Statement of Work - updated.pdf

Department of Homeland Security Customs and Border Protection

Statement of Work For

Moving/Trucking Services

1.0 BACKGROUND

Customs and Border Protection (CBP), specifically the Area Port of St. Thomas/St. John, USVI is tasked with the mission of enforcing the laws of the United States, safeguarding the revenue and fostering lawful international trade and travel.

2.0 SCOPE OF WORK

In order to effectively perform this mission, it is the responsibility of CBP Area Port of St. Thomas; to provide easy movement that encompasses various methods of moving goods between all of our specified locations such as documents, supplies and equipment. The vendor will be responsible for picking up shipments of supplies and equipment for distribution to our various offices. These inbound shipments will either be at the Seaport or a land-based shipper such as Crowley, Tropical etc. The items being picked up will be delivered at the intended location and put away by the vendor/his/her employee. The size of the items/shipments varies. They can be anywhere from a few small boxes to a few hundred record boxes.

The weight range varies anywhere from 200-1000 pounds.

Occasionally there is equipment such as copiers or computers that require movement from one location to another. Advanced notification will be given in the event this service is needed.

Occasionally, it will be required to go to our St. John office for either drop off or pick-up of items. A barge will have to be paid by the vendor to a barge company to place his/her vehicle on the barge to get to St. John.

Occasionally, picking up documents/records boxes for storage will be needed from all of our CBP offices for storage at either our warehouse located at the Cyril E. King Airport or our rental unit at Fortress Storage. These boxes will already have been packed by CBP.

Occasionally, there will be a need for CBP to ship records or equipment to San Juan for destruction. This will be when items are placed on pallet to go in a container for shipment off island.

The vendor must be available during regular business hours (Mon-Fri, 8am-5pm).

There are an estimated 50 shipments that will be made per year. The vendor will be contacted prior to the scheduling of each shipment. Notice is usually given 24 hours to a few days in advance. But if a shipper notifies us that there is a shipment to be picked up, the notification can be for the same day.

The vendor must have a vehicle such as a full-sized truck that’s capable of carrying at least two to three pallets. A hand truck/s will be necessary to carry items through the various locations as there are no loading docks.

After services have been provided, an itemized bill which includes what was being moved, the amount of time in minutes/hours it took, the number of employees used, any fees advanced for barge services if used and the number of vehicles used will need to be submitted for payment.

Invoice must state the following:

• Name of Company

• Mailing Address

• Phone Number

• Email Address

• Invoice Number

• Date of Service

• Description of services provided

• Minutes/Hours

• Number of employees

• Total per line item

• Itemized description with pricing for other allowable charges

Bill to US Customs and Border Protection #2 Crown Mountain St. Thomas, VI 00802

All contract administration matters will be provided at time of award.

The vendor must be licensed to conduct business in the U.S. Virgin Islands and must be insured for any damage to CBP facilities while providing services. The vendor must be located within the Area Port. All vendors shall present valid photo identification (government-issued preferred) and adhere to all CBP facility access requirements prior to entry.

Shipments will need to be made between the following sites on an as needed basis:

WICO

Havensight Mall St. Thomas, VI 00802

Cargo Crown Bay Sandfill St. Thomas, VI 00802

AT-CET

8801 Lindbergh Bay St. Thomas, VI 00802

Cyril E. King Airport 8801 Lindbergh Bay St. Thomas, VI 00802

St. John Bulkhead, the Creek St. John, VI 00830

Blyden Marine Terminal 3400 Veterans Drive Rm #7 St. Thomas, VI 00802

Main Office #2 Estate Crown and Hawk St Thomas, VI 00802

2.1 Contract Type

Fixed Price

2.2 Period of Performance

Period of performance shall be for a base and 4 option years

Service needs to be operational on or soon after 03/09/2026 - 02/08/2027 *Actual period of performance dates shall be outlined at award.

2.3 Place of Performance

St. Thomas, USVI

3.0 General Information

3.1 Disclosure of Information

3.1.1 Any information made available to the contractor by the government, or its customers, shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

3.1.2 In the performance of this contract, the contractor assumes responsibility for the protection of the confidentiality of government records.

3.1.3 The contractor will adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

4.0 Invoice Instructions

The Contractor shall submit invoices monthly after services rendered. The invoice shall be simultaneously transmitted electronically to the COR at the e-mail address provided at award, and the Contractor shall invoice CBP in accordance with CBP invoicing clause, “Electronic Invoicing and Payment Requirements

– Invoice Processing Platform (IPP) (JAN 2016).”

Please ensure the following are included in all invoices:

• Purchase Order number

• Description of supplies or services provided for a specified time period.

• Unit price and total amount of each item.

• Discount terms

• Invoice Number

• Company name, telephone number, taxpayer’s identification number, and complete mailing address to which payment will be mailed.

Payment requests shall be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process." The IPP website address is: https://www.ipp.gov.

A courtesy e-mail notification upon invoice submission in IPP shall be sent by the Contractor to the COR.

Only the CO has the authority to represent the Government in cases where the delivery order requires a change in the terms and conditions, delivery schedule, scope of work and/or price of the products and/or services under this task order.

https://www.ipp.gov/