7. Green Purchasing Requirements (02-22-2021)_1.pdf

Green Purchasing Criteria for San Francisco City Departments (Last updated February 22, 2021) Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Art Supplies Barrier Creams (Artist) Products should not contain carcinogens, asthmagens, mutagens, endocrine disruptors, neurotoxins and reproductive toxicants. Check SFApproved.org for product suggestions.Brush Cleaners (Artist)

Mediums and Gessos (Artist) Paints (Artist)

Solvents and Oils (Artist) Varnishes (Artist)

Automotive Shop Towel Services Contractor shall launder using laundry detergents listed at SFapproved.org/laundry-detergents

Spraying Equipment Spray cans should be reusable and refillable. Compressed air should be used as a propellant.

Vehicles A light-duty passenger vehicle requested for purchase or lease must be a zero-emission vehicle, which includes battery electric, plug-in hybrid, and fuel cell vehicles. A light-duty truck or general passenger van requested for purchase must be a zero-emission vehicle.

See the Sustainable Purchasing Leadership Council's (SPLC) and the Institute for Governance and Sustainable Development's (IGSD) contract language for vehicles with climate-friendlier air conditioners at bit.ly/2MhnD9p. In that link's Table of Contents, click Specifications.

Automotive Fluids

Fuel Fuel shall comply with California Air Resources Board Low Carbon Fuel Standard (LCFS) at sfenvironment.org/clean-fuel-clean-vehicle-policies

Hydraulic Fluid (Biobased)

Contractor must provide services to take back and re-refine used biobased hydraulic oil. Oil certifications must be provided at delivery. Hydraulic tank must also be clearly marked with decal stating it contains bio-degradable oil. Products should meet all criteria below:

- Rated as commercial and/or industrial grade

- Listed in the USDA Biopreferred catalog

- American Petroleum Institute certified

- Meet the performance and warranty requirements of the manufacturers listed in the specifications

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Automotive Fluids

Motor/Engine Oil (Re-refined)

Motor/engine oil must contain a minimum of 75% re-refined base stock (unless the products falls under one of the exceptions contained in this document). Bidders must identify the manufacturer which is providing re-refined base stock and include in their response to the RFR, a letter from said manufacturer certifying the actual re-refined content and that all re-refined base stock meets all requirements of this RFR.

The only exceptions are:

- 5W20, which City staff can use on a Limited Use basis. Thus, a re-refined base with a minimum of 50% re-refined base stock is desirable, but not required.

- 5W30 oil, where the base stock must be a minimum of 50% re-refined.

It is desirable that the vendor offers a closed-loop system wherever possible and feasible for collecting used motor oil for the sole purpose of recycling the product into new motor oil.

Building Supplies & Services

Flooring: Carpets & Adhesives

Compliant carpets: Must meet criteria in the carpet regulation at bit.ly/sfcarpetreg.

Exceptions: The purchase of noncompliant products, including broadloom carpet and noncompliant hardbacked carpet tiles, is permitted only under the following circumstances.

(a) Area rugs;

(b) Patch replacements for existing carpet;

(c) Renovations that require replacement carpet of a specific thickness, where replacement carpet that both is the required thickness and meets the requirements of Item D, cannot reasonably be obtained;

(d) Carpet for historic spaces, where the San Francisco Historic Preservation Commission or some other public policy body must approve the carpet, and carpet that complies with the requirements herein would necessarily fail to meet the standards of such a body.

All carpets, regardless of exceptions, must at a minimum meet the VOC requirements in the carpet regulation.

For construction project manuals: Use this carpet tile template specification (from June 8, 2018): bit.ly/sfcarpettilespec. It includes the carpet regulation requirements as a basis for Section 09 68 13.

Flooring: Resilient See Health Care Without Harm's Healthy Flooring criteria: noharm-uscanada.

org/documents/healthy-flooring-criteria

Furniture: Non-upholstered

See bit.ly/sffurniturecriteria

Building Supplies & Services (continued)

Furniture: Upholstered See bit.ly/sfupholsteredfurniturecriteria Services: Moving Contractor shall provide reusable, sturdy plastic moving boxes instead of cardboard.

