7-Residential Inspection RFP.pdf

City of Detroit Office of Contracting and Procurement (OCP)

Request for Proposal

Revised 08/21/2026 Page 1 of 18

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 550991

Residential Property Inspection and Assessment Support Services

Buyer: Chris Jones

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE 10/8/2026

QUESTIONS DUE 10/23/2026 on or before 12:00PM EST

All questions must be submitted online in the Supplier Portal as indicated in this

RFP.

ANSWERS DISTRIBUTED 10/27/2026

PROPOSAL DUE DATE * 11/6/2026 @ 4:00PM EST

In the Supplier Portal as specified in this

RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed proposals will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

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TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF PROPOSALS

3.3. QUESTION DEADLINE

3.4. EVALUATION CRITERIA

3.5. EVALUATION PROCEDURE

3.6. ORAL PRESENTATION/DEMONSTRATION

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.8. PROTESTS

Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

4.3. REQUIRED COST PROPOSAL

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

RFP Attachments List

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Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Office of Assessor requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide Residential Property Inspection and Assessment Support Services.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The purpose of this RFP is to provide the Office of the Assessor with timely, accurate, and professionally documented field inspections and property-condition information to support the City's residential property assessment and valuation activities.

The Contractor shall provide inspection services for residential properties as assigned by the City and shall document the physical characteristics, condition, improvements, deficiencies, and other relevant factors that may affect the valuation of the property.

The Contractor's services shall supplement the work performed by the City's assessment staff and residential appraisers.

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one award as a result of the RFP.

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

At the direction of the Deputy CFO/Assessor, Deputy Assessor, or their designee, the Contractor shall perform the services described in this Scope of Services. The City may assign properties individually, in groups, by geographic area, by project, or through another method established by the Office of the Assessor. The City reserves the right to determine the number, location, priority, and timing of properties assigned to the Contractor throughout the term of the Contract.

CONTRACTOR RESPONSIBILITIES

The Contractor shall provide all personnel, supervision, equipment, transportation, technology, supplies, and other resources necessary to satisfactorily perform the services required under this Contract, unless otherwise specified by the City.

Property Inspections Conduct on-site inspections of improved residential properties assigned by the City for purposes of documenting the property's current physical condition and characteristics relevant to the City's assessment and valuation activities.

Inspections may include, but are not limited to, evaluation and documentation of:

• Overall physical condition;

• Structural integrity and readily observable structural conditions;

• Quality and condition of construction;

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• Age and apparent condition of improvements;

• Exterior condition;

• Interior condition, where access is authorized and required;

• Foundation;

• Roof;

• Exterior walls and siding;

• Windows and doors;

• Porches, decks, and other exterior improvements;

• Garages and accessory structures;

• Additions and other improvements;

• Visible signs of deterioration or damage;

• Deferred maintenance;

• Fire, water, storm, or other visible damage;

• Quality and condition of significant improvements; and

• Other physical characteristics or conditions that may reasonably affect property valuation.

The Contractor shall not be required to perform destructive testing, engineering analysis, environmental testing, or other specialized testing unless specifically authorized by the City in writing.

ASSESSMENT SUPPORT

The Contractor shall assist the Office of the Assessor's residential appraisal and assessment staff by providing objective and factual information concerning the physical characteristics and condition of assigned properties. The Contractor shall identify and document conditions that may materially affect the property's condition, functionality, quality, or valuation. The Contractor's observations may be used by City assessment personnel in connection with the City's valuation and assessment activities.

Limitation on Valuation Authority The Contractor shall provide factual observations, measurements, photographs, and other documentation concerning the physical characteristics and condition of assigned properties. The Contractor shall not independently establish, modify, or certify the assessed value, taxable value, State Equalized Value (SEV), or other official valuation of any property. The Contractor's role is to provide inspection and factual property-condition information to assist authorized City personnel in performing their assessment and valuation responsibilities.

INSPECTION METHODOLOGY

The Contractor shall establish and maintain a consistent inspection methodology designed to produce accurate, reliable, and reproducible documentation.

