70B03C24Q00000270 - Statement of Work.pdf

U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)

U.S. Customs and Border Protection (CBP)

STATEMENT OF WORK (SOW)

EQUINE FEED AND SUPPLEMENTS

U.S. Border Patrol (USBP) Tucson Sector Area of Operations (AO)

Single-Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract

August 2024

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Equine Feed and Supplements

U.S. Border Patrol (USBP) Tucson Sector Horse Patrol Unit

1. BACKGROUND

Customs and Border Protection (CBP), United States Border Patrol (USBP), Tucson Sector (TCA) is responsible for providing horse feed and supplements for approximately one hundred thirty-two (132) horses that are utilized by the Tucson Sector Horse Patrol Units. CBP requires horse feed and supplements meeting the specifications stated herein to be delivered to certain locations as outlined within this Statement of Work (SOW).

To provide for coverage that is consistent and always meets all quality and nutritional standards, CBP plans to establish a single-award Indefinite Delivery / Indefinite Quantity (IDIQ) contract to fulfill this requirement for the following USBP Tucson Sector area of operations locations:

1. Casa Grande Station (CAG)

2. Douglas Station (DGL)

3. Brian A. Terry Station (NCO)

4. Nogales Station (NGL)

5. Tucson Station (TUS)

6. Wilcox Station (WCX)

More specific location information is set forth in Appendix 1 – Location Data.

The number of horses may be subject to increase or decrease due to retirement or changes in the needs of the USBP. The specific requirements to be provided under the contract are dependent on location needs to be specified at the Task Order level to a certain extent as set forth in this Statement of Work (SOW) – See Section 4.

The IDIQ contract shall establish fixed unit pricing for the various requirements outlined in this SOW. Throughout the 5-year ordering period, it is likely that individual Task Orders or Government Purchase Card (GPC) orders under this contract may be issued to fulfill all locational needs. However, any location may use other existing contractual instruments and/or individual purchase card orders, in addition to this IDIQ.

2. SCOPE

Contractor shall provide all labor, supervision, necessary equipment and supplies to facilitate the delivery of Brand Name or Equal Horse Feed and Supplements for an estimated 132 government owned horses at the locations listed in Appendix 1 and as requested by the Contracting Officer Representative (COR). The Contractor shall be located within southern Arizona. The Contractor shall be responsible for delivering the types of feed and supplements outlined in Sections 4 and 5 of this Statement of Work (SOW).

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All food must meet FDA health standards as outlined in Section 3, which include Federal, State, and County health and animal feed handling regulations. Feed offered for consumption must meet the following minimum requirements including those as outlined in Section 3:

a. It must be obtained from licensed wholesale or retail sources. The provider shall be a licensed company that has passed all health certification standards for operation as an animal feed facility. Current and applicable health certifications shall be included with the proposal.

Locations:

Some locations indicated in Appendix 1 – Location Data may operate twenty-four (24) hours a day, seven (7) days a week, while hours of operation at other locations will vary. At all locations, the number of horses is constantly in flux. The goal of this contract is to provide a dynamic and flexible mechanism to enable CBP to order feed and supplements as needed, where needed, in order to feed the constantly changing horse patrol population(s) in all areas, at all times without any shortages, while minimizing overages and waste. Orders shall be placed, via Government Purchase Card (GPC) or Task Order, on an as-needed basis, in accordance with the IDIQ contract ordering guidelines. As orders are placed against the contract, designated points of contact shall be provided at the location placing the order, to coordinate with the agreement holder for delivery/logistics purposes.

Delivery of Feed and Supplements:

The Contractor shall be responsible for delivery and offloading of all products directly to the location specified in the order.

3. APPLICABLE DOCUMENTS

All required Federal, State and Local laws, licenses and regulations that are applicable to these types of services will be obtained and maintained by the Contractor, including the following:

Federal Food, Drug & Cosmetic Act (FD&C Act): https://www.fda.gov/regulatory-information/laws-enforced-fda/federal-food-drug-and-cosmetic-act-fdc-act.

Section 201 of the FD&C Act defines the terms:

o Food – Section 201(f) and;

o Drug – Section 201(g)(1)(B) & (C).

These definitions are set by law in Title 21 of the United States Code, Chapter 9, Subchapter II, Section 321(f) and 321(g)(1)(B) & (C) .