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

SuggestedBuilding Supplies & Services (continued) Other Building Materials See various online directories of building materials at sfapproved.org/other-building-materials

Services: Pest Management in Buildings

Pest control contractors must demonstrate a full working knowledge of and commitment to the integrated pest management approach, and comply with IPM Ordinance (Chapt. 3, Environment Code). This includes requirements for posting, recordkeeping, considering a range of potential treatments, saving pesticides as a last resort tactic, and restricting pesticide use to products listed on the current Reduced Risk Pesticide List. See request for proposals for pest management services that requires third-party certification, site visits and sample IPM plans at bit.ly/3qTCl5J.

Solar Photovoltaic Modules & Inverters

Products should meet the highest tier in as many of these three criteria as possible:

- EPEAT registered

- Cradle to Cradle Certified

- Silicon Valley Toxics Coalition (SVTC) Solar Scorecard

Wood Wood must meet requirements of the requirements of Arsenic Treated Wood Ordinance (Env.

Code. Chapt. 13). Also see bit.ly/sfwoodcriteria.

Cleaners *Cleaners for Homes & Small Businesses

Cleaning chemicals (including general purpose and glass cleaners, cleaning wipes, and whiteboard cleaners; but excluding electronics cleaners and EPA registered disinfectants or sanitizers) should be certified by Green Seal -OR- UL EcoLogo -OR- the US EPA's Safer Choice Program (formerly the Design for Environment Program) -OR- the Cradle to Cradle Products Innovation Institute.

Avoid aerosol containers and antimicrobial hand soaps. Surface sanitizers and disinfectants should be registered by the US EPA for use in California, and should only contain the following active ingredients: hydrogen peroxide, citric acid, lactic acid, thymol and/or ethanol.

Dish Soaps Dish/dishware washing detergents and rinse aids (hand or automatic in liquid, gel or powder form) including ready-to-use, non-disinfecting cleaners must be currently certified by one of the following:

- Cradle to Cradle Certified Gold level or higher, version 3.1 or later

- Green Seal

- UL ECOLOGO

- US EPA Safer Choice Program Concentrated cleaners must be in a spill-resistant package that prevents access to the undiluted chemical (e.g., automatic dilution systems like ready-to-dispense (RTD), wall-mounted ones).

Cleaners (continued)

Disinfectants Products must be EPA registered as disinfectants or hard surface sanitizers, and contain only the following active ingredients: Hydrogen peroxide, citric acid, lactic acid, caprylic acid, or thymol (for consumer use). Products must not contain quaternary ammonium compounds or alkylphenol ethoxylates. Concentrated products must be adapted for use in a closed-loop dilution system.

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Cleaners (continued)

Floor Finishes & Strippers

Hard floor care products:

1. Must not be offered in aerosol containers;

2. Must be currently certified by one of the following:

- Cradle to Cradle Certified Gold level or higher, version 3.1 or later

- Green Seal

- UL ECOLOGO

- US EPA Safer Choice Program

Concentrated cleaners must be in a spill-resistant package that prevents access to the undiluted chemical (e.g., automatic dilution systems like ready-to-dispense (RTD), wall-mounted ones).

Hard floor care products include concentrated and ready-to-use:

- Floor polishes, finishes and waxes;

- Floor strippers/removers; and

- Floor polish restorers and maintainers.

Furniture Polish Furniture/wood cleaners/polishes and general purpose cleaners including peroxide-based and non-disinfecting cleaners::

1. Must not be offered in aerosol containers;

2. Must be currently certified by one of the following:

- Cradle to Cradle Certified Gold level or higher, version 3.1 or later

- Green Seal

- UL ECOLOGO

- US EPA Safer Choice Program Concentrated cleaners must be in a spill-resistant package that prevents access to the undiluted chemical (e.g., automatic dilution systems like ready-to-dispense (RTD), wall-mounted ones).

General Purpose Cleaners

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Cleaners (continued)

Graffiti Control For graffiti removal on unpainted surfaces, dry ice or recycled glass blasting systems are preferred.

Chemical graffiti removal products or protective coatings should not contain methylene chloride, n-methyl-2-pyrrolidone, tert-butyl acetate, or nonyl phenol ethoxylates.

Volatile organic compounds (VOCs) must be 30% or less for non-aerosol graffiti removers and 50% for aerosol products, using the definition of VOCs listed in California Air Resources Board's (CARB) Consumer Product Regulation. Graffiti coatings must have a VOC content of less than 100 grams per liter. Paints for overpainting graffiti should either be certified under Green Seal GS-11, Green Seal GS-43, or should have a recycled content of at least 50% and VOC content of 50g/l or lower.

