7-ITB-26-00190 Perimeter-Security Fence Installations and Repair (SBE Set-Aside).pdf

Invitation to Bid Perimeter/Security Fence Installations and Repair

(SBE Set-Aside)

ITB-26-00190

ITB-26-00190 Page 1

SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-26-00190

SOLICITATION TITLE: Perimeter/Security Fence Installations and Repair (SBE Set-Aside)

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed bids from experienced and qualified Hillsborough County registered Small Business Enterprise (SBE) Contractors, with a proven and documented track record, to provide perimeter/security fence installations and repair services for a period of three (3) years.

DUE DATE & TIME: April 7, 2026, 2:00 P.M. Eastern Time (our clock)

ISSUING DEPARTMENT DIRECTOR:

The Director of Procurement is considered the issuing department director for the purpose of Section 2-567(c) of the Hillsborough County Procurement Protest Policy and Procedures Ordinance.

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Euna Procurement). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

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QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire @eunasolutions.com.

● Questions regarding the specifications or solicitation document must be directed to the County using the “messages” section in Euna Procurement for this particular procurement.

• To be given consideration, such requests must be received no later than 10 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

SBE SET-ASIDE: This is a Small Business Enterprise (SBE) Set-Aside Contract that is subject to the policies and procedures governing the County’s Small Business Encouragement Program. Accordingly, the County will only accept bids from bidders who are registered with the County’s Small Business Enterprises Division as a Hillsborough County SBE as of the date and time when bids are due. Please see Special Terms and Conditions for complete details and requirements.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is required for this procurement. Please see ITB-26- 00190 Insurance Requirements Attachment and Special Terms and Conditions.

SURETY (BONDS): Bid, performance, and/or payment surety is not required for this procurement.

mailto:support.bonfire@eunasolutions.com mailto:support.bonfire@eunasolutions.com mailto:iSupplier@HCFL.gov https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

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E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

DIGITAL ACCESSIBILITY COMPLIANCE:

Any and all information and communications technology developed, provided, procured, maintained, or otherwise made available under this Contract and intended for public access or use, shall comply with various accessibility standards. Please see General Terms and Conditions for complete details and requirements.

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1. SPECIFICATIONS

1.1. Scope

1.1.1 The Hillsborough County Engineering & Operations Department seeks a qualified Hillsborough County registered SBE Contractor, with experience substantially similar in scope and size, to provide perimeter/security fence installations and repair services, on an ongoing and as-needed basis.

1.1.2 The Florida Department of Transportation, (FDOT), Standards Plans 550‐series (fencing specifications) describe the services required to perform the needed fence installations and repair services throughout Hillsborough County. The Contractor shall furnish all equipment, materials, labor, tools, transportation, and supplies necessary to complete the work in accordance with the specifications and procedures stated herein.

The Contractor, at a minimum, shall perform work that includes, but is not limited to:

1.1.2.1 Providing miscellaneous fence installations using various materials and layout configurations, but shall not be limited to; perimeter fencing at various County facilities, security fencing, various sports field fencing including backstops, park site fencing, tennis court fencing, etc.

1.1.2.2 Providing demolition, removal, relocation, and repair of existing fencing.

1.1.2.3 Providing tree trimming, shrub trimming, clearing and grubbing, within the fencing area limits, to allow for a clear work zone for installation.

1.1.2.4 Providing site access and traffic control when required.

1.2. Applicable Publications and Terminology

The following publication(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 FDOT Standards Plans 550-series, fencing specifications.

https://www.fdot.gov/design/standardplans/current/24.shtm

1.2.2 FDOT Specifications Section 954

https://www.fdot.gov/programmanagement/implemented/specbooks/default.shtm

1.2.3 FDOT Design Standards Index 801, Fence – Type A

https://www.fdot.gov/roadway/ds/18/stds.shtm

1.2.4 American Society for Testing and Materials (ASTM) – A1083 https://www.fdot.gov/design/standardplans/current/24.shtm https://www.fdot.gov/programmanagement/implemented/specbooks/default.shtm https://www.fdot.gov/roadway/ds/18/stds.shtm

ITB-26-00190 Page 5 https://www.astm.org/a1083_a1083m-25.html

1.2.5 ASTM – F1043

https://www.astm.org/f1043-18r22.html

1.2.6 ASTM – A392

https://www.astm.org/a0392-11ar22.html

1.2.7 ASTM – A668

https://www.astm.org/a0668_a0668m-23.html

1.2.8 ASTM – A116

https://www.astm.org/a0116-22.html

1.2.9 ASTM – F964

https://store.astm.org/f0964-13r24.html

1.2.10 Federal Manual Uniform Traffic Control Devices (MUTCD) https://mutcd.fhwa.dot.gov/index.htm

1.2.11 Maintenance of Traffic (MOT)

https://www.fdot.gov/roadway/ttc/default.shtm

1.3. Minimum Qualifications

The Bidder or principal thereof shall demonstrate recent experience in providing substantially similar services.

1.4. Minimum Requirements

1.4.1 Chain-Link Perimeter and Backstop Fencing – Materials

1.4.1.1 Fence posts and horizontal rails (galvanized): all piping for fencing and gates shall be Schedule 40, hot dipped, galvanized steel, with a uniform coating, in accordance with ASTM-A1083. Sizes shall be as specified in Table 1 for backstop and perimeter fencing.

