Question and Answer Session TWO.pdf

RFQ Number: 70CDCR23Q00000011

RFQ Title: Meal Services.

RFQ Issue Date: July 28, 2023 RFQ Q&A Session Closing Date: August 7, by 12:00 p.m. Pacific Standard Time (PST) RFQ Closing Date: August 10, 2023, by 12:00 p.m. PST.

Question 4.

The RFQ states that the proposal needs to be submitted via Sam.gov. I’ve submitted my previous proposals by emailing the Contract Officer directly. Please explain where in Sam.gov do I submit the proposal, or, do I email it to Diana.Brozi@ice.dhs.gov which is the email address listed in Sam.gov.

Answer 4.

Please see Attachment VII-Top 10 Questions FAQ, please view Question 4 and 10.

Please contact SAM customer service phone number: 866-606-8220, Hours of Operation:

Monday – Friday: 8am to 8pm ET.

Question 5.

Attachment II “Daily Menu Meal Delivery” of meals states an estimation of 5,040 meals a month. The RFQ section “General Quotes Submissions Instructions”, pricing table states a projected 38,300 (high end of the projection) annually. This meal count comes to 3,192 meals a month (vs. the 5,040 meals a month). I understand that these are both projections, however, we want to ensure we are quoting as accurately as possible.

Answer 5.

Please use your business judgment in response to the RFQ. But, you can submit one or more pricing based on the estimated quantities.

Question 6.

Which of these projections should we use in preparing our pricing, the 5,040 meals a month or the projected 3,192 meals a month?

Answer 6.

Please see Section L.4 GENERAL QUOTESUBMISSION INSTRUCTIONS pg 29 in the RFQ

Question 7.

Is the drop off point capable of accommodating a 10-foot box truck?

Answer 7.

Yes, it can. The height limit for the loading dock is 13 feet.

Question 8.

I see that on the chart provided at the bottom of page 29, gives estimated annual quantities in the range of 23,000-26,000 for the regular Bag Meal with Water. At the high point of 26,000 that would be an average of 2,166 meals per month, but on attachment II of the RFQ titled "Daily mailto:Diana.Brozi@ice.dhs.gov

RFQ Number: 70CDCR23Q00000011

Menu Meal & Delivery of Meals" the last paragraph states an estimation of 5,000 of the regular Bag Meal with water per month making this an average of 60,000 meals annually. This makes it hard to quote with such a big gap difference in estimates and with the consideration that our numbers from past performance we are only providing an average of 400-550 meals per month.

Are these numbers subject to increase? Can you please clarify this for me as best as possible.

Answer 8.

The provided amount is an estimate intended to account for potential surges in operational demands as stated in the Statement of Work.