is the sandwich/chips/water combination listed in the draft SOW intended as the minimum requirement for all three meal periods, or will separate menus/specifications be provided for breakfast, lunch, and dinner? | Minimum Requirement |
| 6 | Special Diet. Please identify the anticipated types and approximate frequency/percentage of special dietary meals (e.g., medical, religious, vegetarian, allergy-related) and clarify whether separate pricing may be provided for special meals. | No special requirements |
| 7 | Will respondents be permitted to provide different unit pricing for each performance period/year to account for increases in food, labor, and delivery costs?: | Yes |
| 8 | Please confirm whether subcontracting meal preparation and/or delivery is permitted, provided the prime contractor remains responsible for compliance with all contract requirements. | Yes, Prime Contractor is resposible |
| 9 | If a respondent intends to utilize a local food-service subcontractor, does the requirement that the vendor be located within a 20-mile radius apply to the prime contractor's business address, the food preparation/delivery subcontractor's location, or both? | No, Prime Contractor is resposible |
| 10 | Are specific menus or meal types required for breakfast, lunch, and dinner? | No |
| 11 | Are there specific calorie, nutritional, or dietary standards that each meal must meet? | No |
| 12 | Are specific portion sizes, serving weights, or quantities required for each meal component? | The minimum requirements are posted |
| 13 | What components are required for each box meal? For example, entrée, side, fruit, beverage, dessert, utensils, condiments, etc. | The minimum requirements are posted |
| 14 | Will the contractor be required to provide religious, medical, vegetarian, or other special-diet meals? If so, please provide the anticipated quantities and applicable specifications | No |
| 15 | Are there specific requirements for the type of packaging, containers, labeling, tamper-evident packaging, or identification of individual meals? | The sandwich must be wrapped in wax or deli paper, and all contents placed in a brown sandwich bag at a minimum. |
| 16 | Are there specific temperature requirements at the time of delivery and specific food-safety standards that must be followed? | In accordance with Local health department codes/FDA/USDA food safety standards box meals shall be individually packaged and tamper proof. |
| 17 | Will ICE provide an approved menu, or will the contractor be responsible for developing and submitting menus for government approval? | Contractor will be responsible in accordance with the SOW |
| 18 | The Draft SOW indicates meals for up to 72 detainees daily. Will actual meal quantities fluctuate based on the daily detainee population, and how much advance notice will the contractor receive regarding the required quantity? | They will fluctuate daily |
| 19 | Will breakfast, lunch, and dinner be delivered separately, or may multiple meals be delivered during a single delivery? | Because the daily amount will fluctuate the meals can be delivered in a single delivery |
| 20 | Are there specific delivery windows, security procedures, vehicle requirements, or personnel requirements for accessing the Atlanta Field Office and Detention Intake Processing Unit? | Yes, However our Intake Officers will take care of entrance from deliveries |
| 21 | Will vendors be required to provide a fixed price per meal, and will the government evaluate pricing based on the maximum quantity of 72 detainees per day or anticipated actual quantities? | A fixed price rate on a maximum of 77 meals |
| 22 | Please confirm the governing detainee count so pricing and staffing can be scoped consistently. | Detainee meals fluctuate daily |
| 23 | Requesting clarification on the standing weekly service schedule versus the conditions under which weekend service applies. | The delivery will be 7 days a week |
| 24 | Please clarify how the 24-hour notice and 2-hour delivery window are intended to work together (e.g., notice for planning purposes, with the 2-hour clock starting at the confirmed order call). | We expect delivery daily once ICE notifies you of the amount of meals to be delivered |
| 25 | Requesting clarification on whether the sandwich meal is a baseline for one meal period only, and how the daily caloric target is intended to be met across all three meals. | One meal only there is no caloloric target |
| 26 | Whether the prime contractor must hold a current GSA Multiple Award Schedule / Federal Supply Schedule contract for meal services. | Yes |
| 27 | Whether Food Kraze may use subcontractors or a commercial-kitchen partner for meal preparation, delivery, or surge capacity. | The Contarctor is resposible even if sub out |
| 28 | The anticipated delivery location, delivery windows, and estimated quantities for breakfast, lunch, and dinner. | 180 Ted Turner Dr Atlanta ,Ga 30303 |
| 29 | Required menu cycles, nutritional standards, special-dietary accommodations, packaging and labeling standards, and temperature-control requirements. | Yes |
| 30 | Required food-service licenses, kitchen inspections, food-safety certifications, insurance limits, financial-capacity documentation, and past-performance requirements | In accordance with Local health department codes/FDA/USDA food safety standards box meals shall be individually packaged and tamper proof. |
