7-Scope - Biomedical Cleaning Svcs..pdf
PDF 357 KB Posted
- Attached to
- Biomedical Cleaning Services
- Solicitation number
- 27002JI
- Issued by
- Broward County, Florida
About this file
This Scope of Services document outlines biomedical cleaning service requirements issued by the Broward Sheriff's Office (BSO) in Florida under Invitation to Bid (ITB) #27002JI. The BSO seeks qualified bidders to provide comprehensive biomedical cleaning and decontamination services across all BSO facilities, offices, departments, vehicles, and operational locations on a 24-hour, seven-days-per-week basis. Services include cleanup and proper disposal of biomedical waste contaminated with blood, bodily fluids, and bloodborne pathogens in compliance with Florida Department of Health regulations and EPA standards. Estimated annual service requirements total 1,600 facility cleaning incidents (800 within four hours of incident, 600 after four hours, and 200 subsequent service calls) and 800 vehicle decontamination services. The contract term is three years from the award date with two optional one-year renewal periods based on performance, funding availability, and BSO discretion.
All proposed rates must be all-inclusive of materials, labor, personal protective equipment, chemicals, sanitizing supplies, waste containment, and disposal with no minimum order requirements or additional fees permitted without prior BSO approval. Bidders must submit applicable licenses, certifications, operating procedures, staff training manuals, and a minimum of three professional references with contact information. The awarded bidder must designate a single representative and provide emergency contact information prior to contract commencement. Invoices must be submitted in PDF format within five business days of service completion with detailed information including purchase order numbers, department names, employee contacts, work order numbers, and service dates. BSO reserves the right to add or delete service locations and modify billing procedures throughout the contract term, requiring bidder compliance with any such modifications.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 8-ITB 27002JI Exhibit A- BSO LOCATIONS.xlsx | XLSX spreadsheet | |
| 1-BSO Documents.pdf | ||
| 2-Bid Acknowledgement Form (ITB).pdf | ||
| 5-GENERAL TERMS AND CONDITIONS (ITB)11.26.24.docx | DOCX document | |
| 6-CONTRACT TERMS AND CONDITIONS (ITB) 12.9.24.docx | DOCX document | |
| 3-ITB Questionnaire.xlsx | XLSX spreadsheet | |
| 4-ITB Questionnaire Litigation 17.xlsx | XLSX spreadsheet |
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Text version
SCOPE OF SERVICES
ITB # 27002JI
BID NAME: BIOMEDICAL CLEANING SERVICES
PRODUCT/SERVICE
SPECIFICATIONS/REQUIREMENTS
1. Background: It is the intent of the BROWARD SHERIFF’S OFFICE (BSO) to solicit bids from qualified bidders to provide Biomedical Cleaning Services at all facilities, offices, departments, vehicles, and other locations operated or utilized by the Broward Sheriff’s Office.
2. Scope of Services: Product Specification/Requirements: Respondent must be able to meet the specifications/requirements as follows:
2.1 Provide all materials and labor for total cleaning and decontamination of affected area. Provide biomedical waste clean-up and biomedical waste hauling, with proper disposal of contaminated materials, according to local, State and Federal regulations. The decontamination of bodily fluids can consist of blood; saliva; feces; urine; etc. All surfaces contaminated with spilled or leaked biomedical waste shall be decontaminated as part of the cleaning process. Biomedical waste, including but not limited to blood borne pathogens, will be treated with a broad-spectrum EPA registered disinfectant cleaner (e.g. Cavicide). Affected areas must be deodorized after complete cleaning.
2.2 All contaminated materials will be treated and disposed of as biomedical waste, and as regulated under State of Florida Department of Health, Chapter 64E-16 F.A.C.
2.3 The proposed rates must be inclusive of all materials; service calls; PPE equipment; supplies, chemicals; sanitizing supplies; and containment and disposal of biomedical waste.
2.4 There will be no minimum order requirements; or additional charges or fees associated with them.
2.5 The Bidder(s) shall provide pricing for Biomedical Cleaning Services based on the applicable service location and scope of work requested. If additional services are requested while the Awarded Bidder is already on-site, the Bidder(s) shall provide the applicable pricing in accordance with the Bidder(s) submitted pricing schedule. All additional services must be pre-approved by the Broward Sheriff’s Office prior to the Awarded Bidder performing the additional work. No additional charges will be permitted without prior approval from the Broward Sheriff’s Office.