1.4.1.2 Fence post and horizontal rails (vinyl coated): all vinyl coated piping for fencing and gates shall be Schedule 40, hot dipped, galvanized steel, in accordance with ASTM-A1083. Vinyl coating shall have a uniform, fusion bonded, https://www.astm.org/a1083_a1083m-25.html https://www.astm.org/f1043-18r22.html https://www.astm.org/a0392-11ar22.html https://www.astm.org/a0668_a0668m-23.html https://www.astm.org/a0116-22.html https://store.astm.org/f0964-13r24.html https://mutcd.fhwa.dot.gov/index.htm https://www.fdot.gov/roadway/ttc/default.shtm

ITB-26-00190 Page 6 ten to fourteen (10-14) mils, (one thousandth of an inch), vinyl coating conforming to ASTM-F1043. Sizes shall be as specified in Table 1 for perimeter and backstop fencing.

Table 1

Back stop Perimeter Gates Line Post 3” 2-1/2” N/A End or corner posts 4” 3” N/A Rails 1-5/8” 1-5/8” 1-5/8” Frame N/A N/A 1-5/8”

1.4.1.3 Chain-link fabric (galvanized): chain link fence fabric shall be constructed of woven nine (9)-gauge for all fencing, other than backstop fencing, which shall have six (6)-gauge fabric installed on bottom portion of fencing. See Attachment A, FDOT Standard Plans Index 550 for installation heights for both fabric gauges.

Fabric shall be two-inch (2”) mesh, with knuckled top and bottom selvage. Fabric shall not be hot-dipped galvanized after weaving, per ASTM-A392. Fabric shall have a zinc coating with a uniform thickness of 1.2 ounces (oz.) per square foot.

1.4.1.4 Chain-link fabric (vinyl-coated): vinyl coated chain link fabric shall have a hot dip, galvanized, nine (9)-gauge core wire. Woven in a continuous two-inch (2”) mesh, with a knuckled top and bottom selvage. Fabric shall have a uniform, fusion bonded, six (6) – ten (10) mils vinyl coating conforming to ASTM-A668 class two (2)b, having an eight (8) gauge finish. Colors to be available in green, black, and brown. Colors shall be specified by Hillsborough County, on an as needed basis.

1.4.1.5 Tension wires: tension wire shall be seven (7) gauge, spiral, galvanized steel wire, with a zinc coating of 1.2 oz. per square foot. Vinyl coated, galvanized, six (6) gauge tension wire shall be used on vinyl coated fence applications.

Tension wires shall be stretched taut between end, corner, or gate posts installed at four inches (4”) above grade line and secured to fence fabric with seven (7) gauge hog rings at twenty-four-inch (24”) intervals.

1.4.1.6 Tension bars: tension bars shall be galvanized, and not less than three -sixteenth inch (3/16”) x three - quarter inch (3/4”). Tension bars shall be provided for each end, corner, pull, and gate post, and have a minimum length of two inches (2”) less than the height of the fabric. Tension bars shall be secured by galvanized steel tension bands. Tension bars shall be vinyl coated when used on vinyl fencing.

1.4.1.7 Tie-wires and hog rings: tie-wires and hog rings shall be nine (9) gauge, galvanized steel, or six (6) gauge, aluminum minimum.

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1.4.1.8 Tension and brace bands: tension and brace bands shall be twelve (12) gauge seven-eighths inch (7/8”), galvanized steel, and installed at fifteen-inch (15”) intervals. Bands shall be vinyl coated when used on vinyl fencing.

1.4.1.9 Brace assembly: shall consist of a rail that is of the same material, size, and finish as the top rail. A galvanized, after threading truss rod, with a minimum diameter of five-sixteenth inch (5/16”), one (1) galvanized adjustable truss rod tightener, and all required end connectors, and tension bands, to fasten brace assembly to posts.

1.4.1.10 Post tops: post tops shall be a weather tight, galvanized, pressed steel, tubular, post cap that fits over the outside of the post. Tops used for line posts shall incorporate a hoop to provide the means for passage of the top horizontal rail. Post tops shall be vinyl coated when used on vinyl fencing.

1.4.1.11 Rail end connectors: end connectors used to attach horizontal railing and brace posts shall be galvanized, pressed steel, and fastened to posts with a tension band. Connectors shall be vinyl coated when used on vinyl fencing.

1.4.1.12 Rail sleeve connectors: all sleeve connectors shall be six inches (6”) long, galvanized, steel. Sleeve connectors shall be vinyl coated when used on vinyl fencing.

1.4.1.13 Line rail clamps: rail clamps (boulevard clamps) shall be galvanized.

Boulevard clamps shall be vinyl coated when used on vinyl fencing.

1.4.1.14 Swing and slide gates: all gates shall have tubular frames welded at corners and galvanized after construction. Gate fabric shall be installed in the same manner, and be the same gauge and type as used on the fence with top and bottom selvage knuckled.

1.4.1.15 Swing gate wheel: swing gate wheels shall be eight inches (8”).

1.4.1.16 Slide gate wheel: slide gate wheel assemblies shall be eight inches (8”) wide, minimum, and have two (2), eight inch (8”) minimum diameter wheels.

