2.4.1-A0001-Consolidated Phase 1 RFP Questions and Answers.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- 70CDCR25R00000003
- Issued by
-
Immigration and Customs Enforcement
About this file
This is a Question and Answer document containing 27 questions and responses for a transportation services recompete solicitation for ICE's San Antonio and Harlingen Area of Responsibility offices in Texas. The document clarifies that this is a recompete of contract 70CDCR20D00000017, currently held by G4S, with an anticipated transition start date of April 2025.
Key details revealed include: fuel costs must be included in CLINs rather than as a separate reimbursable cost; CBA rates from the final period should be used throughout option years; guard hours include both transport officers and stationary guards with at least two officers per mission; personal firearms are not permitted; parking permits are not provided by the government; and contractors must provide their own child safety seats for juvenile transport. The government declined to provide specific staffing levels or vehicle requirements from the incumbent contract, though there are minimum staffing requirements detailed in sections L and M of the RFP. Historical transportation data provided in Attachment 4 reflects billable miles rather than actual miles, and while it provides context, the government emphasizes that routes and requirements can change daily, requiring 24/7 contractor flexibility.
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Text version
Sheet1
| # | Document Title | Reference | Question/Comment | Government Response |
| 1 | Is this a new requirement or a recompete? | Recompete. | ||
| 2 | If this is a recompete, what is the contract number? | 70CDCR20D00000017. | ||
| 3 | If this is a recompete, who is the incumbent? | G4S. | ||
| 4 | Price Sheet | There does not appear to be a reimburseable CLIN for fuel costs. | Cost for fuel will not be reimbursed. Contractor will need to inlude cost of fuel in associated CLINS. | |
| 5 | Price Sheet | Does the Government intend to include such CLIN in final proposal Price Sheet document? | See answer above. | |
| 6 | CBAs | The SPFPA CBA shows 12/28/24 as the last date for a pay increase which will run until 12/27/25. |
The UGSOA CBA shows 6/1/24 as the last date for a pay increase which will run until 5/31/25.
1) Has either CBA been modified beyond their current expiration dates?
2) Are bidders required to bid the CBA rates for the base period of performance and all option years at the current CBA rates, even though the option years are not currently covered by a CBA?
3) Alternatively, can a bidder bid the CBA rates until they expire and then switch to the Wage Determination for the option years of the contract?
Note: #3 above will result in an artificially low price as the CBA's have renewed when expired since 2012. 1) No. All CBA's applicable will be provided if they are updated.
2) See RFP. For purposes of proposal preparation, where a predecessor contractor’s CBA applies, the minimum wages and fringe benefits of the predecessor contractor’s CBA corresponding to the initial period of performance of this contract shall be regarded as applicable to all additional period of performance under this contract.
3) See answer above. No, the bidder shall use the final rate throughout the option periods.
| 7 | Attachment 3 | Note 4 on the CLIN x001 GM Labor Tab states that the base labor hourly rate if a CBA position it cannot exceed the labor rate for the previous contract period. Does this proviso indicate that contractor's must use the current CBA rates for the base and all option years? | Please refer to the Attachment 3 - Pricing Attachment. The pricing attachment does not currently state this. |
| 8 | CBA's & Attachment 3 | Both CBA's require increased hourly wage rates for working a holiday. Attachment 3 does not include a column for worked holidays. Would this be an example of an "other benefit"? | Yes that's be an example of an "other benefit". |
| 9 | Contract Start Date | What is the anticipated start date for the new contract? | Anticipated start date for the transition is April 2025. |
| 10 | PWS Attachment 4 | Attachment 4 provides a wealth of information regarding the operational tempo of the contract. |
1) Is ICE expecting the tempo to remain equal to or greater than the FY 2024 tempo?
2) If greater than FY 2024, what percentage increase is expected? 1) Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. Requirements change daily. Contractor needs to be able to respond to requirements as identified in Soliciation 24 hours a day, 7 days a week and flexible to alter operations as needed to meet Government reuierments.
2) The Government cannot answer an expected percentage increase or decrease.
| 11 | PWS Attachment 4 | Can the Government provide the current locations of the Contractor's Hubs of Operations in order to compute actual miles from Hub to pickup to drop off and return to Hub of Operations? | The Government cannot provide this information. |
| 12 | General | Where does the Government recommend that a contractor establish Hubs? | This is the contractor's decision to meet Government requirements. |
| 13 | PWS Attachment 4 | Tab: Transportation Summary FY 24 shows number of ERO/HIS missions miles and Guard Hours. |
1) Are the miles listed "billable" miles or total miles traveled for the missions?
2) Are the guard hours transport officer hours or stationary guards?
3) Do the guard hours (if transport officers) include wait time/stop time?
4) Do the guard hours include at least two officers per mission? 1) The miles are billable.
2) They are transport officer hours and stationary guards.
3) Yes it includes stationary guards.
