7. Evaluation Factors.pdf

08-CON-M2 PAVEMENT PATCHING

Instructions

SECTION K

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.204-7 System for Award Management (OCT 2018)

SYSTEM FOR AWARD MANAGEMENT [SAM]

The System for Award Management (SAM) is a Federal Government owned and operated FREE The website:www.sam.gov/SAM Prior to submitting an offer/proposal contractors shall be registered and have an active account with the System for Award Management (SAM) pursuant to FAR 4.1102 and other applicable regulations and guidelines.

Refer to FAR clause 52.204-7.

Any offer received from vendors not registered in SAM shall be considered Non- Responsive and shall not be evaluated or considered for award.

FAR 52.204-8 Annual Representations and Certifications (OCT 2018) AGAR 452.219-70 Size Standard and NAICS Code Information (Nov 1996) The North American Industrial classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Contract line item(s): ALL.

NAICS Code: 237310 – Highway, Street, and Bridge Construction Size Standard: $45.0M (annual revenue).

SECTION L

INSTRUCTIONS FOR SUBMISSION OF OFFERS AND OTHER INFORMATION

General Instructions.

Technical Proposal.

1. Understanding of the Requirement

Address the following:

a) Any information that indicates the extent to which the site for this project was visited and results concluded from the site visit.

b) The resources – personnel, equipment and subcontractors – which are planned for use on the project, and how realistic that plan is given concurrent obligations.

c) Site-specific Safety – Provide narrative of the offeror’s safety program(s) related to this type and scope of work and how employee’s safety will be maintained when performing the work associated with this contract.

d) Preliminary Work Plan/Sequencing/Schedule

e) Traffic Control – Provide narrative of the offeror’s Past experience with traffic control in remote locations.

2. Capacity

Address the following:

a) Describe your ability to organize, schedule and staff this project to completion and on schedule – including a technical narrative work schedule. Provide information regarding ability to supply qualified resources (materials, etc.) to complete this project. List on-going contract and pending awards and address how that may affect your capacity to supply equipment and personnel.

b) Describe/list your proposed workforce (on-hand or proposed, including subcontractors) and equipment (owned or rented) planned to complete this project. Describe how you will address the need for additional resources.

c) Key Personnel. Provide a list of personnel with job titles and years of experience.

*Note: Offerors may enhance their technical proposal by identifying strengths, unique capabilities and key personnel’s skills, knowledge, and experience. Identify any value adding processes to a contract’s services, and other attributes that the Government might considers as discriminating factors.

However, proposals merely offering to conduct a program in accordance with the requirements of the Government’s statement of work, will not be eligible for award. The Contractor must submit an explanation of its proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

Key Personnel

a. Provide professional resume data and letters of commitment on the individuals who will be key personnel on the project team. Key personnel identified in this Section should be senior working-level people who will be involved in design and/or construction on a day-to-day basis, as opposed to departmental level supervisors or executives. By identifying these personnel, the Offeror is making a commitment that, barring unforeseen circumstances; they are the personnel who will be assigned to the project. If reassignment of personnel is considered possible, provide the names and resumes of the alternative individuals in each assignment. More than one position may be filled by the same person except the Project Manager. The following list shall be provided as a minimum:

i. Project Manager.

ii. Site (Construction)Superintendent .

iii. Quality Control Manager.

iv. Health and Safety Manager.

v. Environmental/Pollution Control Manager

b. Information to be provided for each person includes:

i. Name and Title.

ii. Project Assignment(s).

iii. Years Experience: With This Firm, With Other Firms.

iv. Experience and Qualifications Relevant to their role in this project.

Except for the Project Manager and CQC Manager, multiple positions listed above may be filled by the same person.

Relevant Past Performance

Offerors shall submit past performance information for their firm and any proposed major subcontractors performing more than 20% of the work. Performance information may be obtained from references provided.

The offeror shall complete the Past Project Experience form (Attachment 6 for relevant project(s) completed during the past five years. The list should include, but is not limited to, contracts and subcontracts similar in nature and complexity to that required by this solicitation. Include contracts with the Federal Government, agencies of state, and local governments, and commercial customers.

Offerors that are newly formed entities, without prior contracts as an entity, should list contracts and subcontracts completed by the Key Personnel as noted above. Firms with no experience in the type of work described may show similar type projects which demonstrate their ability to perform in a timely manner, experience, and past performance of their employees, or their work as a subcontractor.

The offeror may provide information on problems encountered on the contracts and subcontracts listed and the corrective actions taken to resolve those problems. The Government may obtain information from existing contract files. Because discussions may not be held, the offeror may refute any problems in the original offer.

