1.1.4-Base-SOW DRAFT Copy.docx

Statement of Work Supply & Delivery of Packaged Food Products

1. Purpose: To provide box lunches three times per day 7 days a week (breakfast, lunch and dinner) for up to 72 detainees daily to the Atlanta Field Office, Detention Intake Processing Unit. This proposal must provide financially sound, scalable, and fully compliant GSA Federal Supply Schedule meals to support detainee feeding requirements for U.S. Immigration and Customs Enforcement (ICE).

2. Scope of Work The supplier shall:

· Provide packaged food products as per the agreed product list (e.g., snacks, canned goods, beverages, ready-to-eat meals).

· Ensure all products meet local food safety regulations and labeling requirements.

· Deliver products in sealed, tamper-proof packaging with clear expiration dates.

· Maintain consistent supply levels to meet demand forecasts.

3. Deliverables

· Product List: Detailed catalog with product descriptions, nutritional information, and packaging sizes.

· Delivery Schedule: 7 days a week 09:30 am to 3:30 pm

· The selected vendor must be able to provide prepackaged meals daily to:

Atlanta Field Office 180 Spring Street SW Suite 106 Atlanta, GA 30303

· The government will place one order, via telephone, between the hours of 7:30 am and 1:30 pm and the vendor must be available to accept the order during these hours. The vendor must provide complete delivery, no more than two hours after the order is placed.

· Minimum pre-packaged meals should include: A cold sandwich made of, 2 slices of white bread, 2 slices of turkey meat, 1 piece of American cheese, 1-1oz bag of plain salted chips, and 1-8oz bottled water

· There are no minimum number of orders guaranteed per day.

· The vendor will require no restrictions on order quantity.

· The vendor must be available to deliver orders Monday through Friday 9:30 am-3:30 pm with occasional weekends, however, the local office is required to give the vendor 24-hour notice before placing order.

· The vendor must be located within the Atlanta Metro area within a 15 to 20- mile radius

· Each delivery must include a receipt identifying the number of meals provided to be reviewed and signed by the detention duty officer upon delivery. A copy of the signed receipt will be provided to the ICE employee upon delivery for invoice reconciliation purposes.

· Quality Assurance Report: Batch testing results or certificates of compliance.

4. Timeline

· Contract Start Date: 10/01/2026

· Contract End Date: 09/30/2030

· Milestones:

· Initial product sample approval – 9/25/2026

· First delivery – 10/1/2026

· Monthly performance review – End of month

5. Quality & Compliance Meals shall comply with:

· ICE National Detention Standards (NDS) / Performance-Based National Detention Standards (PBNDS)

· United States Department of Agriculture (USDA)/Food and Drug Administration (FDA) Dietary Guidelines

· 2,800–3,000 calories per detainee per day (average)

· Nutritionist-certified special diets as required

· Packaging must be intact, clean, and free from damage

6. Pricing and Payment Terms

· Unit prices as per the agreed price list.

· Payment within 30 days of invoice receipt.

· Late delivery penalties: Specify if applicable.

7. Acceptance Criteria

· Products match approved samples in taste, appearance, and packaging.

· Deliveries are on time and complete.

· No more than 0% defective or damaged goods per shipment.

8. Responsibilities

· Supplier: Procurement, packaging, delivery, and quality control.

· Client: Provide forecasts, approve samples, and process payments promptly.

9. Termination Clause: Either party may terminate the agreement with 15 days’ written notice if terms are not met.

10. Price: Vendors are required to provide cost estimates for each meal; Breakfast, Lunch, and Diner as per the attached Price Schedule.