Highview Apartments & Linda Lou Apartments Roofing and Window Replacement

Addresses:

Highview Apartments:

1351 Rigsby Ave., San Antonio, TX., 78210

Linda Lou Apartments Addresses:

4603 S. Hackberry St., San Antonio, TX., 78223

(Building 102 Linda Lou Drive & Building 124 Linda Lou Drive)

Prepared by:

Durand - Hollis Rupe, Architects, Inc.

Project Number (22-005)

Date (12/11/25)

PROJECT

MANUAL

SEALS PAGE

FOR

Highview Apartments & Linda Lou Apartments Roofing and Window Replacement

SAN ANTONIO, TEXAS

OWNER:

OPPORTUNITY HOME SAN ANTONIO

818 S Flores St, San Antonio, TX 78204

(210) 477-6000

ARCHITECT:

DURAND-HOLLIS RUPE ARCHITECTS, INC.

14603 Huebner Road, Building 18

San Antonio, Texas 78230 Phone: 210.308.0080

Fax: 210.697.3309

Durand - Hollis Rupe Architects, Inc.

25-005

Highview Apartments & Linda Lou Apartments Roofing and

Window Replacement

TABLE OF CONTENTS 00 0110 - 1

SECTION 00 0100 - TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0101 TITLE PAGE / SEALS PAGE

00 0110 TABLE OF CONTENTS

00 0115 LIST OF DRAWING SHEETS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 23 00 ALTERNATES

01 25 00 SUBSTITUTION PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 33 00 SUBMITTAL PROCEEDURES

01 40 00 QUALITY REQUIRMENTS

01 42 00 REFERENCES

01 73 29 CUTTING AND PATCHING

01 77 00 CLOSEOUT PROCEEDURES

DIVISION 02 – EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 21 00 THERMAL INSULATION

07 31 11 ASPHALT SHINGLES

07 60 00 FLASHING AND SHEET METAL

07 92 00 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 53 13 VINYL WINDOWS

DIVISION 09 - FINISHES

09 91 13 EXTERIOR PAINTING

APPENDIX “A”:

WINDOW REPLACEMENT SUMMARY OF WORK

AAMA 2410-

STANDARD PRACTICE FOR INSTALLATION OF

WINDOWS WITH AN EXTERIOR FLUSH FIN

OVER AN EXISTING WINDOW FRAME

LIMITED ASBESTOS AND LEAD-CONTAINING PAINT SURVEY REPORTS

END OF SECTION

HIGHVIEW APARTMENTS, DATED 10, 29,2025

LINDA LOU APARTMENTS, DATED 10, 29,2025

Durand - Hollis Rupe, Inc.

22-005

Highview Apartments & Linda

LIST OF DRAWING SHEETS 00 0115 - 1

DOCUMENT 00 0115 - LIST OF DRAWING SHEETS

PART 1 - GENERAL

1.1 LIST OF DRAWINGS

A. List of Drawings: Drawings that will be enumerated in the Owner/Contractor Agreement as part of the Contract Documents are the following Drawings and other drawings of type indicated, as modified by subsequent Addenda and Modifications:

A-001 COVER SHEET

A-010 HIGHVIEW APARTMENTS ARCHITECTURAL SITE PLAN

A-100 HIGHVIEW APARTMENTS DEMOLITION PLANS

A-101 HIGHVIEW APARTMENTS TYPICAL FLOOR PLANS

A-102 HIGHVIEW APARTMENTS BUILDING TYPE I - TYPICAL

A-103 HIGHVIEW APARTMENTS BUILDING TYPE II - TYPICAL

A-104 HIGHVIEW APARTMENTS BUILDING TYPE III - TYPICAL

A-105 HIGHVIEW APARTMENTS RE-ROOFING DETAILS

A-106 HIGHVIEW APARTMENTS WINDOW TYPES

A-107 HIGHVIEW APARTMENTS WINDOW REPLACEMENT DETAILS

A-200 LINDA LOU APARTMENTS ARCHITECTURAL SITE PLAN

A-200.1 LINDA LOU APARTMENTS DEMOLITION PLAN BUILDING 102

A-200.2 LINDA LOU APARTMENTS DEMOLITION PLAN BUILDING 124

A-201 LINDA LOU APARTMENTS BLDG. 102 ROOF & ELEVATIONS

A-202 LINDA LOU APARTMENTS BLDG. 124 ROOF & ELEVATIONS

A-203 LINDA LOU APARTMENTS BUILDING 102 FLOOR PLAN

A-204 LINDA LOU APARTMENTS BUILDING 124 FLOOR PLAN

A-205 LINDA LOU APARTMENTS WINDOW TYPES AND SCHEDULES

A-206 LINDA LOU APARTMENTS RE-ROOFING DETAILS

A-207 LINDA LOU APARTMENTS RE-ROOFING DETAILS

A-208 HIGHVIEW / LINDA LOU APARTMENTS ALTERNATE # 1

ADDITIONAL INSULATION

PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used)

END OF DOCUMENT 00 0115

Highview Apartments & Linda

SUMMARY OF WORK 01 1100 - 1

SECTION 01 1100 - SUMMARY OF WORK

1.01 SUMMARY

A. Project Identification: Opportunity Homes Highview and Linda Lou Apartments B. Project Summary:

1. ROOFING: Re-roof the referenced facilities as indicated in the Specifications and Drawings.

a. Fall Protection and Pedestrian Protection to be installed on per OSHA requirements

2. WINDOW REPLACEMENT: Complete replacement of all existing windows through non-destructive means.

1.02 SCOPE OF WORK, RE-ROOFING – including both buildings at Linda Lou Apartments

A. Standing Seam Roofing System

1. The roofing scope of work for the project begins with removing the exterior metal flashings from the roof systems down to bare substrate. Remove all related sheet metal components in the area of the roof section that will be replaced. The contractor shall not remove more roofing than can be replaced on a daily basis or that can be made watertight by each day’s end. The scope of work encompasses complete removal of all vertical metal flashings and metal at the perimeter of the building and at the penetrations. Debris are to be disposed of at a designated dumping facility and removed from the jobsite daily.

2. Install new 2x treated wood blocking at the perimeter edges to meet the new roof height and for new gutter/edge metal attachment.

3. Warranty: Install new 30 year NDL, Edge to Edge roofing system with standing seam metal roofing and underlayment per NRCA guidelines for coastal wind uplift.

4. The standing seam metal roof system will consist of an 16-inch 24-gauge Kynar 500 pre-painted structural T panel metal roof system per a shop drawing package submitted by the contractor from the manufacturer of the roofing system. Color to be selected by the owner at time of award through the manufactures standard metal color. Provide 30 year Finish Warranty on all pre-finished metal panels, flashing and trim.

5. The standing seam metal roof system will be fastened with new 18-gauge metal clips spaced according to job specific engineered drawings and wind-uplift requirements. New fasteners will penetrate the existing wood deck 3/4. minimum.

6. An 18-gauge metal Z-flashing will be fastened into the metal deck at the head condition for an engineered fixed point. The metal roof panel will be fastened into the 18-gauge metal Z-Flashing at the head closure condition.

7. Review roof plans to verify all insulation and tapered system requirements as applicable. All overnight tie-ins are to be staggered 12-inches.

8. Install new 45 mil high heat peel and stick underlayment over the entire roofing system and up the head walls per the details.

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SUMMARY OF WORK 01 1100 - 2

9. Install 16 gauge metal flat strap fastened 8. staggered at the areas that are required to receive standing seam clips. The metal flat strap must run the length of the system.

10. Install a complete high performance standing seam roofing system per the shop drawings provided by the roofing manufacturer.

11. All panels must be fabricated by the manufacturer in a controlled shop for quality and performance.

12. Fasten all clips per the wind uplift calculations to the metal decking provided by the manufacturer of the roofing system

13. Replace all perimeter edge metal per the system shop drawings and by a certified ANSI SPRI ES-1 fabrication shop.

14. A new 24-gauge 6.x6. metal gutter and 5.x5. downspout system will be installed across the entire roof system. Gutters are to include gutter screens to prevent leaf collection within the gutter bodies. A new downspout is to be installed every 25 feet or to match the existing locations of the downspouts.

Additional downspouts may need to be added to eliminate water sitting in the gutter. Gutters are to include splash guards at gutter valleys and other areas of high accumulation.