Section 21 of the Code of Federal Regulations, Part 571, Food Additive Petitions – this part describes the information required in an animal food additive petition.

Section 21 of the Code of Federal Regulations, Part 573, Food Additives Permitted in the Feed and Drinking Water of Animals – this part lists all the food additives approved for use in food for animals.

FDA Food Safety Modernization Act (FSMA): https://www.fda.gov/animal-veterinary/animal-food-feeds/food-safety-modernization-act-and-animal-food.

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Federal Register, Vol. 61, No. 78, April 22, 1996: Inapplicability of the Dietary Supplement Health and Education Act (DSHEA) to Animal Products – this Federal Register notice outlines the reasons why FDA determined that DSHEA doesn’t apply to products for use in animals.

4. SPECIFICATIONS

Specifications for Horse Feed and Supplements

The Contractor shall be responsible for delivering the below listed types of feed and supplements.

Where a specific brand-name product is listed below, the supply of either that brand name product or similar, equivalent product, will satisfy the requirements of the SOW.

a. Alfalfa Hay – Seasonal item

i. Must be free of weeds, debris, mold, dirt, dust, and insects.

ii. Must be in the form of 95-100 (or larger) pound bales.

iii. Bales must be 3 wire/string.

iv. Bales must be fresh or as close to fresh as the season allows.

b. Bermuda Hay – Seasonal item

i. Bermuda must be in the form of 95-100 (or larger) pound bales.

ii. Bales must be 3 wire/string.

iii. Bales must be free of debris, mold, dirt, dust, and insects.

iv. Bales must be fresh or as close to fresh as the season allows.

c. Pellets

All pellets must be pre-packaged in 80 lb. bags; free of debris, mold, and insects; and within expiration date.

i. Pellet types will include:

1. Alfalfa pellets.

2. Bermuda pellets.

3. Bermuda Blend pellets.

d. Performance Feed

All performance feed products must be pre-packaged in 50 lb. bags, free of debris, mold, and insects, and must be within expiration date.

i. Performance Feed shall be of the following brand names or equal products:

1. Purina: Equine Strategy Healthy Edge, Strategy GX.

2. Nutrena: Safe Choice Performance, Safe Choice Senior.

3. Triple Crown: Triple Crown Senior, Triple Crown Complete.

4. Total Equine: Total Equine, Total Equine Essentials.

5. Any product similar, and equivalent to the listed product.

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e. Supplements

All supplement products must be pre-packaged in manufacturer’s container, free of debris, mold, and insects, and must be within expiration date.

i. Supplements to include shall be of the following brand names or equal products:

1. Equine Natu- Lax psyllium – 20 lb. tub; or the equivalent provided by another manufacturer. Psyllium must be in the powder form.

2. Purina Mills Amplify, weight gainer – 30 lb. tub; or the equivalent provided by another manufacturer.

3. Horseshoer’s Secret, hoof supplement – 22 lb. tub; or the equivalent provided by another manufacturer.

4. Equine Hydration Pellets, electrolytes – 15 lb.; tub or the equivalent provided by another manufacturer.

5. Mineral Block – 50 lb; or the equivalent provided by another manufacturer.

6. Free Balance 12:12 Vitamin and Mineral Supplement 40 lb. block; or the equivalent provided by another manufacturer.

7. Any product similar, and equivalent to the listed product.

f. Rice Bran

All rice bran feed products must be pre-packaged in a minimum of a 40 lb. bag, free of debris, mold, and insects, and must be within expiration date.

i. Rice Bran products to include shall be of the following brand names or equal products:

1. Manna Pro - Max E Glo (pellet or meal) or Natural Glo (pellet or meal).

2. Nutrena – Empower Boost.

3. Any product similar, and equivalent to the listed product.

g. Beet Pulp

All beet pulp feed products must be pre-packaged in the shredded or pelleted form. Bags must be a minimum of 40 lb., free of debris, mold, dust, and insects, and must be within expiration date.

i. Beet Pulp products to include shall be of the following brand names or equal products:

1. Standlee.

2. Hi-Pro Feeds.

3. Any product similar, and equivalent to the listed product.

h. Other Types of Supplements or Feed

Future orders may request feed or supplements that do not fit in the above categories. In that situation a quote shall be requested of the Contractor for the additional products, which can then be ordered if the price is at minimum fair and reasonable.

