7-Exhibit 1 - RFP 201 Bldg Ste 200.210 (1).pdf

Request for Proposal MCD – ED expansion, 4th & 6th FL Build out Page 1 of 6

HALIFAX HEALTH MEDICAL CENTER

201 North Clyde Morris Boulevard

Daytona Beach, Florida 32114

REQUEST FOR PROPOSAL

ARCHITECTURAL/ENGINEERING SERVICES

For

Halifax Health 201 Bldg Minor Renovation & Interior Enhancement of Suites 200 and 205/210

PROJECT NAME

A. Project Description Halifax Health Medical Center is soliciting proposals to provide complete Architectural and Engineering services for a minor renovation and interior enhancement project located within the Halifax Health 201 Building at 201 N. Clyde Morris Boulevard, Daytona Beach, Florida. The project encompasses approximately 10,600 square feet and includes the renovation of Suites 200 and 205/210.

The scope of work generally consists of selective interior demolition; renovation and reconfiguration of clinical, administrative, and support spaces; and associated architectural, structural, mechanical, electrical, plumbing, and low-voltage systems required to support the renovated areas. Work includes, but is not limited to, upgrades to flooring, walls, ceilings, lighting, finishes, casework, millwork, doors, glazing, and window treatments; modifications to nurse stations, workstations, exam rooms, offices, labs, conference areas, and restrooms; and the relocation or addition of power, data, and plumbing to support new layouts and equipment.

Additional scope elements include restroom renovations, ADA compliance modifications, installation of new lighting systems with dimming controls, replacement of existing ceiling systems, improvements to storage and lab areas, and selective repair or reinforcement of existing partitions.

The project also includes removal and replacement of select building components such as curtain tracks, doors, and specialty features, as well as preparation and refinishing of existing surfaces where required.

Conceptual plans have been developed in-house to illustrate the intended general scope of work and spatial intent and are provided for informational purposes only. The selected firm will be responsible for developing complete, coordinated construction documents suitable for permitting and construction, in accordance with applicable codes, standards, and Halifax Health requirements.

B. Submittal

Requirement of Firms responding to the Request for Proposal (RFP) must prepare their responses in a bound format with section dividers corresponding to the sections following. Each section must be in the same order and numbered to correspond to the number of each section listed.

Firms submitting an RFP must adhere to this form and the requested maximum number of pages.

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Failure to do so could lead to non-consideration of the RFP. Two (2) hard copies are required and

(1) digital copy uploaded to the Bonfire platform (http://halifaxhealth.bonfirehub.com).

1. Provide the following information about your firm: (one page)

a) Name of Firm

• Address

• Telephone Number

• Fax Number

• Name and title of contact person

• Names of officers in the firm

If a corporation, provide the following:

• Date of incorporation

• State of incorporation

• President’s name

• Vice President’s name

• Secretary’s name

• Treasurer’s name

If a partnership, provide the following:

• Date of partnership

• State of partnership formation

• Names of all partners

2. Please provide a brief overview of your firm including the number of years your company or firm has been providing architectural/engineering services. Provide a listing of your firm’s largest hospital contracts including the contract amount(s) between the Owner and your firm in the projects so listed, as well as the ultimate fee paid by the Owner to your firm.

3. Provide a listing of up to three (3) completed medical office projects for which you provided architectural/engineering services similar in nature to this proposed addition/renovation/alteration project: include the contract amount(s) or arrangement(s) between the Owner and your firm in the projects so listed, as well as the ultimate fee paid by the Owner to your firm.

Provide the following information for each of these projects: (one project per page; maximum five pages)

a) Hospital/ Company

b) Project name and location

c) Project size (in sq. ft.) of additions and renovations

d) Construction value

e) Services rendered

f) Date services began

g) Construction completion date

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h) Comparison of projected costs versus actual costs for the three (3) most recently completed projects.

i) Number and amount of changes

j) Include the contracted amount(s) and arrangement(s) between the Owner and your firm in the Projects so listed, as well as the ultimate fee paid by Owner to your firm.

k) Owner’s representative

l) Prime Contractors for this project

m) Construction Manager for this project

4. Provide a listing of hospital projects for which you are currently providing architectural/engineering services.

Provide the following information for each of these projects (one project per page)

a) Owner’s name and location

b) Project name and location

c) Project size (in sq. ft.) of additions and renovations

d) Construction value

e) Services being rendered

f) Date construction started; anticipated completion date

g) Owner’s representative

h) Contracted amount(s) and arrangement(s) between the Owner and your firm in the projects so listed.

i) Construction Manager

5. Indicate whether in-house personnel or consultants will be employed in the following disciplines (if out-of-house, provide same information as in item #1 above). Our desire is to use one firm to provide the following services for this project:

a) Structural engineering

b) Mechanical engineering

c) Electrical engineering

d) Plumbing engineering

e) Fire Protection engineering

f) Lighting Design engineering

g) Code Compliance consulting

h) Communications/Data/Technology

i) Interior Design

j) Equipment Planning

k) Construction Administration services

7. Is the Principal licensed to practice engineering in the State of Florida?

8. Please provide an organizational chart of your proposed team. Provide a resume for each member of your listed staff, including education, hospital experience, references and any special expertise or unique qualifications.

a) Who will be the Principal responsible for the project during the design of the project?

