GRAND RAPIDS PUBLIC SCHOOLS

Fiber Data Cabling Upgrade Project

Bidder Response Form

January 2026

SECTION I - GENERAL TERMS AND CONDITIONS

1. GENERAL

This section (1. GENERAL) must be completed in full by every respondent (including proposal partnerships) proposing to provide services and/or equipment in response to this RFP.

Vendor Name:________________________________________________________________

RFP Author Name:_____________________________________________________________

RFP Author Telephone Number:_______________________________________________

RFP Author Fax Number:____________________________________________________

RFP Author e-mail address:__________________________________________________

Primary Contact Name__________________________________________________________

Primary Contact Telephone Number:_______________________________________________

Primary Contact Fax Number:____________________________________________________

Primary Contact e-mail address:__________________________________________________

1.1 INTENT

Include with your proposal all relevant information.

1.7 PROPOSAL FORMAT

1.7.2 System Literature and Brochures

Include with your proposal all appropriate product brochures.

1.7.3 Cutsheets

Include with your proposal all appropriate product cutsheets/technical documentation.

1.7.4 Bill of Material

Include a complete bill of material with your proposal. It should be grouped by site and organized by system component to include:

Be sure to include all costs for complete system.

1.7.5 Implementation Schedule

Include a project timeline of an anticipated schedule for delivery. Assume contract award within two (2) weeks of proposal due date.

1.7.6 Additional Information

Any additional information the bidder would like to submit, including any Add/Alternate designs should be attached here.

1.39 eRate

SPIN: __________________________________________________

SECTION II – DATA CABLING

1. VENDOR PROFILE

1.1 VENDOR NAME

1.2 VENDOR HISTORY

Year in which company was founded:

Is company wholly owned? If not, state parent company:

State the gross sales of the company’s last fiscal year:

1.3 PERSONNEL/FACILITIES

State the number of facilities located within a 50 mile radius of the Owner and their city locations:

State the location of the facility that will be responsible for this installation:

Out of the above office, state the number of:

Total Employees:

Minority Employees:

Women Employees:

Service Technicians:

Service Technicians available and trained for the proposed product(s) and service(s):

Service Technicians available and Certified (if applicable) for the proposed product(s) and service(s):

6. REFERENCES AND SUBCONTRACTORS

List three (3) similar installations of the recommended system which were installed by your company. Please note those that were handled by the office which will be responsible for this installation:

VENDOR REFERENCE #1

Reference Name:_______________________________________________________

Reference Phone # and Contact Name:___________________________________

Date of Installation:_____________________________________________________

Equipment Type:________________________________________________________

Number of Users/Sites:__________________________________________________

Applications Implemented:_______________________________________________

Will your facility that served this customer be responsible for the proposed project?

YES: _________ NO: __________

VENDOR REFERENCE #2

Reference Name:_______________________________________________________

Reference Phone # and Contact Name:___________________________________

Date of Installation:_____________________________________________________

Equipment Type:________________________________________________________

Number of Users/Sites:__________________________________________________

Applications Implemented:_______________________________________________

Will your facility that served this customer be responsible for the proposed project?

YES: _________ NO: __________

VENDOR REFERENCE #3

Reference Name:_______________________________________________________

Reference Phone # and Contact Name:___________________________________

Date of Installation:_____________________________________________________

Equipment Type:________________________________________________________

Number of Users/Sites:__________________________________________________

Applications Implemented:_______________________________________________

Will your facility that served this customer be responsible for the proposed project?

YES: _________ NO: __________

SUBCONTRACTORS

Will a subcontractor(s) be used? Yes___ No___

If YES, name of subcontractor(s):

Have you worked with this subcontractor within the last 12 months? Yes___ No___

Responsibilities to include:

Grand Rapids Public Schools Fiber Data Cabling Upgrade Project - Bidder Response Form Page 10

7. SERVICE RATES AND RESPONSE

This information will be assumed to be applicable over all equipment quoted in your proposal. If certain equipment is serviced under a separate set of rates or is handled through a separate organization, note your exceptions in a narrative or copy this page and fill it out for each product’s different service arrangement.