15. A new fascia metal is to be installed behind the gutter system per NRCA oil canning guidelines. The metal color will be selected at the time of the award of the project.

16. New eave, rake, and hip flashings will be installed to provide a complete watertight roof assembly. Continuous venting shall be provided along all high eaves.

17. Any existing soffit ventilation shall be cleared of debris which might prevent the clear passage of air and any damaged soffit venting shall be replaced.

18. All plumbing stacks will be raised as needed to provide a 12. flashing height and will be painted to match the roofing system.

19. Any downspout in a drive lane will receive a 1/8. steel downspout protector that is painted to match the downspout color.

20. All details that require removal of the siding to be completed must be taken into account as part of the base bid.

21. There will be tapered panels that must be installed as part of the system.

22. All penetrations will receive new EPDM pipe boots that are painted to match the new roofing system. All paint will be applied in two coats and will be squared off with painter’s tape.

23. Concrete splash blocks will be installed at all areas that are not concrete.

24. All tenants inside the building must be protected from the roofing project at all costs.

25. All electrical, plumbing, or mechanical work that directly affects the roofing system will be part of the base bid.

26. Any dish equipment will be removed from the roof system and clips will be installed over the seam in order to replace the dish on the roof system.

B. Existing site conditions and restrictions: The building will be occupied at the time of construction and care must be taken not to disturb the normal operations of the occupants. A person must be always staged on ground level and overhead protection will be required to allow the tenants to exit the building.

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SUMMARY OF WORK 01 1100 - 3

C. Roof Material Edge Protection: Precaution shall be taken to ensure that no materials, debris or tools are able to fall from the roof at any point.

D. Permits: Apply for, obtain, and pay for permits required to perform the work. Submit copies to Owner.

E. Codes: Comply with applicable codes and regulations of authorities having jurisdiction. Submit copies of inspection reports, notices and similar communications to Owner.

F. Dimensions: Verify dimensions and quantities indicated in scope of work with field dimensions before fabrication or ordering materials.

G. Existing Conditions: Notify owner’s representative of existing conditions differ from those indicated in the scope of work. Do not remove or alter structural components without prior written approval.

H. Definition of terms used in the Specifications:

1. Provide: Furnish and install, complete with all necessary accessories, ready for intended use. Pay for all related costs.

2. Intent: Specifications are intended to provide the basis for proper completion of the work suitable for the intended use of the Owner. Anything not expressly set forth but which is reasonable implied or necessary for proper performance of the project shall be included.

3. Writing Style: Specifications are written in the imperative mode. Except where specifically intended otherwise, the subject of all imperative statements is the Contractor. For example, .Provide tile. means Contractor shall provide tile.

1.2 SCOPE OF WORK, RE-ROOFING – Highview Apartments

A. Shingle Roofing System - to include all buildings, units, office and laundry rooms of the Highview Apartments.

1. Remove the existing shingle roof systems, gutters, down spouts and base sheet down to the wood roof deck. Replace all wooden facia trim. Replace any damaged wood decking, wood siding and/or wood trim on a unit cost basis. All materials must match the material of the surrounding components (ex. Cedar eave trim needs to be replaced with cedar eve trim) All exposed deteriorated lumber, or siding will be painted to match existing as part of the unit costs submitted.

2. Install one layer of a 45 mil ASTM D 1970 peel and stick underlayment over the entire wood deck surface area according to NRCA guideline.

3. Install new 24 gauge pre-painted Kynar 500 metal perimeter with properly pieced together joints and full 10-foot pieces to be symmetrical on either side of the ridge. A certified ES 1 metal fabrication shop is required to fabricate and install perimeter metal gutters and downspouts.

4. Wall flashings at the head wall areas will be removed and replaced with new 24 gauge through wall flashing metal. The siding is to be removed up to the tie in area of the flashing. The contractor is to replace the siding material over the new through wall flashing.

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SUMMARY OF WORK 01 1100 - 4

5. Install 4 lb. lead pipe flashings at all plumbing vents.

6. Replace all passive roof vents with new 22 gauge stainless steel Star Vents and paint them to match the shingle color selected by the owner.