Wheels shall be available in both solid rubber and pneumatic styles. Style to be used shall be determined by project manager for each installation. See Attachment A, FDOT Standard Plans Index 550.

1.4.1.17 Gate hinges: gate hinges shall be galvanized, pressed steel, industrial 180-degree, u -bolt style, or butt style. See Attachment A, FDOT Standard Plans Index 550.

1.4.1.18 Gate latches: all gate latches shall be galvanized. Fork style latch shall be used on single gates and drop rod latch style shall be used for double gates.

See Attachment A, FDOT Standard Plans Index 550. When a drop rod style latch

ITB-26-00190 Page 8 is used, a piece of one and five eighths inch (1-5/8”) pipe, twelve inches (12”) long, minimum, shall be installed into ground to accept drop rod.

1.4.1.19 Barbed wire: barbed wire shall be galvanized and constructed from two

(2) strands of twisted, twelve and one half (12-1/2) gauge wire with four (4), fourteen (14) gauge barb points twisted around both strands, spaced a maximum of six inches (6”) apart.

1.4.1.20 Barbed wire brackets: barbed wire brackets shall be galvanized, twelve inches (12”) long, with slots, or clips, for attaching strands of barbed wire. The bracket shall have an integral drive fit cap that incorporates a hole to allow pass through of horizontal railing. Brackets shall be available in zero (0) degree, and forty-five (45) degree configuration.

1.4.1.21 Attaching hardware: all hardware used for attaching components of the fence system shall be galvanized, and five sixteenth (5/16) diameter, minimum.

All bolts shall have no more than one-half inch (1/2”) exposed threads beyond nut after tightening.

1.4.2 Chain-Link Perimeter Fencing – Installation

1.4.2.1 Posts/foundations: posts shall be plumb, aligned, and installed at heights that allow for a smooth appearance along fence line where minor elevation changes to grade are present. Posts shall be placed at a maximum distance of ten feet (10’) on center(o.c.). All posts shall be set centered, in a concrete foundation, that is poured against undisturbed soil on all sides. Line posts shall be installed at a minimum depth of twenty-four inches (24”), and end corner, and gate post, shall be set at a minimum depth of thirty-six inches (36”). The top of concrete foundation shall not be less than two inches (2”) below grade. All posts shall have a post top installed.

1.4.2.2 Chain link fence fabric: all fabric shall be installed to the street, or ball field side of the post, and stretched to proper tension between end, corner, and gate posts. Fabric shall be installed having no more than one inch (1”) gap between grade, and bottom of fabric. Fabric shall be fastened to line posts and rails with wire ties at intervals not exceeding twelve inches (12”) o.c. Tension bars shall be used to attach fabric to end, corner, and gate posts. Tension bars should be threaded through fabric, and attached to post with tension straps that are installed no more than fifteen inches (15”) o.c. intervals. Perimeter fencing shall have tension wire installed four inches (4”) above grade, and be stretched between end, corner, and gate post. Wire shall be attached to posts with tension bands, and to fabric with hog rings, at intervals not exceeding twenty-four inches (24”) o.c. When two (2) fabric sections meet, and are to be joined together, there shall be an overlap of at least one (1) full mesh opening.

ITB-26-00190 Page 9

1.4.2.3 Horizontal rails: horizontal top rails shall be connected at end, corner, or gate posts with end connectors and tension bands, then fed through line post caps and joined to each other with galvanized steel sleeves forming one continuous rail. Bottom rails shall be installed between each end, and/ or line post, and attached to posts with end connectors, and tension bands. All middle rails may be attached to line post by use of line rail clamps (boulevard clamps), unless rail is acting as a brace, or when attaching to post adjacent to a brace rail, where it shall then be attached with end connectors and tension bands.

Horizontal rails shall be placed at heights specified. See Attachment A, FDOT Standard Plans Index 550 detail.

1.4.2.4 Brace assembly: brace assemblies are used at fence corners, fence ends, and, at gate openings. Braces shall also be installed along continuous fence runs at 350’ o.c. Brace rails shall be installed between each corner, pull, end post, and, the nearest line post, approximately mid height of the fabric. Rails shall be attached to post with end connectors, and tension bands. Truss rod shall be installed diagonally, starting at the line post end connector to the adjustable truss rod tightener, installed at the bottom of the corner, pull, gate, or terminal post.

See Attachment A, FDOT Standard Plans Index 550.

1.4.3 Chain-Link Backstop Fencing – Installation

Backstop fencing shall include six (6) gauge chain link fabric installed on the lower portion of fence. Top portion to have nine (9) gauge fabric. See detail sheet for installation heights for both fabric gauges. All other perimeter fencing specifications, and installation procedures shall apply to back stop fencing.

1.4.4 Woven Wire Farm/Field Fencing – Materials

1.4.4.1 Posts: all posts shall be timber and meet the material requirements of FDOT Specification Section 954. Line and brace posts shall be a minimum of four inches (4”) in diameter x eight foot (8‘) long. End, corner, pull, approach, and gate post, shall be a minimum of five inches (5”) in diameter x eight foot, six inches (8‘ 6“) long.

1.4.4.2 Fence fabric: fabric shall be galvanized steel, woven wire, meeting the requirements of ASTM-A116. Number nine (9) farm, design number 1047-6-9, with class three (3) zinc coating.