| 31 | Whether the forthcoming solicitation will be set aside for small businesses. | Yes, exclusivley for SB |
| 32 | The RFI and draft SOW state that the vendor must be located within approximately 15–20 miles of the Atlanta metro area. Would a prime contractor located outside that radius be eligible if the meals are prepared and delivered by a qualified first-tier subcontractor whose licensed facility is located within the required radius? | Yes, It would still be the Prime responsibility |
| 33 | The documents also reference GSA Federal Supply Schedule meals and ask respondents to identify applicable procurement vehicles. Is holding a GSA Federal Supply Schedule contract expected to be a requirement for the eventual prime contractor, or is that language intended to describe the required products, pricing structure, or compliance standards? | Describe the required products, pricing structure and compliance standards, |
| 34 | The RFI states that eligible vendors must have locations and addresses within a 20-mile radius of the Atlanta Metro area. Please clarify whether this requirement must be met by the prime contractor’s corporate/business address, or whether it may be satisfied by the actual meal-production and delivery facility of a qualified subcontractor performing under the prime contractor’s management and responsibility. | Yes |
| 35 | The Draft SOW references fully compliant GSA Federal Supply Schedule meals. Please clarify whether any future solicitation is expected to require the prime contractor to hold a specific GSA Multiple Award Schedule contract/SIN, or whether the GSA reference is intended only to describe product, pricing, or compliance expectations. | Yes |
| 36 | Please confirm whether a prime contractor may subcontract meal preparation and delivery to a qualified Atlanta-area food-service provider, provided the prime contractor retains full contractual responsibility for performance, quality control, compliance, invoicing, subcontract management, and corrective action. | Yes |
| 37 | The Draft SOW describes service for up to 72 detainees daily, while the ROM Price Schedule uses 77 detainees. Please confirm the quantity respondents should use for ROM pricing and the quantity anticipated for any future solicitation. | 77 at a minimum. Requirements may change daily surge requirements could exist |
| 38 | Please clarify whether performance is required seven days per week, 365 days per year, or Monday through Friday with occasional weekend service. If weekend service is occasional, please confirm the required advance notice and, if available, the Government’s estimated weekend frequency | 7 Days a week 365 with a two hour advance notice |
| 39 | Please clarify how daily Breakfast, Lunch, and Dinner requirements will be ordered, whether one daily telephone order will cover all three meal periods, whether multiple deliveries may be required, and when the two-hour delivery clock begins. Please also clarify how breakfast service is expected to operate given the stated order window of 7:30 a.m. to 1:30 p.m. | One daily phone call will cover all meals |
| 40 | Please define the minimum required composition for Breakfast, Lunch, and Dinner; the intended calorie and nutritional allocation by meal within the stated 2,800–3,000 calories per detainee per day; whether menu rotation or minimum variety will be required; and whether the proposed menu must be certified by a registered dietitian or nutritionist. | 77 meals daily Yes a certified nutritionalis. |
| 41 | Please identify the anticipated types and approximate frequency of special diets, including medical, allergy, religious, vegetarian, no-pork, diabetic, low-sodium, or other accommodations, and clarify the required certification, segregation, labeling, and advance-notice requirements for those meals. | There are no special diet requirements |
| 42 | Please clarify whether each meal must be provided in an individual cardboard meal box, or whether a sealed/tamper-evident food-safe bag or container containing the individually packaged meal components is acceptable. Please also specify required labeling and date-marking information, including meal type, production/use-by information, ingredients/allergens, nutrition information, special-diet designation, and any lot/batch identification. | Local health department codes, FDA/USDA food safety Standards. Box meals shall be individually wrapped \tamper evident and labeled. |
| 43 | Please identify the required food-safety and temperature-control standards for preparation, transport, and delivery, including any insulated-container requirements, temperature logs, acceptance-temperature checks, batch testing, certificates of compliance, health inspection documentation, or recurring Quality Assurance Reports. | In accordance with ICE National Detention Standards, USDA/FDA Dietary Guidelines Nuttriosanilst-Certified for special Diets |
| 44 | The Draft SOW identifies initial product sample approval. Please clarify the number and types of samples required, when and where samples are to be submitted, the evaluation/acceptance criteria, and whether approval will occur before award or after award but before first delivery. | None |