For all products, full ingredient disclosure is preferred, either directly or via certification by the US EPA's Design for the Environment Program, Green Seal, UL (under its EcoLogo Program) or Cradle to Cradle.

Hand Soaps Hand soaps (foaming and non-foaming liquid formulations) must:

1. Contain no antimicrobial ingredients; and

2. Be currently certified by one of the following:

- Cradle to Cradle Certified Gold level or higher, version 3.1 or later

- Green Seal

- UL ECOLOGO

- US EPA Safer Choice Program

Laundry Detergents Laundry detergents must be certified by Green Seal, UL EcoLogo, Cradle to Cradle, or the US EPA's Safer Choice Program.

Odor Control Bathroom cleaners (non-disinfecting/non-sanitizing), including grout cleaners and toilet cleaners; carpet, rug and upholstery cleaners, including concentrated pre-spray, spot and stain removers, carpet shampoos and bonnet cleaners; cleaner-degreasers; enzymatic restroom cleaners; floor cleaners (including concentrated neutral floor cleaners, dust and damp mop cleaners); glass cleaners; multipurpose cleaners, including peroxide-based cleaners, deodorizers (odor control), toilet blocks and screens must be currently certified by one of the following: Cradle to Cradle Certified Gold level or higher, version 3.1 or later;

Green Seal; UL ECOLOGO; US EPA Safer Choice Program

Concentrated cleaners must be in a spill-resistant package that prevents access to the undiluted chemical (e.g., automatic dilution systems like ready-to-dispense (RTD), wall-mounted ones). Aerosol containers

Other Cleaners

Toilet Deodorizers (Hangers, Pucks)

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Cleaning Supplies

Bags: Compostable Plastic

Compostable plastic bags must meet the following identifying requirements:

- Be certified compostable by a third-party independent verification entity such as the Biodegradable Products Institute (BPI, bpiworld.org), proving that the finished product meets ASTM D6400 standard of compostability.

- Be "readily and easily identifiable" as compostable and conform to the minimum standards of the California labeling law (Public Resources Code Section 42355 et seq.).

- Must not be labeled "biodegradable," "oxy-degradable," "decomposable," or "degradable."

Bags: Trash Plastic bags that have a thickness of 0.7 mil or greater are required to meet either one of the following (per California Public Resources Code section 42290):

- Must have recycled plastic postconsumer material (RPPCM) equal to at least 10% of the weight of the bags; or

- At least 30% of the weight of material used in all of its plastic products is RPPCM.

Microfiber Cleaning Products

Cleaning cloths and mops must be composed of microfiber.

Paper Towels Paper towels:

a. Must contain 100% total recycled content, including at least 40% PCRC;

b. Must be certified by Green Seal or UL Ecologo; and

c. Must not contain any added inks, dyes or fragrances.

Toilet Seat Covers Toilet seat covers and toilet tissue:

a. Must contain 100% total recycled content, including at least 40% PCRC;

b. Must be certified by Green Seal or UL Ecologo; and

c. Must not contain any added inks, dyes or fragrances.

Toilet Tissue

Electronics Appliances Appliances should meet specifications in Sustainable Purchasing Leadership Council's (SPLC) and the Institute for Governance and Sustainable Development's (IGSD) contract language for climate-friendlier products at bit.ly/2MhnD9p. In that link's Table of Contents, click Specifications. Other appliances should be Energy Star certified.

Computer Servers Computer servers must be registered as EPEAT Bronze or higher at the time of purchase. IT purchasers are encouraged to "right-size" their server specification in terms of memory and redundant power supplies, to review manufacturer data sheets of servers that meet the given need, and to choose models with high efficiency over a range of operating loads.

Exceptions: Network infrastructure, appliances, blades. See COIT Green Technology Purchasing Policy for definitions: sfcoit.org/greenpolicy.

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested

Electronics (continued)

Computers & Monitors See Committee on Information Technology (COIT) Green Technology Purchasing Policy:

sfcoit.org/GreenPolicy. It states that all desktops, laptops, tablets, workstations, thin clients and computer monitors are required to be in the EPEAT registry at the time of purchase at Bronze level or higher.

Imaging equipment See COIT Green Technology Purchasing Policy: sfcoit.org/GreenPolicy. It states all imaging equipment purchased or leased by City departments, including copiers, digital duplicators, facsimile machines, multifunction devices, printers, mailing machines and scanners (as defined by the U.S. ENERGY STAR® Imaging Equipment Specification) are required to achieve Gold registration in the EPEAT system.