At a minimum, the Contractor shall:

• Verify the property address and, when provided by the City, the applicable parcel identification information.

• Conduct the inspection in accordance with the City's assignment and instructions.

• Observe and document readily observable physical characteristics and conditions.

• Identify and document significant deficiencies, deterioration, damage, or improvements.

• Take photographs sufficient to support the written inspection report.

• Document any areas that could not be inspected because of lack of access, unsafe conditions, weather, or other circumstances.

• Distinguish between observed facts and professional observations or opinions.

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• Avoid representing an observed condition as a structural or engineering determination unless the Contractor possesses the appropriate qualifications and the City specifically requests such an evaluation.

PHOTOGRAPHIC DOCUMENTATION

The Contractor shall provide clear, accurate, and representative photographs for each assigned property.

Photographs shall, as applicable, document:

• Front elevation;

• Rear and side elevations when accessible;

• Significant additions or improvements;

• Garages and accessory structures;

• Structural deficiencies or readily observable structural conditions;

• Significant deterioration;

• Damage;

• Deferred maintenance;

• Unusual property characteristics;

• Interior conditions when access is authorized; and

• Other conditions specifically requested by the City.

Photographs shall be appropriately identified or otherwise associated with the applicable property so that City personnel can readily determine the property and condition depicted. The Contractor shall ensure that photographs are of sufficient quality and detail to support the inspection report and the City's assessment activities.

INSPECTION REPORTS AND DELIVERABLES

For each assigned property, the Contractor shall provide written documentation summarizing the inspection and findings.

At a minimum, the inspection documentation shall include:

• Property address;

• Parcel identification number, when provided;

• Date of inspection;

• Name or identification of inspector;

• Description of the inspection performed;

• General condition of the property;

• Significant physical characteristics;

• Improvements observed;

• Structural deficiencies or other significant deficiencies observed;

• Areas that could not be inspected and the reason;

• Photographic documentation; and

• Other information requested by the Office of the Assessor.

The Contractor shall submit all required inspection reports, photographs, and supporting documentation to the City within forty-eight (48) hours of completing the inspection, unless otherwise directed by the City.

RE-INSPECTIONS AND FOLLOW-UP SERVICES

The Contractor shall perform re-inspections or follow-up inspections when requested by the Office of the Assessor.

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Re-inspections may be required to:

• Verify changes in property condition;

• Confirm previously reported conditions;

• Document completed improvements;

• Address questions concerning a prior inspection;

• Obtain additional photographs or information;

• Resolve discrepancies in inspection documentation; or

• Support an assessment review or other City-initiated activity.

ACCESS AND INACCESSIBLE PROPERTIES

The Contractor shall make reasonable efforts to complete assigned inspections in accordance with the City's instructions. If a property cannot be inspected because of lack of access, occupancy, unsafe conditions, refusal of entry, weather conditions, or other circumstances, the Contractor shall document the circumstances and notify the City in accordance with procedures established by the Office of the Assessor. The Contractor shall not enter a property without proper authorization. The Contractor shall not force entry, trespass, or otherwise take action that could compromise the safety of the Contractor, occupants, City personnel, or the public.

SCHEDULING AND WORK ASSIGNMENTS

The Office of the Assessor shall provide the Contractor with property assignments and any available information necessary to complete the requested services. The Contractor shall coordinate scheduling and field activities in accordance with the City's requirements. The City may establish priorities for certain properties or geographic areas based upon assessment needs, statutory requirements, complaints, appeals, reassessment activities, or other operational priorities. The Contractor shall promptly notify the City of any circumstances that may prevent timely completion of an assignment.

QUALITY CONTROL

The Contractor shall maintain quality-control procedures to ensure that inspection reports and supporting documentation are complete, accurate, consistent, and submitted within the required timeframe. The City may review inspection reports and supporting documentation for completeness and accuracy. If the City determines that documentation is incomplete, inaccurate, inconsistent, or otherwise does not satisfy the requirements of this Scope of Services, the Contractor shall make the necessary corrections or provide supplemental information as directed by the City. The Contractor shall promptly correct deficiencies identified by the City at no additional cost when the deficiency resulted from the Contractor's failure to perform the required services.