During construction?

b) List present project assignments for the project principal, project engineer and other key team members

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c) Please document your firm’s current workload, identifying each project and the present status of design construction and size.

9. Provide a listing of unique qualifications your firm possesses which would be of benefit to HMC for renovations, alterations and/or additions. (One (1) page)

10. Identify any legal proceeding (arbitration, complaint or court action) filed by an Owner or contractor against your firm or against you individually for any project in which your firm provided architectural/engineering or Feasibility Study services within the last five (5) years.

Set for the name of the Plaintiff, the court term and number of arbitration, number of the proceeding and the results, if known, of such proceedings.

11. Provide a copy of your Certificate of Professional Liability Insurance.

12. Has anyone filed a claim against your Liability Insurance? If so, please explain.

13. Describe your firm’s management approach for handling projects of these sizes. Be sure to include items such as, but not limited to, organization and project staffing, communication with the owner, communications with other consultants, project reporting, cost estimating, schedule control, change order control, quality control and safety management. (Six (6) pages maximum)

14. Based on your previous experience with other hospitals, explain how your firm can assist HMC in determining its project needs, options and selections. (Two (2) pages maximum)

15. Methodology

a) Specifically address how your firm will work with the Construction Manager to assure the construction budget is adequate for HMC

b) How will your firm work with the VP of Corporate Facilities & Engineering in determining the overall schedule?

c) How will your firm keep the project team and HMC informed?

d) How will your firm maintain adherence to the project schedule?

e) Describe how your firm handles State, County and Local approvals

f) Briefly describe how your firm keeps abreast of continuing development and trends in health care facility engineering design.

g) Describe your firm’s experience in providing life cycle cost analysis, value engineering, energy management control systems and other systems specifically related to hospital engineering design

h) Describe your firm’s approach to technical inspections.

i) How will your firm assist HMC in operation checkout and move-in?

j) Please describe your firm’s CAD capability

k) Describe the equipment planner’s function during design, coordination efforts with supply chain, and with receiving the equipment.

l) Describe the interior designers included services such as but not limited to signage, wayfinding, furniture, etc.

m) Describe how your team handles Construction administration services and the team's presence during construction.

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16. Fee Structure and Payment Schedule

List your proposed fee structure and payment schedule for:

a) Full architectural/engineering services for a range of project scopes similar to the proposed project.

b) Outline what services are included in “basic services”

c) Equipment Planner must provide a line item for procurement and receiving services.

d) Interior design fee to include signage, wayfinding, and furniture layout/spec inclusive of procurement.

e) Outline Construction administration fees.

f) Define precisely what you consider additional “extra cost” services and reimbursable expenses. How do you bill these expenses? Is there a multiplier?

g) What services does your firm have available or frequently provide that are considered

“extra cost” services?

h) Does your firm provide budgeting during the design phase? Is the cost of budgeting included as a basic or additional service?

i) Please provide hourly billing rates for all personnel to be involved in the project, including but not limited to:

Principals Project Managers Architects Engineers CADD Technicians Clerical Support

C. Evaluation Criteria

1. Background and demonstrated experience of the firm serving as Architect, Mechanical, Electrical, Plumbing Engineers, Equipment Planning for other hospital construction projects.

2. Background and demonstrated performance of the individuals proposed by the firm to perform services.

3. How well the firm understands the nature of the work and the approach proposed to provide the services and techniques required to best serve the interest of HMC.

4. The quality of the proposal and work plan.

5. The firm’s methodology; unique or innovative approaches to the problem; special skills and tools.

6. References.

7. Background and demonstrated experience of the firm in hospital renovations/alterations/additions/green projects.

8. Schedule and breakdown of fees.

9. Detail on the explanation of what the firm has to offer and the completeness of the service.

10. Completion of the beforementioned table.

11. All Architects assigned to this project for design and fieldwork must be in the Central

Florida region. If the firm wishes to have assigned staff that operate in another region, it is responsible for their staff's reimbursable expenses.

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D. Selection Process

On the basis of the responses and qualifications, 3 firms will be selected and may be invited to be interviewed by the Team. We will ask the shortlisted firms to provide proposals for the previously mentioned project.

Final contract negotiations will be entered into between the hospital and the selected firms.

Proposal documents for architectural/engineering services for the project described herein must be forwarded to:

Supply Chain

Halifax Health Medical Center 303 North Clyde Morris Boulevard

Daytona Beach, Florida 32114

ATT: Christina Crowe, VP of Supply Chain

Proposals must be received by…..

It is expected that the award of contract for Architect/Engineering services for renovations/alterations/additions etc. to HMC will take place on or after …

Questions may be directed to:

Jacob G. Nagib, VP of Corporate Facilities & Engineering Halifax Health Medical Center

(386) 425-4806 or (386)425-4192 Cell (407)618-3731