1.4.4.3 Staples: staples one and one-quarter inch (1-1/4”) minimum for line posts, one and one-half inch (1-1/2”) for pull post.

1.4.4.4 Tension wire: diagonal tension wire shall be nine (9) gauge, soft temper, and galvanized steel, with a minimum zinc coating thickness of 1.8 oz. per square foot.

ITB-26-00190 Page 10

1.4.4.5 Brace post dowels: galvanized bracing dowels shall be one-half inch (1/2”) in diameter, four (4”) long, for single brace attachment, and nine (9”) long for double brace attachment.

1.4.4.6 Barbed wire: barbed wire shall be constructed of galvanized, fourteen

(14) gauge, four-point barbs, twisted around two (2) galvanized, twelve and one-half inch (12-1/2”) gauge line wires.

1.4.4.7 Farm/pipe gates: gate shall be a galvanized wire, filled fifty inches (50”) high tube gate. Gate frame shall be constructed of galvanized pipe, one and five eighths inch (1-5/8”) diameter, minimum. Gates shall be filled with galvanized six

(6) gauge, woven wires, welded to frame, and shall include all galvanized hardware to install, and secure to fence post.

1.4.5 Woven Wire Farm/Field Fencing – Installation

1.4.5.1 Posts: posts shall be set by driving or digging method. If by digging, post shall be set in center of hole, and backfilled, and tamped securely on all sides.

Line post shall have an embedment depth of thirty-three inches (33”), minimum.

End, gate, approach, corner, and pull posts, shall be thirty-nine inches (39”) deep.

Post spacing shall be per FDOT Design Standards Index 801.

1.4.5.2 Fence fabric: fabric shall be installed on the property side of posts, using staples driven diagonally, attaching all fabric line wires to line posts, and pull posts. Fabric shall be wrapped and tied to the end, gate, and corner post. See Attachment A, FDOT Standard Plans Index 550. Fabric shall be stretched only until one-half the tension curl has been pulled out of the line wires.

1.4.5.3 Barbed wire: two strands of barbed wire shall be stapled to property side of posts with seven inches (7”) spacing between strands, bottom strand shall be two inches (2”) above woven fabric, and top strand four and one-half inches (4- 1/2”) below top of posts. See Attachment A, FDOT Standard Plans Index 550.

1.4.5.4 Corner post assemblies: corner post assemblies shall be installed at all horizontal and vertical breaks in fence that are more than fifteen (15) degrees.

Assembly shall consist of one (1) corner post, two (2) approach posts, four (4) braces, eight (8) diagonal tension wires, and all necessary hardware. See Attachment A, FDOT Standard Plans Index 550. Corner post assemblies shall be constructed, and installed in accordance with FDOT Design Standards, Index 801.

1.4.5.5 Pull post assemblies: pull post assemblies shall be installed at approximately 330’ o.c., assembly shall consist of one (1) pull post, two (2) braces, four (4) diagonal tension wires, and all necessary hardware. See Attachment A, FDOT Standard Plans Index 550. Pull post assemblies shall be constructed, and installed in accordance with FDOT Design Standards, Index 801.

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1.4.5.6 End post assemblies: end post assembly shall consist of one (1) end post, two (2) braces, four (4) diagonal tension wires, and all necessary hardware, (see detail sheet). End post assemblies shall be constructed and installed in accordance with FDOT Design Standards, Index 801.

1.4.6 Barbed Wire Fencing – Materials

1.4.6.1 Posts: all posts shall be timber and meet the material requirements of FDOT Specification Section 954. Line and brace posts shall be a minimum of four inches (4”) in diameter x eight foot (8‘) long. End, corner, pull, approach, and gate post, shall be a minimum of five inches (5”) in diameter x eight foot six inches (8‘- 6“) long.

1.4.6.2 Staples: staples, one and one quarter inch (1-1/4”) minimum for line posts, one-and-one-half inch (1-1/2”) for pull post.

1.4.6.3 Tension wire: diagonal tension wire shall be nine (9) gauge, soft temper, and galvanized steel, with a minimum zinc coating thickness of 1.8 oz. per square foot.

1.4.6.4 Brace post dowels: galvanized bracing dowels shall be one-half inch (1/2”) in diameter, four inches (4”) long for single brace attachment, and nine inches (9”) long for double brace attachment.

1.4.6.5 Barbed wire: barbed wire shall be constructed of galvanized, fourteen

(14) gauge, four (4) point barbs, twisted around two (2) galvanized, twelve and one-half (12-1/2) gauge line wires.

1.4.6.6 Farm/pipe gates: gate shall be a galvanized wire, filled fifty inches (50”) high tube gate. Gate frame shall be constructed of galvanized pipe, one and five eighths inch (1-5/8”) diameter, minimum. Gates shall be filled with galvanized, six (6) gauge, woven wires welded to frame, and shall include all galvanized hardware to install, and secure to fence post.

1.4.7 Barbed Wire Fencing – Installation

1.4.7.1 Posts: posts shall be set by driving or digging method. If by digging, post shall be set in center of hole, and backfilled, and tamped securely on all sides.

Line post shall have an embedment depth of thirty-three inches (33”), minimum.

End, gate, approach, corner, and pull posts shall be thirty-nine inches (39”) deep.