2.6 Bidder(s) shall include all applicable licenses and certifications.
2.7 Bidder(s) shall include a copy of their operating procedures, and training manuals for staff. Operating procedures must address safety of affected areas.
2.8 Bidder(s) shall include a list of at least three (3) references, with the corresponding contact name, phone number, and e-mail address.
2.9 Awarded Bidder should designate one representative to service the Broward Sheriff’s Office account by name, phone number, and emergency phone number prior to commencement of contract.
3. Facilities and Vehicles
3.1 FACILITIES
3.1.1 Quantities indicated on this Bid are only an estimate of annual usage.
The Broward Sheriff’s Office makes no guarantee of actual services needed, which may be more or less than estimated services.
3.1.2 The Broward Sheriff’s Office is requesting Biomedical Cleaning services that can provide 24-hour emergency services seven (7) days a week year-round to its facilities. The Awarded Bidder should provide Biomedical Cleaning and removal services including all labor, equipment, chemicals, supplies and materials thru job completion, including removal and disposal of waste material.
Below are estimated annual requirements by the agency for all Broward Sheriff’s Office locations:
1. Item: Biomedical Cleaning and decontamination within the first 4 hours of incident
Quantity: 800 each Description: Provide biomedical waste clean-up and biomedical waste hauling, with proper disposal of contaminated materials.
2. Item: Biomedical Cleaning and decontamination after 4 hours of incident
Quantity: 600 each Description: Provide biomedical waste clean-up and biomedical waste hauling, with proper disposal of contaminated materials.
3. Item: Biomedical Cleaning subsequent service called related to the visit.
Quantity: 200 each Description: Provide biomedical waste clean-up and biomedical waste hauling, with proper disposal of contaminated materials.
3.2 VEHICLES
3.2.1 Removal and decontamination of blood borne pathogens and other organisms from the BSO DLE vehicles, including AIDS, hepatitis, lice, scabies, MRSA, and other contagious bacteria and viruses that pose human health risks.
3.2.2 Removal of human body fluids from the BSO DLE (marked and unmarked) vehicles including but not limited to blood, urine, feces, vomit, saliva etc.
3.2.3 Removal of odors from the BSO DLE (marked and unmarked) vehicle.
The vehicle must be permanently free from the associated odors upon job completion.
Below are estimated annual requirements by the agency for all Vehicles:
1. Item: Biomedical Cleaning and decontamination
Quantity: 800 each Description: Provide biomedical waste clean-up and biomedical waste hauling, with proper disposal of contaminated materials.
3.3 LOCATIONS
Broward Sheriff’s Office reserves the right to add or delete locations. In the event a location is added, the Successful Bidder will provide a quote prior to commencing services. Upon approval, a purchase order will be issued for the additional location. Please See ITB 26012JI Exhibit A – BSO Locations.
4. Invoice and Reporting: Bidder(s) must have the capability to invoice as follows:
4.1 Invoices must be detailed with the following information:
Purchase Order #
Department Name/ Employee Contact Name
Description and Work Order Number
4.2 Invoices shall be submitted upon completion of services and shall be emailed in PDF format to the designated BSO email addresses, no later than five (5) business days following completion of the services. The Bidder(s) shall ensure that all invoices accurately identify the services performed, applicable service dates, locations, and any other information required by BSO for processing and payment. Timely submission of invoices is extremely crucial at fiscal year-end (September 30th).
4.3 BSO does not accept invoices provided solely through a link for download.
When available, BSO prefers the ability to access the Bidder(s) website or online billing system to view and print invoices and supporting documentation.
4.4 A sample invoice and applicable service reports shall be included with the
Bidder(s) response. Please upload these documents as part of the “Proposal” and label them “Exhibit ____.”
4.5 BSO reserves the right to modify billing procedures at any time during the term of the Agreement, and the Awarded Bidder shall comply with such modifications, as necessary.
5. Term of the Contract: The initial term of the contract will be for three (3) years from date of the award with up to two (2) additional one (1) year renewal options based on performance, availability of funding and as is in the best interest of the Broward County Sheriff's Office. BSO reserves the right to re-bid in its sole discretion.
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