1 Is on-site service available?

2. What is the 24x7 hourly service rate for a system certified technician?

3. What is the trip charge (or travel time charge)?

4. If travel time is charged, explain how so:

5. What is the normal service call response time? Guaranteed maximum?

Normal: Maximum:

6. What is the emergency service call response time? Guaranteed maximum?

Normal: Maximum:

7. How do you define an “emergency”?

8. Explain your established trouble reporting procedures:

RFP COMPLIANCE SUMMARY SHEET

RFP Compliance Summary Sheet Bidders are to mark either the Comply, Exception, or Not Comply column for each item. Comply indicates the bidder understands and agrees to comply fully. Exceptions must be fully explained on the bottom of this document in the Compliance Exceptions area. The Owner reserves the right to reject any proposal for non-compliance with one or more of the specifications.

Section

Requirement

Comply

Exception

Not Comply

1.1

Intent

1.2

Contact Information

1.3

Deadline for Proposals

1.4

Site Walk-through

1.5

Inspection of Worksite

1.6

Bid Clarifications

1.7

Proposal Format

1.7.1

Bidder Response Forms

1.7.2 System Literature and Brochures

1.7.3

Cutsheets

1.7.4

Bill of Material

1.7.5

Implementation Schedule

1.7.6

Additional Information

1.8

Confidential Information

1.9

Right to Request Additional Information

1.10

Right of Refusal

1.11

Proposal Preparation Costs

1.12

System Design Costs

1.13

Pricing Eligibility Period

1.14

Additional Charges

1.15

Turnkey Solution

1.16

Federal or State Sales, Excise, or Use Taxes

1.17

Contract Requirements

1.18

Survival Clause

1.19

Force Majeure Clause

1.19.1

Force Majeure Requisites

1.19.2

120 Day Maximum

1.19.3

Right of Cancellation

1.20

Incorporation by Reference

1.21

Risk During Equip. Storage and Installation

1.22

Non-Waiver of Agreement Rights

1.23

Patents, Copyrights, and Proprietary Rights Indemnification

1.24

Nondiscrimination by Vendors or Agents

1.25

Subcontractors

1.26

Effect of Regulation

1.27

Project Management Staff Designation

1.28

Assignments

1.29

Vendor as Independent Contractor

1.30

Insurance

1.31

Warranty of Fitness for a Particular Purpose

1.32

Warranty

1.33

Final Acceptance of the System

1.34

Standard Forms and Contracts

1.35

Non-Collusion Covenant

1.36

Advertisement

1.37

Selection Criterion

1.38

Special Notes

1.39 eRate

1.40

Criminal History Checks

SECTION II – Data Cabling

2.1

General Description

2.2

Cable Specifications

2.3

Cable Details by Facility

2.4 Installation and Turn-up Methodology

3.

Documentation

4.

Final Acceptance

5.1

Purchase Price

5.2

Maintenance Costs

5.3

Executive Overview

6.

References and Subcontractors

7.

Service Rates and Response

I authorize that the statements in this response are accurate and true.

(Signature) (Date)

(Print)

(Title)

(Signature of Company Representative)

NON-COLLUSION AFFIDAVIT

STATE OF: ___________________

COUNTY OF: ________________

TAX ID NUMBER: _________________

________________ , being duly sworn, deposes and says he/she is the (Name)

(Title) of _____________________________________________ the bidder which has submitted (Company) to Grand Rapids Public Schools a proposal for a Data Cabling all as fully set forth in said proposal and that, except as specified below, the aforementioned bidder constitutes the only person, firm or corporation having any interest in said bid or in any contract, benefit or profit which may, might or could accrue as a result of said proposal, said exceptions being as follows:

(If no exceptions, please state)

Affiant further states that said proposal is, in all respects, fair and is submitted without collusion or fraud; and that no member of Grand Rapids Public Schools is directly or indirectly interested in said bid.

(Affiant)

SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this _________________ day of _______________ , ________________.

(Day) (Month) (Year)

(Notary Public)

Compliance Exceptions image1.gif