Post spacing of line posts shall be fourteen foot (14’), maximum. Gate, corner, and brace posts spacing shall be eight foot (8’), maximum. See Attachment A, FDOT Standard Plans Index 550.

1.4.7.2 Barbed wire: two (2) strands of barbed wire shall be stapled to property side of posts with seven inch (7”) spacing between strands, bottom strand shall

ITB-26-00190 Page 12 be two inches (2”) above woven fabric, and top strand four and one- half inches (4-1/2”) below top of posts. See Attachment A, FDOT Standard Plans Index 550.

1.4.7.3 Corner post assemblies: corner post assemblies shall be installed at all horizontal, and vertical breaks in fence that are more than fifteen (15) degrees.

Assembly shall consist of one (1) corner post, two (2) approach posts, four (4) braces, eight (8) diagonal tension wires, and all necessary hardware. See Attachment A, FDOT Standard Plans Index 550.

1.4.7.4 Pull post assemblies: pull post assemblies shall be installed at approximately 330’ o.c. Assembly shall consist of: one (1) pull post, two (2) braces, four (4) diagonal tension wires, and all necessary hardware. See Attachment A, FDOT Standard Plans Index 550.

1.4.7.5 End post assemblies: end post assembly shall consist of one (1) end post, two (2) braces, four (4) diagonal tension wires, and all necessary hardware. See Attachment A, FDOT Standard Plans Index 550.

1.4.8 Wood Post and Rail Fencing – Materials and Installation

1.4.8.1 Posts: posts shall be pressure treated, yellow pine, six-inch (6”) x six-inch (6”) x six foot (6’), and installed thirty-six inches (36”) deep, at five foot six inch (5’- 6”) o.c. intervals. Post tops shall have a one-inch (1”) x forty-five (45) degree chamfer.

1.4.8.2 Fasteners: all fasteners shall be galvanized, one-half inch (1/2“) diameter.

Fasteners shall consist of eight inch (8”) long bolts, hex nuts, and flat washers.

1.4.8.3 Rails: rails shall be, pressure treated, yellow pine, two-inch (2”) x six-inch (6”) x six foot (6’). Rails shall be attached to post with one (1), one-half inch (1/2”) x eight-inch (8”) bolt, and flat washer, inserted through center of rail and post.

Then, fastened with a flat washer, and hex nut. Rails shall be installed at alternating heights creating a pattern. See Attachment A, FDOT Standard Plans Index 550.

1.4.9 Wood, Stockade Privacy Fencing – Materials and Installation

1.4.9.1 Posts: all posts shall be pressure treated, yellow pine, four-inch (4”) x four inch (4”). Posts shall be set in concrete at eight-foot (8’) o.c., thirty-six inches (36”) deep. Top of concrete to be two inches (2”) below grade.

1.4.9.2 Pickets: shall be pressure treated, three fourths inch (3/4”) x four inch (4”) minimum, dog ear top, board on board installation.

1.4.9.3 Rails: rails shall be pressure treated, two-inch (2”) x four inch (4”), minimum.

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1.4.10 PVC, Post and Rail Fencing – Materials and Installation

1.4.10.1 Materials must meet or exceed the ASTM F964, Standard Specification, for rigid, polyvinyl chloride (PVC), exterior profiles used for fencing.

1.4.10.2 Posts: posts shall be five-inch (5”) x five inch (5”), and installed in concrete, thirty-six inches (36”) deep. Top of concrete to be two inches (2”) below grade. Wall thickness of fifteen hundredths of an inch (0.150”), minimum.

1.4.10.3 Rails: rails shall be one-and-one-half inch (1-1/2”) x five-and-one-half inch (5-1/2”), minimum. Wall thickness of nine hundredths of an inch (.090”), minimum.

1.4.10.4 Post caps: post caps shall water-tight and glued on.

1.4.11 PVC Privacy Fencing – Materials and Installation

1.4.11.1 Materials must meet or exceed the ASTM F964, Standard Specification for rigid, PVC exterior profiles used for fencing.

1.4.11.2 Posts: posts shall be five-inch (5”) x five inch (5”), and installed in concrete, thirty-six inches (36”) deep. Top of concrete to be two inches (2”) below grade. Wall thickness of fifteen hundredths of an inch (.150”), minimum.

1.4.11.3 Planks: planks shall be seven-eighths inch (7/8”), minimum X six inch (6”). Wall thickness of seven hundredths of an inch (.070”), minimum.

1.4.11.4 Rails: rails shall be one-and-one-half inch (1-1/2”) x five-and-one-half inch (5-1/2”), minimum. Wall thickness of nine hundredths of an inch (.090”), minimum.

1.4.11.5 Post caps: post caps shall be water-tight and glued on.

1.4.12 Split Rail Fencing with Wood Posts – Materials and Installation

1.4.12.1 Posts: posts shall be rectangular, pressure treated, posts with openings to accommodate the installation of split wood rails. Posts shall be installed at eight-foot (8’), or ten-foot (10’) o.c., a minimum of twenty-four inches (24”) below grade.

1.4.12.2 Rails: railing shall be pressure treated, split rails, inserted in wood posts.

1.4.13 Ornamental Welded Wire Fencing – Materials and Installation

1.4.13.1 Posts: posts shall be two-inch (2”) x two inch (2”), sixteen (16) gauge, minimum, galvanized steel, square tubing with a polyester powder coating

ITB-26-00190 Page 14 thickness of 100 microns, minimum, and be provided with manufacturer’s matching post cap. Post shall be installed per manufacturer’s specifications.