PERSONNEL AND QUALIFICATIONS

The Contractor shall provide personnel who possess the knowledge, experience, training, and qualifications necessary to perform residential property inspections and accurately document property conditions.

Personnel assigned to the Contract shall be capable of:

• Recognizing common residential construction characteristics;

• Identifying readily observable physical and structural deficiencies;

• Evaluating general property condition;

• Accurately documenting property characteristics;

• Taking appropriate photographic documentation;

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• Preparing clear and concise written reports; and

• Performing field inspections in a professional and safe manner.

The Contractor shall ensure that all personnel performing services under this Contract comply with all applicable City requirements.

PROFESSIONAL CONDUCT

Contractor personnel shall conduct themselves in a professional and courteous manner when interacting with property owners, occupants, City employees, and members of the public.

Contractor personnel shall carry appropriate identification and shall identify themselves as performing services on behalf of the City when conducting field inspections. Contractor personnel shall not make representations concerning the City's final assessment determination, property taxes, appeals, or other matters outside the scope of the Contractor's assignment. Questions concerning the City's assessment decisions shall be referred to the appropriate Office of the Assessor personnel.

CONFIDENTIALITY AND CITY INFORMATION

The Contractor shall safeguard all information provided by the City or obtained in connection with the performance of services under this Contract. The Contractor shall not disclose, reproduce, distribute, or use City information for purposes unrelated to the performance of this Contract without prior authorization from the City. All inspection reports, photographs, records, data, and other documentation generated specifically for the City under this Contract shall be provided to the City in accordance with the City's requirements.

RECORD RETENTION

The Contractor shall maintain complete records relating to services performed under this Contract for the period required by applicable law, City policy, and the Contract. Records shall be made available to the City upon reasonable request.

CITY RESPONSIBILITIES

The City, through the Office of the Assessor, shall:

• Provide property assignments to the Contractor;

• Establish priorities and applicable deadlines;

• Provide available property or parcel information necessary to perform assignments;

• Provide reasonable direction regarding inspection requirements;

• Review submitted inspection documentation;

• Communicate deficiencies or requests for clarification;

• Determine the manner in which Contractor-provided information will be used in the City's assessment and valuation processes; and

• Provide such other reasonable assistance as may be necessary for the Contractor to perform the services.

PERFORMANCE STANDARDS

The Contractor shall meet the following minimum performance standards:

Performance Requirement Minimum Standard Property inspection Completed in accordance with City assignment Inspection documentation Complete and accurate Photographs Clear, relevant, and property-specific Inspection report Submitted for each assigned property Report turnaround Within 48 hours of completing inspection Follow-up requests Completed within timeframe established by City

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Corrections Promptly addressed upon notification by City Communication Timely notification of delays or issues Professional conduct Professional and courteous at all times

The City may establish additional performance standards or reporting requirements during the Contract term when reasonably necessary to accomplish the objectives of the Contract.

PROPOSER'S APPROACH TO SERVICE DELIVERY

Proposers shall provide a detailed description of their proposed approach for performing the services required under this RFP.

The response shall address, at a minimum:

• The proposed methodology for conducting residential property inspections;

• How the Proposer will document physical conditions, improvements, deficiencies, and other relevant property characteristics;

• The proposed process for taking, organizing, identifying, and submitting photographs;

• The proposed format and content of inspection reports;

• How assignments will be scheduled, tracked, and completed;

• The Proposer's quality-control procedures;

• How the Proposer will meet the City's required forty-eight (48) hour reporting timeframe;

• The proposed approach for handling inaccessible properties and follow-up inspections;

• Personnel proposed to perform the work and their relevant qualifications; and

• Any technology, systems, or tools the Proposer proposes to use to improve accuracy, efficiency, or reporting.

Proposers should identify any assumptions, limitations, or dependencies that could affect their ability to perform the services described in this Scope of Services.