Each offeror will be evaluated on their performance under existing and prior contracts of a similar nature. Performance information will be used as an evaluation factor against which offerors' relative rankings will be compared to assure best value to the Government. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The Government may contact references beyond those identified by the offeror to obtain additional information for use in both the responsibility determination and in further evaluation of the offerors's past performance.

Firms lacking past performance will receive a neutral rating. References may be contacted regarding such topics as: your firm’s capabilities, efficiency, and effectiveness on their projects; whether your firm’s performance conformed to the terms and conditions of their contract; and how reasonable and cooperative your firm was during performance; and your firm’s commitment to customer satisfaction.

For those contracts with less than positive performance, you are encouraged to provide a description of the problems and the efforts made to correct and to prevent future occurrences.

The Office of Management and Budget (OMB) has authorized Federal agencies to collect past performance information under OMB clearance number 9000-0142.

SECTION M

EVALUATION FACTORS FOR AWARD

EVALUATION OF OFFERS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The offeror’s proposal shall be in the format prescribed by, and shall contain a response to each of the areas identified, which affects the evaluation factors for award. The Government will determine best overall value on the basis of the factors described below.

1. General. Proposals will be evaluated on the basis that the following technical factors are in descending order of importance whereby each factor is more important than the next: (1) Technical Proposal being slightly more important than Relevant Past Performance. When combined, these technical evaluation factors are approximately equal to cost or price.

2. Technical Proposal. A firm’s Technical Proposal will be evaluated based upon their technical approach to the Performance Work Statement (Statement of Work), the related qualifications of the personnel proposed. The sub-factors are listed in order of importance with (1) Technical Approach weighted as approximately equal to (2) Key Personnel (resumes).

a. Technical Approach. The evaluators will conduct an appraisal of the offeror’s technical approach to determine the feasibility of the operations plan and associated special requirements in addition to whether the contractor understands the Statement of Work.

Evaluation and acceptance of the work shall be based on the following Performance Standards:

i. Understanding of the Requirements as demonstrated by the proposed schedule, provided equipment, and staffing level. Quantity and quality of materials incorporated into the work relative to the contract Schedule of Items.

ii. Contractors demonstrated Capacity

iii. Compliance, Inspection, and Quality Control

b. Key Personnel. The Government will assess the quality and extent of the qualifications of the offeror’s proposed personnel based on a detailed review of the content of the resumes submitted as part of the offer (proposal). Personnel will be evaluated on their training and experience to the extent it adds value to the proposal.

*Note: Offerors may enhance their technical proposal by identifying strengths, personnel skills and knowledge, unique capabilities and value adding processes to a contract’s services, and other attributes that the Government considers as discriminating factors.

3. Relevant Past Performance. Past experience and performance is a measure of the degree to which an offeror, as an organization, has: (1) satisfied its customers, and (2) complied with federal, state, and local laws and regulations. The Government will inquire about the following elements, which are all of equal importance in relation to each other, (1) quality of the offeror’s work; (2) customer satisfaction; (3) timeliness of the Firm during performance and the final completion of the project; and (4) overall business relations.

A. Quality of Services: Demonstrated ability to perform services specifically relevant to the subject Statement of Work’s -related techniques. Conformance to good standards of workmanship.

B. Customer Satisfaction: Satisfaction of end users with the Contractor's completed products and services.

C. Timeliness of performance: Compliance with delivery schedules; reliability; responsiveness to technical direction, no assessment of liquidated damages.

D. Business relations: Effective management; ability to manage projects involving subcontracts;

working relationship with the Contracting Officer and technical representatives;

reasonable/cooperative behavior; flexibility; effective contractor recommended solutions;

businesslike concern for Government's interests.

The Government may research offeror performance on any federal, state, local, and commercial contract performance of the offeror that is known to the Government, but not included on the submitted Performance Information. Additionally, personal experience and evaluator knowledge of offeror performance may be utilized.

The Government will consider the relevance of past performance information obtained in relation to the scope of this procurement with respect to both a similar efforts, and the length and scope, number, complexity, and diversity of contracts completed by the firm. Past performance, either positive or negative, which is considered by the Government to be more closely related to the scope of this effort will be given additional weight in the evaluation process.

Offerors with past performance data will be evaluated in the same manner as all other evaluation factors; however, those offerors with no past performance data will treated as an unknown performance risk and neither be evaluated favorably nor unfavorably. Therefore, offerors will receive credit for good past performance, lose credit for poor past performance, and neither receive nor lose credit for no relevant past performance.

4. Cost/Price Evaluation Criterion.

The Technical Approach weighted as approximately equal to cost/price. The degree of importance of the price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based, or when the price is so significantly high as to diminish the value of the technical superiority to the Government.

A. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

B. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The award or awards will incorporate written information provided by the offeror(s) and utilized by the Government as the basis for award selection.