7-RFP-03-Authorized Signature and Questionnaire.pdf
PDF 136 KB Posted
- Attached to
- RFP Art Gallery Retrofitting and Installation
- Solicitation number
- 26-0267
- Issued by
- Tarrant County, Texas
About this file
This is an Authorized Signature and Questionnaire form issued by the City of Fort Worth Purchasing Division for RFP Ref. #26-0267 regarding Art Gallery Retrofitting and Installation services for the Library Department on an "as needed" basis. The document establishes the formal submission requirements for proposers and includes a comprehensive questionnaire designed to assess bidder qualifications and responsiveness. Key evaluation criteria include the contractor's length of time in business, minimum three years of experience performing similar services, current staffing levels dedicated to the contract, and permanent business address with communication capabilities. Proposers must demonstrate specialized expertise in museum-quality display systems, gallery lighting retrofitting, installation of display cases and pedestals, and artwork handling procedures. The questionnaire also evaluates the contractor's capacity to manage multiple simultaneous work orders at different City facilities, quality control procedures, compliance with ADA accessibility and local building codes, and mobilization timeframes following work order receipt.
The form requires proposers to disclose any litigation or criminal investigations involving the business or its principals and to specify prompt payment discount terms. Bidders must indicate whether they agree to extend all terms, conditions, specifications, and pricing to other governmental entities participating in cooperative purchasing arrangements. Proposers are required to identify any proprietary information they wish to protect from disclosure and to describe relevant project experience completed within the past five years, including current gallery retrofit projects under management. The questionnaire emphasizes critical operational procedures including protection of existing artwork and property during construction, installation techniques ensuring proper alignment and anchoring, damage response protocols, and designation of a primary City contact. Bidders must provide detailed responses to all questions on the form, with option to use supplemental sheets as needed, and submit completed questionnaires as part of their formal proposal package.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-RFP-01-Instruction to Proposers.pdf | ||
| 2-RFP-06-Small Business Utilization Form V1.docx | DOCX document | |
| 5-RFP-08-Deviations.xlsx | XLSX spreadsheet | |
| 8-RFP-07-Reference Sheet.pdf | ||
| 6-RFP-02-Scope of Services V2.pdf | ||
| 3-RFP-04-Draft Vendor Services Agreement.pdf | ||
| 1-RFP-05-Forms.pdf |
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Text version
CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0267 Doc. Ref#: RFP-03 Page 1 of 5
RFP Title: Art Gallery Retrofitting and Installation
City of Fort Worth Bidder/Supplier ID:____________________________________
Legal Name of Proposer:
D/B/A Name of Proposer:
Federal Id Number (TIN):______________________________________________
Address:
Name of the Authorized Representative: __________________________________
Title: _____________________________________________________________
The undersigned, by his/her signature, represents that he/she is submitting a binding
Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.
The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.
Signature of the Authorized Representative: _____________________________
Email: Phone:
Name of Contact Person - 1:
Title of Contact Person - 1:
Email: Phone:
Name of Contact Person - 2:
Title of Contact Person - 2:
Email: Phone:
Name of Contact Person - 3:
Title of Contact Person - 3:
Email: Phone:
RFP Ref. #: 26-0267 Doc. Ref#: RFP-03 Page 2 of 5
Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.
1.0 Length of time in business: _______________________________________
2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________
3.0 Is your business or any of its principals under criminal investigation?
Yes_______ No________
Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.
4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?
Yes_______ No________
5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net
15, etc.)
6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.
Pages with information believed to be
Proprietary
Please indicate if only specific sections on the page are believed to be
Proprietary
7.0 What are your business hours and days?
8.0 Does your company have a minimum of 3 (three) years of experience performing services similar or related to the Scope of Services?
Yes __ No __
RFP Ref. #: 26-0267 Doc. Ref#: RFP-03 Page 3 of 5
9.0 How many staff members does your company have to perform the service outlined in the contract
10.0 Does your company have a permanent business address with the ability to be reached by email and phone?
Yes __ No __
11.0 Describe a project similar in size and complexity to this solicitation that you completed within the past five years.
12.0 How many gallery retrofit projects is your company currently managing?
13.0 What qualifications and specialized training do your installation personnel possess for handling museum-quality display systems and artwork?
14.0 How would you manage multiple work orders at different City facilities simultaneously?
RFP Ref. #: 26-0267 Doc. Ref#: RFP-03 Page 4 of 5
15.0 How do you ensure installations are compatible with existing building finishes and architecture?
16.0 What quality control procedures do you follow before turning a project over to the City?
17.0 How do you ensure gallery tracks, display panels, and exhibit fixtures are installed plumb, level, and securely anchored?
18.0 Describe your experience installing museum-quality display cases, pedestals, exhibit panels, and shelving systems.
19.0 Describe your experience retrofitting gallery lighting systems.
RFP Ref. #: 26-0267 Doc. Ref#: RFP-03 Page 5 of 5
20.0 How do you respond if artwork or City property is accidentally damaged?
21.0 Who will serve as the City's primary point of contact?
22.0 How quickly can your team mobilize after receiving a work order?
23.0 What procedures do you use to protect existing artwork, library collections, flooring, and finishes during construction?
24.0 How will you ensure compliance with ADA accessibility and local building codes?
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