SAMPLE INSPECTION REPORT

Proposers shall provide a sample residential property inspection report demonstrating the type and level of documentation they propose to provide under this Contract. The sample report may be based on a hypothetical property and shall not contain confidential, sensitive, or personally identifiable information. The sample shall demonstrate, at a minimum, how the Proposer intends to document property identification, inspection date, property condition, physical characteristics, observed deficiencies or improvements, photographs, inaccessible areas, and other information relevant to the City's assessment and valuation activities. The sample report will be considered as part of the City's evaluation of the Proposer's understanding of the Scope of Services and proposed approach to service delivery.

OTHER RELATED SERVICES

The services identified in this Scope of Services are not intended to constitute an exhaustive list of all services that may be required under the Contract. The Contractor shall perform other reasonable and related services that are within the general scope and purpose of this Contract when requested by the Deputy CFO/Assessor, Deputy Assessor, or their designee. Such services may include additional inspections, re-inspections, supplemental photographs, additional property documentation, clarification of inspection findings, and other related residential property inspection and assessment-support activities. No services outside the general scope of the Contract shall be performed without appropriate authorization from the City.

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FINAL PRODUCT

For each property assigned, the Contractor shall provide a complete inspection package consisting of, as applicable:

• Property identification information;

• Date and time of inspection;

• Inspector identification;

• Written inspection findings;

• Description of physical characteristics and condition;

• Identification of significant deficiencies or improvements;

• Photographic documentation;

• Documentation of inaccessible areas or unsuccessful inspection attempts; and

• Any additional information specifically requested by the Office of the Assessor.

The completed inspection package shall be submitted to the City within forty-eight (48) hours following completion of the inspection, unless a different timeframe is established by the City for a particular assignment.

2.2. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

Proposals will only be accepted from those firms demonstrating a minimum of Five (5) years of experience providing Computer Assisted Mass Appraisal (CAMA) Administrator Support Services for projects of similar scope and size.

3.2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

http://www.michigan.gov/SIGMAVSS

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Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Proposal Evaluation Criteria Possible Points

1. Qualifications and Experience – Experience performing residential property inspections and documenting property conditions 35 points

2. Approach/Workplan – Proposed methodology for completing inspections, documenting findings, photographs, scheduling, and meeting the 48-hour reporting requirement.

30 points

3. Personnel and Resources – Qualifications of proposed personnel and adequacy of the personnel, technology, equipment, and resources to perform the work

25 points

4. Pricing 8 points

5. Commitment to Priority Workforce Hire Agreement 2 points

Total Points Possible 100

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information.) Valid CRIO certificate(s) for the Prime and/or Sub Contractor must be submitted with the bid response in order to be eligible for equalization credits)

Detroit Equalization Credits – Prime Contractor Possible Points

Detroit Headquartered Business 5 Detroit Based Business 2 Detroit Resident Business 5 Construction Workforce Investment Business (Construction over $1M) 3 Construction Workforce Development Business 3 Detroit Small Business 1 Detroit Micro Business Concern 2 Joint Venture 2 Mentor Venture 1

Construction Workforce Development and Construction Workforce Investment credits are applicable to High Impact Construction Projects (over $1M).

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Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

The percentage of work will be determined by the budget allocated to the named CRIO certified contractor as a fraction of the overall project budget.

Detroit Equalization Credits – SubContractor Possible Points

Detroit Headquartered Business 5 x % of work Detroit Based Business 2 x % of work Detroit Resident Business 5 x % of work Construction Workforce Investment Business* 3 x % of work Construction Workforce Development Business* 3 x % of work Detroit Small Business 1 x % of work Detroit Micro Business Concern 2 x % of work

Maximum Points Possible 10 *Applicable to High Impact Construction Projects over $1 million.

3.5. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in this RFP that are met will be factored positively into the overall score.

3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

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3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.8. PROTESTS

An actual or prospective bidder whose direct economic interest would be affected by the award of a contract, or by the failure to award a contract, has the right to protest any aspect of the solicitation, evaluation, or selection process of this City of Detroit procurement. All protests must be submitted in writing and received by the applicable deadline stated below.