Televisions & Large Digital Displays

See COIT Green Technology Purchasing Policy: sfcoit.org/GreenPolicy. It states:

All televisions or large displays purchased or leased by City departments are required to achieve at the time of purchase at least one of the following: Registration in the EPEAT system OR qualified under the current version of Energy Star® Program Requirements for Televisions OR qualified under the current version of Energy Star® Program Requirements for Displays.

Uninterruptible Power Supplies

Products must be Energy Star certified.

Electronics Cleaners

Keyboard Cleaners Compressed gas keyboard cleaners should not be permitted with the exception of those containing air, HFC-152a (difluoroethane) or HFO-1234ze (E) (1,3,3,3-tetrafluoropropene), or carbon dioxide.

Food & Foodware

Food, Drinks, Vending Machines

See bit.ly/sffoodcriteria See bit.ly/sffoodcriteria

Foodware Reusable, recyclable or compostable foodware is required, with no added fluorinated chemicals. See bit.ly/sffoodwarecriteria

Water: Dispensers & Small Bottles

All city departments and agencies occupying either city or rental properties will have installed bottle-less water dispensers that utilize Hetch Hetchy supplied water per Executive Directive 07-05 Permanent Phase-Out of Bottled Water Purchases by San Francisco City and County Government. Waivers will only be granted by the SFPUC based on legitimate engineering, health and fiscal concerns.

No one shall sell or distribute packaged drinking water in a sealed box, bag, can, glass bottle, rigid plastic bottle or other container of one liter or less. City Funds shall not be used to buy packaged water for general use per the Bottled and Package Free Water Ordinance.

Landscaping Fertilizers Products should be OMRI certified.

Landscaping (continued)

Landscaping Products Recycled content products in categories in US EPA's Comprehensive Procurement Guidelines (CPG) must meet or exceed post-consumer waste (PCW) recycled content in the

CPG.

Information on current city contracts: sfgov.org/oca/citywide-term-contracts | Product names and more: SFApproved.org | Guide for City staff: sfapproved.org/guide-city-staff | Questions? Email: BuyGreen@sfgov.org

Purchasing Criteria Category Subcategory (Click for details & product lists) Required Any purchases with City funds must adhere to these minimum requirements

Suggested Landscaping (continued)

Services for Landscaping

All landscape contractors using pesticides on City properties must meet the requirements of the San Francisco Integrated Pest Management Ordinance requirements (Environment Code, Chapt. 3), including pesticide limitations on the current Reduced Risk Pesticide List: bit.

ly/sfpesticidelist.

Lighting Lamps, ballasts, luminaires, fixtures

LED lamps, luminaires and fixtures. See bit.ly/sflightingreg2020

Office Supplies

All Office Supplies Multiple categories of products covered. See SFApproved.org/green-office-supplies

Paints, Thinners & Coatings

Paints (Architectural) Interior latex wall and ceiling paints and primers:

1. Must be certified by one of the following:

- Cradle to Cradle Certified Gold level or higher, version 3.1 or later

- Greenwise Gold

- Master Painters Institute (MPI) Extreme Green (X-Green)

2. Includes all paint and primer types designated as "Latex, Interior" by MPI, except those designated as "Latex, Interior, High Performance Architectural."

All other paints shall be certified by one of the following:

- Cradle to Cradle (Silver)

- Green Seal (GS-11)

- Greenwise

- Master Painters Institute (MPI) Green Performance Standard (GPS-1 or GPS-2)

Paints (Traffic) "Greener" products shall:

- Be waterborne AND

- Be certified under Master Painters Institute (MPI) Green Performance Standard (GPS-2)

AND

- Have VOCs of 50 grams/liter or less

"Green" products shall:

- Be waterborne AND

- Be certified under Master Painters Institute (MPI) Green Performance Standard (GPS-1)

AND

- Have VOCs of 100 grams/liter or less per the South Coast Air Quality Management District (SCAQMD) VOC limit

Personal Care

Facial Tissue Facial tissues must:

a. Contain at least 10% post-consumer recycled content (PCRC);

b. Not be labeled "anti-viral or anti-bacterial; and

c. Not contain any added inks, dyes or fragrances.

Hand Sanitizers Hand soaps must not contain triclosan or triclocarban.