4) Yes.
| 14 | RFP | L, PARA 4. p. 98 | The RFP states: The presentation shall address the following topics: | ||
| • Prime offeror’s recent experiences in providing similar services in circumstances similar to the requirement outlined in the PWS, especially as it relates to operating in a clinical environment. What is the definition of "clinical environment" | Revised, please see "2.4.1-A0001 RFP". | ||||
| 15 | PWS | 1.6 / Page 8 | If the COR is not available for approval of an emergent travel requirement can the ICE Supervisor assigning the mission approve? | Emergent travel requirements shall be coordinated at all times with the COR. | |
| 16 | PWS | 1.7 / Page 8 | Will parking permits, or allocated parking locations, be provided to contractors for court proceedings and other missions? | Most areas accomodate parking, but there is no guarantee for free parking. This is a contractor expense similiar to tolls for roads. | |
| 17 | PWS | 1.15 / Page 14 | Will sack lunches be provided by detention facilities where pickups are originating there and destinations are expected to exceed six hours? | Not necessarily. The transportation contractor will need to be prepared to have sack lunches for the yearly estimated amount and provided in accordance with the contract and as requested on the G-391. | |
| 18 | PWS | 1.20 / Page 19 | Based on historical data of contractor performed juvenile transports, is there a recommended/required minimum number of child safety seats for pricing? | The Government will not provide a recommended/required number. The contractor should review the information and potential work and quote based on their own risk tolerance. | |
| 19 | PWS | 1.20 / Page 19 | Will ICE be identifying and advising the contractor of any pregnant females prior to transport? | Yes. | |
| 20 | PWS | 4.9 / Page 34 | Due to limited availability for the purchase of large numbers of firearms, can officers carry personally owned and inspected weapons (9mm or .40 Cal) | Personal Firearms shall not be used. | |
| 21 | PWS | 4.9 / Page 35 | Will evidence of an officer's successful completion of annual LEOSA qualification requirements in accordance with Texas requirements meet proficiency standards? | No. LEOSA will not qualify for Texas proficiency requirements. The Contractor shall obtain and keep on file, state and municipality permits and weapons permits for each officer. Firearms training for required armed detenton/tansporttion officers shall be in accordance with State licensing requirements.proficiency certification is required in accordance with state laws or annually if not requierd by the state. | |
| 22 | RFP Section B | B.5 / Page 6 | Does the government anticipate the reallocation of funds in CLINs 1001A and 1001B, as needed, based on the preponderance of program miles utilized in CLIN 1001 ? | See RFP. The Government does not anticipate reallocation of funds in CLIN 1001A/1001B. Separate task orders will be issued for CLINS 1001A and CLIN 1001B. | |
| 23 | RFP Section B | F.4 / Page 22 | Are funds listed for use under CLIN 0002 (and subsequent Option Years) only intended for mission to Bordering States, or can Long Distance runs within TX qualify? | Please refer to the RFP. There will be Primary Coverage (SNA and HLG AORs) and Outside-Primary Coverage (outside of the SNA and HLG AORS). | |
| 24 | SF-1449 | CLIN 0001 / Page 2 | Please provide the number of current contract employees (or ICE personnel previously assigned to cover duties provided under the contract) needed to meet CLIN 0001 mileage requirements. This information is required to ensure that sufficient staffing is immediately provided to the government. While the Attachment 4, detailed summary does provide the number of officers per mission, it does not reflect the number of officers who could routinely reasonably perform more than one mission per day. Confirmation of minimum staffing requirements, while they can be increased as needed, will provide for more realistic pricing. | We cannot provide the current staffing provided by the contractor. However, please note that there is a minimum staffing requirement for this contract, see sections L and M of the RFP. | |
| 25 | SF-1449 | CLIN 0001 / Page 2 | Please provide the number of contractor vehicles currently in use under the contract (or previously utilized by ICE to meet the transportation requirements of the contract). This information is required to ensure that sufficient vehicles are prepared to be immediately provided to the government. While the Attachment 4, detailed summary does provide the number of missions performed per day, it does not reflect the number of vehicles that could routinely reasonably perform more than one mission per day. Confirmation of minimum vehicle requirements, while they can be increased as needed, will provide for more realistic pricing. | We cannot provide the current vehicle mix provided by the current contractor. | |
| 26 | Attachment 4 | Detail Sum / Page 1 | Please confirm that vehicle mileage reflected on Attachment 4 is billed, not actual, vehicle mileage. This information is required to ensure that adequate funding is estimated and provided for vehicle maintenance. | The vehicle mileage on Attachment 4 is billed, not actual. | |
| 27 | SF-1449 | CLIN 0001B / Page 1 | Based on the enforcement priorities of the current administation, is it anticipated that transportation requirements for HSI missions will significantly increase over those anticipated in the CLIN 0001B mileage allowance? | The government cannot answer an expected percentage increase or decrease. Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. Requirements change daily. Contractor needs to be able to respond to requirements as identified in solicitation 24 hours a day, 7 days a week and flexible to alter operations as needed to meet Government requirements. |
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