7-ITB-07-Questionnaire and Requirements.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

PROPRIETARY INFORMATION, QUALIFICATION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0204 Doc. Ref#: RFP-08 Page 1 of 4 ITB Title: Water Meter and Pump Gaskets

Legal Name of Proposer:

1.0 PROPRIETARY INFORMATION

i. All material submitted to the City becomes public property and is subject to the Texas Public Information Act upon receipt.

ii. If a Bidder does not desire information that it believes to be proprietary in the bid to be disclosed, the bidder must list each page number in the chart below and must clearly mark and identify each page by including the word “PROPRIETARY” in all caps and highlighted yellow on the bottom center of each page at the time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to the information that must be disclosed lies with the Texas Attorney General. Note: Pricing may not be marked proprietary and will be made publicly available in the form of a bid tab following evaluation of all bids. By submitting a response, Bidders agree that pricing is not proprietary and may be released.

iii. Failure to identify proprietary information, as required in section 15.6 of “RFP-01 Instruction to Proposers,” will result in all unmarked sections being deemed non-proprietary and available upon public request.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

2.0 PROPOSER’S QUALIFICATION QUESTIONNAIRE

The information provided on this questionnaire and in the Proposal, submittal will be used to determine the responsiveness of the Proposal. Please answer

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0204 Doc. Ref#: RFP-08 Page 2 of 4 each question thoroughly. Answers may be provided on a separate sheet as long as each response is labeled according to the question.

2.1 Will the agreement be available for Cooperative Agreement use?

Please refer to the Cooperative Purchasing clause in the “RFP-01 Instruction to Proposers” document.

Yes_______ No________

2.2 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e.

3% Net 15, etc.)

2.3 Services not listed in the price submittal will be offered at a discount of ___%

2.4 Items not listed above will be offered at a discount of __________% (All parts and replacement parts may be added on an as needed basis throughout the life of the agreement, therefore, the bidder shall submit a price list for all available items with their bid submittal.)

2.5 How long has your company been in business?________________ (Attach information that can be used to verify your years of experience.)

2.6 Please provide information that demonstrates that your business maintains at all times an inventory of items in such volume as is consistent with large-scale usage such as that required by the City of Fort Worth. Please provide proof of the following qualifications:

a. Available facilities and adequate equipment to supply the commodities requested. A pre-award inspection may be made to determine whether the bidder actually has in its inventory those items bidding.

b. Available qualified and trained personnel to perform the services

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0204 Doc. Ref#: RFP-08 Page 3 of 4 requested.

2.7 Do you have multiple sales locations within Fort Worth City limits? If so, what are the addresses?

2.8 Do you have an email address that is regularly monitored?

Email Address: __________________________________________

2.9 How often will emails be responded to? _______________________

2.10 What are your business hours and days?

2.11 Please describe your warranty.

2.12 Does your company have any pending or previous lawsuits?

2.13 Can you successfully deliver orders within the timeframe specified in the bid specifications? If not, please explain why not.

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0204 Doc. Ref#: RFP-08 Page 4 of 4

3.0 DOCUMENTS REQUIRED FOR PROPOSAL TO BE CONSIDERED

RESPONSIVE

The following documents and information is required to be submitted to be considered responsive:

3.1 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone

3.2 Completed RFP-02-Form CIQ

3.3 Completed RFP-03-Authorized Signature and Contact Details

3.4 Completed RFP-04-Reference Sheet

3.5 Completed RFP-08-Questionnaire and Requirements

3.6 Completed Bid Table