7. Replace all vent caps on gas exhaust vents and rusted dual wall piping above roof surface.

8. All roof top accessories are to be new and shall be part of the base bid.

9. Install new pre-painted gutters (6” x 6”), down spouts (5” x 5”) and drip edge, at all water shedding areas. NRCA, SMACA and metal manufacturer guidelines shall govern all work. All down spout locations to match the existing locations including any down spouts that are currently missing. Gutters are to include gutter screens to prevent leaf collection within the gutter bodies. Gutters are to include splash guards at gutter valleys and other areas of high accumulation.

Provide Splash blocks for all downspouts that do not exhaust to concrete.

10. Install new (architectural, 30 year) dimensional shingles and underlayment per Section 07 31 11 and NRCA guidelines for coastal wind uplift guidelines.

11. Paint all roof penetrations upon completion of the project to match the shingle color.

12. Install ridge vents at each ridge greater than six feet in length of all buildings on the complex that are to be re-roofed. The Cobra ridge vent by GAF is the basis of design.

13. All facia pieces will be painted prior to the installation of the metal drip edge on each building.

14. Line-item pricing will be provided for each of the following unforeseen items.

a. Replacement of decking (full sheets are required to maintain the structural integrity of the system)

b. Replacement of structural members under the roof deck.

c. Replacement of facia.

d. Repair/Replacement of damaged of soffit ventilation and screening.

15. Clean up ALL debris daily and remove it from the property during the duration of the project. Magnets will be run twice daily by the roofing contractor at lunch and days end. Any damage to tires shall be the contractor’s responsibility.

16. Provide rain diverters above all walkways not protected by continuous guttering.

1.3 SCOPE OF WORK – WINDOW REPLACEMENT at all windows at both Highview Apartments and Linda Lou Apartments

A. Reference Appendix “A” for AMA 2410-03 “Standard Practice for Installation of Windows with an Exterior Flush Fin Over an Existing Window Frame” for non-destructive window replacement scope and procedures.

B. Contractor shall provide new window blinds at all windows.

1.4 PROTECTION

A. The contractor shall use every available precaution to provide for the safety of the property owner, visitors to the site, and all connected with the work under the Contract.

B. All existing facilities both above and below ground shall be protected and maintained free of damage. Existing facilities shall remain operating during the period of

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SUMMARY OF WORK 01 1100 - 5

construction unless otherwise permitted. All access roadways must remain open to traffic unless otherwise permitted.

C. Barricades shall be erected to fence off all construction areas from operations personnel in construction areas.

D. Safety Requirements:

1. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

2. Comply with federal, state, and local and owner fire and safety requirements.

3. Advise owner whenever work is expected to be hazardous to owner employees and/or operations.

4. Maintain a crewman as a floor guard whenever roof decking is being repaired or replaced and whenever any roofing is being removed.

5. ALL SAFETY REQUIREMENTS OF THE BUILDING OWNER MUST BE

FOLLOWED. NO EXCEPTIONS WILL BE PERMITTED. SAFETY ORIENTATION

MEETING REQUIRED PRIOR TO PERFORMING ANY WORK.

1.5 HOUSEKEEPING

A. Keep materials neat and orderly.

B. Remove scrap, waste and debris from the project area by dump trailer. Dump trailers will be the only form of waist collection allowed and must be removed daily from the jobsite as space is limited.

C. Maintenance of clean conditions while work is in progress and cleanup when work is completed shall be in strict accordance with the .General Conditions. of this contract.

D. Fire protection during construction.

E. Follow all requirements established by the building owner.

END OF SECTION

Highview Apartments & Linda

ALTERNATES 01 2300 - 1

SECTION 01 2300 - ALTERNATES

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Specification Section referenced below contains requirements for materials necessary to achieve the work described under the alternate.

PART 2 - PRODUCTS – REFERENCE SPECIFICATION SECTION 07 2100 – THERMAL

INSULATION

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1 – Access the attic spaces below all new roofing over conditioned space

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ALTERNATES 01 2300 - 2

down through the existing roof decking and provide a minimum of R-38 cellulosic insulation to existing ceilings as indicated on drawings.

