707408-event.pdf

Awarded To: Intermountain Farmers Association

Nutrien Ag Solutions

Granite Seed Company

SRC Corp DBA Steve Regan Company

Greensource,LLC

Rentokil North America, Inc.

Turf Management Products fertilizer, herbicide, grass seed, erosion, landscape

Open 4/12/2019 1:00 PM MDT Type Request for Proposal

Close 5/16/2019 1:00 PM MDT Number TH19015 Currency US Dollar

Sealed Until 5/16/2019 1:00 PM MDT

Contacts

Tim Hodges thodges@utah.gov

Commodity Codes

Commodity Code Description

10170 Fertilizers and plant nutrients and herbicides including organic fertilizers and plant nutrients and chemical fertilizers soil conditioners

21101 Dispersing and spraying appliances for agriculture including sprinklers, dusters, sprayers, composters, pollination equipment and supplies, frost protection equipment, fertilizer spreaders, irrigation systems

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

72102 Facilities sitework and maintenance including repairs and grounds maintenance and snow removal and landscaping services and equipment

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR PROPOSALS

Turf Management Products

SOLICITATION #TH19015

This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

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The purpose of this RFP is to enter into a contract to provide: Turf management products to Eligible Users.

Closing date and time

The closing date and time for this sourcing event is May 16, 2019, at 1:00 PM Utah Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Multiple Contract Award Anticipated

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: For every category, the Offeror scores 700 points (combination of points earned from both technical and cost evaluation) the Offeror will be awarded a contract for that category. Each category (Categories 1 through 6) will be evaluated separately by the Evaluation Committee. Committee members will score each category independently from the others and will make awards as in the best interest of the State.

Future Procurements

The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years.

Background

This RFP is meant to combine and replace the following Statewide Contracts: AV2602, AV2603, AV2604, AV2605, AV2848, AV2849, AV2850, MA928, MA269, MA927, and PD553.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #TH19015. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit.

The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions.

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New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.

• The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.

• The Items Section contains the detailed description of the procurement items being sought and allows the Offerors to provide their cost proposals.

Offerors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use the awarded contracts.

4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract.

5. A Bidder must guarantee its pricing for the period described in this RFP.

6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

9. The proposed Scope of Work has been attached to this RFP.

10.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals.

Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

11.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

12. Offeror's cost proposals will be evaluated independently.

13.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

16. Responses should be concise, straightforward and prepared simply and economically.

17. Proposals must be submitted electronically, through SciQuest.

Buyer Attachments

1. Attachment A Terms and Conditions for Goods & Services (Cooperative Contracts)

2. Attachment B Scope of Work

3. Attachment C Product Category form

4. TH19015 Score sheet.

5. Claim of Business Confidentiality Form

6. Changing your Time Zone

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.3

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the technical requirements prerequisite, for each of the categories offeror is submitting for. and any other prerequisite that required a document to be uploaded.

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1.4

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs.

Offeror acknowledges that it has read and understands this question.

1.5 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

Group 2: Amendment Acknowledgement

2.1 Offeror acknowledges that this solicitation was Amended on 4/15/2019

2.2 Offeror Acknowledges that after the Amendment Date of 4/15/2019 this solicitation must be reviewed anew in its entirety and that any previous impressions or documents saved from this solicitation prior to the Amendment Date are invalid.

Group 3: Mandatory Minimum Requirements

3.1 Offeror acknowledges that offeror must upload, here, a completed and clearly marked Attachment C Product Category form marked with the categories of which offeror is submitting for.

3.2 Offeror represents that offeror has at least one (1) year experience providing products for each specified product category for which offeror is submitting a proposal.

Group 4: Technical Criteria

4.1 Offeror acknowledges that offeror must address all four (4) of the technical criteria (found on the score-sheet and prerequisite section of this RFP) for each of the categories that offeror is submitting a proposal.

4.2 Offeror acknowledges that the offeror can address numerous categories in one proposal and does not have to submit a separate proposal for each category.