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Unacceptable Feed

If at time of delivery any feed or supplement is deemed unsuitable, the delivery will be denied, and the vendor will need to have suitable feed/ supplement delivered within 2 working days of the date of the original delivery with no charge for delivery.

4.1 Delivery of Feed & Supplements:

The Contractor shall deliver feed within seven (7) days and semi loads of hay within fourteen (14) days of the ordering date at the agreed upon date and time decided by the COR, the Sector Coordinator, the unit Supervisor, or the unit Instructor and the vendor. Should there be any delays the Contractor shall notify the ordering entity.

4.2 Reports:

Within each order awarded, the Contractor shall be responsible for submitting a report to the COR or their representative at the end of the month with the invoice. The report shall be broken down by individual stations and contain at a minimum: the contract number, the type and quantity of feed ordered during that month, the date of the delivery, and the cost of the feed.

4.3 Loading and unloading labor:

The Contractor shall be responsible for loading, transporting, and unloading the feed as well as furnishing all the equipment and personnel necessary to deliver and stack, to include hand-stacking, if necessary, the feed at the requested locations listed in Section 7. Not all facilities can accommodate the unloading and stacking of hay with a squeeze truck; therefore, stacking and unloading of hay may include the necessity of hand stacking and unloading at certain locations.

There are no loading docks or other loading/unloading facilities at any of the delivery locations and the Contractor(s) shall be responsible for the proper offload and delivery of materials and supplies, by use of a handcart or other such Contractor-furnished equipment. Government personnel and/or equipment will not be available to assist in delivering or offloading and unloading of materials.

4.4. Quality Control Plan

Quoter shall submit a Quality Control Plan with its quote. At a minimum, the Plan shall provide for the following:

1. Hazard Analysis – Written plan to ensure identification of feed and supplement hazards known or reasonably foreseeable in order to ensure the safe handling and preparation of the products. This includes the following controls at a minimum:

a. Preventive Controls – plan to ensure controls are in place to ensure hazards do not exist or are significantly minimized or prevented to ensure that horse feed is not adulterated.

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b. Process Controls – procedures in place to ensure control parameters are met, such as those for prepping, temperature control and acidifying horse feed.

c. Sanitation controls.

2. Monitoring of the Plan - Identification of a quality control inspector or process to ensure, at a minimum, that constant oversight is maintained of all horse feed processing and preparation processes, including supply chain management and recalls.

During the term of the BPA, the agreement holder shall adhere to its Quality Control Plan.

5. DELIVERABLES

ITEM # SECTION # DELIVERABLE DUE DATE

1 4.4 Quality Control Plan Initial with quote.

Finalized within 10 business days after award of contract.

2 9 Quarterly Sales Activity Report

Sample Submitted with Quote. Quarterly submission required during performance.

3 2 Current Business License Certification

Submitted with quote.

6. GOVERNMENT FURNISHED EQUIPMENT AND INFORMATION

Government furnished equipment shall not be provided. No information beyond the Government’s order requirements shall be provided.

The Government shall provide adequate storage space in a suitable area for the delivery of feed and supplements.

Any information made available to the Contractor by the Government shall be used only for carrying out the provisions of the contract as awarded and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

The Contractor shall not use, disclose, reproduce, or otherwise divulge or transfuse to any persons any technical information or data licensed for use by the Government that bears any type of restrictive or proprietary legend except as may be necessary in the performance of the contract.

In performance of this contract, the Contractor assumes the responsibility for protection of the confidentiality of all Government records and/or protected data provided for performance under the contract. Contractor shall further ensure that (a) all work performed by any subcontractor is subject to the disclosure restrictions set forth above and (b) all subcontract work is performed under the supervision of the Contractor or its employees.

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7. DELIVERY LOCATIONS

See Appendix 1 for the list of the locations that require provision of feed and supplements.

Contractor shall provide pricing for all locations as outlined.

The IDIQ Contracting Officer as needed during the IDIQ ordering period may add additional locations within the identified USBP Tucson Sector area of operations.