| 45 | Because the Draft SOW states that there is no guaranteed minimum number of orders and that the vendor may impose no restrictions on order quantity, please provide the Government’s anticipated minimum and maximum meals per order and any expected surge quantity above the stated daily detainee population for capacity and ROM-pricing purposes. | Box meals shall be individually packaged, tamper-evident, and label |
| 46 | Please confirm that the annual extended amount for each meal type is intended to equal Number of Days × Number of Detainees/Meals × Unit Meal Rate. The current worksheet appears not to incorporate the 365-day multiplier, appears to omit an Option Year 3 Breakfast amount formula, and does not provide a functioning four-year grand total. Will ICE issue a corrected ROM Price Schedule that also reconciles the 72-versus-77 detainee quantity? | Base year and Option Year 1,2, and 3 |
| 47 | To the extent available for market-research purposes, please advise whether ICE currently anticipates a small-business set-aside or unrestricted competition, the contemplated contract/order structure, and the principal technical and price considerations expected to inform any subsequent solicitation. | Set-aside for SBs and the use of LPTA. |
| 48 | The RFI and SOW refer to up to 72 detainees, while the Price Schedule uses 77 detainees. Which quantity should respondents use for the ROM? | The meals will fluctuate daily based on detainee Intake |
| 49 | The requirement is described as three meals per day, seven days per week, while the SOW also states Monday through Friday delivery with occasional weekends upon 24-hour notice. What delivery schedule should respondents assume | 7 days a week |
| 50 | Does ICE anticipate one consolidated daily delivery containing the required meals, or separate breakfast, lunch, and dinner deliveries? | We can consolidate one daily delivery based on the number of detainees |
| 51 | The SOW states that there is no guaranteed minimum order quantity and that vendors may not impose quantity restrictions. Should respondents assume that the per-meal price must include delivery regardless of the number of meals ordered? | Yes |
| 52 | The draft SOW lists September 25 for initial sample approval and October 1 for contract start. Given that September 25 is now the RFI response deadline, should respondents treat those dates as preliminary and subject to revision? | They would have to be subject to revision |
| 53 | First, I am located in Akron, Ohio, but I have a qualified subcontractor that meets the requirements for this opportunity including the 20 mile radius, Meal preparation, Packaging and labeling, Special-diet production, Local storage, Two-hour delivery, Food-safety documentation and Emergency replacement deliveries | The requirements are posted |
| 54 | If Versa Solutions LLC uses this qualified subcontractor, am I (Versa Solutions LLC) permitted to submit answers to the RFI and bid on this opportunity at a later date once it becomes available? | ????? |
| 55 | Regarding the requirement that eligible vendors have a location/address within 20 miles of the Atlanta Metro area, may a prime contractor located outside the Atlanta area satisfy this requirement through an Atlanta-based catering/food-service subcontractor that will prepare and deliver all meals from its local facility? | Yes |
| 56 | Does the reference to GSA Federal Supply Schedule meals mean the responding contractor must currently hold an applicable GSA Schedule contract, or may a SAM-registered contractor respond using a qualified local food-service subcontractor? | Yes |
| 57 | Detainee count/pricing basis: The RFI and SOW reference "up to 72 detainees," while the Price Schedule template calculates each meal line on a fixed basis of 77 detainees x 365 days per year. Should vendors price based on 72, 77, or an average daily volume, and should pricing assume guaranteed daily volume or a not-to-exceed/on-call basis consistent with SOW language stating there is no minimum number of guaranteed orders? | On call basis consistent with the SOW |
| 58 | Meal specification by meal type: SOW Section (Minimum pre-packaged meals) describes a single cold sandwich, chips, and water meal. Does this specification apply uniformly to breakfast, lunch, and dinner, or are separate specifications intended for breakfast versus lunch/dinner? | Yes |
| 59 | Order volume variability: Given there is no guaranteed minimum number of daily orders and no restriction on order quantity, can the Government provide a historical average or range of daily meal orders (similar to a usage history) to help vendors develop a realistic cost proposal? | There are no historical averages available |
| 60 | . Late delivery penalties: SOW Section (Pricing and Payment Terms) states "Late delivery penalties: Specify if applicable." Please confirm whether the Government intends to include standard late-delivery penalty terms in the resulting solicitation, or whether vendors should propose their own. | Standard Late delivery penalty |
| 61 | GSA FSS compliance: The SOW requires "financially sound, scalable, and fully compliant GSA Federal Supply Schedule meals." Please clarify whether vendors are required to hold an active GSA Schedule contract to be eligible, or whether this language describes a pricing/quality benchmark only. | Financially sound , scalable and fully compliant GSA federal supply scheduling. |
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