4.3 Offeror acknowledges that offeror's proposal addressing the technical criteria should have no reference to cost and that all cost should be inputted into the item section of this RFP for each category the offeror is submitting.

4.4 Offeror must upload offeror's proposal, addressing all four (4) of the technical criteria for each of the categories the offeror wishes to be considered for, here.

Group 5: Cost Criteria

5.1 Offeror acknowledges that offeror must submit valid cost for all line items within the items section of this RFP for each Cost Category the offeror is submitting a proposal, in order to be considered responsive for that category.

5.2 Offeror acknowledges that the lowest total cost of each category will be awarded the full cost points of 300 and offeror further acknowledges that cost will be the sole factor in this determination and product performance/rating will have no bearing on the outcome.

5.3 Offeror acknowledges that for each category the offeror is not submitting for, an amount of zero "0" will be inputted for each line item of the category/categories the offeror is not submitting for.

Group 6: Vendor Information

6.1 Please provide your firm's legal company name.

6.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

6.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

6.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

6.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

6.6 Identify your firm's type of business.

Group 7: Vendor's Submission

7.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

1. Fertilizer Category Cost

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 50 Lbs of high nitrogen granular fertilizer 1 EA - Each

The fertilizer quoted needs to be between 30-45% Nitrogen, 0% phosphorous, and 0% potassium with no additives (i.e.

pesticide, herbicide etc). Lowest total cost for category will be awarded the maximum Cost Points of 300 for the category.

Cost will be the sole factor in this determination and product performance/rating will have no bearing on the outcome.

P2 5 gallons of high nitrogen Liquid fertilizer 1 EA - Each

The fertilizer quoted needs to be between 30-45% Nitrogen, 0% phosphorous, and 0% potassium with no additives (i.e.

pesticide, herbicide etc). Lowest total cost for category will be awarded the maximum Cost Points of 300 for the category. Cost will be the sole factor in this determination and product

2. Herbicide Category Cost

# Item Name, Commodity Code, Description Allow

P1 50 Lbs granular Herbicide 1 EA - Each

The herbicide quoted needs to contain between 30-45% glyphosate or equivalent chemical with no additives (i.e.

pesticide, fertilizer etc). Lowest total cost for category will be awarded the maximum Cost Points of 300 for the category. Cost

P2 5 gallons of liquid Herbicide 1 EA - Each

The herbicide quoted needs to contain between 30-45% glyphosate or equivalent chemical with no additives (i.e.

pesticide, fertilizer etc). Lowest total cost for category will be awarded the maximum Cost Points of 300 for the category. Cost

3. Surfactant/Adjuvant Category Cost

P1 5 gallons of Anionic Surfactant 1 EA - Each

Product should have no additives (i.e. pesticide, fertilizer etc).

Lowest total cost for category will be awarded the maximum Cost Points of 300 for the category. Cost will be the sole factor in this determination and product performance/rating will have no bearing on the outcome.

P2 5 gallons of Non-ionic Surfactant 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

P3 5 gallons of Special Purpose Adjuvant 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

P4 5 gallons of Activator Adjuvant 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

4. Fungicide Category Cost

P1 50 Lbs of granular Fungicide. 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

P2 5 gallons of liquid Fungicide 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

5. Erosion/Sedimentary Control Category Cost

Alternates Qty. UOM Requested Delivery

P1 50 Lbs of Hydromulch 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

P2 3 ft x 100 ft Black Wire Backed Silt Fence 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

6. Grass Seed Category Cost

P1 50 Lbs of Hydromulch 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

P2 50 Lbs of Bluegrass Seed 1 EA - Each

Cost Points of 300 for the category. Cost will be the sole factor

7. Highest Discount Percentage off of Offeror's Catalog for Contact

Alternates Qty. UOM Requested Delivery

P1 Highest Discount Percentage off of Offeror's Catalog for Contact 1 P1 - Percent

This discount will be written into the contract and be apart of the established Contract. This Discount Percentage is a non scored item.

Service Line Items Service Line Items

There are no Items added to this event.