1.4.13.2 Fence panels: panels shall be six (6) gauge, galvanized wire mesh, with a polyester powder coating of 100 microns, minimum, and two-inch (2”) x six inch (6”) rectangular opening. Panels shall have horizontal “v”- shaped folds for strengthening, and have vertical wires extended one inch (1”) at the top, and flush at the bottom.

1.4.13.3 Panel brackets: panel bracket shall be a two (2) piece bracket that wraps around the post and can secure two (2) adjacent panels.

1.4.13.4 Surface mount bases or poles: flanged bases or poles from fence manufacturer shall be available for surface mounting.

1.4.13.5 Gates: gates shall be swing style. Gate frames shall be constructed from one-and-one-half inch (1-1/2”), fourteen (14) gauge, minimum, galvanized steel square tubing, welded at forty-five (45) degree corners. Gate panel mesh shall be the same material as fence panels. Frames and mesh shall have a polyester powder coating thickness of 100 microns, minimum.

1.4.13.6 Gate hinges and latches: hinges and drop gravity latch shall be provided per fence manufacturer’s specifications.

1.5. Demolition of Fencing

1.5.1 Complete fence demolitions shall include, at a minimum, complete removal, and disposal of all fence components: chain link fabric, posts, rails, ties, wires, brackets, clamps, truss rods, caps, connectors, pickets, fasteners, hardware, any concrete footings, etc. The County will not accept the demolition of posts at grade as removal.

1.5.2 All holes shall be backfilled with like material and tamped to meet surrounding grade to prevent trip hazards.

1.5.3 Demolition of fabric only shall be the removal, and disposal of fabric, ties, and wires.

1.5.4 Pricing is based on square footage of fencing measured equal to length of fence run x fence height. Formula is to be used for both, complete fence demolitions and fabric only demolitions

1.6. Clear and Grub

1.6.1 Clear and grub shall be for clearing a five foot (5’) wide path along both sides of the proposed fence route.

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1.6.2 Clear and grub shall include the trimming, removal, and disposal of all trees, stumps, roots and other such protruding objects necessary to prepare the areas for proposed fence installations.

1.7. Work Hours

1.7.1 The normal hours of work that the Contractor shall be allowed to work shall be 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding County observed holidays and weekends. No work shall proceed outside these hours without prior notice, and written authorization by the County’s Representative, or designee.

1.7.2 Work performed outside of the normal working hours indicated above shall be coordinated in advance with the County.

1.7.3 The Contractor shall not be entitled to an afterhours, and/or weekend/holiday rate, without prior notice, and written authorization by the County’s Representative, or designee. All costs shall be all inclusive per the pricing page line-item amount.

1.8. Response Time

1.8.1 The County will contact the Contractor for services to be performed by phone, and/or email, with a description, and location of work. The Contractor shall respond back to the County within twenty-four (24) hours of request for services. Within two (2) business days after notifying the County, the Contractor shall provide a written quote for services requested, or alternate agreed upon time approved by the County.

1.8.2 The Contractor shall commence work within five (5) business days upon Notice to Proceed (NTP). The Contractor shall continue work, once initiated, through completion of all tasks, as requested by the County. Completion of work shall be accomplished in a professional, safe, manner within approved and agreed upon time, authorized by the County Representative or designee.

1.8.3 Failure to respond within the time specified above may result in the work being performed by others, and/or, no further work being issued to the Contractor, and/or, termination of the contract.

1.9. Additional Work

1.9.1 For any unforeseen repairs not included under this document the Contractor shall first ensure that the Project Manager has been notified and evaluated the situation. Upon approval, the Contractor shall submit a written proposal for parts and repairs needed within two (2) Business Days of initial request. All proposals shall be approved by the County, in writing, prior to any work being performed. The County’s Project Manager or designee reserves the right to negotiate with the Contractor to obtain the lowest monetary cost and determine the additional work and parts are fair and reasonable.

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1.9.2 For any proposal for additional work exceeding $10,000.00, the County shall have the option to request quotes from other Contractors to ensure that the costs and the “repair or replace” analysis of the work needed are fair and reasonable.

1.9.3 The Contractor shall begin all work within two (2) Business Days of receipt of release purchase order authorization from the County or alternate negotiated time authorized by the Project Manager or designee. The Contractor shall continue work, once initiated, through completion of all tasks within each release purchase order.

1.9.4 The Contractor shall only submit an invoice for work performed upon County acceptance of all completed tasks described on each release purchase order. The County shall not accept partial completed work invoices. The County reserves the unilateral right to add and or delete locations listed on the bid proposal sheet through the use of unilateral change orders. Contractor shall not be compensated for tasks not documented and approved in advance.

1.10. Maintenance of Traffic (MOT)

1.10.1 The Contractor shall conduct its operation in a manner that shall ensure the least possible obstruction to vehicular and pedestrian traffic, including access to all public and private properties, except as approved by the County. Equipment shall be organized and placed so as not to be an obstruction. Fire hydrants adjacent to the work site shall be kept accessible at all times. Temporary provisions shall be made by the Contractor to ensure the continued use of sidewalks, sewer inlets, drainage ditches and irrigation ditches, etc.

