7-RFQ Hood Cleaning September2026.docx

REQUEST FOR QUOTATION

RFQ 2140

KITCHEN EXHAUST HOOD INSPECTION AND CLEANING SERVICES

VENDOR NAME:

VENDOR CONTACT NAME:

1. Purpose and Service Schedule Atlantic Cape Community College requests firm pricing for inspection and cleaning of commercial kitchen exhaust systems in accordance with the current applicable edition of NFPA 96.

The anticipated service schedule is:

Second service: May or June 2027 (approximately six months later)

Exact service dates will be coordinated with the College after issuance of a purchase order.

The College does not guarantee a specific start date.

2. Locations and Equipment Counts Mays Landing Campus: 5100 Black Horse Pike, Mays Landing, NJ, 08330 Atlantic City Campus: 1535 Bacharach Blvd, Atlantic City, NJ 08401 Cape May County Campus: 341 Court House – South Dennis Road, Cape May Court House, NJ 08210

Note: Counts are provided for pricing purposes. Vendors are responsible for confirming conditions and quantities necessary to submit a complete quote.

3. Scope of Services Inspect and clean each identified exhaust hood, plenum, accessible grease ductwork, exhaust fan, and associated filters in accordance with NFPA 96 and applicable codes.

Remove grease and combustible residue from accessible components and clean filters. Include all labor, supervision, equipment, cleaning materials, travel, and disposal costs in the quoted price.

Protect surrounding equipment, finishes, and occupied areas during service and leave each work area clean and ready for use.

After cleaning, affix the required service label or certificate showing the service date and vendor information, and provide a written service report identifying each system cleaned and any observed deficiencies.

Immediately report conditions that may affect safe operation. No repair or additional work may be performed or invoiced without prior written authorization from the College.

4. Pricing

TOTAL QUOTED PRICE

Additional charges/exclusions (identify and provide unit pricing): _______________________________________________________________________

5. Quote Conditions Quote must remain valid for at least 60 days and must clearly identify all assumptions, exclusions, and proposed additional charges.

Award shall be made to the responsible vendor submitting the lowest quotation that is most advantageous to the College, price and other factors considered, in accordance with N.J.S.A. 18A:64A-25.19. The College reserves the right to award by service group, campus, or in the aggregate, provided the resulting award complies with applicable law. Submission of a quote does not authorize work. No services may begin without a College issued purchase order and scheduling confirmation.

The selected vendor must satisfy the College's vendor-registration, insurance, and other applicable compliance requirements before work begins.

New Jersey Business Registration (NJBRC) - N.J.S.A. 52:32-44.

Ownership Disclosure - N.J.S.A. 52:25-24.2.

Affirmative Action / EEO — N.J.S.A. 10:5-31 et seq.; N.J.A.C. 17:27 Disclosure of Investment Activities in Iran Disclosure of Prohibited Activities in Russia/Belarus Pay-to-Play / Chapter 271 This solicitation and any resulting award are subject to the County College Contracts Law, N.J.S.A. 18A:64A-25.1 et seq., and the College's purchasing policies. The College reserves the right to reject any or all quotes, waive minor informalities where legally permissible, and request clarification.

6. Site Visit and Questions Vendors are encouraged to schedule a site visit if needed to prepare an accurate quote. Contact Jack Taggart at 609-343-5124 or email jotaggar@atlanticcape.edu to coordinate access.

All procurement questions must be submitted through the Bonfire Portal by the deadline established in the posting. Quotes must be submitted electronically through Bonfire by the posted due date and time. Quotes submitted by email will not be accepted.

7. Vendor Certification Authorized Signature:

Printed Name / Title:

Telephone / Email:

Date:

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