7-Scope of Work 26-0216.pdf

REQUEST FOR QUALIFICATIONS

FOR THE

2026 Sanitary Sewer Basin Evaluation

PROJECT 26-0216 & WUWS26004

1.0 GENERAL INFORMATION

The City of Arlington Water Utilities Department desires to obtain your firm’s contact information and qualifications to complete engineering evaluation of identified sanitary sewer basins exhibiting high inflow and infiltration during rainfall events. The sanitary sewer basin evaluation will include flow and rainfall monitoring, manhole and pipe inspection, smoke and dye testing, inflow and infiltration source quantification, and recommended remediation plan for eliminating infiltration and inflow sources.

The City reserves the right to retain all responses and to use any ideas included in a response regardless of whether that response is selected. Submission of a response indicates acceptance by the firm of the conditions contained in this request for qualifications (RFQ), unless clearly and specifically noted in the response and confirmed in the contract between the City and the firm selected.

Each responding firm certifies by submission of their qualifications that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal, state, or local department or agency.

Respondents must possess the required professional license(s) to practice in Texas.

2.0 PROJECT SCOPE

The City of Arlington requires engineering services to complete engineering evaluation of approximately three (3) identified sanitary sewer basins exhibiting high inflow and infiltration during rainfall events.

The basins contain approximately 160,000 linear feet public sanitary sewer main and 450 public manholes. The scope of work includes the following:

1. Flow and rainfall monitoring and analysis to assess severity of inflow and infiltration.

2. Manhole visual condition assessment to identify and quantify sources of inflow and infiltration.

3. Closed-circuit televising of sanitary sewer pipe.

4. Condition assessment of sanitary sewer pipe to identify and quantify sources of inflow and infiltration.

5. Smoke and dye water testing to confirm inflow and infiltration sources.

6. Prepare a comprehensive remediation plan for prioritizing elimination of inflow and infiltration sources.

The project scope described above is intended to be general and a detailed scope will be created during contract negotiations with the selected firm.

3.0 PROPOSAL SUBMITTAL REQUIREMENTS

Deviation from the submittal requirements and directions in this section will result in disqualification.

If you have more than one office in the region, please coordinate one response and provide one point of contact. If a team of firms is proposed for the project, the team must be structured in a manner where one firm is the prime (contracting party) and the other(s) will be a sub-contractor to the prime.

The response to this RFQ should be as concise as possible while adhering to the format and information requirements described below.

The response to this RFQ shall be organized in the following manner:

GENERAL INFORMATION

• All responses must be submitted in pdf format following the naming convention in the below section.

• The minimum font size shall be 10 pt. digitally formatted to fit 8 ½ x 11 print size.

• Cover letter with general prime firm information, including number of years in business and size of firm (1 page).

NAMING CONVENTION:

• YourFirmName – Cover Letter.pdf

• YourFirmName – SOQ for WUWS26004.pdf

Example: ArchitecturalandEngineeringExcellence – SOQ for WUWS26004.pdf The SOQ PDF should include the relevant Certificates for the proposed team.

TEAM ORGANIZATION

The City of Arlington expects the team listed in the proposal to perform the work on the project. The team organization shall:

• Be no more than three (3) pages in length.

• Contain an organizational chart that includes all key personnel for potential project elements (project manager, QA/QC personnel, and field supervisor).

• Contain qualifications of all key personnel including certifications, education, and a brief summary of experience.

• Potential subconsultant(s) should be included in the organization chart and their qualifications should be included in this section.

PROJECT EXPERIENCE

Provide up to four (4) recent projects that illustrate the firm’s ability to perform services required for this project. The projects shall be directly associated with the key team members. Each project description shall:

• Be no more than two (2) pages in length.

• Contain the following information:

Project name, scope, location, construction cost (if applicable), and year completed.

Client name, phone number, and point of contact.

If work was completed as a sub to another consultant, also include main consultant name, phone number, and point of contact.

Roles of the proposed Project Manager and other key personnel.

Include a description of the project scope, discuss key challenges encountered during the design and/or construction phases, and highlight any unique approaches by the firm to address project challenges.

Must have completed within the last five (5) years.

Projects shall include studies completed for a municipal or other governmental agency.

PROJECT APPROACH

The project approach section shall be no more than three (3) pages in length and provide a written description of methods employed by the firm to effectively manage the project. The project approach should include, but is not limited to the items listed below:

• Project management approach

• Field activity coordination

• Expected coordination with City staff

• Quality control procedures

• Managing schedule and cost

• Identify any possible project challenges (foreseen at the time of the RFQ) and possible approach to developing a solution(s).

• Discuss possible innovations and added benefit to the project.

4.0 SELECTION AND NEGOTIATION

A staff committee will evaluate the responses. During the evaluation process, the committee reserves the right, where it may serve the City’s best interest, to request additional information or clarification from responders, or to allow corrections of errors or omissions. The City may select more than one firm for further consideration based on responses to the information requested in this document, and at the City’s discretion, may be given the opportunity to make a presentation and answer questions from the selection committee. The City will then select a consultant or consultants from the pool and work in good faith with the successful consultant to negotiate an appropriate scope of work and fee for the project.

Timing of contract negotiations will be dependent upon project schedule. If a satisfactory fee cannot be successfully negotiated with the selected consultant within twenty-one (21) calendar days of notice of selection, the City may move to another consultant and negotiate a contract to perform the work.

Lobbying of selection committee members, City staff or City Council Members will not be permitted or tolerated during the RFQ process.

No site visits will be conducted. The sites are accessible for public viewing and observation.

5.0 ENGINEERING SERVICES CONTRACT

If selected, the consultant shall agree with the terms set forth in the City’s Engineering Services Contract, which is appended at the end of this RFQ for reference. The consultant will need to take special note of the Insurance Requirements in the Engineering Services Contract. It is highly recommended the consultant review the Engineering Services Contract prior to submittal of the RFQ.

Revisions or deviations from the City’s Standard Engineering Services Contract at the time of scoping will not be entertained.

6.0 RIGHT TO TERMINATE

The City of Arlington reserves the right to terminate this process at any time. No guarantee is expressed or implied that obligates the City to contract the Engineering/Professional services for the proposed project. The City will not be liable for any costs associated with responding to this RFQ, for the firm’s participation in the presentation, or any costs associated with negotiations.

7.0 CONSULTANT TEAM CONTINUITY

It is the City’s desire that the consultant team included in the submittal be used for the project for which they are selected. Prior to negotiating the contract, the City will verify that the original team is intact, and that the consultant has available resources for the project. If any members of the original team are not available for the contract, the City will request a revised organization chart and qualifications for the new team members. The City reserves the right to approve the revised team, request modifications to the revised team, or reject the team and move to negotiations with the next qualified consultant.

END OF RFQ

3.0 PROPOSAL SUBMITTAL REQUIREMENTS