END OF SECTION 01 2300

Highview Apartments & Linda

SUBSTITUTION PROCEDURES 01 2500 - 1

SECTION 01 2500 - SUBSTITUTION PROCEDURES

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 012300 "Alternates" for products selected under an alternate.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to Architect.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

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SUBSTITUTION PROCEDURES 01 2500 - 2

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 10 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

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SUBSTITUTION PROCEDURES 01 2500 - 3

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided for compliance with IECC requirements.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the

Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience:

1. Not allowed, unless otherwise indicated.

2. Architect will consider requests for substitution if received within 30 days after the the Notice of Award. Requests received after that time may be considered or rejected at discretion of Architect.

a. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

1) Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2) Requested substitution does not require extensive revisions to the Contract Documents.

3) Requested substitution is consistent with the Contract Documents

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SUBSTITUTION PROCEDURES 01 2500 - 4

and will produce indicated results.

4) Requested substitution provides sustainable design characteristics that specified product provided for compliance with IECC requirements.

5) Substitution request is fully documented and properly submitted.

6) Requested substitution will not adversely affect Contractor's construction schedule.

7) Requested substitution has received necessary approvals of authorities having jurisdiction.

8) Requested substitution is compatible with other portions of the Work.

9) Requested substitution has been coordinated with other portions of the Work.

10) Requested substitution provides specified warranty.

11) If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2500

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PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in temporary field office.

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PROJECT MANAGEMENT AND COORDINATION 01 3100 - 2

1.4 PERMIT APPLICATION

A. Contractor is responsible for pulling all required permits and related fees.

B. Submit for all required building permits with the Authorities Having Jurisdiction within 15 days of Notice of Award.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination of Multiple Contracts: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

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PROJECT MANAGEMENT AND COORDINATION 01 3100 - 3

4. Delivery and processing of submittals.

5. Contractor’s Safety Plan

6. Progress meetings.

7. Preinstallation conferences.

8. Project closeout activities.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components.

d. Indicate required installation sequences.

e. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

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PROJECT MANAGEMENT AND COORDINATION 01 3100 - 4

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or form with substantially the same content as indicated above.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow five days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 5 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly.

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1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number, including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect three days if Contractor disagrees with response.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 5 days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner[, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

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g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Preparation of Record Documents.

n. Use of the premises and existing building.

o. Work restrictions.

p. Working hours.

q. Owner's occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Equipment deliveries and priorities.

x. First aid.

y. Safety

z. Security.

aa. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect, Construction Manager, and Owner's Commissioning Authority of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

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n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 30 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for completing sustainable design documentation.

f. Requirements for preparing operations and maintenance data.

g. Requirements for delivery of material samples, attic stock, and spare parts.

h. Requirements for demonstration and training.

i. Preparation of Contractor's punch list.

j. Procedures for processing Applications for Payment at Substantial

Completion and for final payment.

k. Submittal procedures.

l. Installation of Owner's furniture, fixtures, and equipment.

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m. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at regular and appropriate intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Status of sustainable design documentation.

6) Deliveries.

7) Off-site fabrication.

8) Access.

9) Site use.

10) Temporary facilities and controls.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Status of RFIs.

16) Status of Proposal Requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

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4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct Project coordination meetings at regular and appropriate intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to representatives of Owner, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Work hours.

11) Hazards and risks.

12) Progress cleaning.

13) Quality and work standards.

14) Status of RFIs.

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15) Proposal Requests.

16) Change Orders.

17) Pending changes.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 3100

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SECTION 01 3300 - SUBMITTAL PROCEDURES

1.1 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

B. Related Requirements:

1. Section 013100 "Project Management and Coordination" for submitting coordination drawings and subcontract list and for requirements for web-based Project software.

2. Section 014000 "Quality Requirements" for submitting test and inspection reports, and schedule of tests and inspections.

3. Section 017700 "Closeout Procedures" for submitting closeout submittals and maintenance material submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.3 SUBMITTAL SCHEDULE

A. Submittal Schedule: Submit, as an action submittal, a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates.

Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule.

a. Submit revised submittal schedule as required to reflect changes in current status and timing for submittals.

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2. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal Category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

1.4 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Architect.

4. Name of Construction Manager.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Names of subcontractor, manufacturer, and supplier.

8. Unique submittal number, including revision identifier. Include Specification

Section number with sequential alphanumeric identifier and alphanumeric suffix for resubmittals.

9. Category and type of submittal.

10. Submittal purpose and description.

11. Number and title of Specification Section, with paragraph number and…