1.10.2 At all times, the Contractor shall use personnel and traffic control signs, barricades, devices, and any other items necessary for the maintenance of traffic and safety and be compliant with the FMUTCD and the FDOT latest editions, which is hereby incorporated by reference. The Contractor shall have or obtain all necessary certified MOT personnel and equipment when MOT is required.

1.11. Payment

Basis for payment shall be actual field measurement, not estimated bid, or plan quantities. The dollar amount of payment shall be determined by multiplying the contract unit price for an item by the field measured actual quantity. The amount proposed in the Contractor’s Bid Proposal for each bid item shall represent all costs (flat rate) incurred by the Contractor for performing all services identified within this bid document including, but not limited to, direct salary expense, shipping and handling costs, equipment, transportation, incidental expenses, overhead, and profit.

1.12. Callback Time

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The County will not be charged for any improperly installed, and/or, repaired fencing performed by the Contractor. The Contractor shall respond back to the County on all callbacks the next business day, Monday through Friday. If the Contractor fails to provide adequate replacement, and/or repairs in the required call back time, the County reserves the right to utilize any and all options available.

1.13. Emergency Services

1.13.1 The Contractor shall be required to assist the County in providing emergency related services. Emergency services are those services which require an accelerated response from the Contractor, as determined by the County Representative. The Contractor shall, at a minimum:

1.13.1.1 Be required to provide emergency telephone number(s) and contact information with twenty-four (24) hours a day, seven (7) days per week, coverage.

1.13.1.2 Furnish all labor, materials, equipment, tools, and services to respond, as ordered, within two (2) hours or, alternate approved time, approved by the County in writing for emergencies. Authorization may be made telephonically with a written authorization to follow within twenty-four (24) hours.

1.13.1.3 Respond within two (2) hours to all requests for emergency service(s), unless otherwise directed by the County Representative or designee. Failure to respond to a service call, within the designated time, shall be considered a valid reason for termination of this contract.

1.13.1.4 In the event the Contractor does not comply within the stated time, the County reserves the right to call any qualified Contractor to perform the required service.

1.14. Damage to Property

1.14.1 The Contractor, or any of its owners, officers, employees, agents, or subcontractors shall carry out the work with such care and methods as not to result in damage to County property.

1.14.2 Should any County property be damaged or destroyed, the Contractor shall notify the County within twenty-four (24) hours, and at his/her expense, shall repair, or make restoration as is practical and acceptable to the County property promptly, within forty-eight (48) hours, or alternate negotiated time authorized by the Project Manager or designee.

1.14.3 In the event the Contractor fails to repair, or restore the property, or make good such damage, the County, upon forty-eight (48) hours’ notice, may proceed to repair, rebuild, restore, or otherwise replace such property as deemed necessary. The cost shall be shown as a “Deduction” from any monies due, or which may come due to the

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Contractor from the performance of this contract. If the Contractor performs no further work, the cost shall be billed to the Contractor for full restitution.

1.15. Trash, Litter, and Debris

All debris resulting from the Contractor's operation shall be cleaned up before leaving the delivery/work site, unless permission is given by the County’s Project Manager to do otherwise.

The Contractor or representative shall remove and legally dispose of any and all debris resulting from its operations at Contractor’s expense, and no additional cost to the County.

1.16. Quality Control

1.16.1 Completed work areas may be inspected by the County for quality and acceptance. The Contractor will not be paid for work not properly performed. No charges will be allowed for time lost for reasons, including but not limited to, equipment down time, equipment maintenance, or cleaning, such as tune-ups, routine maintenance or limited personnel.

1.16.2 The County reserves the right to utilize County personnel, equipment, tools and materials, or other contractors, in work areas if such utilization is required, in the opinion of the County, to provide for the immediate health, safety, and welfare of the employees, public, or to perform maintenance omitted, or not properly performed by the Contractor.

1.17. Safety

1.17.1 The Contractor shall provide all approved safety devices, and equipment, and shall exercise all care, and take the appropriate measures necessary to safeguard property, and persons with respect to its performance.

1.17.2 The County reserves the right to request the removal, and replacement of any employee, or equipment of the Contractor at the job site when, in the County's sole opinion, that person or equipment is not performing safely, or deemed a hazard, or non-compliant per the contract documents.

1.17.3 Any operations of the Contractor determined hazardous by the County, shall be discontinued by the Contractor upon receipt of either written, or verbal notice, by the County Representative to discontinue such practice. Work shall only resume upon receipt of either written or verbal notice by the County Representative, or designee.

1.18. Reporting

The County’s Project Manager, or representative, shall be responsible for notifying the contractor when repair services are required, and for providing the location, address, and legible name, and contact number of the person ordering the service. The County’s Project Manager, or representative shall review, and properly maintain a record of all contractor's work assignments and performance.

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1.19. Personnel and Licensure

The Contractor shall have sufficiently qualified personnel available to perform the services contemplated herein in a safe, efficient, competent, and timely manner. Contractor personnel are prohibited from bringing unauthorized persons, including, but not limited to, friends and/or family members, onto a county work site. Should such an event occur, the Project Manager, or the Project Manager's designated onsite representative, shall cause the removal of such unauthorized persons from the County work site.