8. ORDERING PERIODS OF PERFORMANCE

The contract shall be for a period of 5-years, with the following ordering period of performance:

Ordering Period One 09/01/2024 – 08/31/2025 Ordering Period Two 09/01/2025 – 08/31/2026 Ordering Period Three 09/01/2026 – 08/31/2027 Ordering Period Four 09/01/2027 – 08/31/2028 Ordering Period Five 09/01/2028 – 08/31/2029

9. REPORTING REQUIREMENT

The selected Contractor(s) shall provide a Quarterly Sales Activity Report to the IDIQ Contracting Officer within 15 calendar days after the end of each quarter following award, using any electronic format desired. Each Quarterly Sales Activity Report shall contain, at a minimum, the following information: (1) monthly summary of orders under the contract from the previous quarter by organizational component; (2) cumulative summary of orders under the contract to-date by organizational component; (3) any issues that need attention; and (4) line item detail for each product purchased in an order. For example, if one order consists of three (3) products, there shall be three (3) entries under that one order number.

Quarterly Sales Activity Reports shall be provided in electronic format and emailed to the BPA Contracting Officer (CO). The subject line of the email notice presenting the submission of the

Quarterly Sales Activity Report shall be annotated with – “IDIQ [Number], Equine Horse Feed and Supplements Quarterly Sales Activity Report [Quarter/Year].”

10. SECURITY: DELIVERY PERSONNEL

Upon acceptance of an order, the Contractor shall submit to the USBP Location Security Specialist the names of those Contractor employees who will be transporting and dropping off the feed and who will require access to USBP locations. This Security Specialist shall be identified at the time of the order and shall provide the necessary forms to the Contractor for vetting purposes. No deliveries will occur until the Security Specialist formally vet’s employees.

Contractor employees shall provide company-issued identification/credentials to the on-duty USBP Supervisor upon each feed or supplement delivery.

Vehicles shall be conspicuously marked with Contractor identification.

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The Contractor shall also provide employee information on any subcontractors requiring access to the USBP facility locations under this contract. The Contractor shall provide subcontractor employee names and other information to the COR and the Security Specialist for clearance prior to seeking access to CBP USBP facilities.

The Contractor shall notify the COR via electronic transmission, no later than one workday after any delivery personnel changes occur. This includes, but is not limited to, name changes, resignations, terminations and reassignments.

11. SPECIAL CONSIDERATIONS

11.1. Federal Holidays

The Contractor may be required to maintain feed and supplement deliveries during all Federal Holidays and all weekends.

11.2. Changes to the IDIQ

No changes to the resulting IDIQ contract or cost increases shall be incurred without written prior approval of the IDIQ Contracting Officer (CO). Only the IDIQ contract CO has the authority to approve and authorize any changes to the contract.

Any deviation from the contract shall be coordinated with the IDIQ Contract CO. No changes or cost increases will take effect unless and until the IDIQ Contract CO executes a written modification to the contract.

14. Points of Contact

All contract questions and concerns shall be directed to the point of contact designated below.

The IDIQ Contract CO is the only individual with the authority to amend the contract.

Program Office

To be provided at award.

IDIQ Contract CO

Frank S. Duarte Contracting Officer (CO) US Customs and Border Protection, Office of Acquisition, Procurement Directorate Border Enforcement Contracting Division – Pacific Branch Phone: 202-425-1775 Email: frank.s.duarte@cbp.dhs.gov

Locations

See Appendix 1 for location information.

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APPENDIX 1 – LOCATION DATA

The Contractor shall deliver the feed and supplements at the following locations. This will include delivery to remote sites within a fifty (50) mile radius of the primary location.

Locations

1. Casa Grande Station (CAG) –

a. 110 West Harmon Road; Eloy, Arizona 85321 (Primary).

b. LEC, Federal Route 19, Mile Post 2 Tohono O’odham Nation.

2. Douglas Station (DGL) – 1051 Lawrence Road, Douglas, Arizona, 85607.

3. Brian A. Terry Station (NCO) – 2136 Naco Highway, Bisbee, Arizona, 85603.

4. Nogales Station (NGL) – 1500 W. La Quinta Road, Nogales, Arizona, 85621.

5. Tucson Station (TUS) –

a. Montana Ranch, Buenos Aires National Wildlife Refuge, South Pajaro Road, Arivaca, Arizona

85601 (Primary).

b. Tucson Border Patrol Station, 2430 S. Swan Rd. Tucson, Arizona 85711.

6. Willcox Station (WCX) – Kansas Settlement Facility, 3293 E. Kimzey Road, Willcox, Arizona 85643.

NOTE: This contract shall be available to meet the needs for supplies that might arise anywhere within the USBP Tucson Sector Area of Operations and may require delivery to additional locations not listed above, to be detailed at the Order level.