Filing Deadlines Protest of solicitation terms. A protest challenging the terms of this solicitation must be received by the City no later than 4:00 p.m. EST on the business day prior to the scheduled solicitation closing date. Failure to meet this deadline waives the protester’s ability to challenge the terms of the solicitation.

Protest of contract award. Where this solicitation results in a contract award, a protest challenging the award must be received by the City no later than 4:00 p.m. EST on the fifth (5th) business day after the award. Failure to meet this deadline waives the protester’s ability to challenge the contract award.

How to Submit All protests must be submitted in writing through the designated procurement portal in which this solicitation was posted. Protests submitted by any other method will not be accepted. The City is not required to consider any material filed after the applicable protest deadline unless the Chief Procurement Officer specifically requests it.

Required Content of a Protest A protest must be in writing and must contain all of the following:

1. The protester’s contact information (name, business name, address, phone, and email).

2. The solicitation reference number.

3. A concise statement of whether the protester is contesting the terms of the solicitation or the award of the contract, including a description of the specific law, procurement policy, or guiding provision the City is alleged to have violated.

4. A detailed statement of the relevant facts underlying the protest, with supporting documents attached as necessary. This statement must indicate whether the protester is an actual or prospective bidder and must describe facts demonstrating the protester’s direct economic interest in the outcome.

5. Identification of any proposed action the protester recommends be taken, and the protester’s rationale for that action.

6. If submitted by an organization, the signature of an officer of that organization; otherwise, the signature of the individual bidder/protester.

7. The signature described above must appear immediately after the following declaration:

“I declare, under penalty of perjury and pursuant to MCL Section 750.423(s), that this protest is being submitted to protest the solicitation or contract award identified above, and for no other reason, and further, that I have reviewed the facts and circumstances contained

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Review and Decision The Chief Procurement Officer (CPO), or as delegated the Deputy CPO, has sole authority to respond to, decide, and act upon supplier protests. The City will render a written response to the protester within ten (10) business days of receipt. This period may be extended upon written notice by the CPO, in the CPO’s sole discretion, and the CPO may require the protester or other bidders to provide additional documentation or statements. The decision of the CPO is the final decision of the City.

Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of this RFP.

Required Response Item

1. Attachment A – Respondent Questionnaire

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

2. Attachment B – Proposal Introduction and Solution / Approach Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

3. Attachment C – Pricing Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

4. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

5. Attachment D2 – Conditions of Award - Award Winners Only Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

6. Attachment E – Model Professional Services Contract

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Required Response Item Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

4.3. REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter.

Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

- Guides on how to register in EUNA

- Guides on how to submit a response to the solicitation

- FAQs

Contact Bonfire’s technical support in the portal for:

- Technical issues with the e-bidding portal

- Registration problems

- Help submitting responses through the system

Contact the City (eprocurement@detroitmi.gov) for:

- General procurement process questions

- City-specific requirements and policies

For Solicitation/Project-Specific Questions:

- Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA

Procurement portal. This ensures all vendors receive the same information and maintains https://detroitmi.gov/suppliersupport https://detroit.bonfirehub.com/portal/support mailto:eprocurement@detroitmi.gov

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Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer.

Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS –

READ CAREFULLY

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is not authorization to begin work.

**Work commencing without issuance of the Purchase Order is subject to Payment Delays and/or Non-Payment **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection http://www.detroitmi.gov/Supplier https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

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• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

• The wording “Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order/Contract rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to the City's AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

5.6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At

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Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

5.8.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

5.8.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

https://urldefense.com/v3/__https:/descmiworks.org/business-services/__;!!NcXZSU8rfchoEksI!efgwb7Az7YQ1WNYz08X3skt7ah9Lt0tZnoFrliM4GlUH9iYP4Dtz_l03Xya-8iVDi2esZRdC59m0O9Xl8DlelS4a5w$

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RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Respondent Questionnaire Attachment B - Proposal Introduction and Solution / Approach Attachment C - Pricing Attachment D - Forms, Affidavits and Documents-(Award winner only) Attachment E - Model Professional Services Contract

RFP Attachments List