1.20. Onsite Worker Attire and Uniform Name and or Logo Requirements

Contractor personnel shall be required to stop work if not properly attired in a manner that is commensurate with the work being performed. Contractor personnel are expressly prohibited from wearing short-shorts, tank tops, muscle shirts, halter-tops, sandals, flip-flops, and/or any type of open-toed shoes, or being bare foot. The Contractor shall ensure that each of its representatives wear a shirt that plainly, and prominently identifies the Contractor's company name, and/or, which contains the Contractor's imprinted, embroidered, or an appliqué of the company logo, affixed thereto. Such shirts shall be worn at all times by each Contractor representative in performance of this contract.

1.21. Invoicing

1.21.1 Invoices shall be submitted to the Project Manager, and shall contain all of the required data elements as identified on the Blanket Purchase Order, or Release Purchase Order issued as a result of this Invitation to Bid award.

1.21.2 Invoices are to reflect the prices, and discounts stipulated on the release purchase order, and as outlined in this bid, per line item. Firm prices shall be bid and shall be all inclusive of required services stated in the bid documents including, but not limited to, all shipping and delivery charges, (Free-On-Board (F.O.B.) to the job site or specified delivery location in Hillsborough County, Florida), if applicable. As part of the award process, the County may request a sample invoice.

1.21.3 In addition to all other required elements invoices shall contain, but shall not be limited to, the following information.

1.21.3.1 Invoice Number & Date

1.21.3.2 Contractor Company Name, Address, Email Address, and Contact Person

1.21.3.3 Service Delivery Location, Department Name, Address, and Contact Person

1.21.3.4 Purchase Order/Work Order Number

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1.21.3.5 Cost per Line Item

1.21.3.6 Final Net Cost

1.22. Preparation for Delivery

Delivery of the goods and/or performance of the Services and/or Work must be no later than 30 Days after Contractor's receipt of a Purchase Order from the County. The Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

2. SPECIAL TERMS AND CONDITIONS

2.1 Allowance

An Allowance, in the amount of $20,000.00, will be added to the total Bid amount for miscellaneous parts and custom items needed for old fencing to connect to new fencing and items no longer available.

Commodities and/or Services ordered through the Allowance are limited to the items/services listed above. Costs for the commodities/services must be pre-approved by the County and deemed to be fair and reasonable by County staff.

2.2 Basis for Award (Overall Low)

Award will be made to the lowest, responsive, and responsible Bidder meeting Specifications.

Award will be made to a single Bidder for all line items. If a Bidder fails to submit an Offer on all line items, then that Bidder is not eligible for award.

2.3 Insurance, Contractor

See ITB-26-0190 Insurance Requirements Attachment for more specific details regarding the type of coverage and amounts required.

2.3.1 No work for the County shall commence or occupancy of any of its property take place until the required Certificates of Insurance and copies of the policies, if requested, are received by the County and written Notice to Proceed is issued to the Contractor by the County.

2.3.2 The insurance coverages and limits required of the Contractor under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program. Should the Contractor have any questions concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

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2.3.3 If the insurance coverage initially provided by the Contractor is to expire prior to completion of the Work, renewal Certificates of Insurance shall be furnished to the County the ten (10) Days prior to expiration of current coverages.

2.3.4 Should the Contractor fail to maintain the insurance coverages required by the Contract Documents, the County may, at its option, either terminate this Agreement for default or procure and pay for such coverage, charge the Contractor for and deduct the costs of the same from payments due the Contractor. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

2.3.5 Failure of the Contractor to submit the required Certificates of Insurance within the times required by this Section may result in a delay in issuing the Notice to Proceed. The parties specifically agree that such a delay is neither excusable nor compensable and will not entitle the Contractor to a change in the Contract Price or Time.

2.4 Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

2.5 Price Escalation/De-Escalation (CPI)

2.5.1 Any reference in the solicitation to price adjustments or price escalations shall mean price decreases as well as increases unless otherwise stipulated. Unit prices or rates in contracts that are longer than twelve (12) months and include a provision for price adjustments based on movement in the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U) (1982 84=100) may be adjusted annually (contract redetermination period). The awarded unit prices or rates will be effective for one (1) year beginning on the date of purchase order issuance or contract effective date, whichever is later. The awarded vendor may request unit price or rate adjustments no later than 30 days prior to the start of the next contract redetermination period. The unit prices or rates may be adjusted, up or down, based on the percentage movement of the “CPI for All Urban Consumers (CPI-U) 1982-84=100 (Unadjusted)” posted at https://data.bls.gov/cgi-bin/surveymost?bls.

2.5.2 The baseline index will be the month and year in which the contract begins. The adjustments will not be cumulative and will be computed from the original awarded (base) prices or rates. Adjustments shall be computed using the latest cited CPI-U that is published and available on the date the County receives the adjustment request in writing. The unit price(s) changed as a result of these adjustments shall become effective on the first day of the next contract redetermination period. Adjustments will not be retroactive or prorated. If an adjustment is requested during the term of the contract, https://data.bls.gov/cgi-bin/surveymost?bls

ITB-26-00190 Page 22 the County reserves the right to also request an adjustment in the same prescribed manner, especially if the CPI-U decreases and it is deemed to be in the County's best interest.